2021-12-07T17:05:56-06:00 2021-01-31 450250958 Eide Bailly LLP 1730 Burnt Boat Loop Ste 100 Bismarck ND 585030886 990 2020-02-01 450397662 Theodore Roosevelt Medora Foundation THEO 7016234444 PO Box 198 Medora ND 586450198 Clarence Sitter Chief Financial Officer 7016234444 2021-11-18 1 Clarence Sitter 999009999 Lisa Chaffee CPA P00193453 7012551091 2021-11-18 0 AAL1 IAL1 2020 2022-09-23 18:48:47Z Randy Hatzenbuhler PO Box 198 Medora ND 586450198 14078823 0 X www.medora.com X 1986 ND Preserve the experience of the Badlands, the historic character of Medora and the values and traditions of the 'Bully Spirit' of Theodore Roosevelt; present opportunities for our guest to be educated and inspired through interpretive programs, museums and attractions that focus on the old west, our patriotic heritage, and the life of Theodore Roosevelt in the Badlands; serve the traveling public, providing for their comfort while visiting historic Medora, the Badlands and Theodore Roosevelt National Park. 19 19 402 484 -648351 0 5622920 5606699 7193149 5575627 439555 308567 -831259 -991260 12424365 10499633 70122 41500 0 0 5143518 2896384 0 0 704565 3051892 4133723 8265532 7071607 4158833 3428026 65190007 68522255 10716708 10913688 54473299 57608567 X Preserve the experience of the Badlands, the historic character of Medora and the heritage of Theodore Roosevelt and Harold Schafer, present opportunities for our guest to be educated and inspired through interpretive programs, museums and attractions that focus on the old west, our patriotic heritage, and the life of Theodore Roosevelt in the Badlands; serve the traveling public, providing for their comfort while visiting historic Medora, the Badlands and Theodore Roosevelt National Park. 0 0 4498935 41500 5575627 The Organization educates visitors about the historical importance of the Medora area through the operation of museums, shows, and a musical. The Medora Musical is a seasonal historical and patriotic performing arts program and is the single largest program in support of the Theodore Roosevelt Medora Foundation's primary exempt purpose. In 2020, the Medora musical educated, informed and entertained approx. 91,000 guests. 4498935 1 1 0 0 0 0 0 1 0 1 1 0 0 0 1 1 0 1 0 0 0 0 0 0 1 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 1 1 0 0 0 0 1 1 1 0 0 1 34 0 1 402 1 1 1 0 0 0 0 1 1 0 0 0 1 0 0 0 X 19 19 1 0 0 0 0 0 0 1 1 0 0 1 1 1 1 1 1 1 1 0 X Clarence Sitter 7016234444 PO Box 198 Medora ND 586450198 Ed Schafer Chair of Board 1.00 1.00 X X 0 0 0 Greg Tschetter Vice Chair of Board 1.00 0.00 X X 0 0 0 Gretchen Stenehjem Secretary 1.00 0.00 X X 0 0 0 Michael Zaun Treasurer 1.00 1.00 X X 0 0 0 Al Christianson Director (Feb-Jun) 1.00 0.00 X 0 0 0 Barry Schafer Director 1.00 0.00 X 0 0 0 Bruce Furness Director 1.00 0.00 X 0 0 0 Claudia Anderson Director 1.00 0.00 X 0 0 0 Don Clement Director 1.00 0.00 X 0 0 0 Linda Pancratz Director 1.00 0.00 X 0 0 0 Levi Andrist Director 1.00 0.00 X 0 0 0 Marlene Hoffart Director (Feb-Jun) 1.00 0.00 X 0 0 0 Medora Sletten Director 1.00 0.00 X 0 0 0 Rich Becker Director 1.00 0.00 X 0 0 0 Rolf Sletten Director 1.00 0.00 X 0 0 0 Tim O'Keefe Director 1.00 0.00 X 0 0 0 Tom Gerhardt Director 1.00 0.00 X 0 0 0 Tracy Martin Director 1.00 0.00 X 0 0 0 Twylah Blotsky Director 1.00 0.00 X 0 0 0 Doug Mark Director (Jun-Jan) 1.00 0.00 X 0 0 0 Laurel Nelson Director (Jun-Jan) 1.00 0.00 X 0 0 0 Randy Hatzenbuhler President 40.00 0.00 X 161790 0 21066 Clarence Sitter Chief Financial Officer 40.00 0.00 X 100187 0 27976 Mike Beaudoin Chief Operating Officer (Feb-Sept) 40.00 0.00 X 100706 0 8995 Joe Wiegand Major Gift Officer 40.00 0.00 X 158033 0 7123 520716 0 65160 4 0 1 0 StageWest Entertainment 2500 Highway 88 St Anthony MN 55418 Production of Musical 742662 JE Dunn Construction Company 766 Elks Dr B Dickinson ND 58601 Construction Services 397411 Winn Construction Inc PO Box 1141 Dickinson ND 58601 Construction Services 255188 Cordova Construction 10939 27D St SW Dickinson ND 58601 Construction Services 213036 Miniature Golf Services PO Box 6319 Traverse City MI 49696 Construction Services 185231 5 41471 253399 5311829 1134991 5606699 Activities 453220 5341569 5341569 Management Fees 561499 315000 315000 Income(Loss) from Subsidiary 900099 -221088 -221088 140146 124621 15525 5575627 333508 333508 1664 1664 1322162 2301038 -978876 -978876 -978876 631658 591387 648697 599289 -17039 -7902 -24941 -24941 16118 41471 30166 -14048 -14048 10499633 5245102 -648351 296183 41500 41500 414659 322876 91783 2090831 1083017 663316 344498 33951 19980 8542 5429 153007 76574 50095 26338 203936 89345 79139 35452 74700 70444 992 3264 25130 23610 1520 2025 2025 334810 177903 106789 50118 227057 210257 5917 10883 321255 229397 43483 48375 55100 17857 37243 549526 319412 208357 21757 187453 20964 106237 60252 113193 113193 1019701 998979 18836 1886 149536 130029 18430 1077 Theatrical Contracts 698874 698584 140 150 Repairs and Maintenance 188533 181264 7269 Taxes and Licenses 126167 111329 14838 Bad Debt Expense 671 171 500 59992 21929 36780 1283 7071607 4498935 1868107 704565 3042880 6098329 4441862 4520335 70986 85906 510205 42273 45270 98719 376075 78628228 34226178 44613253 44402050 9403352 10643649 783986 462161 2182491 1888480 65190007 68522255 706490 705087 840993 872669 8852816 7924160 1035000 316409 376772 10716708 10913688 X 42991951 42437716 11481348 15170851 54473299 57608567 65190007 68522255 X 3428026 1035624 -1320023 -8359 X 0 1 X 1 0 X 2703392 7792711 3721050 5622920 5606699 25446772 6801621 5776985 5970738 8549950 5245102 32344396 9505013 13569696 9691788 14172870 10851801 57791168 913251 364933 235110 615163 275191 2403648 0 913251 364933 235110 615163 275191 2403648 55387520 156830 304964 573444 518815 335172 1889225 0 0 0 0 0 156830 304964 573444 518815 335172 1889225 0 0 0 0 0 9661843 13874660 10265232 14691685 11186973 59680393 0.92810 0.91840 0.03170 0.02920 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X X Storage 0 8598344 572692 1308597 214000 10265633 6911259 728386 994199 35500 8598344 5967332 1197338 -140275 113136 6911259 4555792 974224 794422 226021 131085 5967332 3940358 450298 453902 33500 120838 134428 4555792 0.12090 0.75160 0.12750 0 0 2074764 2074764 46753810 15370041 31383769 13823333 10990105 2833228 15976321 7866032 8110289 44402050 Deferred Compensation 357012 Annuity and Charitable Unitrust Obligation 19760 376772 X 13868977 1035624 18641 1054265 12814712 -2315079 -2315079 10499633 9386686 2315079 2315079 7071607 0 7071607 Part III, Line 4: The organization has a collection of Native American artifacts, a collection of historic furniture belonging to relatives of the Marquis de Mores, and various other artifacts related to Theodore Roosevelt, Marquis de Mores, and Harold Schafer, which are all directly related to the organization's primary exempt purpose of educating visitors about the historical importance of the Medora area. The Native American collection is currently in storage until such time that an appropriate exhibition venue is established in the Medora area. All other collections and artifacts are on display for the general public to view in various properties owned by the organization. Part V, Line 4: The organization's intended use of endowment funds is as specified by donor's intent. Part X, Line 2: Management believes that the Foundation has appropriate support for any tax positions taken affecting its annual filing requirements, and as such, does not have any uncertain tax positions that are material to the consolidated financial statements. The Foundation would recognized future accrued interest and penalties related to unrecognized tax benefits and liabilities in income tax expense if such interest and penalties are incurred. Part XI, Line 2d - Other Adjustments: Change in Value of Split-Interest Agreement 18,641. Part XI, Line 4b - Other Adjustments: Rental Expense reclass to Statement of Revenue for Form 990 -2,301,038. Special Event Expense reclass to Statement of Revenue for Form 990 -14,041. Part XII, Line 2d - Other Adjustments: Rental Expense reclass to Statement of Revenue for Form 990 2,301,038. Special Event Expense reclass to Statement of Revenue for Form 990 14,041. Rod Tjaden Golf Tournament 57589 41471 16118 16125 2591 3599 7851 57589 41471 16118 16125 2591 3599 7851 30166 -14048 1 Scholarships 48 41500 Part I, Line 2: Scholarship checks are made payable to the recipient and the institution of higher education as co-payees. If a recipient does not attend school, the check is returned to Theodore Roosevelt Medora Foundation. Tjaden Educational Assistance Program: Each year, approximately 25 awards of $1,000 each are awarded to seasonal employees who have demonstrated outstanding work qualities, leadership, and good character. Hubbard Scholarship: Up to two students attending the University of North Dakota will be presented with a $1,500 Don Hubbard Educational Assistance Award. Tim Johnson Memorial Scholarship: Up to two $500 scholarships are awarded each year to employees who exhibit leadership and positive influence on guests and co-workers through courage and humor. Winston Satran Scholarship: A $500 scholarship is awarded each year to an employee who demonstrates leadership through compassion, patience and - most of all - hard work. Wade Westin Scholarship: Up to two $500 scholarships are awarded each year for dedication to Medora and enthusiasm for the Badlands, the Musical, and all that Medora offers. Sunshine Award: A $1,000 scholarship to honor Sheila Schafer is awarded each year to a student worker who is a true "daymaker" - someone who enriches the lives of co-workers and guests through a positive attitude, energy in their work and genuine kindness. Shannon "Sunshine" Larson Scholarship: A $1,500 scholarship is awarded to a student worker who demonstrates leadership and positively influences guests and co-workers through a truly sunny outlook on life. Dean Hildebrand Conservation Scholarship: A $1,000 scholarship is awarded to a student worker who shows, in addition to good character, work ethic, and leadership, an active desire to promote the conservation of natural resources. Eligibility requirements include the following criteria: 1. Individuals must have graduated from high school. 2. The monies must be used within 13 months of the award or is forfeited. 3. Top-level TRMF Officers or their dependents are ineligible. 4. The individual must have worked a minimum of 480 hours for TRMF during the period of May 14 - September 3. Schedule I, Part III, Item B: Scholarship receipents are determined through a nomination process by managers and meeting certain criteria. TRMF estimates the number receipents based on funding available each year and number of applications/nominations. X X X 0 0 0 0 0 0 0 0 0 Randy Hatzenbuhler President 157807 0 1500 0 2483 0 5013 0 16977 0 183780 0 0 0 Joe Wiegand Major Gift Officer 112000 0 18166 0 27867 0 0 0 7935 0 165968 0 0 0 A Billings County North Dakota 456002200 000000000 2015-06-01 8000000 Refinance Existing MIDA Bond and for Construction of Life Skills Center 0 0 0 B Billings County North Dakota 456002200 000000000 2017-12-01 4500000 Construction of Elkhorn Quarters 0 0 0 A 5448335 8000000 87194 5478456 2434350 2017 1 0 1 1 B 839506 4500000 80611 4419389 2018 0 0 1 1 A 0 0 0 0 0.00000 0.00000 0.00000 0 0 0 B 0 1 1 0 0 0.00000 0.00000 0.00000 0 0 0 A 0 0 0 0 1 0 0 0 0 B 0 0 0 0 1 0 0 0 0 A 0 B 0 First International Insurance Company more than 35% owned by Board member 339892 Payments for Insurance Policies 0 Rolf Sletten Board member 375000 On November 6, 2020 Theodore Roosevelt Medora Foundation provided land, buildings and improvements in exchange for similar land, buildings, and improvements owned by board member Rolf Sletten. 0 X 1 23550 Cost X 12 951221 Avg Hi/Lo Value X 2 608 Cost of Product X Other 22 156073 Cost X Supplies - Tjaden Tournament 18 3539 Cost 0 0 1 0 Part I, Column (b): The number of contributions reported in column b represent the number of donors. Form 990, Part VI, Section A, line 1 TRMF has an Executive Committee that meets monthly and is given the authority to act on behalf of the board for any business that may be needed in between the 3 board meetings held during the fiscal year. The Executive Committee is comprised of the Chairman, Vice Chairman, President, Secretary, Treasurer, and committee chairs. The President is not a voting member of the governing body. The Executive Committee may exercise the authority of the board of directors in the governance of the corporation; provided, however, that the committee shall not have the authority of the board of directors in reference to amending, altering or repealing the bylaws; electing, appointing, or removing any member of the committee or any director or officer of the corporation; amending the articles of incorporation; adopting a plan of merger or adopting a plan of consolidation with another corporation; authorizing the sale, lease, exchange or mortgage of a substantial portion of the property and assets of the corporation; authorizing the voluntary dissolution of the corporation; adopting a plan for the distribution of assets of the corporation; or amending, altering or repealing any resolution provided by the board of directors. Form 990, Part VI, Section A, line 2 Michael Zaun and Ed Schafer have a business relationship since they both serve on the Board of Directors of Bully Pulpit Inc. the wholly owned subsidiary of Theodore Roosevelt Medora Foundation. Form 990, Part VI, Section B, line 11b A draft of the Form 990 will be reviewed by the finance committee which will then recommend it to the full board for approval prior to the Form 990 being filed with the IRS. Form 990, Part VI, Section B, line 12c On an annual basis, each board member receives and is asked to sign a board member statement of commitment and understanding which includes references to the conflict of interest policy. This statement is also discussed at the annual meeting as an agenda item. Conflicts are reviewed at the board level. The person with the conflict is recused from the discussion and voting pertaining to the area of which a conflict exists. Form 990, Part VI, Section B, line 15 The organization has a compensation committee made up of between 4-6 individuals from the board of directors whose responsibility is to annually review compenation and benefits for all employees, including the President and CFO. During this annual review process, comparability data is reviewed along with other information as may be requested by committee members and provided by management. Benefit and incentive plans are also reviewed and approved annually by the compensation commitee. The deliberation and decision is documented in the meeting minutes. Form 990, Part VI, Section C, line 19 The organization makes its governing documents, conflict of interest policy and financial statements available to the public upon request. Form 990, Part XI, line 9: Change in Value of Split-Interest Agreement 18,641. (Provision) Benefit for Income Taxes -27,000. Bully Pulpit Inc 405 East River Road Medora ND 58645 450549273 Golf Course, Retail and Hotels ND Theodore Roosevelt Medora Foundation C -186494 1905339 1.00000 1 Charitable Remainder Unitrusts (1) Charitable Trust ND T 0 1 0 0 1 0 0 1 0 0 1 0 1 0 1 1 0 1 0 0 Bully Pulpit Inc D 2295795 Accrual Bully Pulpit Inc J 1200000 Accrual Bully Pulpit Inc L 2452674 Accrual Bully Pulpit Inc O 315000 Accrual Bully Pulpit Inc Q 372304 Accrual Bully Pulpit Inc G 273544 Accrual