2022-11-02T16:40:26-05:00 2021-12-31 450250958 Eide Bailly LLP 1730 Burnt Boat Loop Ste 100 Bismarck ND 585030886 990 2021-02-01 450397662 Theodore Roosevelt Medora Foundation THEO 7016234444 PO Box 198 Medora ND 586450198 Emily Klym Chief Financial Officer 7016234444 2022-10-21 1 Emily Klym 999009999 Lisa Chaffee CPA P00193453 7012551091 2022-10-21 3 AAL1 IAL1 2021 2022-09-23 18:48:47Z Randy Hatzenbuhler PO Box 198 Medora ND 586450198 22476216 0 X www.medora.com X 1986 ND Preserve the experience of the Badlands, the historic character of Medora and the values and traditions of the 'Bully Spirit' of Theodore Roosevelt; present opportunities for our guest to be educated and inspired through interpretive programs, museums and attractions that focus on the old west, our patriotic heritage, and the life of Theodore Roosevelt in the Badlands; serve the traveling public, providing for their comfort while visiting historic Medora, the Badlands and Theodore Roosevelt National Park. 19 19 445 484 -598931 0 5606699 11749054 5575627 8502147 308567 845227 -991260 -948113 10499633 20148315 41500 43000 0 0 2896384 3570719 0 0 629507 4133723 4375058 7071607 7988777 3428026 12159538 68522255 80999978 10913688 9094615 57608567 71905363 X Preserve the experience of the Badlands, the historic character of Medora and the heritage of Theodore Roosevelt and Harold Schafer, present opportunities for our guest to be educated and inspired through interpretive programs, museums and attractions that focus on the old west, our patriotic heritage, and the life of Theodore Roosevelt in the Badlands; serve the traveling public, providing for their comfort while visiting historic Medora, the Badlands and Theodore Roosevelt National Park. 0 0 5990801 43000 8502147 The Organization educates visitors about the historical importance of the Medora area through the operation of museums, shows, and a musical. The Medora Musical is a seasonal historical and patriotic performing arts program and is the single largest program in support of the Theodore Roosevelt Medora Foundation's primary exempt purpose. In 2021, the Medora musical educated, informed, and entertained approximately 124,000 guests. 5990801 1 1 0 0 0 0 0 1 0 1 1 0 0 0 1 1 0 1 0 0 0 0 0 0 1 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 1 1 1 0 0 1 55 0 1 445 1 1 1 0 0 0 0 1 1 0 0 0 0 0 0 X 19 19 1 0 0 0 0 0 0 1 1 0 0 1 1 1 1 1 1 1 1 0 AL AZ AR CA CO CT DE FL GA HI ID IL IN IA KS KY LA ME MD MA MI MN MS MO MT NE NV NH NJ NM NY NC ND OH OK OR PA RI SC SD TN TX UT VT VA WA WV WI WY X Emily Klym 7016234444 PO Box 198 Medora ND 586450198 Ed Schafer Chair of Board 1.00 1.00 X X 0 0 0 Tim O'Keefe -Director until June '21/VC starting June '21 1.00 0.00 X X 0 0 0 Levi Andrist -Director until June '21/Secr starting June '21 1.00 0.00 X X 0 0 0 Greg Tschetter VC of Board until June '21 1.00 0.00 X X 0 0 0 Gretchen Stenehjem Secretary until June '21 1.00 0.00 X X 0 0 0 Michael Zaun Treasurer 1.00 1.00 X X 0 0 0 Kristi Hanson Director starting June '21 1.00 0.00 X 0 0 0 Barry Schafer Director 1.00 0.00 X 0 0 0 Bruce Furness Director 1.00 0.00 X 0 0 0 Claudia Anderson Director until June '21 1.00 0.00 X 0 0 0 Don Clement Director 1.00 0.00 X 0 0 0 Linda Pancratz Director 1.00 0.00 X 0 0 0 Kathy Neset Director starting June '21 1.00 0.00 X 0 0 0 Medora Sletten Director 1.00 0.00 X 0 0 0 Rich Becker Director 1.00 0.00 X 0 0 0 Rolf Sletten Director 1.00 0.00 X 0 0 0 Tom Gerhardt Director 1.00 0.00 X 0 0 0 Tracy Martin Director 1.00 0.00 X 0 0 0 Twylah Blotsky Director 1.00 0.00 X 0 0 0 Doug Mark Director 1.00 0.00 X 0 0 0 Laurel Nelson Director 1.00 0.00 X 0 0 0 Jody Hodgson Director starting June '21 1.00 0.00 X 0 0 0 Randy Hatzenbuhler President 40.00 0.00 X 181052 0 28258 Clarence Sitter Chief Financial Officer 40.00 0.00 X 123516 0 34240 Joe Wiegand Major Gift Officer 40.00 0.00 X 156864 0 19338 461432 0 81836 3 0 1 0 JE Dunn Construction Company 766 Elks Dr B Dickinson ND 58601 Construction Services 3456661 StageWest Entertainment 2500 Highway 88 St Anthony MN 55418 Production of Musical 889215 Farden Construction 9035 County Rd 178 Maxbass ND 58760 Construction Services 761338 Roers Construction 1260 W Villard Dickinson ND 58601 Construction Services 580864 Berger Electric 265 21st St E Dickinson ND 58601 Construction Services 181466 8 454921 5454131 5840002 1306700 11749054 Activities 453220 7901672 7901672 Management Fees 561499 288750 288750 311725 292436 19289 8502147 839896 839896 2429 2429 1301883 2208853 -906970 -906970 -906970 6434 4892 0 5995 6434 -1103 5331 5331 69481 454921 113053 -43572 -43572 20148315 8194108 -598931 804084 43000 43000 340791 243708 97083 2711663 1985443 427902 298318 70869 58720 5981 6168 217875 153477 38411 25987 229521 150965 49185 29371 2588 2228 360 34566 32666 1900 4672 4672 291450 225566 45258 20626 219155 218030 1125 393709 343513 27517 22679 60767 34331 10465 15971 616474 460707 133912 21855 277086 87731 123992 65363 100836 100836 939663 930337 7736 1590 112452 94912 16432 1108 Theatrical Contracts 844772 837547 98 7127 Repairs and Maintenance 177172 161828 15344 Taxes and Licenses 137849 124650 13199 161847 80044 68927 12876 7988777 5990801 1368469 629507 6098329 10730048 4520335 4471581 85906 53336 45270 65676 376075 59816 87401569 36386935 44402050 51014634 10643649 12312204 462161 496572 1888480 1796111 68522255 80999978 705087 2251466 872669 956571 6081873 5425497 1842287 1035000 376772 461081 10913688 9094615 X 42437716 54611321 15170851 17294042 57608567 71905363 68522255 80999978 X 12159538 790465 44280 1302513 X 0 1 X 1 0 X 7792711 3721050 5622920 5606699 11749054 34492434 5776985 5970738 8549950 5245102 8194108 33736883 13569696 9691788 14172870 10851801 19943162 68229317 364933 235110 615163 275191 539735 2030132 0 364933 235110 615163 275191 539735 2030132 66199185 304964 573444 518815 335172 842325 2574720 304964 573444 518815 335172 842325 2574720 13874660 10265232 14691685 11186973 20785487 70804037 0.93500 0.92810 0.03640 0.03170 X Short Year During 2021 the organization changed their reporting period to the calendar year. Column 2021 reports activity for the 11 month period from February 1, 2021 to December 31, 2021. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X X Storage 1 10265633 1125080 1570491 299925 12661279 8598344 572692 1308597 214000 10265633 6911259 728386 994199 35500 8598344 5967332 1197338 -140275 113136 6911259 4555792 974224 794422 226021 131085 5967332 0.13765 0.69823 0.16412 0 0 2624830 2624830 46868661 16816091 30052570 14920536 11259189 3661347 22987542 8311655 14675887 51014634 Deferred Compensation 442101 Annuity and Charitable Unitrust Obligation 18980 461081 X 24593298 790465 141099 1191513 2123077 22470221 -2321906 -2321906 20148315 10407502 96819 2321906 2418725 7988777 0 7988777 Part III, Line 4: The organization has a collection of Native American artifacts, a collection of historic furniture belonging to relatives of the Marquis de Mores, and various other artifacts related to Theodore Roosevelt, Marquis de Mores, and Harold Schafer, which are all directly related to the organization's primary exempt purpose of educating visitors about the historical importance of the Medora area. The Native American collection is currently in storage until such time that an appropriate exhibition venue is established in the Medora area. All other collections and artifacts are on display for the general public to view in various properties owned by the organization. Part V, Line 4: The organization's intended use of endowment funds is as specified by donor's intent. Part X, Line 2: Management believes that the Foundation has appropriate support for any tax positions taken affecting its annual filing requirements, and as such, does not have any uncertain tax positions that are material to the consolidated financial statements. The Foundation would recognized future accrued interest and penalties related to unrecognized tax benefits and liabilities in income tax expense if such interest and penalties are incurred. Part XI, Line 2d - Other Adjustments: Change in Value of Split-Interest Agreement -3,706. Income (Loss) from Subsidiary 1,195,219. Part XI, Line 4b - Other Adjustments: Rental Expense reclass to Statement of Revenue for Form 990 -2,208,853. Special Event Expense reclass to Statement of Revenue for Form 990 -113,053. Part XII, Line 2d - Other Adjustments: Rental Expense reclass to Statement of Revenue for Form 990 2,208,853. Special Event Expense reclass to Statement of Revenue for Form 990 113,053. Rod Tjaden Golf Tournament 69352 48490 20862 14774 3772 3470 7532 Black Tie & Spurs 455050 406431 48619 958 363 1050 81134 524402 454921 69481 14774 958 4135 4520 88666 113053 -43572 1 Scholarships 53 43000 Part I, Line 2: Scholarship checks are made payable to the recipient and the institution of higher education as co-payees. If a recipient does not attend school, the check is returned to Theodore Roosevelt Medora Foundation. Tjaden Educational Assistance Program: Each year, approximately 35 awards of $1,000 each are awarded to seasonal employees who have demonstrated outstanding work qualities, leadership, and good character. Hubbard Scholarship: Up to two students attending the University of North Dakota will be presented with a $1,500 Don Hubbard Educational Assistance. Tim Johnson Memorial Scholarship: Up to two $500 scholarships are awarded each year to employees who exhibit leadership and positive influence on guests and co-workers through courage and humor. Winston Satran Scholarship: A $500 scholarship is awarded each year to an employee who demonstrates leadership through compassion, patience and - most of all - hard work. Wade Westin Scholarship: Up to two $500 scholarships are awarded each year for dedication to Medora and enthusiasm for the Badlands, the Musical, and all that Medora offers. Sunshine Award: A $1,000 scholarship to honor Sheila Schafer is awarded each year to a student worker who is a true "daymaker" - someone who enriches the lives of co-workers and guests through a positive attitude, energy in their work and genuine kindness. Shannon "Sunshine" Larson Scholarship: A $1,500 scholarship is awarded to a student worker who demonstrates leadership and positively influences guests and co-workers through a truly sunny outlook on life. Dean Hildebrand Conservation Scholarship: A $1,000 scholarship is awarded to a student worker who shows, in addition to good character, work ethic, and leadership, an active desire to promote the conservation of natural resources. Eligibility requirements include the following criteria: 1. Individuals must have graduated from high school. 2. The monies must be used within 13 months of the award or is forfeited. 3. Top-level TRMF Officers or their dependents are ineligible. Schedule I, Part III, Item B: Scholarship receipents are determined through a nomination process by managers and meeting certain criteria. TRMF estimates the number receipents based on funding available each year and number of applications/nominations. X X X 0 0 0 0 0 0 0 0 0 Randy Hatzenbuhler President 166837 0 13615 0 600 0 11282 0 17900 0 210234 0 0 0 Joe Wiegand Major Gift Officer 143748 0 10116 0 3000 0 9344 0 11053 0 177261 0 0 0 Clarence Sitter Chief Financial Officer 113906 0 9010 0 600 0 8497 0 26637 0 158650 0 0 0 A Billings County North Dakota 456002200 000000000 2015-06-01 8000000 Refinance Existing MIDA Bond and for Construction of Life Skills Center 0 0 0 B Billings County North Dakota 456002200 000000000 2017-12-01 4500000 Construction of Elkhorn Quarters 0 0 0 A 5932284 8000000 87194 5478456 2434350 2017 1 0 1 1 B 1018946 4500000 80611 4419389 2018 0 0 1 1 A 0 0 0 0 0.00000 0.00000 0.00000 0 0 0 B 0 1 1 0 0 0.00000 0.00000 0.00000 0 0 0 A 0 0 0 1 1 0 0 0 0 B 0 0 0 1 1 0 0 0 0 A 0 B 0 Date Rebate Computation Performed Issuer Name: Billings County North Dakota Date the Rebate Computation was Performed: 09/30/2022 Issuer Name: Billings County North Dakota Date the Rebate Computation was Performed: 09/30/2022 X 1 42784 Cost X 5 1163893 Avg Hi/Lo Value X 1 500 Cost of Product X Black Tie/Spurs 127 70542 Supplies Cost X Other 13 22401 Cost X Tjaden Tourny 27 6580 Supplies Cost 0 0 1 0 Part I, Column (b): The amounts reported as in Part I column (b) represent the number of items contributed. Schedule M, Part I, Column (b): The vehicle donation of $42,784 reported on line 6 was from an auto dealership. The donation was part of an inventory donation, and a Form 1098-C was not required to be filed. Accordingly a Form 1098-C was not filed to report the vehicle donation. Form 990, Part VI, Section A, line 1a TRMF has an Executive Committee that meets monthly and is given the authority to act on behalf of the board for any business that may be needed in between the 3 board meetings held during the fiscal year. The Executive Committee is comprised of the Chairman, Vice Chairman, President, Secretary, Treasurer, and committee chairs. The President is not a voting member of the governing body. The Executive Committee may exercise the authority of the board of directors in the governance of the corporation; provided, however, that the committee shall not have the authority of the board of directors in reference to amending, altering or repealing the bylaws; electing, appointing, or removing any member of the committee or any director or officer of the corporation; amending the articles of incorporation; adopting a plan of merger or adopting a plan of consolidation with another corporation; authorizing the sale, lease, exchange or mortgage of a substantial portion of the property and assets of the corporation; authorizing the voluntary dissolution of the corporation; adopting a plan for the distribution of assets of the corporation; or amending, altering or repealing any resolution provided by the board of directors. Form 990, Part VI, Section A, line 2 Michael Zaun and Tim O'Keefe have a business relationship since they both serve on the Board of Directors of Bully Pulpit Inc. the wholly owned subsidiary of Theodore Roosevelt Medora Foundation. Rolf Sletten and Medora Sletten have a family relationship. Form 990, Part VI, Section B, line 11b A draft of the Form 990 will be reviewed by the finance committee which will then recommend it to the full board for approval prior to the Form 990 being filed with the IRS. Form 990, Part VI, Section B, line 12c On an annual basis, each board member receives and is asked to sign a board member statement of commitment and understanding which includes references to the conflict of interest policy. This statement is also discussed at the annual meeting as an agenda item. Conflicts are reviewed at the board level. The person with the conflict is recused from the discussion and voting pertaining to the area of which a conflict exists. Form 990, Part VI, Section B, line 15 The organization has a compensation committee made up of between 4-6 individuals from the board of directors whose responsibility is to annually review compenation and benefits for all employees, including the President and CFO. During this annual review process, comparability data is reviewed along with other information as may be requested by committee members and provided by management. Benefit and incentive plans are also reviewed and approved annually by the compensation commitee. The deliberation and decision is documented in the meeting minutes. Form 990, Part VI, Section C, line 19 The organization makes its governing documents, conflict of interest policy and financial statements available to the public upon request. Form 990, Part XI, line 9: Change in Value of Split-Interest Agreement -3,706. (Provision) Benefit for Income Taxes 111,000. Change in Value of Investment in BPI 1,195,219. Bully Pulpit Inc 405 East River Road Medora ND 58645 450549273 Golf Course, Retail and Hotels ND Theodore Roosevelt Medora Foundation C 10536190 969252 1.00000 1 Charitable Remainder Unitrusts (1) Charitable Trust ND T 0 1 0 0 1 0 0 1 1 0 1 0 1 0 1 1 0 1 0 0 Bully Pulpit Inc D 915327 Accrual Bully Pulpit Inc J 1210000 Accrual Bully Pulpit Inc L 2852483 Accrual Bully Pulpit Inc O 288750 Accrual Bully Pulpit Inc Q 1281828 Accrual Bully Pulpit Inc G 135469 Accrual Bully Pulpit Inc H 446745 Accrual