2021-05-13T09:19:46-05:00 2020-06-30 363990892 Capin Crouse LLP 345 Massachusetts Avenue Suite 300 Indianapolis IN 46204 990 2019-07-01 350868073 Earlham College EARL 7659831200 801 National Road West Richmond IN 47374 Stacy L Davidson VP Finance & Administration 7659831200 2021-05-13 1 Ted R Batson Jr P00721951 5055022746 2019 2022-09-23 18:48:47Z Anne Houtman 801 National Road West Richmond IN 47374 68162323 0 X www.earlham.edu X 1881 IN An intellectually challenging, globally engaged, and socially concerned liberal arts college. 24 23 1284 500 0 0 27571473 13710874 59743804 53270517 2106 11905 0 0 87317383 66993296 38337210 35030881 0 0 31202351 30101524 69926 38634 1791816 32300668 28431134 101910155 93602173 -14592772 -26608877 367659713 334236749 104969451 98749238 262690262 235487511 X The mission of Earlham College, an independent, residential college, is to provide the highest quality undergraduate education in the liberal arts, including the sciences, shaped by the distinctive perspectives of the Religious Society of Friends (Quakers). The College provides extensive opportunities for students and faculty to learn from each other in a cooperative community, an important aspect of which is collaborative student/faculty research. At Earlham College, education is carried on with a concern for the world in which we live and for improving human society. Therefore, Earlham stresses global education, peaceful resolution of conflict, equality of persons, and high moral standards of personal conduct. 0 0 80048763 34712926 52564155 Earlham College - Providing high quality liberal arts education for approximately 1,000 undergraduates and 50 graduate students. Serving the local community through arts, music, and cultural events open to the public. Students volunteer with many community service organizations. Approximately 2,500 people in the local community are served in this way. 1611965 317955 706362 Earlham School of Religion - Providing seminary training for approximately 100 students. 81660728 1 1 0 0 0 0 0 0 0 1 1 0 0 1 1 0 0 1 1 0 1 0 0 1 0 0 0 1 1 1 1 0 0 0 0 0 0 1 0 1 0 1 0 0 0 0 1 1 1 0 0 1 X 1268 0 1 1284 1 0 1 UK GM AU JA EI FR MX SP NZ 0 0 0 0 0 0 0 0 0 0 X 24 23 0 0 0 0 0 1 0 1 1 0 0 1 1 1 1 1 1 1 1 0 IN X Stacy L Davidson 7659831200 801 National Road West Richmond IN 47374 Avis Stewart Former President 40.00 X 230061 0 16223 Phillip Morgan Chief Investment Officer 10.00 40.00 X 184617 0 26695 Stacy Davidson VP of Finance & Admin. 50.00 2.00 X 169103 0 32233 Sarah Rebecca Thomas VP for Academic Affairs/De 50.00 X 169973 0 29112 Anne Houtman President 50.00 X X 160389 0 34825 Kimberly Tanner Interim VP of Institutional Advancement 50.00 X 142549 0 33782 Bonita Washington-Lacey VP for Student Life 50.00 X 144006 0 25916 Stephen Angell Prof. of Quaker Studies 50.00 X 120037 0 20130 Michael Deibel AVP of Academic Affairs 50.00 X 113049 0 24871 James Logan Assoc. Academic Dean/Relig 50.00 X 118023 0 17944 Brendan Post CIO & Director of IT 50.00 X 113027 0 14181 Priscilla Alicea Former VP Enrollment Management 40.00 X 106648 0 12075 Thomas Hamm Curator of Quaker Collection 50.00 X 100892 0 16817 Matthew Hisrich VP & Dean of ESR 50.00 X 95862 0 19585 David Hawsey VP of Enrollment Management 50.00 X 85174 0 0 Mary Atteberry VP of Marketing & Communications 50.00 X 48436 0 4877 David Stump Chair 4.00 X X 0 0 0 David Jones Vice Chair 2.00 X X 0 0 0 Tania Deng Secretary 2.00 1.00 X X 0 0 0 Ellie Bewley Trustee 2.00 X 0 0 0 Gerry Cooper Trustee 2.00 X 0 0 0 William Dubois Trustee 2.00 X 0 0 0 Robert Graham Trustee 2.00 X 0 0 0 Della Stanley-Green Trustee 2.00 X 0 0 0 Ian Henry Trustee 2.00 X 0 0 0 Fred McClure Trustee 2.00 X 0 0 0 Thomas Roberts Trustee 2.00 X 0 0 0 Steve Mills Trustee 2.00 X 0 0 0 Virginia Mills Trustee 2.00 X 0 0 0 Randall Sadler Trustee 2.00 1.00 X 0 0 0 Drew Smith Trustee 2.00 X 0 0 0 Alan Scantland Trustee 2.00 X 0 0 0 Luvisia Molenje Trustee 2.00 X 0 0 0 Anne Stassen Trustee 2.00 X 0 0 0 John Turitzin Trustee 2.00 X 0 0 0 Randall Shrock Trustee 2.00 X 0 0 0 Tim Yale Trustee 2.00 X 0 0 0 Catherine Lemann Trustee 2.00 X 0 0 0 Ray Ontko Trustee 2.00 X 0 0 0 2101846 0 329266 16 1 1 0 Metz Culinary Management 2 Woodland Drive Dallas PA 18612 Food Services 2803711 Aramark Services Inc 27310 Network Place Chicago IL 606731273 Housekeeping 1392702 Shiel Sexton Company Inc 902 N Capitol Ave Indianapolis IN 46204 General Contractor 1208138 EAB Inc PO Box 603519 Charlotte NC 282603519 Education Data Analysis 323838 EBSCO Information Services PO Box 204661 Dallas TX 753204661 Research Database Services 321561 17 4010083 1342757 8358034 1092313 13710874 Tuition and fees 900099 44138332 44138332 Auxiliary income 611710 8166486 8166486 Other income 900003 965699 965699 53270517 14395 14395 1157026 9511 1168518 509 -11492 9002 -2490 -2490 66993296 53270517 0 11905 803801 803801 34227080 34227080 1895888 478164 1040840 376884 192333 16712 164200 11421 19211668 15881166 2660758 669744 1039371 880268 122358 36745 6431031 5100811 1132495 197725 1331233 1109293 176302 45638 151014 151014 111620 111620 38634 38634 3396437 1797060 1511651 87726 187360 58378 101888 27094 2257401 1645714 489629 122058 777415 565449 185334 26632 3339038 3108419 228481 2138 755448 616972 92111 46365 146505 108964 32952 4589 3453174 2690283 762891 6784846 6434305 297818 52723 437710 218760 218950 Meals 3011874 2867198 126964 17712 Off Campus Programs 1938792 1937751 1041 Library Purchases 420926 420926 Membership 330398 152512 165445 12441 931176 540742 374887 15547 93602173 81660728 10149629 1791816 13503 92383 9388706 11662909 2367389 2004738 1325884 747454 238138 112634 876779 1523193 229426525 96227439 138491256 133199086 7498629 7017448 2545213 2291979 204914216 175584925 367659713 334236749 4293599 2806142 201037 201037 71946988 69712045 19481038 17408491 9046789 8621523 104969451 98749238 X 58306903 56475065 204383359 179012446 262690262 235487511 367659713 334236749 X -26608877 18688 -612562 X 0 1 X 1 1 1 X 12762387 24844845 37107711 27571473 13710874 115997290 12762387 24844845 37107711 27571473 13710874 115997290 13131355 102865935 1543030 1589153 53650 32564 14395 3232792 119230082 284344433 0.86280 0.86870 X Schedule A, Part II: The organization is a school as described under 170(b)(1)(A)(ii) and is not required to complete a public support schedule. Schedule A, Part II is completed to verify the School can qualify under public charity status section 170(b)(1)(A)(vi) and, therefore, qualifies to use the first listed special rule for Schedule B reporting. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 418844928 803801 -6294175 33325507 380029047 429201775 730895 17903510 28991252 418844928 425494674 1377791 32381384 30052074 429201775 384132175 6773209 51721965 17132675 425494674 405520255 3385327 -7971915 16801492 384132175 0.05900 0.94100 0 1 1 2720845 2720845 200354255 72298225 128056030 26326425 23929214 2397211 25000 25000 133199086 Interest in charitable trusts 1621305 Due from related organization 173963620 175584925 Deposits 831929 Amounts Held for Others 1258240 Annuities Payable 2665861 Advances for Student Loans 2206233 Capital Lease Obligation 504255 Fair Value of Swap Agreement 1155005 8621523 Part V, Line 4: Earlham's endowment funds are used to support the educational programs of the College. Form 990, Schedule D, Part V, Lines 2a-2c: In accordance with the principles of FASB ASU 2016-14 (ASC 958), the organization has implemented required changes to its audited financial statements for the period ended 6/30/2020. To date, Schedule D has not been updated to reflect changes made by this standard. Thus, we have reported the revised net asset categories from the audited financial statements as follows on Form 990, Schedule D, Part V, Lines 2a-2c: Line 2a - Without donor restrictions Line 2b - With donor restrictions 1 1 1 1 1 1 1 0 0 0 0 0 0 0 0 1 0 1 Schedule E, Part I, Line 3 The nondiscriminatory policy is on the website's homepage. Earlham does not actively solicit students via newspaper or broadcast media. In its catalog and other general written communication available to the general public, it publicizes its racially non-discriminatory policy. Being a Quaker institution, Earlham College has had a long history of nondiscrimination. This fact is well known in the general community it serves. The organization currently enrolls students of racial minority groups in meaningful numbers consistent with the publicity exception found in Rev. Proc. 75-50 section 4.03(2)(b). Schedule E, Part I, Line 6 Earlham participates in the federal Title IV financial aid program for its students. East Asia and the Pacific 0 0 Program Services Study abroad program 251982 Europe (Including Iceland & Greenland) 0 0 Program Services Study abroad program 18 South America 0 0 Program Services Study abroad program 27204 South Asia 0 0 Program Services Study abroad program 71508 0 0 0 0 0 0 350712 0 350712 0 0 0 0 0 0 Part I, line 3: Earlham leads many study abroad programs for its students each year. These programs range in duration from 2 weeks to 6 months long. We track all direct expenses for these programs separately. The expenditures reflected on Line 3 include travel, meals, lodging, cultural events, and salaries for full-time Earlham professors who lead the programs. Expenditures are accounted for using the accrual method of accounting. Part III Accounting Method: X X X X X X X 1 Marts & Lundy 1200 Wall Street West 5th Floor Lyndhurst NJ 07071 Campaign Consulting 0 7515928 38634 7477294 7515928 38634 7477294 AL AZ CA DE GA HI ID IL IN IA KS KY LA MO NE NV NJ NM NC ND PA RI SC SD TN TX VT WV WI 1 Earlham Foundation 801 National Road West Richmond IN 47374 356014491 501(c)(3) 803801 Hold and invest gifts 1 0 Scholarships and Financial Aid Awards 750 34227080 Part I, Line 2: The College awards scholarships and financial aid awards. These funds are disbursed by the College's Financial Aid Department in strict adherence to all Federal and state regulations. The funds are applied directly to student accounts, and no cash changes hands. The College also grants money to Earlham Foundation, a related organization, to hold and invest the assets on the College's behalf. X X 1 1 X X X X 1 0 0 0 0 0 0 0 0 Avis Stewart Former President 171021 0 0 0 59040 0 14000 0 2328 0 246389 0 0 0 Phillip Morgan Chief Investment Officer 184617 0 0 0 0 0 15323 0 11599 0 211539 0 0 0 Stacy Davidson VP of Finance & Admin. 169103 0 0 0 0 0 9000 0 23278 0 201381 0 0 0 Sarah Rebecca Thomas VP for Academic Affairs/De 169973 0 0 0 0 0 9000 0 20339 0 199312 0 0 0 Anne Houtman President 160389 0 0 0 0 0 27775 0 7073 0 195237 0 0 0 Kimberly Tanner Interim VP of Institutional Advancem 142549 0 0 0 0 0 12520 0 21307 0 176376 0 0 0 Bonita Washington-Lacey VP for Student Life 142006 0 0 0 2000 0 11701 0 14441 0 170148 0 0 0 Priscilla Alicea Former VP Enrollment Management 77805 0 0 0 28843 0 0 0 12208 0 118856 0 0 0 Part I, Line 1a As a condition of employment, and as a convenience to the College, the President, Anne Houtman, was provided a home on College grounds. With Anne's official start date of employment as President for Earlham College being 7/1/2019, the value is based on residing in the home 7/1/2019 - 12/31/2019. This value of the President's housing for 7/1/2019 - 12/31/2019 was $7,050. The College also provided grounds care and housekeeping for the home, since the President hosted functions for the College at her home. The home is provided as a nontaxable benefit to the President. Part I, Line 4a Avis Stewart - $53,040 severance Priscilla Alicea - $17,240 severance A IN Health & Educational Facility Financing Authority 351611409 454795CTO 2007-06-28 15661682 Construction/Renovation/Expansion/Refunding of 1998 Bonds 0 0 0 B Indiana Finance Authority 351602316 45506DEP6 2013-01-30 62764109 Construction/Renovation/Expansion/Refunding of 1998 and 2004 Bonds 0 0 0 C Indiana Finance Authority 351602316 2015-04-20 14000000 Energy Savings Projects/Refunding of 2007 Bonds 0 0 0 A 4771692 16137557 153486 13536071 2448000 2010 0 1 1 1 B 4984109 62891685 4651568 321613 46066181 11852320 3 2014 1 1 1 1 C 14129647 196504 3689639 10243504 2016 0 1 1 1 A 0 0 0 0 0.00680 0.00680 0 0 1 B 0 0 0 0 0 0 1 C 0 0 0 0 0 0 1 A 0 0 0 1 0 0 0 0 1 B 0 0 0 1 0 0 0 0 1 C 0 1 0 0 1 0 0 0 1 A 1 B 1 C 1 Date Rebate Computation Performed Issuer Name: IN Health & Educational Facility Financing Authority Date the Rebate Computation was Performed: 09/17/2012 Issuer Name: Indiana Finance Authority Date the Rebate Computation was Performed: 01/30/2018 Schedule K Supplental Information Schedule K, Part II, Line 3 - For all bonds, the total reported on Line 3 is different from the amount reported in Part I, column (e) due to investment income. 46410 Scholarship Tuition remission Susanna Tanner Family relationship with Kimberly Tanner, Officer 34198 Compensation 0 X 41 1092313 Stock listing 0 0 1 0 Part I, Column (b): The number of contributions represent the number of contributions received, not the number of items donated. Form 990, Part VI, Section A, line 1 The Executive Committee has and may exercise all of the authority of the Board of Trustees in the management of the Corporation's affairs during intervals between the meetings of the Board of Trustees, provided that the any official action taken by the Executive Committee on behalf of Earlham or the Board (a) is consistent with existing Board policies or prior delegations of authority to it, (b) is undertaken after notice to all trustees with no trustee objecting, or (c) is reasonably required in the judgment of the Board Chair and President to protect the best interests of Earlham from prejudice. The Executive Committee shall be subject to the authority and supervision of the Board of Trustees. The Chair of the Board shall serve as the chair of the Executive Committee. The members of the Executive Committee shall also include the Vice Chair, Secretary, President, and the chairs of the Board's Standing Committees except the Investment Committee. The Chair may invite other trustees, officers of Earlham, or advisors to the Board or Earlham to participate in any meeting of the Executive Committee. Form 990, Part VI, Section A, line 7a Western Yearly Meeting of Friends appoints six trustees to the Earlham Board. The Earlham Alumni Association elects four trustees. Seven trustees are nominated by the Earlham Board of Trustees and approved by Western Yearly Meeting. Additionally, six trustees are nominated and appointed solely by the Earlham Board and the President serves ex officio. Form 990, Part VI, Section B, line 11b The Form 990 is prepared by an independent CPA firm. The Assistant Controller, Controller and VP of Finance and Administration perform a detailed review. Then, a copy of the Form 990 is provided to each member of the full governing body prior to its filing. Form 990, Part VI, Section B, line 12c Earlham's conflict of interest policy requires that officers, trustees, and key employees disclose any situations that may result in a conflict of interest or the appearance of a conflict of interest. Questionnaires must be completed annually but updated sooner if a person's situation changes. Disclosures are summarized and reviewed by the Audit Committee of the Board. If a trustee has a conflict, they will not participate in the decision-making process. Form 990, Part VI, Section B, line 15 15a - The President's compensation is reviewed and determined annually by a Committee consisting of the current and immediate past Chair of the Board of Trustees. The Committee considers compensation data from other schools from the Great Lakes Colleges Association salary comparisons while undertaking their review and documents the decision in the committee minutes. 15b - The President reviews and determines annually the compensation of Vice Presidents and Deans, taking into consideration comparability data and the approved budget for compensation increases, if any. This process is documented. Form 990, Part VI, Section C, line 19 The organization's governing documents, conflict of interest policy, and financial statements are available to the public upon request. Form 990, Part XI, line 9: Change in split interest agreements -35,014. Change in value of interest rate swap -577,548. Earlham Foundation 801 National Road West Richmond IN 47374 356014491 Supporting organization IN 501(c)(3) Line 12a, I Earlham College 1 Western Yearly Meeting of Friends Church PO Box 70 Plainfield IN 46168 351035170 Church IN 501(c)(3) Line 1 N/A 0 Charitable Remainder Trusts (5) Trust IN Earlham College 1 0 1 1 0 0 0 0 0 0 0 0 0 0 1 1 1 1 0 0 Earlham Foundation B 803801 Earlham Foundation C 4010083 Earlham Foundation N Earlham Foundation O Earlham Foundation P 203583 Earlham Foundation Q 259435