2021-02-10T22:21:15-06:00 2020-06-30 SMITH & HOWARD PC 271 17TH STREET NW SUITE 1600 ATLANTA GA 30363 990 2019-07-01 200267588 ROBERT W WOODRUFF LIBRARY INC OF THE ATLANTA UNIVERSITY CENTER % ERIC U MILLER ROBE 4045776317 111 JAMES P BRAWLEY DRIVE SW ATLANTA GA 30314 ERIC U MILLER CFO 4045776317 2020-11-15 true marc azar partner P91739349 4048746244 2019 2022-09-23 18:48:47Z ERIC U MILLER 111 JAMES P BRAWLEY DRIVE SW ATLANTA GA 30314 16803206 false X WWW.AUCTR.EDU X 2004 GA Provide the highest level of information resources and services in support of student and faculty success, and cultural preservation of the Atlanta University Center 7 7 75 0 736484 701116 10025950 10206291 391169 151574 149834 136894 11303437 11195875 5632 1444 0 0 4801488 4882991 0 0 526163 8065621 8000306 12872741 12884741 -1569304 -1688866 35703683 35048180 853173 1710052 34850510 33338128 X The Atlanta University Center (AUC) Robert W. Woodruff Library partners with the nations largest consortium of historically black colleges and universities: Clark Atlanta University, the Interdenominational Theological Center, Morehouse College and Spelman College, providing information management, instruction and access to global information resources in support of teaching and learning, scholarship and cultural preservation of the AUC. Principle activities include academic reference service; curriculum-centered library instruction; preservation-based acquisitions, organization, arrangement, and dissemination of educational information; and interlibrary loan services. false false 611710 10543208 1444 10206291 The AUC Robert W. Woodruff Library serves as the center of the academic village for Clark Atlanta University, the Interdenominational Theological Center, Morehouse College and Spelman College, providing the highest level of information resources and services in support of student and faculty success, and the cultural preservation of the Atlanta University Center. The Library serves approximately 7,578 undergraduate and 690 graduate students and maintains an extensive holding of volumes, serials, periodicals, microfilm, and electronic databases, including special collections and archives rich in African American and African Diaspora materials. Principle activities include reference and research service; curriculum centered library instruction; acquisition, organization, arrangement, dissemination, and preservation of information; and interlibrary loan services. In FY19/20 the Library acquired 17,285 new items including print, media, and electronic resources; conducted 36,419 user interactions; and 281 instructional sessions impacting 4,599 users. The Library is responsible for the provision of information technology services including network and website management, hardware and software acquisition, and desktop support for 410 workstations and continued upgrade and maintenance of the wireless footprint throughout the building and designated perimeter spaces. In addition, the Library provides the following services to facilitate the teaching and learning, scholarship and cultural preservation: facilities; human resources; security; and shuttle. The AUC Woodruff Library completed Phase II Renovation Project: Brawley Greenscape and Pedestrian Parkway, which transformed the grassy lot across from its main entrance into an outdoor learning space, which included adding an outdoor dining area for the Librarys Woodi Caf. After undergoing an extensive overhaul, Woodi Caf was reopened with a new look and expanded menu. The AUC Woodruff Library also recently unveiled its Bloomberg Finance Lab, which supports the teaching and learning activities of students and faculty in business, economics and finance-related programs.The AUC Woodruff Library is the winner of the 2016 Excellence in Academic Libraries Award in the university category from the Association of Collegiate and Research Libraries (ACRL). Library CEO Loretta Parham was named the ACRL 2017 Academic/Research Librarian of the Year. These are the highest honors bestowed in the field of library science. 611710 115717 CLIR Digitizing Hidden Special Collections and Archives AUC-170601 Grant The Atlanta University Center Robert W. Woodruff Library was awarded a $447,078 Digitizing Hidden Collections grant from the Council on Library and Information Resources (CLIR) for a project entitled, "Our Story: Digitizing Publications and Photographs of the Historically Black Atlanta University Center Institutions." Over the course of the 36-month project which begins in 2017 and ends in 2020, more than 700,000 items including unique publications, periodicals, theses, dissertations and photographs will be digitized and made available online to showcase the history of the nations largest consortium of HBCUs. Project partners, including AUC Woodruff Library, Morehouse College and Spelman College Archives will contribute content, serve on the project planning team and assist with outreach and promotion of the digital collections. Project staff at the Digital Library of Georgia will create the metadata, prepare the newspaper database and upload content to the Digital Library of Georgias online portal. In 2019 the Library successfully applied for a six month no-cost extension for the project, with a new end date of June 30, 2020. At the end of the final reporting period (Jan 1 - June 30, 2020) all project goals and deliverables are on track for completion. During FY2020, 3 batches of materials were sent to the vendor for digitization, for a total of 1,248 items and 96,869 pages, and 929 photographs were digitized by the Digital Library of Georgia (DLG). In addition, a new digital timeline exhibit was published and project staff delivered three conference presentations and a workshop to the promote the project. Grant Revenue of $447,078 was received FY17. 611710 121834 Mellon GLAM 41600665 Grant The AUC Woodruff Library was awarded $400,000 in grant funding from the Andrew W. Mellon Foundation for use over a three year time period to develop the AUC Galleries, Libraries, Archives and Museums (GLAM) Center for Collaborative Teaching & Learning. Since the official notice of the grant award was received on December 16, 2016, with the grant period beginning January 1, 2017, the AUC GLAM Center was formed and has steadily made progress in training faculty in object-based learning techniques, strengthening collaboration among AUC institutions and increasing the amount of digital content on the online GLAM Portal. During the reporting period of July 1, 2019 June 30, 2020 the GLAM Center hosted 6 faculty development workshops. The AUC GLAM Center Online Portal launched in May 2018 on the open-source web publishing platform, Omeka. Since its launch, the portal has been the single repository for the consolidation, sharing, and hosting of a curated selection of images from all AUC GLAM institutions. The AUC GLAM Center project culminated with the launch of a new, updated version of the online site (http://glam.auctr.edu) on WordPress to improve usability and increase access to 501 digitized items from the AUC Woodruff Library including artwork and Archives Research Center collections, the Clark Atlanta University Art Museum, and the Spelman College Museum of Fine Art. The portal includes, three interactive digital exhibitions curated by AUC GLAM Center staff with complementary resource guides and supplemental questions for self-reflective study on each exhibition topic; eight sample assignments created by GLAM staff and GLAM Faculty Fellows that incorporate artworks, artifacts and archival material from the AUC GLAM member institutions; twenty-nine blog posts written by AUC GLAM staff and/or AUC GLAM Faculty Fellows highlighting new digital exhibitions, faculty development workshops, and faculty engagement with the AUC GLAM Center. The AUC GLAM Center Omeka site (http://glamportal.auctr.edu) is linked within the new online site, and will remain accessible for pedagogical purposes to showcase student work and maintain an additional 2863 thematically arranged digitized items for instructional use. The goals of the portal include supporting the curricula of the AUC academic institutions, hosting interactive digital exhibitions, and providing news and descriptive content (i.e., blogs) related to teaching, learning and scholarship surrounding the collections. 10780759 true true false false false false false true false true true false false false true true false true false false false false false false false false false false false true false false false false false false false false true true false false true true false false false true 37 0 true 75 true false false false false false false false false false false false false X 7 7 false false false false true true true true true false false true true true true true true true true false GA X ERIC U MILLER 4049782000 111 JAMES P BRAWLEY DRIVE SW ATLANTA GA 30314 X Loretta Parham CEO & Library Dir/Ex-Officio 35.0 0.0 X 195942 0 49494 Eric Miller CFO/Asst Dir for Operations 35.0 0.0 X 122625 0 14595 Dr Mary Schmidt Campb CHAIRMAN OF THE BOARD 1.0 0.0 X 0 0 0 Dr David A Thomas Board Member 1.0 0.0 X 0 0 0 Henry Zigtema Member-At-Large 1.0 0.0 X 0 0 0 Kate Nevins Member-at-Large 1.0 0.0 X 0 0 0 Rev Matthew Wesley Wi Board Member 1.0 0.0 X 0 0 0 Dr George T French Board Member 1.0 0.0 X 0 0 0 Dr Jamil Zainaldin Member-at-large 1.0 0.0 X 0 0 0 318567 0 64089 2 false true false EBSCO PO Box 204661 DALLAS TX 75320 Collections/Sub Serv 648974 Groome Transportation 5500 Lewis Road SANDSTON VA 23150 Transportation 597913 Innovative Vision Technology 1 Enterprise Parkway Suite 150 HAMPTON VA 23666 Technology 922035 Board of Regents of the University 270 Washington Street SW ATLANTA GA 30334 Collection/Sub Serv 219677 CHEMICAL ABSTRACTS SERVICE L-3000 COLUMBUS OH 43260 COLLECTION/SUB SERV 183180 11 659000 42116 30403 701116 AFFILIATED INSTITUTIONAL SUPPORT 611710 10144291 10144291 REVENUE BOOK MAIN. 811000 16605 16605 LIBRARY INCOME 451211 45395 45395 10206291 172620 172620 0 0 152438 25094 127344 0 127344 127344 5561191 5581313 924 -20122 -924 -21046 -21046 0 0 0 0 0 0 0 0 0 PARKING REVENUE 900099 9120 9120 VENDING INCOME 900099 430 430 9550 11195875 10206291 288468 X 0 1444 1444 0 0 390015 314341 63396 12278 0 3518016 2807199 592131 118686 110091 94205 13960 1926 603606 516506 76541 10559 261263 223563 33130 4570 0 216 174 28 14 83500 83500 0 0 57989 48885 6716 2388 2207124 1776059 290369 140696 0 391416 326305 41881 23230 118032 103305 9909 4818 0 1248355 1029428 140221 78706 86319 77083 5892 3344 0 66827 62828 2551 1448 47271 39046 5247 2978 0 1900900 1570143 211000 119757 6057 5003 672 382 LIBRARY RESOURCES 1780218 1780218 MISCELLANEOUS 1272 1051 141 80 UNIFORMS 411 339 46 26 BOARD SUPPORT 4399 3634 488 277 12884741 10780759 1577819 526163 X 81541 149978 108278 111875 0 868 53666 123643 0 0 0 0 0 0 0 0 541519 598167 92360794 67050094 26537012 25310700 8381667 8752949 0 0 0 0 0 0 0 0 35703683 35048180 646077 1501283 0 0 135286 126359 0 0 0 0 0 0 0 0 0 0 71810 82410 853173 1710052 X 26616741 25062680 8233769 8275448 34850510 33338128 35703683 35048180 -1688866 176484 X false true X true false X X 4 CLARK ATLANTA UNIVERSITY 581825259 2 true 4626484 0 INTERDENOMINATIONAL THEOLOGICAL CENTER 580814544 2 true 502710 0 MOREHOUSE COLLEGE 580566205 2 true 2799921 0 SPELMAN COLLEGE 580566243 2 true 2874176 0 4 10803291 true false false false false false false false false false false false false false false false Part A, Section C #1 The president of each supported organization is a board member of Robert Woodruff Library of the Atlanta University Center (AUC) and make up a majority of Robert W Woodruff Library of the AUC. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X X X false 7810628 30403 266056 346594 7760493 7760152 25000 367641 342165 7810628 7469242 634284 343374 7760152 6945803 50000 865063 391624 7469242 7303977 31400 389574 6945803 1.00000 false false 1643336 1643336 42003599 22696528 19307071 12092903 10889592 1203311 36620954 33463972 3156982 25310700 0 CAPITAL LEASES 82410 82410 X 11315300 176484 930 177414 11137886 57989 57989 11195875 12827682 930 930 12826752 57989 57989 12884741 Schedule D, Part III, Line 1a The Library receives donated collections, artifacts and artwork that are maintained for public exhibition, education and research in furtherance of public service rather than for financial gain and are considered to have cultural, aesthetic or historical value worth preserving perpetually. In conformity with GAAP, the collections, artifacts and artwork have been excluded from the consolidated statements of financial position. The Library maintains a detail list of the items' locations, conditions, donor information and access requirements. Schedule D, Part III, Line 4 The Library maintains and preserves extensive holdings of volumes, serials, periodicals, microfilm, and electronic databases, including special collections and archives rich in african american and african diaspora material. The collection facilitates The Library's purpose by educating, teaching and enriching the patrons of the library in the cultural aspects of african american history. Schedule D, Part V The Library has a spending policy approved by the Library's Board of Trustees that authorizes the Library to budget for, and make, annual disbursements from its endowment fund for operating expenses or capital expenditures, including any interest or fees, in an amount up to 5% of the trailing 12 quarters' average portfolio balance on September 30th. In cases where the proposed spending amount brings the endowment ending balance below the corpus balance, no operational amount will be authorized. Schedule D, Part X, Line 2 The Library is exempt from income taxes under Section 501(c)(3) of the Internal Revenue Code, as amended, and is classified by the Internal Revenue Service as other than a private foundation. Accordingly, no provision or liability for federal and state income taxes has been recorded in the accompanying consolidated financial statements. The Library annually evaluates all federal and state income tax positions. This process includes an analysis of whether these income tax positions the Library takes meet the definition of an uncertain tax position under the Income Taxes Topic of the Financial Accounting Standards Codification. In the normal course of business, the Library is subject to examination by the federal and state taxing authorities. In general, the Library is no longer subject to tax examinations for the tax years ending before June 30, 2017. Schedule D, Part XI, Line 2d Loss on sale of property and equipment reported in expenses on Audit report. Schedule D, Part XII, Line 2d Loss on sale of property and equipment reported in expenses on Audit report. X X X X X false false false false false false false false false Loretta Parham CEO & Library Dir/Ex-Officio 195942 25000 25571 246513 X 1 30403 fmv false true true Schedule M, #32a Donations of marketable securities are sold by the organization's investment manager, BNY Mellon. Part VI #6 The Library's affiliated member institutions (Clark Atlanta University, Morehouse College, Spelman College, and the Interdenominational Theological Center) have protected use of the Library and its related resources offered. Each member is assessed an annual participation fee based on a Board derived formula (see current Clap Jordan assessment formula). Part VI #7 A&B - Member Approval The manner of appointment of the Board of Trustees shall be as set forth in the Library Support Agreement, and the Members agree to vote in favor of the persons selected in accordance with those procedures. Each Trustee shall remain in office until his or her death, disability, disqualification, resignation, or removal as permitted herein or pursuant to the Library Support Agreement. Part VI #11 First, the Organization's IRS Form 990 is reviewed by the CFO and CEO. Second, the Organization's IRS Form 990 is reviewed by each member of the Finance Committee of the Board of Trustees. Third, final review begins with the placement of the proposed organization's IRS Form 990 onto the Board of Trustees communications portal. Finally, Board of Trustee Members are notified of the posting and given (5) business days to review and respond. Part VI #12C The conflict of interest policy is addressed annually in the identified Board meeting. Any discovered interest conflicts are brought to the table for discussion and approval. These discussions and approvals are reflected in the minutes of the Board meeting. In addition, each member of the Board of Trustees is required to complete, annually, a series of questions testing any possible conflicts of interest. Board member responses are kept on file in Library Finance Office. Part VI #15 A&B The Personnel & Compensation Committee of the Board of Trustees makes recommendations to the Chair of the Board for any changes to the salary of the CEO & Library Director. The salary recommendation is based on a review/comparison of market salary, economic conditions and the CEO's attainment of the strategic objectives established by the Board. The CEO makes recommendation and receives approval of the CFO's salary rate from the Personnel & Compensation Committee of the Board of Trustees. Part VI #19 The governing documents, conflict of interest policy, and annual financial audit reports are available by contacting the AUC RWWL Administrative Offices at (404) 978-2000. Part IX #11G Detail of Other Fees: Professional Services: $ 332,000 Consulting Services: $ 63 Recruiting: $ 23,595 Temporary Employee Services: $ 161,697 Other Contractual Services: $1,689,770 ------------ Total $2,207,125 FORM 990 PART IX LINE 11G DESCRIPTION:OTHER FEES TOTAL FEES:2207124 WL ACQUISITIONS 111 JAMES BRAWLEY DRIVE SW ATLANTA GA 30314 200267588 ACQ OF LAND GA 0 NA CLARK ATLANTA UNIVERSITY 223 James P Brawley Drive SW Atlanta GA 30314 581825259 SCHOOL GA 501(C)(3) 2 NA false INTERDENOMINATIONAL THEOLOGICAL CENTER 700 Martin Luther King Jr Dr Atlanta GA 30314 580814544 SCHOOL GA 501(C)(3) 2 NA false MOREHOUSE COLLEGE 830 WESTVIEW DRIVE SW ATLANTA GA 30314 580566205 SCHOOL GA 501(C)(3) 2 NA false SPELMAN COLLEGE 350 Spelman Lane SW Atlanta GA 30314 580566243 SCHOOL GA 501(C)(3) 2 NA false false false true false false false false false false true false false false false false false true false true CLARK ATLANTA UNIVERSITY J 80000 CASH CLARK ATLANTA UNIVERSITY Q 25094 CASH CLARK ATLANTA UNIVERSITY S 4326129 CASH CLARK ATLANTA UNIVERSITY C 300355 CASH INTERDENOMINATIONAL THEOLOGICAL CENTER S 480208 CASH INTERDENOMINATIONAL THEOLOGICAL CENTER C 22502 CASH MOREHOUSE COLLEGE S 2630506 CASH MOREHOUSE COLLEGE C 169415 CASH SPELMAN COLLEGE S 2707448 CASH SPELMAN COLLEGE C 166728 CASH