2020-02-04T12:09:41-06:00 2019-06-30 SMITH & HOWARD PC 271 17TH STREET NW SUITE 1600 ATLANTA GA 30363 990 2018-07-01 200267588 ROBERT W WOODRUFF LIBRARY INC OF THE ATLANTA UNIVERSITY CENTER % ERIC U MILLER ROBE 4045776317 111 JAMES P BRAWLEY DRIVE SW ATLANTA GA 30314 ERIC U MILLER CFO 4045776317 2020-05-15 true MARC A AZAR P91739349 4048746244 2020-05-15 50.58.246.46 67983820200355000002 2020-02-04 P 80E6345643E9DC3586D84F9DE4C73A53D275C4A8 2EA91BA41FBA7771BF8B04AF9BC4AB5C0BC1C96D 2018 2020-09-23 17:36:50Z ERIC U MILLER 111 JAMES P BRAWLEY DRIVE SW ATLANTA GA 30314 22445610 false X WWW.AUCTR.EDU X 2004 GA Provide the highest level of information resources and services in support of student and faculty success, and cultural preservation of the Atlanta University Center 6 6 88 3 0 0 131299 736484 9930350 10025950 371058 391169 147463 149834 10580170 11303437 4951 5632 0 0 4513038 4801488 0 0 524971 7741214 8065621 12259203 12872741 -1679033 -1569304 37975239 35703683 1606073 853173 36369166 34850510 X THE AUC ROBERT W. WOODRUFF LIBRARY CENTERS IN THE ACADEMIC VILLAGE OF CLARK ATLANTA UNIVERSITY, THE INTERDENOMINATIONAL THEOLOGICAL CENTER, MOREHOUSE COLLEGE, AND SPELMAN COLLEGE; PROVIDING THE HIGHEST LEVEL OF RESEARCH INFORMATION RESOURCES AND SERVICES IN SUPPORT OF STUDENT AND FACULTY SUCCESS, AND THE CULTURAL PRESERVATION OF THE ATLANTA UNIVERSITY CENTER. PRINCIPLE ACTIVITIES INCLUDE ACADEMIC REFERENCE SERVICE; CURRICULUM-CENTERED LIBRARY INSTRUCTION; PRESERVATION-BASED ACQUISITIONS, ORGANIZATION, ARRANGEMENT, AND DISSEMINATION OF EDUCATIONAL INFORMATION; AND INTERLIBRARY LOAN SERVICES. false false 611710 10460984 5632 10025950 The AUC Robert W. Woodruff Library serves as the center of the academic village for Clark Atlanta University, the Interdenominational Theological Center, Morehouse College and Spelman College, providing the highest level of information resources and services in support of student and faculty success, and the cultural preservation of the Atlanta University Center. The Library serves approximately 7,602 undergraduate and 687 graduate students and maintains an extensive holding of volumes, serials, periodicals, microfilm, and electronic databases, including special collections and archives rich in African American and African Diaspora materials. Principle activities include reference and research service; curriculum centered library instruction; acquisition, organization, arrangement, dissemination, and preservation of information; and interlibrary loan services. In FY18/19 the Library acquired 22,926 new items including print, media, and electronic resources; conducted 34,019 user interactions; and 276 instructional sessions impacting 5,782 users. The Library is responsible for the provision of information technology services including network and website management, hardware and software acquisition, and desktop support for 410 workstations and continued upgrade and maintenance of the wireless footprint throughout the building and designated perimeter spaces. In addition, the Library provides the following services to facilitate the teaching and learning, scholarship and cultural preservation: facilities; human resources; security; and shuttle. In 2015, the AUC Woodruff Library completed the Phase II Renovation Project: Brawley Greenscape and Pedestrian Parkway, which transformed the grassy lot across from its main entrance into an outdoor learning space, which included adding an outdoor dining area for the Librarys Woodi Caf. After undergoing an extensive overhaul, Woodi Caf was reopened with a new look and expanded menu. The AUC Woodruff Library also recently unveiled its Bloomberg Finance Lab, which supports the teaching and learning activities of students and faculty in business, economics and finance-related programs. 611710 187975 CLIR Digitizing Hidden Special Collections and Archives AUC-170601 Grant The Atlanta University Center Robert W. Woodruff Library was awarded a $447,078 Digitizing Hidden Collections grant from the Council on Library and Information Resources (CLIR) for a project entitled, "Our Story: Digitizing Publications and Photographs of the Historically Black Atlanta University Center Institutions." Over the course of the 30-month project which began in 2017 and ends in 2020, more than 700,000 items including unique publications, periodicals, theses, dissertations and photographs will be digitized and made available online to showcase the history of the nations largest consortium of HBCUs. Project partners, including AUC Woodruff Library, Morehouse College and Spelman College Archives will contribute content, serve on the project planning team and assist with outreach and promotion of the digital collections. Project staff at the Digital Library of Georgia will create the metadata, prepare the newspaper database and upload content to the Digital Library of Georgias online portal. At the end of the reporting period for year two (June 30, 2019) all project goals and deliverables are on track for completion. During FY2019, 10 batches of materials were sent to the vendor for digitization, for a total of 2,264 items and 186,303 pages, and 1,113 photographs were digitized by the Digital Library of Georgia (DLG). In addition, fifteen new digital collections and publications were published in the librarys institutional repository and in the Digital Library of Georgia and project staff delivered several conference presentations and webinars the promote the project. Grant Revenue of $447,078 was received FY17 611710 136736 Mellon GLAM 41600665 Grant The AUC Woodruff Library was awarded $400,000 in grant funding from the Andrew W. Mellon Foundation for use over a three year time period to develop the AUC Galleries, Libraries, Archives and Museums (GLAM) Center for Collaborative Teaching & Learning. Since the official notice of the grant award was received on December 16, 2016, with the grant period beginning January 1, 2017, the AUC GLAM Center was formed and has steadily made progress in training faculty in object-based learning techniques, strengthening collaboration among AUC institutions and increasing the amount of digital content on the online GLAM Portal. During the reporting period of July 1, 2018 June 30, 2019 the GLAM Center hosted 10 faculty development workshops. The AUC GLAM Center Online Portal (http://glam.auctr.edu), which launched in May of 2018 now includes 2613 publicly accessible items including artwork from Spelman College Museum of Fine Art, Clark Atlanta University Art Museum and archival material from AUC Archives Research Center. The portal includes, five digital exhibitions; eight sample assignments created by GLAM staff and GLAM Faculty Fellows that incorporate artworks, artifacts and archival material from the AUC GLAM member institutions; twenty-eight blog posts written by AUC GLAM staff and/or AUC GLAM Faculty Fellows highlighting new digital exhibitions, faculty development workshops, and faculty engagement with the AUC GLAM Center. Metrics for tracking monthly portal views began in January 2019, from January 2019 to June 30, 2019 there have been 9,487 views. Revenue of $400,000 was received FY17 10785695 true true false false false false false true false true true false false false true true false true false false false false false false false false false false true true false false false false false false false false false true false false true true false false false true 33 0 true 88 true true true false false false false false false false false false false false X 6 6 false false false false true true true true true false false true true true true true true true true false GA X ERIC U MILLER 4049782000 111 JAMES P BRAWLEY DRIVE SW ATLANTA GA 30314 X Dr Mary Schmidt Campbell Board Member 1.0 0.0 X 0 0 0 Dr David A Thomas Board Member 1.0 0.0 X 0 0 0 Dr Edward Wheeler Chairman of the Board 1.0 0.0 X 0 0 0 Henry Zigtema Member-At-Large 1.0 0.0 X 0 0 0 Lucille H Mauge' Board Member 1.0 0.0 X 0 0 0 Kate Nevins Member-at-Large 1.0 0.0 X 0 0 0 Loretta Parham CEO & Library Dir/Ex-Officio 35.0 0.0 X 212540 0 21517 Eric Miller CFO/Asst Dir for Operations 35.0 0.0 X 131508 0 9225 344048 0 30742 2 false true false EBSCO PO Box 204661 DALLAS TX 75320 Collections/Sub Serv 629491 Groome Transportation 5500 Lewis Road SANDSTON VA 23150 Transportation 621706 Innovative Vision Technology 1 Enterprise Parkway Suite 150 HAMPTON VA 23666 Technology 719371 Board of Regents of the University 270 Washington Street SW ATLANTA GA 30334 Collection/Sub Serv 274018 ARS MECHANICAL PO BOX 82288 CONYERS GA 30013 hvac services 204350 10 659000 77484 736484 AFFILIATED INSTITUTIONAL SUPPORT 611710 9944906 9944906 REVENUE BOOK MAIN. 811000 31994 31994 LIBRARY INCOME 451211 49050 49050 10025950 173200 173200 0 0 159006 25374 133632 0 133632 133632 11334768 11116290 509 218478 -509 217969 217969 0 0 0 0 0 0 0 0 0 PARKING REVENUE 900099 14472 14472 VENDING INCOME 900099 1730 1730 16202 11303437 10025950 541003 X 0 5632 5632 0 0 370565 297254 61249 12062 0 3245470 2589720 546258 109492 124805 106796 15826 2183 811739 694606 102933 14200 248909 212992 31563 4354 0 22170 17840 2917 1413 80100 80100 0 0 58834 49598 6814 2422 2173558 1749049 285952 138557 0 404896 334964 45171 24761 133447 118183 10271 4993 0 1189057 979860 134206 74991 168901 151307 11224 6370 0 89680 84703 3175 1802 43835 36207 4866 2762 0 1971426 1628398 218828 124200 2348 1939 261 148 LIBRARY RESOURCES 1723220 1723220 MISCELLANEOUS 1015 838 113 64 UNIFORMS 2928 2419 325 184 BOARD SUPPORT 206 170 23 13 12872741 10785695 1562075 524971 X 610822 81541 111444 108278 23834 0 57647 53666 0 0 0 0 0 0 0 0 515989 541519 91701653 65164641 26960644 26537012 9694859 8381667 0 0 0 0 0 0 0 0 37975239 35703683 1271970 646077 0 0 143343 135286 0 0 0 0 0 0 0 0 0 0 190760 71810 1606073 853173 X 27253060 26616741 1355954 423141 7760152 7810628 36369166 34850510 37975239 35703683 -1569304 50648 X false true X true false X X 4 CLARK ATLANTA UNIVERSITY 581825259 2 true 4602866 0 INTERDENOMINATIONAL THEOLOGICAL CENTER 580814544 2 true 548986 0 MOREHOUSE COLLEGE 580566205 2 true 2631503 0 SPELMAN COLLEGE 580566243 2 true 2820551 0 4 10603906 true false false false false false false false false false false false false false false false Part A, Section C #1 The president of each supported organization is a board member of Robert Woodruff Library of the Atlanta University Center (AUC) and make up a majority of Robert W Woodruff Library of the AUC. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X X X false 7760152 25000 367641 342165 7810628 7469242 634284 343374 7760152 6945803 50000 865063 391624 7469242 7303977 31400 389574 6945803 7680390 24929 -32654 368688 7303977 1.00000 false false 1643336 1643336 41663803 21539295 20124508 11878396 10255755 1622641 36516118 33369591 3146527 26537012 0 CAPITAL LEASES 71810 71810 X 11295760 50648 509 51157 11244603 58834 58834 11303437 12814416 509 509 12813907 58834 58834 12872741 Schedule D, Part III, Line 1a The Library receives donated collections, artifacts and artwork that are maintained for public exhibition, education and research in furtherance of public service rather than for financial gain and are considered to have cultural, aesthetic or historical value worth preserving perpetually. In conformity with GAAP, the collections, artifacts and artwork have been excluded from the consolidated statements of financial position. The Library maintains a detail list of the items' locations, conditions, donor information and access requirements. TEN ITEMS WERE DONATED IN THE YEAR ENDING JUNE 30, 2019. Schedule D, Part III, Line 4 The Library maintains and preserves extensive holdings of volumes, serials, periodicals, microfilm, and electronic databases, including special collections and archives rich in african american and african diaspora material. The collection facilitates The Library's purpose by educating, teaching and enriching the patrons of the library in the cultural aspects of african american history. Schedule D, Part V The Library has a spending policy approved by the Library's Board of Trustees that authorizes the Library to budget for, and make, annual disbursements from its endowment fund for operating expenses or capital expenditures, including any interest or fees, in an amount up to 5% of the trailing 12 quarters' average portfolio balance on September 30th. In cases where the proposed spending amount brings the endowment ending balance below the corpus balance, no operational amount will be authorized. Schedule D, Part X, Line 2 The Library is exempt from income taxes under Section 501(c)(3) of the Internal Revenue Code, as amended, and is classified by the Internal Revenue Service as other than a private foundation. Accordingly, no provision or liability for federal and state income taxes has been recorded in the accompanying consolidated financial statements. The Library annually evaluates all federal and state income tax positions. This process includes an analysis of whether these income tax positions the Library takes meet the definition of an uncertain tax position under the Income Taxes Topic of the Financial Accounting Standards Codification. In the normal course of business, the Library is subject to examination by the federal and state taxing authorities. In general, the Library is no longer subject to tax examinations for the tax years ending before June 30, 2016. Schedule D, Part XI, Line 2d Loss on sale of property and equipment reported in expenses on Audit report. Schedule D, Part XII, Line 2d Loss on sale of property and equipment reported in expenses on Audit report. true TRAVEL AWARDS 3 1597 FMV Scholarships 4 4035 FMV Schedule I, part I, line 2 Scholarship funds are transmitted directly to the Financial Aid Office of the institution where student has provided evidence of acceptance. Funds are disbursed incrementally to be applied to student's tuition and fees only. It is stipulated in the award letter to the Financial Aid Office that if student withdraws from school or is placed on academic probation which results in a refund of any portion of the scholarship dollars, the refund is to be returned to the awarding institution. X X X X X false false false false false false false false false Loretta Parham CEO & Library Dir/Ex-Officio 212540 0 0 9074 13374 234988 X 10 0 false true false Schedule M, #33 Collections Donations of Collections and art work are not recorded as revenue under SFAS 116. Part VI #6 The Library's affiliated member institutions (Clark Atlanta University, Morehouse College, Spelman College, and the Interdenominational Theological Center) have protected use of the Library and its related resources offered. Each member is assessed an annual participation fee based on a Board derived formula (see current Clap Jordan assessment formula). Part VI #7 A&B - Member Approval The manner of appointment of the Board of Trustees shall be as set forth in the Library Support Agreement, and the Members agree to vote in favor of the persons selected in accordance with those procedures. Each Trustee shall remain in office until his or her death, disability, disqualification, resignation, or removal as permitted herein or pursuant to the Library Support Agreement. Part VI #11 First, the Organization's IRS Form 990 is reviewed by the CFO and CEO. Second, the Organization's IRS Form 990 is reviewed by each member of the Finance Committee of the Board of Trustees. Third, final review begins with the placement of the proposed organization's IRS Form 990 onto the Board of Trustees communications portal. Finally, Board of Trustee Members are notified of the posting and given (5) business days to review and respond. Part VI #12C The conflict of interest policy is addressed annually in the identified Board meeting. Any discovered interest conflicts are brought to the table for discussion and approval. These discussions and approvals are reflected in the minutes of the Board meeting. In addition, each member of the Board of Trustees is required to complete, annually, a series of questions testing any possible conflicts of interest. Board member responses are kept on file in Library Finance Office. Part VI #15 A&B The Personnel & Compensation Committee of the Board of Trustees makes recommendations to the Chair of the Board for any changes to the salary of the CEO & Library Director. The salary recommendation is based on a review/comparison of market salary, economic conditions and the CEO's attainment of the strategic objectives established by the Board. The CEO makes recommendation and receives approval of the CFO's salary rate from the Personnel & Compensation Committee of the Board of Trustees. Part VI #19 The governing documents, conflict of interest policy, and annual financial audit reports are available by contacting the AUC RWWL Administrative Offices at (404) 978-2000. Part IX #11G Detail of Other Fees: Professional Services: $ 290,450 Consulting Services: $ 1,200 Recruiting: $ 17,380 Temporary Employee Services: $ 122,006 Other Contractual Services: $1,742,523 ------------ Total $2,173,559 FORM 990 PART IX LINE 11G DESCRIPTION:OTHER FEES TOTAL FEES:2173558 WL ACQUISITIONS 111 JAMES BRAWLEY DRIVE SW ATLANTA GA 30314 200267588 ACQ OF LAND GA 0 NA CLARK ATLANTA UNIVERSITY 223 James P Brawley Drive SW Atlanta GA 30314 581825259 SCHOOL GA 501(C)(3) 2 NA false INTERDENOMINATIONAL THEOLOGICAL CENTER 700 Martin Luther King Jr Dr Atlanta GA 30314 580814544 SCHOOL GA 501(C)(3) 2 NA false MOREHOUSE COLLEGE 830 WESTVIEW DRIVE SW ATLANTA GA 30314 580566205 SCHOOL GA 501(C)(3) 2 NA false SPELMAN COLLEGE 350 Spelman Lane SW Atlanta GA 30314 580566243 SCHOOL GA 501(C)(3) 2 NA false false false true false false false false false false true false false false true false false true false true CLARK ATLANTA UNIVERSITY J 80000 CASH CLARK ATLANTA UNIVERSITY Q 25374 CASH CLARK ATLANTA UNIVERSITY S 4297783 CASH CLARK ATLANTA UNIVERSITY C 305083 CASH INTERDENOMINATIONAL THEOLOGICAL CENTER S 526441 CASH INTERDENOMINATIONAL THEOLOGICAL CENTER C 22545 CASH MOREHOUSE COLLEGE S 2468186 CASH MOREHOUSE COLLEGE C 163317 CASH SPELMAN COLLEGE S 2652496 CASH SPELMAN COLLEGE C 168055 CASH