2022-01-31T23:21:46-06:00 2021-06-30 SMITH & HOWARD PC 271 17TH STREET NW SUITE 1600 ATLANTA GA 30363 990 2020-07-01 200267588 ROBERT W WOODRUFF LIBRARY INC OF THE ATLANTA UNIVERSITY CENTER % ERIC U MILLER ROBE 4049782000 111 JAMES P BRAWLEY DRIVE SW ATLANTA GA 30314 ERIC MILLER CFO 4045776317 2022-05-16 true ERIC MILLER 999009999 MARC A AZAR P91739349 4048746244 2022-05-16 2 2020 2022-09-23 18:48:47Z ERIC MILLER 111 JAMES P BRAWLEY DRIVE SW ATLANTA GA 30314 20213915 false X WWW.AUCTR.EDU X 2004 GA Provide the highest level of information resources and services in support of student and faculty success, and cultural preservation of the Atlanta University Center 7 7 83 0 701116 2427144 10206291 10432513 151574 453321 136894 132171 11195875 13445149 1444 0 0 0 4882991 5044026 0 0 455281 8000306 7342445 12884741 12386471 -1688866 1058678 35048180 37316222 1710052 1057085 33338128 36259137 X THE ATLANTA UNIVERSITY CENTER (AUC) ROBERT W. WOODRUFF LIBRARY PARTNERS WITH THE NATIONS LARGEST CONSORTIUM OF HISTORICALLY BLACK COLLEGES AND UNIVERSITIES: CLARK ATLANTA UNIVERSITY, THE INTERDENOMINATIONAL THEOLOGICAL CENTER, MOREHOUSE COLLEGE AND SPELMAN COLLEGE, PROVIDING INFORMATION MANAGEMENT, INSTRUCTION AND ACCESS TO GLOBAL INFORMATION RESOURCES IN SUPPORT OF TEACHING AND LEARNING, SCHOLARSHIP AND CULTURAL PRESERVATION OF THE AUC. PRINCIPLE ACTIVITIES INCLUDE ACADEMIC REFERENCE SERVICE; CURRICULUM-CENTERED LIBRARY INSTRUCTION; PRESERVATION-BASED ACQUISITIONS, ORGANIZATION, ARRANGEMENT, AND DISSEMINATION OF EDUCATIONAL INFORMATION; AND INTERLIBRARY LOAN SERVICES. false false 10224229 10432513 The AUC Robert W. Woodruff Library serves as the center of the academic village for Clark Atlanta University, the Interdenominational Theological Center, Morehouse College and Spelman College, providing the highest level of information management; instruction, research and consultation; and access to globally-curated resources in support of student and faculty success. The Library serves approximately 7,273 undergraduate and 749 graduate students and maintains an extensive holding of volumes, serials, periodicals, microfilm, and electronic databases, including special collections and archives rich in African American and African Diaspora materials. Principle activities include reference and research consultation services; curricumlum-centric-instruction; acquisition, organization, arrangement, dissemination, and preservation of information in all formats; and interlibrary loan services. In FY20/21 the Library acquired 9,741 new items including print, media, and electronic resources; added 20 new collections and publications to its electronic scholarship repository RADAR (Repository of AUC Digital collections and Archives, and Research); conducted 33,795 user interactions; and 257 instructional sessions impacting 4,751 users. The Library is responsible for the provision of information technology services including network and website management, hardware and software acquisition, and desktop support for 410 workstations and continued upgrade and maintenance of the wireless footprint throughout the building and designated perimeter spaces. In addition, the Library provides the following services to facilitate teaching and learning, scholarship and cultural preservation: facilities and maintenance; human and resource management; security; and shuttle transportation from the four AUC campuses to the Library and designated locations. The AUC Woodruff Library completed Phase II Renovation Project: Brawley Greenscape and Pedestrian Parkway, which transformed the grassy lot across from its main entrance into an outdoor learning space, which included adding an outdoor dining area for the Library's Woodi Caf. The AUC Woodruff Library provides the Bloomberg Finance Lab, which supports the teaching and learning activities of students and faculty in business, economics and finance-related programs. The Library provides a Digital Preservation Lab to many of its initiatives. The AUC Woodruff Library is the winner of the 2016 Excellence in Academic Libraries Award in the university category from the Association of Collegiate and Research Libraries (ACRL). Library CEO Loretta Parham was named the ACRL 2017 Academic/Research Librarian of the Year. These are the highest honors bestowed in the field of library science. 36291 Mellon Project STAND Student Activism CMED&T 2007-08690 Grant The Atlanta University Center Robert W. Woodruff Library in partnership with Project STAND was awarded a $750,000 public knowledge program grant from the Andrew W. Mellon Foundation. The "Building Capacity, Ethical Documentation and Archiving of Student Activism in BIPOC Communities" is a three-year (36-month) project that will advance the community archiving of social justice initiatives among former and current college and university students of color. Starting in January 2021 and ending in January 2024, the AUC Woodruff Library, Project STAND, and project partner, the University of Maryland will support the archiving and accessibility of organizing and activism among Black, Indigenous, People of Color students. Project partners will establish two archivist residencies for the purpose of creating modules for teaching with primary sources on student activism in marginalized communities, conduct five workshops on personal archiving and ethical documentation, expand Project STAND's web presence and infrastructure through a usability study, and create a digital repository to host scholarly works, oral histories, presentations, and archived social media. Additionally, project partners will disperse micro-grants ($80,000 in total) to Project STAND consortium member and non-member institutions to support small digitization projects documenting social justice activism by students of color. This initiative also seeks to broaden and promote the work of the community through the launch of a podcast which will feature the voices of marginalized organizers within student communities and archivists. During the first reporting period FY 2020-2021 all project goals and deliverables are on track for completion. The Project Coordinator, working out of the University of Maryland was hired in August 2021. The AUC Woodruff Library will serve as the fiduciary agent for funds of the grant to partner institutions and established a financial contract with the University of Maryland. The AUC Woodruff Library and project partners began planning for the first of two week-long archivist residencies, which will be in September 2021, titled, "Archiving in Black: Student Organizing at HBCUs and Cross-cultural Movements." This virtual residency will host six fellows and result in the development of two modules for archiving student activist records. The Website Development Team launched a technology plan, conducted a user experience study, and developed a plan for building out the digital repository. The grant PI's, from the AUC Woodruff Library and Project STAND, along with other project partners recorded the first in a series of 10 podcasts, and developed the call and application for micro-grants ($8,000 per award for 10 awards) to be dispersed in the next reporting period for small digitization projects. 8965 Morehouse College Dr. JE & EG Lowery Collection Processing & Digitization Grant. The Atlanta University Center Robert W. Woodruff Library was awarded a donation of $300,000 from an anonymous donor to process, preserve, and digitize the Morehouse College Joseph Echols Lowery and Evelyn Gibson Lowery Collection. The AUC Woodruff Library received the archival collection in May of 2021. Over the next 18 months, staff will inventory, process, describe, and digitize the archival collection for research. The AUC woodruff Library staff will also create a digital exhibit to celebrate Joseph Lowery's 100th birthday in October 2021, and the project will culminate in a virtual collection in the Library's digital repository with 20,000 digitized items. During the first reporting period FY2020-2021, the collection was delivered to the AUC Woodruff Library, and staff began the hiring process for five project employees to include, a project archivist, two archival assistants, a digitization manager, and a digitization technical assistant. In June of 2021, AUC Woodruff Library staff began a collection inventory and purchased archival supplies for processing. 10269485 true true false false false false false true false true true false false false true true false true false false false false false false false false false false false true false false false false false false false false false false false false true true false false false true 38 0 true 83 true false false false false false false false false false false false false X 7 7 false false false false true true true true true false false true true true true true true true true false GA X ERIC U MILLER 4049782000 111 JAMES P BRAWLEY DRIVE SW ATLANTA GA 30314 X Loretta Parham CEO & Library Dir/Ex-Officio 50.0 0.0 X 185620 0 40795 Eric Miller CFO/Asst Dir for Operations 50.0 0.0 X 124741 0 16481 Dr Mary Schmidt Campbell CHAIRMAN OF THE BOARD 1.0 0.0 X 0 0 0 Dr David A Thomas Board Member 1.0 0.0 X 0 0 0 Henry Zigtema Member-At-Large 1.0 0.0 X 0 0 0 Kate Nevins Member-at-Large 1.0 0.0 X 0 0 0 Rev Matthew Wesley Williams Board Member 1.0 0.0 X 0 0 0 Dr George T French Board Member 1.0 0.0 X 0 0 0 Dr Jamil Zainaldin Member-at-large 1.0 0.0 X 0 0 0 310361 0 57276 2 false true false EBSCO PO Box 204661 DALLAS TX 75320 Collections/Sub Serv 627616 Groome Transportation 5500 Lewis Road SANDSTON VA 23150 Transportation 272459 Innovative Vision Technology 1 Enterprise Parkway Suite 150 HAMPTON VA 23666 Technology 870000 Board of Regents of the University 270 Washington Street SW ATLANTA GA 30334 Collection/Sub Serv 232334 ARS MECHANICAL PO BOX 82288 CONYERS GA 30013 HVAC CONTRACTOR 220501 8 X 491000 872600 1063544 2427144 AFFILIATED INSTITUTIONAL SUPPORT 611710 10383329 10383329 REVENUE BOOK MAIN. 811000 43980 43980 LIBRARY INCOME 451211 5204 5204 10432513 132951 132951 0 0 154779 23460 131319 0 131319 131319 7065676 6745306 320370 320370 320370 0 0 0 0 0 0 0 0 0 PARKING REVENUE 900099 18 18 VENDING INCOME 900099 834 834 852 13445149 10432513 585492 X 0 0 0 0 365208 305486 49910 9812 0 3637763 3040146 498811 98806 144581 122054 19078 3449 636223 537095 83952 15176 260251 219702 34341 6208 0 6679 4808 1515 356 86775 86775 0 0 67603 54015 9194 4394 1753373 1262101 397783 93489 0 445537 360580 56804 28153 96360 72162 19316 4882 0 1111679 892763 150027 68889 45956 40690 3510 1756 0 18220 16262 1283 675 35668 28499 4851 2318 0 1782853 1424500 242468 115885 7033 5809 802 422 LIBRARY RESOURCES 1875261 1875261 BOARD SUPPORT 7040 5625 957 458 UNIFORMS 2178 1740 296 142 MISCELLANEOUS 230 187 32 11 12386471 10269485 1661705 455281 X 149978 221624 111875 114045 868 0 123643 81139 0 0 0 0 0 0 0 0 598167 588608 92946231 68832946 25310700 24113285 8752949 12197521 0 0 0 0 0 0 0 0 35048180 37316222 1501283 843553 0 0 126359 118142 0 0 0 0 0 0 0 0 0 0 82410 95390 1710052 1057085 X 25062680 24641891 8275448 11617246 33338128 36259137 35048180 37316222 1058678 1862331 X false true X true false X X 4 CLARK ATLANTA UNIVERSITY 581825259 2 true 4785254 0 INTERDENOMINATIONAL THEOLOGICAL CENTER 580814544 2 true 461477 0 MOREHOUSE COLLEGE 580566205 2 true 2731267 0 SPELMAN COLLEGE 580566243 2 true 2896331 0 4 10874329 true false false false false false false false false false false false false false false false Part A, Section C #1 The president of each supported organization is a board member of Robert Woodruff Library of the Atlanta University Center (AUC) and make up a majority of Robert W Woodruff Library of the AUC. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X X X false 7760493 2259437 354676 9665254 7810628 30403 266056 346594 7760493 7760152 25000 367641 342165 7810628 7469242 634284 343374 7760152 6945803 50000 865063 391624 7469242 1.00000 false false 1643336 1643336 42308209 23855229 18452980 12248474 11176096 1072378 36746210 33801619 2944591 24113285 0 CAPITAL LEASES 95390 95390 X 15239877 1862331 1862331 13377546 67603 67603 13445149 12318868 12318868 67603 67603 12386471 Schedule D, Part III, Line 1a The Library receives donated collections, artifacts and artwork that are maintained for public exhibition, education and research in furtherance of public service rather than for financial gain and are considered to have cultural, aesthetic or historical value worth preserving perpetually. In conformity with GAAP, the collections, artifacts and artwork have been excluded from the consolidated statements of financial position. The Library maintains a detail list of the items' locations, conditions, donor information and access requirements. Schedule D, Part III, Line 4 The Library maintains and preserves extensive holdings of volumes, serials, periodicals, microfilm, and electronic databases, including special collections and archives rich in african american and african diaspora material. The collection facilitates The Library's purpose by educating, teaching and enriching the patrons of the library in the cultural aspects of african american history. Schedule D, Part V The Library has a spending policy approved by the Library's Board of Trustees that authorizes the Library to budget for, and make, annual disbursements from its endowment fund for operating expenses or capital expenditures, including any interest or fees, in an amount up to 5% of the trailing 12 quarters' average portfolio balance on September 30th. In cases where the proposed spending amount brings the endowment ending balance below the corpus balance, no operational amount will be authorized. Schedule D, Part X, Line 2 The Library is exempt from income taxes under Section 501(c)(3) of the Internal Revenue Code, as amended, and is classified by the Internal Revenue Service as other than a private foundation. Accordingly, no provision or liability for federal and state income taxes has been recorded in the accompanying consolidated financial statements. The Library annually evaluates all federal and state income tax positions. This process includes an analysis of whether these income tax positions the Library takes meet the definition of an uncertain tax position under the Income Taxes Topic of the Financial Accounting Standards Codification. In the normal course of business, the Library is subject to examination by the federal and state taxing authorities. In general, the Library is no longer subject to tax examinations for the tax years ending before June 30, 2018. X X X X X false false false false false false false true false Loretta Parham CEO & Library Dir/Ex-Officio 179378 6242 15904 26343 227867 PART I, LINE 7 MERIT BONUSES WERE AWARDED BASED ON PERFORMANCE AT YEAR END. Part VI #6 The Library's affiliated member institutions (Clark Atlanta University, Morehouse College, Spelman College, and the Interdenominational Theological Center) have protected use of the Library and its related resources offered. Each member is assessed an annual participation fee based on a Board derived formula (see current Clap Jordan assessment formula). Part VI #7 A&B - Member Approval The manner of appointment of the Board of Trustees shall be as set forth in the Library Support Agreement, and the Members agree to vote in favor of the persons selected in accordance with those procedures. Each Trustee shall remain in office until his or her death, disability, disqualification, resignation, or removal as permitted herein or pursuant to the Library Support Agreement. Part VI #11 First, the Organization's IRS Form 990 is reviewed by the CFO and CEO. Second, the Organization's IRS Form 990 is reviewed by each member of the Finance Committee of the Board of Trustees. Third, final review begins with the placement of the proposed organization's IRS Form 990 onto the Board of Trustees communications portal. Finally, Board of Trustee Members are notified of the posting and given (5) business days to review and respond. Part VI #12C The conflict of interest policy is addressed annually in the identified Board meeting. Any discovered interest conflicts are brought to the table for discussion and approval. These discussions and approvals are reflected in the minutes of the Board meeting. In addition, each member of the Board of Trustees is required to complete, annually, a series of questions testing any possible conflicts of interest. Board member responses are kept on file in Library Finance Office. Part VI #15 A&B The Personnel & Compensation Committee of the Board of Trustees makes recommendations to the Chair of the Board for any changes to the salary of the CEO & Library Director. The salary recommendation is based on a review/comparison of market salary, economic conditions and the CEO's attainment of the strategic objectives established by the Board. The CEO makes recommendation and receives approval of the CFO's salary rate from the Personnel & Compensation Committee of the Board of Trustees. Part VI #19 The governing documents, conflict of interest policy, and annual financial audit reports are available by contacting the AUC RWWL Administrative Offices at (404) 978-2000. PART VIII #1E THE LIBRARY OBTAINED A SMALL BUSINESS ADMINISTRATION LOAN UNDER THE PAYCHECK PROTECTION PROGRAM ("PPP") IN THE AMOUNT OF $862,600. THE PPP LOAN BEARS INTEREST AT 1% AND REQUIRES REPAYMENT AS OUTLINED BY THE CARES ACT AND PAYROLL PROTECTION PROGRAM FLEXIBILITY ACT ("PPPFA"). THE LIBRARY TREATED THE LOAN AS A CONDITIONAL GRANT UNDER ASU 2018-08, RECORDING THE REVENUE WHEN QUALIFYING EXPENSES HAVE BEEN INCURRED. AT JUNE 30, 2021 THE LIBRARY HAD RECORDED THE INCOME RELATING TO THE LOAN FULLY UTILIZED THE FUNDS DURING FISCAL YEAR 2021. THE LIBRARY HAS APPLIED FOR FORGIVENESS AND IS AWAITING NOTIFICATION OF COMPLETE LOAN FORGIVENESS. PART IX #11G Detail of Other Fees: Professional Services: $ 188,160 Consulting Services: $ 26,600 Recruiting: $ 4,222 Temporary Employee Services: $ 254,889 Other Contractual Services: $1,279,502 ------------ Total $1,753,373 FORM 990 PART IX LINE 11G DESCRIPTION:OTHER FEES TOTAL FEES:1753373 WL ACQUISITIONS 111 JAMES BRAWLEY DRIVE SW ATLANTA GA 30314 200267588 ACQ OF LAND GA 0 NA CLARK ATLANTA UNIVERSITY 223 James P Brawley Drive SW Atlanta GA 30314 581825259 SCHOOL GA 501(C)(3) 2 NA false INTERDENOMINATIONAL THEOLOGICAL CENTER 700 Martin Luther King Jr Dr Atlanta GA 30314 580814544 SCHOOL GA 501(C)(3) 2 NA false MOREHOUSE COLLEGE 830 WESTVIEW DRIVE SW ATLANTA GA 30314 580566205 SCHOOL GA 501(C)(3) 2 NA false SPELMAN COLLEGE 350 Spelman Lane SW Atlanta GA 30314 580566243 SCHOOL GA 501(C)(3) 2 NA false false false true false false false false false false true false false false false false false true false true CLARK ATLANTA UNIVERSITY J 80000 CASH CLARK ATLANTA UNIVERSITY Q 23460 CASH CLARK ATLANTA UNIVERSITY S 4562276 CASH CLARK ATLANTA UNIVERSITY C 222978 CASH INTERDENOMINATIONAL THEOLOGICAL CENTER S 446347 CASH INTERDENOMINATIONAL THEOLOGICAL CENTER C 15130 CASH MOREHOUSE COLLEGE S 2603965 CASH MOREHOUSE COLLEGE C 127302 CASH SPELMAN COLLEGE S 2770741 CASH SPELMAN COLLEGE C 125590 CASH