2022-04-17T11:05:07-05:00 2021-05-31 742900215 MAXWELL LOCKE & RITTER LLP 401 CONGRESS AVENUE SUITE 1100 AUSTIN TX 787019682 990 2020-06-01 742266672 RODEO AUSTIN RODE 5129193000 9100 DECKER LAKE ROAD AUSTIN TX 78724 ROB GOLDING CEO 5129193000 2022-04-15 1 ROB GOLDING 999009999 SEAN HOLCOMB P01249221 5123703200 2 AAL1 IAL1 2020 2022-09-23 18:48:47Z ROB GOLDING 9100 DECKER LAKE ROAD AUSTIN TX 78724 5037639 0 X WWW.RODEOAUSTIN.COM X 1938 TX WE BELIEVE IT TAKES GRIT TO GROW THE NEXT GENERATION. WE ARE RODEO AUSTIN, A NOT-FOR-PROFIT THAT PROVIDES REAL EXPERIENCES AND GRITTY FUN TO RAISE MILLIONS FOR TEXAS KIDS. SINCE 1938, WE'VE BEEN A MISSION WITH A RODEO THAT HAS BROUGHT HERITAGE AND ENTERTAINMENT TO OUR COMMUNITY. OUR MISSION IS TO GROW THE NEXT GENERATION...IT'S IN OUR ROOTS! 70 70 122 603 0 0 1198043 1059920 425097 2864350 172916 146760 686836 223685 2482892 4294715 72102 1775240 0 0 1749086 1433981 0 0 170376 3306243 1417337 5127431 4626558 -2644539 -331843 7349474 8482636 2618989 3292377 4730485 5190259 X WE BELIEVE IT TAKES GRIT TO GROW THE NEXT GENERATION. WE ARE RODEO AUSTIN, A NOT-FOR-PROFIT THAT PROVIDES REAL EXPERIENCES AND GRITTY FUN TO RAISE MILLIONS FOR TEXAS KIDS. SINCE 1938, WE'VE BEEN A MISSION WITH A RODEO THAT HAS BROUGHT HERITAGE AND ENTERTAINMENT TO OUR COMMUNITY. OUR MISSION IS TO GROW THE NEXT GENERATION...IT'S IN OUR ROOTS! 0 0 1599786 0 2935195 EDUCATE THE PUBLIC ABOUT THE AGRICULTURE AND LIVESTOCK PRODUCTION INDUSTRIES AND PRESERVE AND PROMOTE TEXAS' WESTERN CULTURE, VALUES AND HERITAGE THROUGH THE ACTIVITIES OF THE ANNUAL LIVESTOCK SHOW AND RODEO. DUE TO COVID-19, THE 2021 ANNUAL LIVESTOCK SHOW WAS CONDUCTED ON A "CLOSED" BASIS AND INCLUDED ONLY YOUTH EXHIBITORS AND IMMEDIATE FAMILY. RODEO, FAIR AND OTHER EVENTS WERE NOT HELD IN 2021. 1911518 1762404 AWARDS PROGRAMS ENCOURAGE YOUTH TO PRACTICE THE DISCIPLINES NECESSARY TO NURTURE, EXHIBIT AND SELL LIVESTOCK AND OTHER PRODUCTS (BOTH AGRICULTURAL AND NON-AGRICULTURAL). ALTHOUGH RODEO AUSTIN WAS NOT ABLE TO HOST LARGE PUBLIC EVENTS, THE ORGANIZATION PLANNED, COORDINATED AND EXECUTED A PORTION OF THE ACTIVITIES AND PROGRAMS THAT HELP FULFILL THE MISSION OF GROWING THE NEXT GENERATION OF TEXAS KIDS. THOUGH NOT OPEN TO THE PUBLIC, STUDENTS FROM ACROSS THE STATE COMPETED IN A PRIVATE JR. LIVESTOCK SHOW, YOUTH ART SHOW AND ULTIMATE SCRAMBLE CHAMPIONSHIP AND MANY ULTIMATELY WERE ABLE TO PARTICIPATE IN THE YOUTH AUCTION, PROVIDING FINANCIAL SUPPORT TO THESE STUDENTS. 113346 12836 DUE TO COVID-19 AND NOT BEING ABLE TO HAVE A FULL SHOW, NO NEW SCHOLARSHIPS WERE AWARDED IN FY21. ALL SCHOLARSHIP PAYMENTS IN FY21 ARE RELATED TO SCHOLARSHIPS AWARDED IN PREVIOUS YEARS. 3624650 1 1 0 1 0 0 0 0 0 1 1 0 0 0 0 0 1 0 0 0 0 0 0 0 1 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 91 1 1 122 1 0 0 0 0 0 1 1 0 0 0 0 0 0 X 70 70 1 0 1 0 0 0 0 1 1 0 0 1 1 1 1 1 1 1 1 0 X SARA MCAULEY 5129193000 9100 DECKER LAKE ROAD AUSTIN TX 78724 JOEL ANDERSON VP, DIRECTOR 1.00 X X 0 0 0 TRAVIS ASKLUND DIRECTOR 1.00 X 0 0 0 KEITH BERDOLL VP, DIRECTOR 1.00 X X 0 0 0 MATT BERRY JR DIRECTOR 1.00 X 0 0 0 BENNY BOYD JR DIRECTOR 1.00 X 0 0 0 BRAD BOYETT DIRECTOR 1.00 X 0 0 0 AARON CABAZA DIRECTOR 1.00 X 0 0 0 CURTIS CALHOUN DIRECTOR 1.00 X 0 0 0 VERLIN CALLAHAN DIRECTOR 1.00 X 0 0 0 CALLEY CALLAHAN ASKLUND DIRECTOR 1.00 X 0 0 0 TOMMY CARLSON DIRECTOR 1.00 X 0 0 0 BOB CARROLL DIRECTOR 1.00 X 0 0 0 DREW DEBERRY DIRECTOR 1.00 X 0 0 0 JEFF DENTON DIRECTOR 1.00 X 0 0 0 JEFF DODD DIRECTOR 1.00 X 0 0 0 MIKE ELEDGE DIRECTOR 1.00 X 0 0 0 JAY EVANS DIRECTOR 1.00 X 0 0 0 HAP FEUERBACHER DIRECTOR 1.00 X 0 0 0 BOBBY FINLEY DIRECTOR 1.00 X 0 0 0 TYLER GRAHAM DIRECTOR 1.00 X 0 0 0 DR CHARLES GRAHAM DIRECTOR 1.00 X 0 0 0 HASKELL GRIFFIN DIRECTOR 1.00 X 0 0 0 GREG HAMILTON DIRECTOR 1.00 X 0 0 0 SHAWN HOHNSTREITER DIRECTOR 1.00 X 0 0 0 DAUPHEN JACKSON SECRETARY, TREASURER, DIRE 1.00 X X 0 0 0 DAVID KARDOSZ VP, DIRECTOR 1.00 X X 0 0 0 BILL KNOLLE DIRECTOR 1.00 X 0 0 0 KALYN LANEY VP, DIRECTOR 1.00 X X 0 0 0 RICKY LANGE VP, DIRECTOR 1.00 X X 0 0 0 EDDIE LEDESMA DIRECTOR 1.00 X 0 0 0 ASHLEY LEDESMA DIRECTOR 1.00 X 0 0 0 BRIAN LEHNE DIRECTOR 1.00 X 0 0 0 LANCE LIVELY DIRECTOR 1.00 X 0 0 0 SHAYNE LOCKHART DIRECTOR 1.00 X 0 0 0 JARDIN LOEFFLER DIRECTOR 1.00 X 0 0 0 STACY LOONEY DIRECTOR 1.00 X 0 0 0 JASON MAGDALENA DIRECTOR 1.00 X 0 0 0 GREG MAPHET DIRECTOR 1.00 X 0 0 0 MONICA MASTERS DIRECTOR 1.00 X 0 0 0 TIA MILLER DIRECTOR 1.00 X 0 0 0 FROSTY MOORE DIRECTOR 1.00 X 0 0 0 JASON NASSOUR DIRECTOR 1.00 X 0 0 0 COURTNEY OLDHAM DIRECTOR 1.00 X 0 0 0 CHRIS PADGETT DIRECTOR 1.00 X 0 0 0 GENE PATALIK DIRECTOR 1.00 X 0 0 0 LATIUS PRIKRYL DIRECTOR 1.00 X 0 0 0 BILL RHYAN DIRECTOR 1.00 X 0 0 0 MARIE RICHTER DIRECTOR 1.00 X 0 0 0 STEVE SKINNER DIRECTOR 1.00 X 0 0 0 MELVIN SOBOTIK DIRECTOR 1.00 X 0 0 0 CALEB STAFFORD DIRECTOR 1.00 X 0 0 0 JOE STRAUB PRESIDENT, DIRECTOR 1.00 X X 0 0 0 HIL STROUP DIRECTOR 1.00 X 0 0 0 PAIGE MORGAN DIRECTOR 1.00 X 0 0 0 BRYAN TEICH DIRECTOR 1.00 X 0 0 0 CRAIG TEYKL DIRECTOR 1.00 X 0 0 0 MANNY TRINIDAD DIRECTOR 1.00 X 0 0 0 SHAUN TUGGLE DIRECTOR 1.00 X 0 0 0 TERRY TURNER DIRECTOR 1.00 X 0 0 0 GILBERT TURRIETA DIRECTOR 1.00 X 0 0 0 ALEX VALDES DIRECTOR 1.00 X 0 0 0 AMY VILLARREAL DIRECTOR 1.00 X 0 0 0 STAN VOELKER DIRECTOR 1.00 X 0 0 0 STEVEN VOELKER DIRECTOR 1.00 X 0 0 0 RUSSELL WATERS DIRECTOR 1.00 X 0 0 0 FRED WEBER DIRECTOR 1.00 X 0 0 0 KERRY WIGGINS DIRECTOR 1.00 X 0 0 0 COREY WILSON DIRECTOR 1.00 X 0 0 0 BRIAN YARBROUGH VP, DIRECTOR 1.00 X X 0 0 0 TEMETRIA MCVEA DIRECTOR 1.00 X 0 0 0 ROBERT GOLDING CEO 40.00 X 202326 0 34913 KATHRYN BLANKINSHIP SENIOR MANAGER 40.00 X 111637 0 4674 313963 0 39587 2 0 1 0 LD SYSTEMS 5913 DISTRIBUTION DR SAN ANTONIO TX 78218 SOUND, LIGHT, AND VIDEO SERVICES 295495 THE DAVIS GROUP 3800 N LAMAR BLVD SUITE 200 AUSTIN TX 78756 MEDIA SERVICES 213306 LEWIS SIGNS 16910 I-35 BUDA TX 78610 SIGN SERVICES 111880 MAHAFFEY USA LLC 4161 DELP STREET MEMPHIS TN 38118 TENT SERVICES 106815 STAR OF TEXAS TENTS & EVENTS 7803 FM 969 AUSTIN TX 78724 EVENT RENTAL SERVICES 104060 5 33735 94575 326700 604910 15445 1059920 AUCTION PROCEEDS 711300 1713257 1713257 EXHIBITOR AND OTHER FE 711300 632776 632776 SPONSORSHIPS 711300 295825 295825 ADMISSIONS 711300 183990 183990 CONCESSIONS & MERCHAND 711300 38502 38502 2864350 78312 78312 5000 0 5000 5000 5000 710734 4961 647247 0 63487 4961 68448 68448 243517 94575 95677 147840 147840 MISCELLANEOUS REVENUE 900099 70845 70845 70845 4294715 2935195 0 299600 1775240 1775240 237239 148274 65834 23131 982116 613823 272538 95755 30430 19019 8444 2967 95806 59879 26586 9341 88390 55244 24528 8618 52228 52228 18500 18500 27936 27936 233110 209231 23879 13364 13364 57427 16729 40698 114408 114408 139117 106290 32827 3837 3837 14685 14685 249060 155662 69114 24284 64411 40257 17874 6280 OTHER EVENT EXPENSES 326874 326874 0 0 PRIZES & RIBBONS 80643 80643 0 0 MISCELLANEOUS EXPENSE 17943 371 17572 0 ENTERTAINMENT 3750 3750 0 0 44 44 4626558 3624650 831532 170376 497357 1348191 1140866 515008 51101 326462 189463 146842 4363808 2689739 1860347 1674069 3610340 4472064 7349474 8482636 609434 2154717 488646 229482 1158311 593289 362598 314889 2618989 3292377 X 2689988 2479115 2040497 2711144 4730485 5190259 7349474 8482636 -331843 791617 0 X X 0 1 X 1 0 X 775088 634449 789227 1198043 1059920 4456727 9755606 10923286 11746547 1690289 3107867 37223595 10530694 11557735 12535774 2888332 4167787 41680322 431804 493951 635492 435296 469181 2465724 0 431804 493951 635492 435296 469181 2465724 39214598 86141 103182 138161 154257 83312 565053 86141 103182 138161 154257 83312 565053 236683 113235 71951 51408 70845 544122 10853518 11774152 12745886 3093997 4321944 42789497 0.91650 0.92280 0.01320 0.01200 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 4626558 4626558 381328 95332 0 0 406372 381328 787700 1181550 258136 258136 101593 95332 196925 295388 2478137 218007 713365 59795 3349714 2322331 123986 94143 62323 2478137 2040680 263985 75019 57353 2322331 2942433 467316 166415 427250 102989 3045925 2280235 953438 199497 472500 18237 2942433 0.19720 0.49530 0.30750 0 0 206456 206456 2492975 1431612 1061363 39950 39950 0 1522052 1170402 351650 102375 47775 54600 1674069 5185979 791617 46264 81319 919200 4266779 27936 27936 4294715 4726205 46264 81319 127583 4598622 27936 27936 4626558 PART V, LINE 4: BOARD DESIGNATED AND PERMANENT ENDOWMENT FUNDS PROVIDE RESOURCES USED TO FUND EDUCATIONAL SCHOLARSHIPS AWARDED ANNUALLY PART XI, LINE 2D - OTHER ADJUSTMENTS: FUNDRAISING EVENT EXPENSES 81,319. PART XII, LINE 2D - OTHER ADJUSTMENTS: FUNDRAISING EVENT EXPENSES 81,319. ANNUAL GALA EVENT 316592 94575 222017 6096 5000 60068 YOUTH ART SHOW 20000 20000 20000 2 1500 1500 4513 338092 94575 243517 20000 6096 5000 64581 95677 147840 1 YOUTH AUCTION RECIPIENTS 426 1606003 YOUTH ART SHOW 38 20000 PART I LINE 2 EACH SEMESTER THE STUDENTS HAVE TO TURN IN THEIR TRANSCRIPTS BEFORE RECEIVING FUNDS. THEY HAVE TO DO THIS ACROSS 8 SEMESTERS. THEY HAVE TO MAINTAIN A CERTAIN GPA OR GET A SPECIAL EXEMPTION. SOME OF THE CRITERIA FOR RECEIVING THE FUNDS ARE GPA, FULL TIME ENROLLMENT AND USING THE SCHOLARSHIP ONLY IN TEXAS. X 0 0 0 0 0 0 0 0 0 ROBERT GOLDING CEO 200586 0 0 0 1740 0 7678 0 27235 0 237239 0 0 0 FORM 990, PART VI, SECTION A, LINE 2 THE FOLLOWING RELATIONSHIPS EXIST AMONG BOARD MEMBERS: 1.TRAVIS ASKLUND AND CALLEY CALLAHAN ASKLUND (FAMILY RELATIONSHIP) 2.VERLIN CALLAHAN AND CALLEY CALLAHAN ASKLUND (FAMILY RELATIONSHIP) 3.EDDIE LEDESMA AND ASHLEY LEDESMA (FAMILY RELATIONSHIP) 4.STAN VOELKER AND STEVEN VOELKER (FAMILY RELATIONSHIP) 5.CHARLES GRAHAM AND TYLER GRAHAM (FAMILY RELATIONSHIP) 6.TOMMY CARLSON AND JARDIN LOEFFLER (FAMILY RELATIONSHIP) 7.VERLIN CALLAHAN AND TRAVIS ASKLUND (FAMILY RELATIONSHIP) FORM 990, PART VI, SECTION A, LINE 4 SUBSTANTIVE BYLAWS ITEMS: 1.ALLOWS NOMINATING COMMITTEE TO RENOMINATE A CURRENT PRESIDENT TO SERVE AS PRESIDENT BEYOND HIS OR HER TWO-YEAR TERM LIMIT IF THE FAIR AND RODEO DOES NOT OCCUR DURING THAT PRESIDENT'S CURRENT TERM. THE NOMINATING COMMITTEE IS NOT OBLIGATED TO RENOMINATE THE CURRENT PRESIDENT TO SERVE AGAIN AS PRESIDENT AND THE BOARD IS NOT OBLIGATED TO ELECT THE NOMINATING COMMITTEE SELECTION AS PRESIDENT AT THE MAY ELECTION. 2.PROVIDES THAT ONE-TENTH OF DIRECTORS MAY CALL A SPECIAL MEETING OF THE BOARD, IN ADDITION TO THE PRESIDENT OR EXECUTIVE COMMITTEE. 3.ELECTIONS SAVINGS CLAUSE - THE CURRENT SAVINGS CLAUSE EXPIRES JUNE 1, 2021. A NEW CLAUSE IS PROPOSED THAT SAYS THE BOARD, AND ONLY THE BOARD, SHALL DETERMINE WHETHER THE MAY ELECTIONS CAN BE CONDUCTED AS REQUIRED ACCORDING TO THE BYLAWS. IF THE BOARD MAKES THIS DETERMINATION, THE CURRENT BOARD, OFFICERS, AND EXECUTIVE COMMITTEE POSITIONS SHALL EXTEND TO THE FOLLOWING MAY. NON-SUBSTANTIVE BYLAWS ITEMS: 1.MISSION STATEMENT IS UPDATED TO STATE OUR MISSION IS TO GROW THE NEXT GENERATION. IT IS IN OUR ROOTS! 2.UPDATES MEMBER CLASSES TO REMOVE DROVERS, WRANGLERS, AND HONORARY DIRECTORS. 3.ADDS ANNUAL SUPPORTERS AND ADVISORY DIRECTORS. THIS IS REFLECTION OF THE CURRENTLY USED CLASSES AND, IF APPROVED, THE ADVISORY DIRECTOR CLASS. 4.CREATES A NON-VOTING ADVISORY DIRECTOR CLASS. MEMBERS ARE PROPOSED BY NOMINATING COMMITTEE AND APPROVED BY THE BOARD. ADVISORY DIRECTORS ARE NOT PART OF THE DIRECTORS CLASS. 5.CLARIFIES THAT A QUORUM OF 25% FOR ANY MEETING BE ESTABLISHED BY PERSONS PRESENT IN PERSON OR BY PROXY. REQUIREMENT TO VOTE IN PERSON WHILE PHYSICALLY PRESENT FOR THE BOARD, OFFICERS AND ELECTED EXECUTIVE COMMITTEE MEMBERS, HOWEVER, IS RETAINED. 6.PROVIDES EXPRESS AUTHORIZATION THAT MEETINGS MAY BE HELD BY TELECONFERENCE OR INTERNET TECHNOLOGY. VOTING MAY ALSO OCCUR AS LONG AS PARTICIPANTS ARE VERIFIED, AND RECORDS ARE KEPT. REQUIREMENT TO VOTE IN PERSON WHILE PHYSICALLY PRESENT FOR THE BOARD, OFFICERS AND ELECTED EXECUTIVE COMMITTEE MEMBERS, HOWEVER, IS RETAINED. 7.MAKES CLARIFICATIONS TO ROLE OF A CHIEF OPERATING OFFICER TO ACCOUNT FOR THE FACT RODEO AUSTIN DOES NOT HAVE A PERSON IN THAT ROLE BUT MAY IN THE FUTURE. 8.MAKES CLARIFICATION THAT ALL VOTES, INCLUDING THE APPROVAL OF DIRECTORS, ARE DETERMINED BY A MAJORITY OF MEMBERS PRESENT AT A MEETING THAT HAS A QUORUM, AND NOT A MAJORITY OF ALL MEMBERS. 9.ELIMINATES REFERENCES TO THE PRESIDENT ELECT. THIS POSITION DOES NOT CURRENTLY EXIST. 10.OUTDATED GENDER REFERENCES ARE CORRECTED. 11.REMOVES REQUIREMENT TO SCHEDULE COMMITTEE MEETINGS THROUGH THE CEO AND REMOVES REQUIREMENT THAT COMMITTEE RULES BE APPROVED BY THE EXECUTIVE COMMITTEE. FORM 990, PART VI, SECTION B, LINE 11B THE DRAFT FORM 990 IS PRESENTED TO THE STAFF FOLLOWED BY THE OFFICERS OF THE ORGANIZATION. THE FINAL FORM 990 IS THEN PRESENTED TO THE EXECUTIVE COMMITTEE FOR REVIEW AND APPROVAL. THE FINAL FORM 990 IS THEN PRESENTED AT THE NEXT BOARD OF DIRECTORS MEETING. FORM 990, PART VI, SECTION B, LINE 12C RODEO AUSTIN PERSONNEL ARE REQUIRED TO REPORT TO THE EXECUTIVE COMMITTEE ANY POTENTIAL CONFLICT OF INTEREST OR ANY CONTEMPLATED TRANSACTION THAT COULD GIVE RISE TO A CONFLICT OF INTEREST. FORM 990, PART VI, SECTION B, LINE 15 THE EXECUTIVE COMMITTEE REVIEWS THE PERFORMANCE OF THE CEO ANNUALLY. CEO COMPENSATION IS ALSO APPROVED BY THE EXECUTIVE COMMITTEE OF THE BOARD OF DIRECTORS. FORM 990, PART VI, SECTION C, LINE 19 RODEO AUSTIN'S GOVERNING DOCUMENTS AND OTHER DOCUMENTS ARE MADE AVAILABLE TO THE PUBLIC UPON REQUEST. FORM 990, PART XII, LINE 2C: THE PROCESS FOR SELECTING AN INDEPENDENT ACCOUNTANT AND OVERSIGHT OF THE AUDIT OF THE FINANCIAL STATEMENTS HAS NOT CHANGED FROM THE PRIOR YEAR.