2025-05-14T14:41:03-05:00 2024-06-30 331374517 PKF O'CONNOR DAVIES ADVISORY LLC 300 TICE BOULEVARD SUITE 315 WOODCLIFF LAKE NJ 07677 990 2023-07-01 221758926 HUDSON MILESTONES INC HUDS 2014347783 365-381 CLENDENNY AVENUE JERSEY CITY NJ 07304 LAUREN NARDINI TREASURER 2014347783 2025-05-14 1 1 GARRETT M HIGGINS P00543209 2017129800 2025-05-12 2023 2025-03-06 01:10:19Z SALLY MEDEIRIOS 365-381 CLENDENNY AVENUE JERSEY CITY NJ 07304 10521759 0 X WWW.HUDSONMILESTONES.ORG X 1950 NJ HUDSON MILESTONES SEEKS TO BUILD AND MAINTAIN A HUDSON COUNTY BASED ORGANIZATION DEDICATED TO THE CARE, SUPPORT AND ADVANCEMENT OF PEOPLE WITH DEVELOPMENTAL DISABILITIES AND THEIR FAMILIES TOWARDS ACHIEVING TO THE MAXIMUM EXTENT POSSIBLE THE INDIVIDUAL'S LIFE GOALS AND ESTABLISHING SELF-SUFFICIENCY IN THE COMMUNITY. 9 8 180 9 0 0 117367 137397 9591786 9922709 193991 411627 26808 20673 9929952 10492406 0 0 0 0 7497328 7761352 0 0 0 2495502 2807542 9992830 10568894 -62878 -76488 16724322 16929888 3285766 3373526 13438556 13556362 X HUDSON MILESTONES SEEKS TO BUILD AND MAINTAIN A HUDSON COUNTY BASED ORGANIZATION DEDICATED TO THE CARE, SUPPORT AND ADVANCEMENT OF PEOPLE WITH DEVELOPMENTAL DISABILITIES AND THEIR FAMILIES TOWARDS ACHIEVING TO THE MAXIMUM EXTENT POSSIBLE THE INDIVIDUAL'S LIFE GOALS AND ESTABLISHING SELF-SUFFICIENCY IN THE COMMUNITY. 0 0 7985904 0 9819481 ADULT RESIDENTIAL SERVICES THE RESIDENTIAL SERVICES DEPARTMENT OF HUDSON MILESTONES CONSISTED OF ELEVEN PROGRAMS WHICH SERVED THE NEEDS OF ABOUT 50 ADULTS WITH INTELLECTUAL/DEVELOPMENTAL DISABILITIES. THE EFFECTS OF COVID-19 CONTINUED TO IMPACT SERVICE DELIVERY THIS YEAR, AS WELL. RESIDENTIAL SERVICES REFERS TO LIVING ARRANGEMENTS FOR 21-YEAR-OLD OR OLDER ADULTS WITH INTELLECTUAL AND DEVELOPMENTAL DISABILITIES (I/DD) WHICH ALLOW INTEGRATION INTO THE MAINSTREAM OF COMMUNITY LIFE. SOME OF THE SERVICES PROVIDED WERE BEHAVIORAL MANAGEMENT, SOCIAL AND HOUSEHOLD SKILLS, DAILY HYGIENE, FINANCIAL MANAGEMENT AND TRANSPORTATION. HUDSON MILESTONES ACCEPTED RESIDENTS FROM STATE DEVELOPMENTAL CENTERS AND COMMUNITY FAMILIES. SERVICES WERE PROVIDED TO ABOUT 50 RESIDENTS IN NINE GROUP HOMES ACROSS HUDSON COUNTY.THE GROUP HOME AND SUPERVISED APARTMENT PROGRAMS OPERATED BY HUDSON MILESTONES PROVIDED A COMMUNITY INTEGRATION LIVING OPTION FOR THOSE WHO COULD NO LONGER LIVE WITH THEIR FAMILIES OR ON THEIR OWN. THIS PROGRAM AVOIDS PLACEMENTS IN STATE INSTITUTIONS AND WERE FUNDED AT A FRACTION OF THE COST OF INSTITUTIONALIZATION.THE PROGRAMS PROVIDED AROUND THE CLOCK STAFF SUPERVISION FOR THE CLIENTS IN A HOME ATMOSPHERE. ASSISTANCE WAS PROVIDED AS NEEDED FOR THE CLIENTS TO BE ABLE TO FULFILL THEIR DAILY NEEDS AND PREFERENCES. MEDICAL CARE COORDINATION, MEDICATION ADMINISTRATION AND FISCAL MANAGEMENT WERE ADDITIONAL SERVICES PROVIDED.THE PROGRAMS WERE GEARED TOWARDS TEACHING THE CLIENTS HOW TO BECOME SELF-SUFFICIENT IN A NUMBER OF AREAS. THE MOST COMMON AREAS INCLUDED SOCIAL SKILLS, HOUSEHOLD SKILLS AND DAILY HYGIENE. EACH CLIENT HAD A PERSONAL "PLAN" TAILORED TO THEIR ABILITIES. ALONG WITH THE EDUCATIONAL ASPECT OF THE PROGRAM, COMMUNITY INTEGRATION AND RECREATION PLAYED A MAJOR PART IN THE TOTAL SERVICE OF THE PROGRAM. RECREATIONAL ACTIVITIES INCLUDED SPECIAL OLYMPICS, TRIPS TO MUSEUMS, LOCAL THEATERS, OVERNIGHT TRIPS, DANCES AND DINING OUT AT LOCAL RESTAURANTS, ET AL.DAY HABILITATION SERVICES - THE PURPOSE OF HUDSON MILESTONES' DAY HABILITATION PROGRAMS WAS TO PROVIDE INDIVIDUALS WITH INTELLECTUAL/DEVELOPMENTAL DISABILITIES MORE MEANINGFUL AND PRODUCTIVE ACTIVITIES THROUGHOUT THE DAY.HUDSON MILESTONES OPERATED TWO DAY HABILITATION PROGRAMS - IN BAYONNE AND JERSEY CITY. THEY PROVIDED DAY PROGRAMMING FOR UNDER 100 RESIDENTS OF THE HUDSON COUNTY COMMUNITY. THIS WAS BELOW CAPACITY DUE TO THE IMPACT OF THE COVID-19 PANDEMIC, WHICH DRASTICALLY REDUCED ATTENDANCE AND INDUCED TEMPORARY PROGRAM CLOSURES AND CLIENT ABSENCES.THESE CENTERS WERE PLACES OF INDIVIDUAL EXPRESSION, LEARNING AND CREATION. CLIENTS FOUND WAYS TO BUILD RELATIONSHIPS WITH PEERS WHILE ALSO INCREASING SKILLS AND INTERESTS WHICH OUR INNOVATIVE STAFF INCORPORATED INTO THEIR DAILY SCHEDULES. PROGRAMMING WAS DEVELOPED BASED ON EACH PERSON'S INTERESTS, GOALS AND NEEDS. OUR DAY HABILITATION CURRICULUM EMPHASIZED LEARNING SOCIAL, SAFETY AND COMMUNICATION SKILLS.WE ALSO OFFERED ACTIVITIES SUCH AS LEARNING INTERVIEW TECHNIQUES, FILLING OUT JOB APPLICATIONS AND DISCUSSIONS ABOUT BUILDING JOB SKILLS. ADDITIONAL ACTIVITIES INCLUDED COLLATING, LABELING AND SMALL-SCALE ASSEMBLING AND SHREDDING. AS ALWAYS, OUR FOCUS WAS ON PROVIDING THE FULL RANGE OF ASSISTANCE A PERSON NEEDED FOR PARTICIPATION IN THEIR COMMUNITY, TO THE FULLEST EXTENT OF THEIR CAPABILITIES. 112927 0 65190 EARLY INTERVENTION SERVICES (EIS)HUDSON MILESTONES' EARLY INTERVENTION SERVICES PROGRAM (EIS) PROVIDED THERAPEUTIC SERVICES FOR CHILDREN AND FAMILIES THROUGHOUT HUDSON COUNTY. THE PROGRAM STRIVED TO EDUCATE AND EMPOWER FAMILIES AND CAREGIVERS OF CHILDREN WITH DEVELOPMENTAL DELAYS OR DIAGNOSED WITH DEVELOPMENTAL DISABILITIES. STAFF PROVIDED FAMILIES WITH INFORMATION AND SUPPORT WHILE MODELING INTERVENTION STRATEGIES. SERVICES WERE PROVIDED IN THE CHILDREN'S NATURAL ENVIRONMENT (HOME, CHILD CARE CENTER OR OTHER) BY A TEAM OF PROFESSIONALS. DUE TO THE LINGERING EFFECTS OF COVID-19, WE SERVED A TOTAL OF 16 CHILDREN AND FAMILIES THIS YEAR, GIVING THEM HOURS OF DEVELOPMENTAL EARLY INTERVENTION SERVICES. THE GOAL OF EARLY INTERVENTION WAS TO PROVIDE SERVICES TO THE FAMILIES THAT WOULD HELP THEM TO LEARN AND BE COMFORTABLE USING THE INTERVENTION STRATEGIES DEVELOPED FOR THE CHILDREN, THUS ENHANCING THEIR CAPACITY TO MEET THE DEVELOPMENTAL NEEDS OF THEIR CHILDREN. CHILDREN MEETING THE NEW JERSEY DEPARTMENT OF HEALTH'S ELIGIBILITY REQUIREMENTS (BIRTH -3 YEARS OLD) AND THEIR FAMILIES LIVING IN HUDSON COUNTY RECEIVED FAMILY TRAINING SERVICES. HUDSON MILESTONES' SERVICES INCLUDED DEVELOPMENTAL INTERVENTION, PHYSICAL, SPEECH AND OCCUPATIONAL THERAPIES AS WELL AS NURSE SUPPORT AND FAMILY SUPPORT FROM OUR STAFF WHO ARE HIGHLY SKILLED SPECIALISTS IN THIS FIELD.IN THE NEW JERSEY EARLY INTERVENTION SYSTEM (NJEIS), THE PRACTITIONER WORKS AS PART OF A TRANSDISCIPLINARY TEAM, INCLUDING THE FAMILY, SPECIAL CHILD HEALTH SERVICES (SCHS) SERVICE COORDINATOR, INTERPRETERS, AND OTHER PRACTITIONERS. AS THE CENTER OF EI SERVICES. THE FAMILIES CHOSE ACTIVITIES THAT WERE MEANINGFUL FOR THEIR KIDS. EARLY INTERVENTION SERVICES ARE NEVER 1:1, SO EACH HOME SESSION INCLUDED BOTH THE FAMILY AND CHILD, OCCURRING AS PART OF THE NATURAL ROUTINE IN THE CHILD'S DAY AND ENVIRONMENT. SUPPORT FOR THE PROGRAM WAS PROVIDED UNDER A FEE FOR SERVICE BILLING MODEL WITH PUBLIC CONSULTING SERVICES; UNDER THE AUSPICES OF THE DEPARTMENT OF CHILDREN AND FAMILY SERVICES; AS WELL AS A GRANT FROM THE HUDSON COUNTY DEPARTMENT OF HEALTH AND HUMAN SERVICES' OFFICE OF DISABILITY SERVICES. 32791 0 38038 WEEKEND RESPITE PROGRAM (WRP) COVID-19 CONTINUED TO IMPACT SERVICE DELIVERY THIS YEAR ALSO. THIS PROGRAM SERVED JUST A FEW ADULT CLIENTS FOR SATURDAY RECREATIONAL SERVICES. THE PROGRAM DID NOT OPERATE DURING WEEKS IN WHICH THERE WERE AGENCY CLOSINGS AND/OR SATURDAYS DURING AN EXTENDED HOLIDAY WEEKENDS AND WAS CLOSED FOR MOST OF THE YEAR DUE TO COVID-19 CONCERNS. THE WRP OPERATED OUT OF THE JERSEY CITY DAY HABILITATION (JCDH) CENTER. ALTHOUGH THE ADULT CLIENTS WERE DRAWN MOSTLY, BUT NOT EXCLUSIVELY, FROM THOSE WE KNOW THROUGH SERVING THEM IN OUR DAY PROGRAM, IT WAS ALSO OPEN TO PEOPLE WHO DO NOT LIVE IN A GROUP HOME, SPONSOR HOME, OR A RESIDENTIAL PLACEMENT FUNDED BY THE NEW JERSEY DHHS' DIVISION OF DEVELOPMENTAL DISABILITIES. THE IMPACT OF THE COVID-19 PANDEMIC DRASTICALLY REDUCED ATTENDANCE AND INDUCED TEMPORARY PROGRAM CLOSURES.THE WRP'S GOALS WERE TO GIVE THE PROGRAM PARTICIPANTS A CHANCE FOR INCREASED COMMUNITY EXPERIENCES AND INTEGRATION ALONG WITH GIVING FAMILY MEMBERS TEMPORARY RELIEF FROM THEIR DIRECT CARE RESPONSIBILITIES, THROUGH A RANGE OF COMMUNITY AND CENTER-BASED ACTIVITIES. THE IMPACT OF THE COVID-19 PANDEMIC DRASTICALLY REDUCED ATTENDANCE AND INDUCED TEMPORARY PROGRAM CLOSURES.IN-HOME YOUTH RESPITE PROGRAM PROVIDED OVER 6 FAMILIES WITH OVER 900 HOURS OF RESPITE SERVICES. YOUTH & ADULT IN HOME RESPITE PROVIDED FAMILY CAREGIVERS WITH A SHORT PERIOD OF REST OR RELIEF BY ARRANGING ALTERNATE CAREGIVING FOR THE FAMILY MEMBER WITH A DEVELOPMENTAL DISABILITY. THE IMPACT OF THE COVID-19 PANDEMIC DRASTICALLY REDUCED ATTENDANCE AND INDUCED TEMPORARY PROGRAM CLOSURES.SPECIALLY TRAINED PROVIDERS CARED FOR INDIVIDUALS WITH DEVELOPMENTAL DISABILITIES THROUGH ACTIVITIES WHICH BEST SUITED THEIR SPECIFIC NEEDS AND PREFERENCES. RESPITE PROVIDERS GIVE SUPPORT IN THE AREAS OF SELF-HELP, PRACTICAL SKILLS AND COMMUNITY INTEGRATION. SOCIAL RECREATIONAL ACTIVITIES WERE A TOP PRIORITY. ADULTS ENROLLED IN THIS PROGRAM WERE REFERRED BY THE NEW JERSEY DEPARTMENT OF HEALTH AND HUMAN SERVICES' DIVISION OF DEVELOPMENTAL DISABILITIES. YOUTHS (UP TO AGE 21 YEARS) WERE REFERRED BY THE NEW JERSEY DEPARTMENT OF CHILDREN & FAMILIES' DIVISION OF CHILDREN SYSTEM OF CARE. MUSICAL MILESTONES - IN COLLABORATION WITH LOCAL PERFORMANCE ARTISTS, OUR PROGRAM INCORPORATED DANCE, MOVEMENT AND SINGING INTO CREATIVE PRODUCTIONS. MORE IMPORTANTLY, CLIENTS LEARNED THAT IMAGINATION IS FUN AND THAT EACH OF US IS WORTHY OF ESTEEM, BOTH FROM SELF AND OTHERS. THE IMPACT OF THE COVID-19 PANDEMIC DRASTICALLY REDUCED ATTENDANCE AND CAUSED TEMPORARY PROGRAM CLOSURES. FUNDING FOR THIS PROGRAM WAS OBTAINED IN PART FROM THE HUDSON COUNTY OFFICE OF CREATIVE ARTS' LOCAL ARTS PROGRAM. 8131622 1 1 0 0 0 0 0 0 1 0 1 0 0 1 1 1 1 0 0 0 0 0 0 0 1 0 0 0 0 1 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 1 44 0 180 1 0 0 0 0 0 1 1 0 0 0 0 0 0 X 9 8 1 0 0 0 1 1 0 1 1 0 0 1 1 1 1 1 1 1 0 0 NJ X AKENTEN OTI 2014347783 365-381 CLENDENNY AVENUE JERSEY CITY NJ 07304 SALLY MEDEIROS CHAIRMAN 1.00 X X 0 0 0 LYNETTE MEDEIROS VICE CHAIRMAN 1.00 X X 0 0 0 LAUREN NARDINI TREASURER 1.00 X X 0 0 0 KAREN GRAY SECRETARY 1.00 X X 0 0 0 FELICIANO LIM PARLIAMENTARIAN 1.00 X X 0 0 0 ARLENE RUTKOWSKI IMMEDIATE PAST CHAIRMAN 1.00 X 0 0 0 PETE AMADEO TRUSTEE AT LARGE 1.00 X 0 0 0 KAREN FARGO TRUSTEE AT LARGE 1.00 X 0 0 0 MARIA VELEZ ESQ TRUSTEE AT LARGE 1.00 X 0 0 0 TERESA MAIETTI CEO 80.00 X 238159 0 42884 AKENTEN OTI CHIEF ADVISOR OF AUDITING/REPORTING 60.00 X 149631 0 40857 JOSE ROSARIO DIRECTOR OF OPERATIONS 60.00 X 140059 0 27048 DONNA DOLAN DIRECTOR OF QUALITY ASSURANCE 50.00 X 131687 0 37555 KATHLEEN RUIZ DIRECTOR OF DEPT OF DAY SUPPORT SERVICE 40.00 X 105744 0 26068 765280 0 174412 5 0 1 0 SALMERON COMPANY 319 BARROW STREET SUITE 1C JERSEY CITY NJ 07302 CONTRACTOR SERVICES 798405 SYNOGEN SOLUTIONS 52 FOREST AVENUE PARAMUS NJ 07652 INFORMATION TECHNOLOGY SERVICES 165605 PAYCHEX 1175 JOHN STREET WEST HENRIETTA NY 14586 PAYROLL SERVICES 145334 3 4840 38274 75547 18736 137397 ADULT RESIDENTIAL SERVICES 623990 9611718 9611718 SUPPORTIVE HOUSING SUBSIDY REV 623990 207763 207763 EARLY INTERVENTION SERVICES (EIS) 623990 65190 65190 WEEKEND RESPITE PROGRAM (WRP) 623990 38038 38038 9922709 386627 386627 25000 0 25000 25000 25000 13642 38274 29313 -15671 -15671 10352 40 10312 10312 INSURANCE PROCEEDS 900099 9390 9390 REFUNDS/REWARDS 900099 8138 8138 SUMMER RECREATION ACTIVITIES 900099 6760 6760 1744 1744 26032 10492406 9922709 0 432300 458803 337002 121801 96510 70751 25759 6031389 4396957 1634432 98932 77438 21494 411390 403010 8380 664328 588159 76169 64668 64668 48000 48000 14272 14272 338174 281031 57143 12991 6882 6109 337347 299394 37953 124379 114315 10064 147184 137664 9520 154843 105895 48948 72438 65058 7380 441111 325010 116101 391524 353309 38215 REPAIR AND MAINTENANCE 264479 242924 21555 PROGRAM SUPPLIES 153613 136807 16806 BAD DEBT EXPENSE 140863 102676 38187 FOOD COSTS 68184 57900 10284 33472 29440 4032 10568894 8131622 2437272 0 49917 14028 8942330 7835820 18655 3084 288533 399879 60062 53331 11912798 7136894 3717204 4775904 1287205 1496738 2360416 2351104 16724322 16929888 376167 524303 11149 11155 2755623 2755623 142827 82445 3285766 3373526 X 13438556 13556362 13438556 13556362 16724322 16929888 -76488 194294 0 X X 0 1 X 1 0 X 1114625 3055250 1411693 117367 137397 5836332 1114625 3055250 1411693 117367 137397 5836332 5836332 83817 41748 41693 193941 386627 747826 3038 95 11975 15108 18455 9490 14833 26032 68810 6668076 43948122 0.87530 0.96530 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 1 X 8453697 4391982 4061715 932807 756464 176343 2526294 1988448 537846 4775904 DUE FROM PRODIGY 1262 BUILDINGS - COMMUNITY FACILITY 2286366 SECURITY DEPOSIT 10048 OPERATING LEASES - RIGHT OF USE ASSET 53428 2351104 RESI SVC CLIENT REPRESENTATIVE PAYEE TRUST ACCT 28006 LEASE LIABILITIES FOR OPERATING LEASES 54439 82445 X 10672428 194294 194294 10478134 14272 14272 10492406 10554622 0 10554622 14272 14272 10568894 PART IV, LINE 2B: FUNDS HELD ON BEHALF OF CLIENTS PART X, LINE 2: THE ORGANIZATION FOLLOWS U.S. GAAP GUIDANCE ON ACCOUNTING FOR UNCERTAINTY IN INCOME TAXES. THIS TOPIC PROVIDES GUIDANCE ON THE RECOGNITION, MEASUREMENT, CLASSIFICATION, AND DISCLOSURES RELATED TO UNCERTAIN TAX POSITIONS, ALONG WITH ANY INTEREST AND PENALTIES. THE ORGANIZATION CONTINUALLY EVALUATES THE POSSIBLE EXISTENCE OF UNCERTAIN TAX POSITIONS. THE FEDERAL AND STATE TAX RETURNS OF THE ORGANIZATION ARE SUBJECT TO EXAMINATION, GENERALLY FOR THREE YEARS AFTER THEY WERE FILED. DINNER DANCE 51916 38274 13642 950 18230 700 9433 51916 38274 13642 950 18230 700 9433 29313 -15671 X X X 0 0 0 0 0 0 0 1 0 TERESA MAIETTI CEO 230659 0 7500 0 0 0 11359 0 31525 0 281043 0 0 0 AKENTEN OTI CHIEF ADVISOR OF AUDITING/REPORTING 139131 0 10500 0 0 0 7587 0 33270 0 190488 0 0 0 DONNA DOLAN DIRECTOR OF QUALITY ASSURANCE 126687 0 5000 0 0 0 5647 0 31908 0 169242 0 0 0 JOSE ROSARIO DIRECTOR OF OPERATIONS 132559 0 7500 0 0 0 6791 0 20257 0 167107 0 0 0 PART I, LINE 7 THE ORGANIZATION AWARDED DISCRETIONARY BONUSES TO PERSONS LISTED ON PART VII OF THE 990, AND IS REPORTED IN PART II, COLUMN B(II). CATHERINE AMADEO FAMILY MEMBER OF PETE AMADEO, BOARD MEMBER 51159 EMPLOYMENT 0 MICHAEL MAIETTI FAMILY MEMBER OF TERESA MAIETTI, CEO 45058 EMPLOYMENT 0 FORM 990, PART VI, SECTION A, LINE 2 SALLY MEDEIROS, CHAIRMAN, AND LYNETTE MEDEIROS, VICE CHAIRMAN, HAVE A FAMILY RELATIONSHIP. FORM 990, PART VI, SECTION A, LINE 6 MEMBERSHIP SHALL BE OPEN TO ALL PERSONS SUPPORTIVE TO THE PURPOSES OF THE AGENCY. MEMBERSHIP SHALL BE ACQUIRED THROUGH APPLICATION AND UPON PAYMENT OF DUES OR ANY OTHER METHOD THAT A MAJORITY OF THE BOARD SO CHOOSES. FORM 990, PART VI, SECTION A, LINE 7A THERE SHALL BE UP TO FIFTEEN (15) MEMBERS OF THE BOARD OF DIRECTORS. THE TERM OF OFFICE FOR THE BOARD OF DIRECTORS SHALL BE FOR THREE YEARS. IT SHALL BE THE DUTY OF THE NOMINATING COMMITTEE TO NAME NOMINEES FOR ALL ELECTIVE OFFICES FOR THE TRI-ANNUAL ELECTION. AT A MEETING HELD AT LEAST TWO (2) MONTHS PRIOR TO THE TRI-ANNUAL MEETING, THREE (3) PEOPLE FROM THE BOARD OF DIRECTORS WILL BE SELECTED BY THE CHAIRMAN TO SERVE ON THE NOMINATING COMMITTEE. THE IMMEDIATE PAST CHAIRMAN OF THE BOARD OF DIRECTORS SHALL SERVE AS CHAIRMAN OF THE COMMITTEE. THE REPORT OF THE NOMINATING COMMITTEE SHALL BE INCLUDED WITH THE NOTICE OF THE TRI-ANNUAL MEETING. AT THE TRI-ANNUAL MEETING: THE REPORT OF THE NOMINATING COMMITTEE SHALL BE READ; ADDITIONAL NOMINATIONS MAY BE MADE FROM THE FLOOR BY ANY MEMBER OF THE AGENCY PROVIDED THE PROPOSED NOMINEE HAS GIVEN WRITTEN CONSENT TO BE NOMINATED; IF THERE IS A CONTEST OF ANY OFFICE, THE ELECTION FOR THAT OFFICE SHALL BE BY WRITTEN BALLOT; WHENEVER WRITTEN BALLOTS ARE REQUIRED, THE CHAIRMAN SHALL APPOINT TELLERS TO COLLECT AND COUNT BALLOTS. FORM 990, PART VI, SECTION B, LINE 11B THE FORM 990 IS PREPARED BY AN OUTSIDE ACCOUNTING FIRM AND HAS ESTABLISHED THE FOLLOWING REVIEW PROCESS TO ENSURE THAT THE INFORMATION REPORTED IS COMPLETE AND ACCURATE. BEFORE FILING, THE RETURN IS REVIEWED BY THE DIRECTOR OF FINANCE. A FINAL DRAFT IS PROVIDED TO THE BOARD OF DIRECTOR, FOR THEIR REVIEW, PRIOR TO FILING WITH THE INTERNAL REVENUE SERVICE. FORM 990, PART VI, SECTION B, LINE 12C EVERY MEMBER OF THE BOARD COMPLETES AN APPLICATION THAT DISCLOSES ANY EXISTING OR POTENTIAL CONFLICT OF INTEREST BETWEEN THE MEMBER AND THE ORGANIZATION. THE BOARD MONITORS AND ENFORCES COMPLIANCE BY REVIEWING THESE DISCLOSURE STATEMENTS ON AN ANNUAL BASIS. BOARD THE EXECUTIVE COMMITTEE OF THE BOARD WILL MAKE A DETERMINATION BASED ON THE FACTS AND THE NECESSARY ACTION TO CURE THE CONFLICT. STAFF EMPLOYEES MUST DISCLOSE TO THEIR SUPERVISOR ANY CONFLICTS OF INTEREST. DISCLOSURE MUST TAKE PLACE AS SOON AS THE EMPLOYEE IDENTIFIES THAT THERE MAY BE A CONFLICT OF INTEREST AND, WHENEVER POSSIBLE, BEFORE THE EMPLOYEE ENGAGES IN THE CONDUCT IN QUESTION. THE DEPARTMENT HEAD WILL FAIRLY EVALUATE THE CONFLICT OF INTEREST SITUATION DISCLOSED BY THE EMPLOYEE, INCLUDING THE RISKS TO THE BUSINESS INTERESTS OF THE AGENCY, SEEK GUIDANCE IF NEEDED FROM SUPPORTING FUNCTIONS, INCLUDING HUMAN RESOURCES AND COMPLIANCE, MAKE A PRAGMATIC DECISION TO ADDRESS THE CONFLICT OF INTEREST SO THAT RISKS TO THE AGENCY ARE MINIMIZED AND THE PERSONAL INTERESTS OF THE EMPLOYEE ARE PROTECTED AS FAR AS POSSIBLE, AND ADVISE THE CHIEF EXECUTIVE OFFICER OF THE CONFLICT OF INTEREST AND THE PROPOSED RESOLUTION. UPON APPROVAL OF THE CHIEF EXECUTIVE OFFICER, COMMUNICATE THE DECISION AND ITS REASONING TO THE EMPLOYEE AND FOLLOW UP TO ENSURE THE EMPLOYEE UNDERSTANDS AND COMPLIES WITH IT. IF DEEMED NECESSARY, SUPERVISORY AND/OR EVALUATION RESPONSIBILITIES WILL BE REASSIGNED SO AS TO REDUCE THE POTENTIAL FOR CONFLICT OF INTEREST. ANY FAVORITISM SHOWN TOWARD CLOSELY RELATED PERSONS BASED UPON THAT RELATIONSHIP MAY BE CAUSE FOR DISCIPLINARY ACTION. VIOLATIONS OF THIS POLICY WILL INCLUDE DISCIPLINARY ACTION FOR STAFF AND APPROPRIATE ACTION AGAINST THOSE WHO DO NOT FALL UNDER HUDSON MILESTONES POLICY AND PROCEDURES. FORM 990, PART VI, SECTION B, LINE 15A THE EXECUTIVE COMMITTEE OF THE BOARD ANNUALLY REVIEWS THE PERFORMANCE OF THE CEO AND REPORTS TO THE BOARD OF DIRECTORS, ALONG WITH A RECOMMENDATION FOR AN APPROPRIATE ANNUAL COMPENSATION PACKAGE, BASED ON PERFORMANCE. COMPARABILITY AND PREVAILING INDUSTRY WAGE DATA ARE USED IN THE ASSESSMENT OF THE PACKAGE. TOP MANAGEMENT OFFICIALS ARE EVALUATED ANNUALLY BY THE CEO WHO MAY RECOMMEND ANY MERITED SALARY ADJUSTMENTS TO THE BOARD OF DIRECTORS FOR APPROVAL. THIS PROCESS WAS LAST UNDERTAKEN MAY 2024. THE APPROVAL IS DOCUMENTED BY SEPARATE COMMUNICATION FROM THE BOARD TO CEO. FORM 990, PART VI, SECTION C, LINE 19 THE ORGANIZATION MAKES ITS FORM 990 AVAILABLE FOR PUBLIC INSPECTION AS REQUIRED UNDER SECTION 6104 OF THE INTERNAL REVENUE CODE. IN ADDITION, THE FINANCIAL STATEMENTS, CONFLICT OF INTEREST POLICY, FORM 990, FORM 1023, AND GOVERNING DOCUMENTS ARE ALSO AVAILABLE UPON WRITTEN REQUEST AT THE ORGANIZATION'S ADDRESS OR BY CALLING THE ORGANIZATION DIRECTLY. PART XII, LINE 2C THE ORGANIZATION HAS A BUDGET AND FINANCE COMMITTEE THAT ASSUMES RESPONSIBILITY FOR OVERSIGHT OF THE AUDIT OF ITS FINANCIAL STATEMENTS AND SELECTION OF AN INDEPENDENT ACCOUNTANT. THIS PROCESS HAS NOT CHANGED FROM THE PRIOR YEAR.