2022-05-13T11:01:37-05:00 2021-06-30 350921680 CROWE LLP 9600 Brownsboro Road Suite 400 Louisville KY 402413902 990 2020-07-01 350868073 Earlham College EARL 7659831200 801 National Road West Richmond IN 47374 Stacy L Davidson VP Finance & Administration 2022-05-13 true Stacy L Davidson 999009999 Rachel Spurlock P00520729 5023263996 2020 2022-09-23 18:48:47Z Anne Houtman 801 National Road West Richmond IN 47374 130191014 false X www.earlham.edu X 1881 IN An intellectually challenging, globally engaged, and socially concerned liberal arts college. 23 22 1076 500 0 0 13710874 82753380 53270517 41762450 11905 2698657 0 1190899 66993296 128405386 35030881 31360630 0 0 30101524 24826274 38634 27600 1289618 28431134 24324679 93602173 80539183 -26608877 47866203 334236749 378034692 98749238 92392213 235487511 285642479 The mission of Earlham College, an independent, residential college, is to provide the highest quality undergraduate education in the liberal arts, including the sciences, shaped by the distinctive perspectives of the Religious Society of Friends (Quakers). The College provides extensive opportunities for students and faculty to learn from each other in a cooperative community, an important aspect of which is collaborative student/faculty research. At Earlham College, education is carried on with a concern for the world in which we live and for improving human society. Therefore, Earlham stresses global education, peaceful resolution of conflict, equality of persons, and high moral standards of personal conduct. false false 69080445 30834086 42268087 Earlham College - Providing high quality liberal arts education for approximately 800 undergraduates and 50 graduate students. Serving the local community through arts, music, and cultural events open to the public. Students volunteer with many community service organizations. Approximately 2,500 people in the local community are served in this way. 1572971 526544 676219 Earlham School of Religion - Providing seminary training for approximately 100 students. 70653416 true true false false false false false false true true false false true true false false true true false true false true true false false false true true true true false false false false false false true false false false true false false false true true true true false false true X 1154 0 true 1076 true false true EI JA MX NZ SP UK FR GM false false false false false false false false false false X 23 22 true false false false false true false true true false false true true true true true true true true false IN X Stacy L Davidson 7659831200 801 National Road West Richmond IN 47374 Anne Houtman President 50.0 0 X X 311849 0 51520 David Jones Vice Chair 2.0 0 X X 0 0 0 David Stump Chair (until Aug 2020) 2.0 0 X X 0 0 0 Ray Ontko Chair (beg Aug 2020) 2.0 0 X X 0 0 0 Tania Deng Secretary 2.0 1.0 X X 0 0 0 Alan Scantland Trustee 2.0 0 X 0 0 0 Anne Stassen Trustee 2.0 0 X 0 0 0 Catherine Lemann Trustee 2.0 0 X 0 0 0 Drew Smith Trustee 2.0 0 X 0 0 0 Ellie Bewley Trustee 2.0 0 X 0 0 0 Fredrick McClure Trustee 2.0 0 X 0 0 0 Ian Henry Trustee 2.0 0 X 0 0 0 Janica Kyriacopoulos Trustee 2.0 0 X 0 0 0 John Turitzin Trustee 2.0 0 X 0 0 0 Luvisia Molenje Trustee 2.0 0 X 0 0 0 Randall Shrock Trustee 2.0 0 X 0 0 0 Rhonda Impink Trustee 2.0 0 X 0 0 0 Robert Graham Trustee 2.0 0 X 0 0 0 Sara Edgerton Trustee 2.0 0 X 0 0 0 Steve Mills Trustee 0.0 0 X 0 0 0 Sylvia Torti Trustee 2.0 0 X 0 0 0 Thomas Roberts Trustee 2.0 0 X 0 0 0 Tim Yale Trustee 2.0 0 X 0 0 0 Virginia Mills Trustee 2.0 0 X 0 0 0 William Dubois Trustee 2.0 0 X 0 0 0 James Logan Assoc. Academic Dean/Prof Religion 50.0 0 X 135723 0 15754 Leonard Clark Interim Dean of ESR (beg Jan 2021) 50.0 0 X 0 0 0 Margaret Thomas Interim Dean, Assoc Prof Psych 50.0 0 X 117672 0 17067 Matthew Hisrich VP & Dean of ESR 50.0 0 X 112651 0 21684 Michael Deibel AVP of Academic Affairs 50.0 0 X 135645 0 5724 Stacy Lutz Davidson Sr VP of Finance & Admin & CFO 50.0 2.0 X 175644 0 16411 Bonita Washington-Lacy VP Student Life/Registrar 50.0 0 X 165204 0 25314 David Hawsey VP of Enrollment Management 50.0 0 X 170000 0 94 Kimberly Tanner VP Institutional Advancement 50.0 0 X 156014 0 41396 Brendan Post CIO & Director of Information 50.0 0 X 113308 0 13434 James Jones HCAC Commissioner 50.0 0 X 112500 0 2719 Julie Kline Senior Director of Athletics 50.0 0 X 101569 0 20543 Katherine Gottschalk Assistant VP of Financial Aid 50.0 0 X 105600 0 5220 1913380 0 236881 13 false true false Metz Cullinary Management 2 Woodland Drive Dallas PA 18612 Food Services 2437152 Aramark Services Inc 27310 Network Place Chiacgo IL 606731273 Housekeeping 1074315 National Management Resources Corp PO Box 1224 La Grange GA 30241 Facilities Management 893886 Ellucian Company LP Ellucian Support 62578 Collections Center Drive Chicago IL 606930625 Software Maintenance/Support Services 308339 EAB Inc PO Box 603519 Charlotte NC 282603519 Education Data Analysis/Marketing 222019 11 68837817 2631922 11283641 2196267 82753380 Tuition and fees 611310 35543849 35543849 Auxiliary 611710 6218601 6218601 0 0 0 0 41762450 -49691 -49691 32648 23505 100 9143 -100 9043 9043 876646 3633725 842798 919225 33848 2714500 2748348 2748348 Other Income 900099 1181856 1181856 0 0 0 0 1181856 128405386 42944306 0 2707700 2895420 2895420 25645336 25645336 2819874 2819874 1719987 614480 862269 243238 6691 0 3088 3603 17098080 14015187 2524384 558509 22363 1173 21132 58 4798151 3972448 703556 122147 1181002 987239 155965 37798 101808 0 101808 0 123250 0 123250 0 27600 27600 0 0 0 0 2822834 1209667 1501860 111307 106681 44787 39149 22745 1916288 1457165 374367 84756 708624 701923 6701 0 4278729 3833920 442430 2379 72431 61995 8338 2098 76063 53683 19373 3007 3300035 2571199 728836 0 6476434 6167024 268733 40677 431931 247397 184534 0 Meals 2467843 2454543 9837 3463 Library Purchases 451330 451330 0 0 Membership 314097 140476 161894 11727 Recruiting 339250 116775 222475 0 337051 190375 132170 14506 80539183 70653416 8596149 1289618 92383 16213 11662909 16178649 2004738 1578336 747454 1549223 0 0 0 0 112634 102617 1523193 1150469 229465302 102534412 133199086 126930890 7017448 8658967 0 2291979 1848144 175584925 220021184 334236749 378034692 2806142 2186586 201037 201037 69712045 67385101 0 0 17408491 15335944 8621523 7283545 98749238 92392213 X 56475065 68796987 179012446 216845492 235487511 285642479 334236749 378034692 X 47866203 173238 0 0 0 2115527 X false true X true true true X 24844845 37107711 27571473 13710874 82753380 185988283 0 0 24844845 37107711 27571473 13710874 82753380 185988283 12632000 173356283 1589153 53650 32564 14395 -40548 1649214 0 0 0 0 0 0 0 187637497 274780295 0.9239 0.8628 X Schedule A, Part II, Line 1 Contributions received 2020 contributions are up significantly due to positive market value gains during the year. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 380029047 2895420 127436716 35540629 474820554 418844928 803801 -6294175 33325507 380029047 429201775 730895 17903510 28991252 418844928 425494674 1377791 32381384 30052074 429201775 384132175 6773209 51721965 17132675 425494674 0.0611 0.9389 0.0 false true true 2100069 2100069 200267001 77873204 122393797 26886250 24661208 2225042 211982 211982 126930890 Interest in charitable trusts 1944532 Due from related organization 218076652 220021184 Deposits 795902 Amounts Held for Others 1507747 Annuities Payable 2680075 Advances for Student Loans 1285702 Capital Lease Obligations 314061 Fair Value of Swap Agreement 700058 7283545 Schedule D, Part V, Line 4 Intended uses of endowment funds Earlham's endowment funds are used to support the educational programs of the College. true true true true true true true false false false false false false false false true false true Schedule E, Part I, Line 3 RACIALLY NONDISCRIMINATORY POLICY The nondiscriminatory policy is on the website's homepage. Earlham does not actively solicit students via newspaper or broadcast media. In its catalog and other general written communication available to the general public, it publicizes its racially nondiscriminatory policy. Being a Quaker institution, Earlham College has had a long history of nondiscrimination. This fact is well known in the general community it serves. The organization currently enrolls students of racial minority groups in meaningful numbers consistent with the publicity exception found in Rev. Proc. 75-50 section 4.03(2)(b). Schedule E, Part I, Line 6(a) FINANCIAL AID OR ASSISTANCE FROM A GOVERNMENT Earlham participates in the federal Title IV financial aid program for its students. true East Asia and the Pacific 0 0 Program Services Study abroad program 10525 Europe (Including Iceland and Greenland) 0 0 Program Services Study abroad program 890 South Asia 0 0 Grantmaking 1151571 Central America and the Caribbean 0 0 Grantmaking 293906 East Asia and the Pacific 0 0 Grantmaking 332637 Europe (Including Iceland and Greenland) 0 0 Grantmaking 345335 Middle East and North Africa 0 0 Grantmaking 101536 Russia and Neighboring States 0 0 Grantmaking 52349 South America 0 0 Grantmaking 105899 Sub-Saharan Africa 0 0 Grantmaking 436641 0 0 0 0 0 0 2831289 0 2831289 Scholarships South Asia 33 1151571 Applied to student account Book Scholarships Central America and the Caribbean 6 293906 Applied to student account Book Scholarships East Asia and the Pacific 11 332637 Applied to student account Book Scholarships Europe (Including Iceland and Greenland) 8 345335 Applied to student account Book Scholarships Middle East and North Africa 2 101536 Applied to student account Book Scholarships Russia and Neighboring States 1 52349 Applied to student account Book Scholarships South America 2 105899 Applied to student account Book Scholarships Sub-Saharan Africa 9 436641 Applied to student account Book false false false false false false Schedule F, Part I, Line 2 Procedures for monitoring use of grant funds Earlham leads many study abroad programs for its students each year. These programs range in duration from 2 weeks to 6 months long. We track all direct expenses for these programs separately. The expenditures reflected on Line 3 include travel, meals, lodging, cultural events, and honoraria. Schedule F, Part III Due to the COVID-19 pandemic, there were students who completed their classes for Earlham College remotely during FY 2021. The scholarship details reported are for the international students who were learning remotely. The student's home country was used for determining the region reported. Actual locations of students after leaving campus were not easily trackable to know with certainty the remote locations. Schedule F, Part I, Line 2 PROCEDURES FOR MONITORING USE OF GRANT FUNDS Earlham leads many study abroad programs for its students each year. These programs range in duration from 2 weeks to 6 months long. We track all direct expenses for these programs separately. The expenditures reflected on Line 3 include travel, meals, lodging, cultural events, and honoraria. X X X X X X X true Marts & Lundy Inc 1200 Wall Street West 5th Floor Lyndhurst NJ 07071 Campaign Consulting false 8388221 27600 8360621 8388221 27600 8360621 CA DE GA AL HI ID IL IN IA KS KY LA MO NE NV NJ NM NC ND PA AZ RI SC SD TN TX VT WV WI true Earlham Foundation 801 National Road West Richmond IN 47374 356014491 501(c)(3) 2895420 Hold and invest gifts 1 0 Scholarships and Financial Aid Awards 628 25645336 Schedule I, Part I, Line 2 Procedures for monitoring use of grant funds. The College awards scholarships and financial aid awards. These funds are disbursed by the College's Financial Aid Department in strict adherence to all federal and state regulations. The funds are applied directly to student accounts, and no cash changes hands. The College also grants money to Earlham Foundation, a related organization, to hold and invest the assets on the College's behalf. X X true true X X X false false false false false false false false false Anne Houtman President 311849 0 0 0 0 0 34775 0 16745 0 363369 0 0 0 James Logan Assoc. Academic Dean/Prof Religion 135723 0 0 0 0 0 4800 0 10954 0 151477 0 0 0 Stacy Lutz Davidson Sr VP of Finance & Admin & CFO 175644 0 0 0 0 0 4500 0 11911 0 192055 0 0 0 Bonita Washington-Lacy VP Student Life/Registrar 165204 0 0 0 0 0 6800 0 18514 0 190518 0 0 0 David Hawsey VP of Enrollment Management 170000 0 0 0 0 0 0 0 94 0 170094 0 0 0 Kimberly Tanner VP Institutional Advancement 156014 0 0 0 0 0 6800 0 34596 0 197410 0 0 0 Schedule J, Part I, Line 1a Housing allowance or residence for personal use As a condition of employment, and as a convenience to the College, the President, Anne Houtman, was provided a home on College grounds. The value of the President's housing for 1.1.2020 - 12.31.2020 was $16,500. The home is provided as a nontaxable benefit to the President. Schedule J, Part I, Line 1a Personal services The College provided grounds care and housekeeping for the President's home, since the President, Anne Houtman, hosted functions for the College at the home. The grounds care and housekeeping for the home are provided as a nontaxable benefit to the President. A IN Health & Educational Facility Financing Authority 351611409 454795CTO 2007-06-28 15661682 Construction / Renovation / Expansion / Refunding of 1998 Bonds false false false B Indiana Finance Authority 351602316 45506DEP6 2013-01-30 62764109 Construction / Renovation / Expansion / Refunding of 1998 and 2004 Bonds false false false C Indiana Finance Authority 351602316 000000000 2015-04-20 14000000 Energy Savings Projects / Refunding of 2007 Bonds false false false A 14861692 0 16137557 0 0 0 153486 0 0 13536071 2448000 0 2010 false true true true B 7874109 0 62891687 0 4651568 0 498152 0 0 46066181 11675781 5 2014 true true true true C 4985000 0 14129647 0 0 0 196504 0 0 3689639 10243504 0 2016 false true true true A false false false false 0.0 0.0 0.0 false false true B false false false false 0.0 0.0 0.0 false false true C false false false false 0.0 0.0 0.0 false false true A false false false true false false false false true B false false false true false false false false true C false false false true true false false false true A true B true C true Schedule K, Part II, Line 3 Proceeds For all bonds, the total proceeds reported on Line 3 is different from the amount reported in Part I, Column (e) due to investment income. Schedule K, Part IV, Line 2c Final rebate computation A rebate computation was performed for the 2007 Bond Issue on September 17, 2012. The result of this computation was that no rebate amount was due for the rebate period. Based upon information provided by the Trustee, it was determined at this time that all proceeds had been fully expended, thus this rebate computation was the final computation needed. As such, Schedule K, Part IV, Line 2c has been marked as "yes" and the date provided is September 17, 2012. A rebate computation was performed for the 2013 Bond Issue on February 16, 2018. The result of this computation was that no rebate amount was due for the rebate period. Based upon information provided by the Trustee, it was determined at this time that all proceeds had been fully expended, thus this rebate computation was the final computation needed. As such, Schedule K, Part IV, Line 2c has been marked as "yes" and the date provided is February 16, 2018. A rebate computation was performed for the 2015 Bond Issue on September 22, 2017. The result of this computation was that no rebate amount was due for the rebate period. Based upon information provided by the Trustee, it was determined at this time that all proceeds had been fully expended, thus this rebate computation was the final computation needed. As such, Schedule K, Part IV, Line 2c has been marked as "yes" and the date provided is September 22,2017. Schedule K, Part IV, Line 2c COLUMN A Issuer name: IN Health & Educational Facility Financing Authority The calculation for computing no rebate due was performed on 09/17/2012 Schedule K, Part IV, Line 2c COLUMN B Issuer name: Indiana Finance Authority The calculation for computing no rebate due was performed on 02/16/2018 Schedule K, Part IV, Line 2c COLUMN C Issuer name: Indiana Finance Authority The calculation for computing no rebate due was performed on 09/22/2017 12799 Scholarship Need-Based Grant 18000 Scholarship Merit-Based Grant Schedule L, Part III scholarships to interested persons Colleges are not required to identify interested persons to whom they provided scholarships, fellowships, and similar financial assistance. Accordingly, columns (a) and (b) are left blank. X 67 2196267 Market value 0 false true false Schedule M, Part I Explanations of reporting method for number of contributions Securities - Publicly traded - Schedule M, Part I, Column (b): The number of contributions represent the number of contributions received, not the number of items donated. Form 990, Part VI, Line 1a Material differences in voting rights The Executive Committee has and may exercise all of the authority of the Board of Trustees in the management of the Corporation's affairs during intervals between the meetings of the Board of Trustees, provided that the any official action taken by the Executive Committee on behalf of Earlham or the Board (a) is consistent with existing Board policies or prior delegations of authority to it, (b) is undertaken after notice to all trustees with no trustee objecting, or (c) is reasonably required in the judgment of the Board Chair and President to protect the best interests of Earlham from prejudice. The Executive Committee shall be subject to the authority and supervision of the Board of Trustees. The Chair of the Board shall serve as the chair of the Executive Committee. The members of the Executive Committee shall also include the Vice Chair, Secretary, President, and the chairs of the Board's Standing Committees except the Investment Committee. The Chair may invite other trustees, officers of Earlham, or advisors to the Board or Earlham to participate in any meeting of the Executive Committee. Form 990, Part VI, Line 2 Family/business relationships amongst interested persons Virginia Mills and Steve Mills - Family relationship Form 990, Part VI, Line 7a Members or stockholders electing members of governing body Western Yearly Meeting of Friends appoints six trustees to the Earlham Board. The Earlham Alumni Association elects four trustees. Seven trustees are nominated by the Earlham Board of Trustees and approved by Western Yearly Meeting. Additionally, six trustees are nominated and appointed solely by the Earlham Board and the President serves ex officio. Form 990, Part VI, Line 11b Review of form 990 by governing body The Form 990 is prepared by an independent CPA firm. The Associate Controller, Associate VP for Finance/Controller and Senior VP for Finance and Administration perform a detailed review. Then, a copy of the Form 990 is provided to each member of the full governing body prior to its filing. Form 990, Part VI, Line 12c Conflict of interest policy Earlham's conflict of interest policy requires that officers, trustees, and key employees disclose any situations that may result in a conflict of interest or the appearance of a conflict of interest. Questionnaires must be completed annually but updated sooner if a person's situation changes. Disclosures are summarized and reviewed by the Audit Committee of the Board. If a trustee has a conflict, they will not participate in the decision making process. Form 990, Part VI, Line 15a Process to establish compensation of top management official The President's compensation is reviewed and determined annually by a Committee consisting of the current and immediate past Chair of the Board of Trustees. The Committee considers compensation data from other schools from the Great Lakes Colleges Association salary comparisons while undertaking their review and documents the decision in the committee minutes. Form 990, Part VI, Line 15b Process to establish compensation of other employees The President reviews and determines annually the compensation of Vice Presidents and Deans, taking into consideration comparability data and the approved budget for compensation increases, if any. This process is documented. Form 990, Part VI, Line 19 Required documents available to the public The organization's governing documents, conflict of interest policy, and financial statements are available to the public upon request. Form 990, Part XI, Line 9 Other changes in net assets or fund balances Change in split interest agreements $1,660,580 + Change in value of interest rate swap $454,947 = $2,115,527 - 2115527; EC REAL ESTATE HOLDINGS LLC 801 NATIONAL ROAD WEST RICHMOND IN 47374 881266407 HOLD LAND LEASE IN 0 0 EARLHAM COLLEGE Earlham Foundation 801 National Road West Richmond IN 47374 356014491 Supporting organization IN 501(c)(3) Type I Earlham College true Western Yearly Meeting of Friends Church PO Box 70 Plainfield IN 46168 351035170 Church IN 501(c)(3) 1 na false Charitable Remainder Trusts (15) Trust IN Earlham College Trust true false true true false false false false false false false false false false true true true true false false Earlham Foundation B 2895420 Book Earlham Foundation C 68837817 Book Earlham Foundation Q 2039768 Book