2024-09-04T13:15:55-07:00 2023-12-31 990 2023-01-01 952142678 SOCIETY OF PHOTO OPTICAL INSTRUMENTATION ENGINEER SOCI 3606763290 PO Box 10 Bellingham WA 982270010 Brad Ferguson COFO 3606855454 2024-09-04 1 2023 2024-08-08 14:25:15Z Brad Ferguson PO Box 10 Bellingham WA 982270010 101826710 0 X www.spie.org X 1955 CA SPIE is an international nonprofit technical society dedicated to advancing scientific research and engineering applications of optical, photonic, imaging and optoelectronic technologies through its meetings, education programs and publications 20 19 204 9556 858517 2972 73597 334182 34580859 46176653 504284 5086782 1418147 1070771 36576887 52668388 1171483 1906163 0 0 21756433 23208424 0 0 0 23949104 26197827 46877020 51312414 -10300133 1355974 123692057 136740026 29531397 33331829 94160660 103408197 SPIE is an international nonprofit technical society dedicated to advancing scientific research and engineering applications of optical, photonic, imaging and optoelectronic technologies through its meetings, education programs and publications. 0 0 18563753 154767 30923190 Technical Events - SPIE organized technical/scientific and engineering meetings with approximately 33,000 attendees. Included in the content of these Technical Events are basic research, research technology methods and applications. Many of our technical events also include Exhibits and a Career Center. There were 290 conferences held at the events in 2023 where scientists presented their research findings and collaborated on their work. In addition to the conferences offered at the 2023 Technical Events, there were 120 in-person educational courses. 6346914 11610 12353846 Publications - SPIE helps the scientist authors publish their work via Publications and Journals. The technical publications include: books, Journals, conference proceedings, CD-ROMs and website products. Proceedings of the conference are technical publications that educate the engineering community about current technology, research and applications. Website links allow access to products and services used by scientists and engineers. Approximately 9,000 hardcopy books were shipped in 2023. SPIE is also the publisher of 15 technical journals: Optical Engineering, Journal of Biomedical Optics, Journal of Micro/Nano Lithography, MEMS and MOEMS, Journal of Nanophotonics, Journal of Applied Remote Sensing, Journal of Photonics for Energy, Journal of Astronomy Telescopes, Journal of Medical Imaging, Journal of Neurophotonics, Journal of Advanced Photonics and Journal of Optical Microsystems, Journal of Advanced Photonics Nexus, Journal of photonics Insights and Bios Journal. SPIE is also a Co-publisher of Journal of Electronic Imaging with Society for Imaging Science and Technology. Total circulation of journals during 2023 was 24,000 subscriptions, print and online. 2961797 1216871 581429 Education - SPIE awarded 82 education scholarships and 14 grants to support education outreach, equity, diversity, and inclusion, and International Day of Light events and activities. More than 4,000 outreach posters were distributed, and over 7,000 Women in Optics Planners were printed and distributed. 24 career advancement events were held, including webinars, panels, in-person workshops, and networking and mentoring socials, serving over 600 attendees. SPIE also presented 120 in-person short courses at 7 events, 7 in-company training sessions, and issued 1,227 Certificates of Completion. SPIE also held 6 instructional webinars and offers 40 on-demand online courses. 2119741 522916 2527092 Membership - In 2023 SPIE provided support to attend conferences to 367 student authors, and activity grants for 124 student chapter groups. As part of our membership program, SPIE also provides reduced dues for students and members from developing nations. 2119741 522916 2527092 29992205 1 1 0 1 0 1 0 0 0 0 1 0 1 0 0 0 0 1 0 1 1 1 1 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 1 1 0 1 408 0 1 204 1 1 1 1 UK 0 0 0 0 0 0 0 0 0 0 0 0 X 20 19 0 0 0 0 1 1 1 1 1 0 1 1 1 1 1 1 1 1 1 1 0 AK CA CO CT DC FL HI IL KY MA MD ME MI MN NC NJ NY OR PA VA WA WI X Brad Ferguson 3606855454 PO Box 10 Bellingham WA 982270010 Kent Rochford Chief Executive Officer 36 4 X 677073 0 74938 Bradley Ferguson COO & COFO 36 4 X 348217 0 81137 Scott C H Ritchey Sr Director, Information Technology 36.00 4.00 X 302643 0 76027 Andrew Brown Sr Director, Events & Global Business Development 36 4 X 243523 0 69177 Allison Romanyshyn Sr Director, Community Engagement, Chief Inclusion Officer 36 4 X 204157 0 65251 Jeffrey Nichols Director, Sales 36 4 X 206332 0 62980 Marilyn Gorsuch Sr Director, Technical Programs 36 4 X 220732 0 34592 Patrick Franzen Director, Publications and Platform 36 4 X 188241 0 62480 Robert F Hainsey Director, Science & Technology 36 4 X 202902 0 41522 Lara Miles Director, Business Services, Systems & Data Governance 36 4 X 206454 0 37640 Peter Hallett Director, Marketing & Industry Relations 36 4 X 185983 0 46988 Joseph Shaw Director 1 0.5 X 12250 0 0 Maryellen Giger Director 1 0.5 X 10000 0 0 Bernard Kress President 4 1 X X 9936 0 0 Jessica DeGroote Nelson Director 1 0.5 X 2163 0 0 Kyle Myers Director 1 0.5 X 500 0 0 Anita Mahadevan-Jansen Past President 1 0.5 X X 0 0 0 Jennifer Barton President-Elect 1 0.5 X X 0 0 0 Peter de Groot Vice President 1 0.5 X X 0 0 0 Jim McNally Secretary/Treasurer 1 0.5 X X 0 0 0 Allison Barto Director 1 0.5 X 0 0 0 Scott Bass Director 1 0.5 X 0 0 0 Audrey Bowden Director 1 0.5 X 0 0 0 Rebecca Fahrig Director 1 0.5 X 0 0 0 Donis Flagello Director 1 0.5 X 0 0 0 David Hagan Director 1 0.5 X 0 0 0 Ruth Houbertz Director 1 0.5 X 0 0 0 Gong-Ru Lin Director 1 0.5 X 0 0 0 Paul Montgomery Director 1 0.5 X 0 0 0 Miles Padgett Director 1 0.5 X 0 0 0 William Roach Director 1 0.5 X 0 0 0 Cather Simpson Director 1 0.5 X 0 0 0 Laura Waller Director 1 0.5 X 0 0 0 3021106 0 652732 62 0 1 0 Projection Video Services Inc PO Box 890472 Charlotte NC 282890472 Onsite Audit Visual 2781717 SMG Food and Beverage LLC 747 Howard St San Francisco CA 941033181 Onsite Catering 2095622 Freeman PO Box 734596 Dallas TX 753734596 Onsite Services 1106079 Microsoft Corporation c/o Bank of America 1950 N Stemmons Fwy Ste 5010 Dallas TX 75207 IT Services and Purchases 644952 Shi International Corp PO Box 952121 Dallas TX 753952121 IT services and purchases 364583 32 0 0 0 0 0 334182 0 334182 Membership 541900 2318189 2316614 1575 0 Technical Events 541900 30923189 13731027 159913 17032249 Education 541900 581429 581429 0 0 Publications 541900 12353846 12308851 44995 0 46176653 2219646 0 0 2219646 0 0 0 0 175656 0 0 175656 26540 0 10246 0 16294 0 16294 0 0 16294 52015212 0 49148076 0 2867136 0 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250000 250000 250000 1000000 1500000 12577 12094 15045 13978 53694 0 11 0 647588 0 247827 0 2670338 1 1 0 2030610 2030610 0 6430278 5301206 1129072 0 0 0 0 0 26906673 24644061 2262612 0 4034605 0 4034605 9456899 Investment in Subsidiaries 8423304 C 8423304 60230032 7891565 0 0 0 7891565 52338467 340167 -10246 329921 52668388 50982493 0 0 0 10246 10246 50972247 340167 0 340167 51312414 Schedule D, Part XI, Line 4b Rental Expense Schedule D, Part XII, Line 2d Rental Expense 1 Central America and the Caribbean 0 0 Grantmaking 5000 East Asia and the Pacific 0 0 Grantmaking 153671 Europe (including Iceland and Greenland) 0 0 Grantmaking 815871 Middle East and North Africa 0 0 Grantmaking 20325 North America (including Canada and Mexico, but not the United States) 0 0 Grantmaking 162742 Russia and Neighboring States 0 0 Grantmaking 16575 South America 0 0 Grantmaking 25225 South Asia 0 0 Grantmaking 64728 Sub-Saharan Africa 0 0 Grantmaking 25827 Central America and the Caribbean 0 0 Program Services Contract Work 1875 East Asia and the Pacific 0 0 Program Services Contract Work 459043 Europe (including Iceland and Greenland) 0 0 Program Services Contract Work 926721 Middle East and North Africa 0 0 Program Services Contract Work 10178 North America (including Canada and Mexico, but not the United States) 0 0 Program Services Contract Work 120394 South America 0 0 Program Services Contract Work 1283 South Asia 0 0 Program Services Contract Work 8399 Sub-Saharan Africa 0 0 Program Services Contract Work 980 Europe (including Iceland and Greenland) 1 10 Investments Investment in Subsidiaries 8423304 1 10 11242141 Europe (including Iceland and Greenland) Donations/Support 20000 Wire Transfer 0 Europe (including Iceland and Greenland) Outreach Grant 5945 Wire transfer 0 Europe (including Iceland and Greenland) Donations/Support 6728 Wire Transfer 0 Europe (including Iceland and Greenland) Donations/Support 25000 Wire Transfer 0 Europe (including Iceland and Greenland) Endowment 500000 Wire Transfer 0 5 0 Awards East Asia and the Pacific 18 18100 Wire Transfer 0 Awards Europe (including Iceland and Greenland) 40 33150 Wire Transfer 0 Awards Middle East and North Africa 3 2875 Wire Transfer 0 Awards North America (including Canada and Mexico, but not the United States) 8 5650 Wire Transfer 0 Award Russia and Neighboring States 1 2500 Wire Transfer 0 Awards South America 2 400 Wire Transfer 0 Donations/Support Europe (including Iceland and Greenland) 1 350 Wire Transfer 0 Donations/Support Sub-Saharan Africa 1 100 Wire Transfer 0 Scholarships East Asia and the Pacific 12 48000 Wire Transfer 0 Scholarships Europe (including Iceland and Greenland) 11 43000 Wire Transfer 0 Scholarships Middle East and North Africa 1 3500 Wire Transfer 0 Scholarships North America (including Canada and Mexico, but not the United States) 18 82000 Wire Transfers 0 Scholarships Russia and Neighboring States 2 7000 Wire Transfer Scholarships South America 2 7000 Wire Transfer 0 Scholarships South Asia 1 3500 Wire Transfer 0 Scholarships Sub-Saharan Africa 2 8000 Wire Transfer 0 Family Care Grant East Asia and the Pacific 2 1000 Wire Transfer 0 Family Care Grant Europe (including Iceland and Greenland) 3 1311 Wire Transfer 0 Family Care Grant North America (including Canada and Mexico, but not the United States) 1 465 Wire Transfer 0 Conference Fee Waivers East Asia and the Pacific 25 0 9015 Assistance was given in the form of a reduced Conference rate. FMV Conference Fee Waivers Europe (including Iceland and Greenland) 94 0 32935 Assistance was given in the form of a reduced Conference rate. FMV Conference Fee Waivers Middle East and North Africa 2 0 550 Assistance was given in the form of a reduced Conference rate. FMV Conference Fee Waivers North America (including Canada and Mexico, but not the United States) 40 0 17335 Assistance was given in the form of a reduced Conference rate. FMV Conference Fee Waivers South America 10 4535 Assistance was given in the form of a reduced Conference rate. FMV Conference Fee Waivers South Asia 31 0 11032 Assistance was given in the form of a reduced Conference rate. FMV Conference Fee Waivers Sub-Saharan Africa 1 0 295 Assistance was given in the form of a reduced Conference rate. FMV Outreach Grant Russia and Neighboring States 2 3500 Wire Transfer 0 Short Course Grants East Asia and the Pacific 3 1138 Assistance for reduction in Conference fee used for Short Courses FMV Short Course Grants Europe (including Iceland and Greenland) 6 0 1810 Assistance for reduction in Conference fee used for Short Courses FMV Short Course Grants North America (including Canada and Mexico, but not the United States) 2 0 732 Assistance for reduction in Conference fee used for Short Courses FMV Student Chapter Support East Asia and the Pacific 12 8165 Wire Transfer 0 Student Chapter Support Europe (including Iceland and Greenland) 7 5295 Wire Transfer 0 Student Chapter Support Middle East and North Africa 1 1400 Wire Transfer 0 Student Chapter Support North America (including Canada and Mexico, but not the United States) 11 10776 Wire Transfer 0 Student Chapter Support Russia and Neighboring States 4 3575 Wire Transfer 0 Student Chapter Support South America 3 1650 Wire Transfer 0 Student Chapter Support South Asia 5 3679 Wire Transfer 0 Student Chapter Support Sub-Saharan Africa 1 650 Wire Transfer 0 Travel Support East Asia and the Pacific 47 53721 Wire Transfer 0 Conference Travel Support Europe (including Iceland and Greenland) 106 106588 Wire Transfer 0 Conference Travel Support Middle East and North Africa 5 7000 Wire Transfer 0 Conference Travel Support North America (including Canada and Mexico, but not the United States) 49 35357 Wire Transfer 0 Conference Travel Support South America 9 8565 Wire Transfer 0 Conference Travel Support South Asia 30 30237 Wire Transfer 0 Conference Travel Support Sub-Saharan Africa 1 1000 Wire Transfer 0 1 0 1 0 0 1 Schedule F, Part I, Line 2 Recipients of Outreach Grants must apply for the funds, then have their applications reviewed and finalized by the Education and Outreach Committee prior to disbursement. Scholarship applicants apply for the funds, then have their application reviewed and finalized by the Scholarship Committee prior to disbursement. For Scholarships, recipients are also required to submit a report to SPIE detailing fund use within one year of receiving the funds. Conference Support and Family Care grants require the recipient to apply, then submit receipts after the conference, which are reviewed by SPIE staff prior to disbursement of funds. 1 Mass General Brigham 399 Revolution Drive Somervilla MA 02145 041564655 501c3 75000 0 0 0 Hillenkamp Fellowship Michigan Tech University Office of Advancement 1400 Townsend Drive Houghton MI 499311295 386005955 501c3 25239 0 0 0 General Support Swave Photonics Inc 12030 Donner Pass Rd 1-320 Truckee CA 96161 920616473 C Corporation 10000 0 0 0 Award Sydor Optics Inc 31 Jet View Dr Rochester NY 14624 160902880 Corporation 25200 0 0 0 General Support University of Central Florida 4304 Scorpius St Orlando FL 328162700 592924021 501c3 6000 0 0 0 General Support 3 2 Awards 76 62631 0 Donations/Support 2 1050 0 Scholarships 33 139500 0 Family Care Grants 13 5544 0 Conference Fee Waivers 170 0 62365 FMV Assistance was given in the form of a reduced Conference rate. Short Course Grants 10 3448 FMV Assistance for reduction in Conference fee used for Short Courses Student Chapter Support 9 7380 0 Conference Travel Support 162 122820 0 Schedule I, Part I, Line 2 Recipients of Outreach Grants must apply for the funds, then have their applications reviewed and finalized by the Education and Outreach Committee prior to disbursement. Scholarship applicants apply for the funds, then have their application reviewed and finalized by the Scholarship Committee prior to disbursement. For scholarships, recipients are required to submit a report to SPIE detailing fund use within one year of receiving the funds. Conference support and Family care grants require the recipient to apply, then submit receipts after the conference which are reviewed by SPIE staff prior to disbursement of funds. X X 1 1 X X X X X X 0 0 0 0 0 0 0 1 0 Kent Rochford Chief Executive Officer 537000 0 131724 0 8348 0 39990 0 34948 0 752010 0 0 0 Bradley Ferguson COO & COFO 310013 0 25279 0 12925 0 39990 0 41147 0 429354 0 0 0 Andrew Brown Sr Director, Events & Global Business Development 218540 0 19845 0 5137 0 29133 0 40044 0 312699 0 0 0 Scott C H Ritchey Sr Director, Information Technology 275236 0 26279 0 1128 0 34451 0 41576 0 378670 0 0 0 Marilyn Gorsuch Sr Director, Technical Programs 192225 0 16279 0 12228 0 23841 0 10751 0 255324 0 0 0 Allison Romanyshyn Sr Director, Community Engagement, Chief Inclusion Officer 179632 0 16279 0 8246 0 21804 0 43447 0 269408 0 0 0 Robert F Hainsey Director, Science & Technology 186311 0 13854 0 2736 0 22735 0 18787 0 244423 0 0 0 Lara Miles Director, Business Services, Systems & Data Governance 178840 0 26950 0 663 0 23040 0 14601 0 244094 0 0 0 Patrick Franzen Director, Publications and Platform 177465 0 10279 0 498 0 21729 0 40751 0 250722 0 0 0 Jeffrey Nichols Director, Sales 168893 0 21279 0 16160 0 24221 0 38759 0 269312 0 0 Peter Hallett Director, Marketing & Industry Relations 167473 0 10979 0 7530 0 20538 0 26450 0 232970 0 0 0 Schedule J, Part I, Line 1a Travel for companions: Up to a maximum of $600 annually is allowed for director level and higher staff companion travel, which is added to W2 wages. Employees are responsible for all applicable taxes. In 2023, Andrew Brown, Brad Ferguson, and Jeff Nichols took advantage of the program. Tax idemnification and Gross Up Payments: The cost of extensive business calls on employee personal cell phones are reimbursable when accompanied with approved substantiation and authorization. These reimbursement payouts are added to W2 wages and grossed up to include the amount of taxes due. Schedule J, Part I, Line 7 Bonuses are not set to specific amounts or metric. Bonuses are left for the Board's discretion. The Board approves the bonus percentage, but the supervisors decide how much each employee will get out of the department's allotment. Form 990, Part VI, Section A, Line 6 Membership - SPIE is a membership-based society with 23,349 members. Membership Types/Rights: Voting Members include the following and may hold office, serve on a committee and vote on all matters that are required to be approved by the members: 1) Regular Member - Any person determined by the Board to be qualified through technical experience or training is eligible to become a regular member. 2) Fellow Member - A member who has become distinguished through outstanding contributions in the relevant technologies, service to the Society, and service to the general optics and photonics community who has been a voting member of the society in any grade for a cumulative period of a minimum of ten years may be elevated to the rank of Fellow. 3) Senior Member - A member who is a voting member of the Society for a cumulative period of a minimum of five years and has become distinguished through significant contributions in one or more of the following areas: active involvement with the Society, service to the general optics and photonics community, and contributions in relevant technologies. 4) Early Career Professional member - Designated for individuals just entering the workforce. Recent college and university graduates are eligible for up to five years of Early Career Professional Membership. Non-voting Members include Student Members - receive discounted membership and must be a full time student to qualify. Form 990, Part VI, Section A, Line 7a Annual elections are held by mail and email each year to elect the Board of Directors with the results announced at the Annual General Meeting. Form 990, Part VI, Section A, Line 7b Any major changes such as name change, or a legal structure change would require a vote by the membership. Also the officers, directors and member directors are elected by the membership. Form 990, Part VI, Section B, Line 11b The 990 is made available to the Board of Directors via a shared web portal. Subsequently, the CFO reviews the 990 with the Executive Committee of Board of Directors at a Board meeting prior to filing Form 990, Part VI, Section B, Line 12c Each January, the Board of Directors are asked to review and sign the Conflict of Interest Policy. At all meetings it is normal practice for a member to leave the room if there is a perceived conflict of interest. Accounting reviews transactions with any of our related parties and questions any transaction that may appear to be a conflict of interest. The CFO and the Board of Directors determine if it is a true conflict. If it were to occur, there would be a recusal from any related voting activity on the Board of Directors. SPIE also complies with all proper transparency requirements that are applicable. Form 990, Part VI, Section B, Line 15 Executive staff: Annually the Compensation Committee uses 4-6 different salary surveys to benchmark our Chief Executive Officer, Chief Operating & Finance Officer and Sr. Director, Event & Global Business Development, Sr. Director of Technical Programs, Sr. Director, Administration and Sr. Director of IT positions. The salary surveys provide comparative data for Industrial, Not-for-Profit and the local job market. A compensation consultant is engaged by the Compensation Committee at least once every three years to assist in developing compensation recommendations. The comparison data is provided to the SPIE's Compensation Committee who review it and makes the appropriate salary recommendation for the Chief Executive Officer. The comparison data for the other positions are provided to the Chief Executive Officer, who makes recommendations to the Compensation Committee for compensation for them. Recommendations are reviewed and approved by the Compensation Committee and reported to the Executive Committee. Director staff: Bi-Annually data from multiple regional and non-profit salary surveys are reviewed and the director staff positions are benchmarked to the market represented in these surveys. We then have our 3rd party compensation analyst determine the salary range movement percentage using the surveys and update the min/mid/max by that percentage. The analyst then makes recommendations regarding grade changes for specific jobs and changes to the pay grade structure, as appropriate. This information is then used in combination with performance evaluations to make pay decisions for director level staff. The Senior Directors suggest merit amounts, which are then reviewed by the Chief Executive Officer. Staff: Bi-Annually data from multiple regional and non-profit salary surveys are reviewed and the director staff positions are benchmarked to the market represented in these surveys. We then have our 3rd party compensation analyst determine the salary range movement percentage using the surveys and update the min/mid/max by that percentage. The analyst then makes recommendations regarding grade changes for specific jobs and changes to the pay grade structure, as appropriate. This information is then used in combination with performance evaluations to make pay decisions for staff. The managers suggest merit amounts, which are then reviewed and approved by executive staff. Form 990, Part VI, Section C, Line 19 SPIE makes its governing documents, conflict of interest policy and financial statements available to the public upon request. SPIE Europe Ltd #5085639 Alexandra Gate Ffordd Pengam Cardiff UK CF242SA Scientific Conferences UK Society of Photo Optical Engineers 1 SPIE Events Europe #5099292 Alexandra Gate Ffordd Pengam Cardiff UK CF24 DSA Scientific Trade Shows UK Society of Photo Optical Instrumentation Engineers C 827065 115897 1 1 0 1 0 0 0 0 0 0 0 0 0 1 1 1 1 0 1 0 0 SPIE Events Europe #5099292 b 688099 Cash Value SPIE Europe Ltd #5085639 l 129862 Cost SPIE Events Europe #5099292 l 42942 cost