2020-11-04T13:34:28-07:00 2019-12-31 990 2019-01-01 952142678 SOCIETY OF PHOTO OPTICAL INSTRUMENTATION ENGINEER SOCI 3606763290 PO Box 10 Bellingham WA 982270010 Brad Ferguson COFO 3606855454 2020-11-05 172.92.234.216 2019 2021-01-29 14:40:06Z SPIE Brad Ferguson PO Box 10 Bellingham WA 98227 91934191 0 X www.spie.org X 1955 WA SPIE is an international, nonprofit technical society dedicated to advancing scientific research and engineering applications of optical, photonic, imaging and optoelectronic technologies through its meetings, education programs and publications. 20 20 195 5586 662660 0 655564 132160 41529338 43437234 5107495 4608998 1125325 944861 48417722 49123253 1637616 2603196 0 0 17778385 19475043 0 0 0 22469031 23834573 41885032 45912812 6532690 3210441 120671536 138103432 25913028 27904790 94758508 110198642 SPIE is an international, nonprofit technical society dedicated to advancing scientific research and engineering applications of optical, photonic, imaging and optoelectronic technologies through its meetings, education programs and publications. 0 0 14704212 106993 27154490 Technical Events - SPIE organized technical/scientific and engineering meetings with approximately 37,000 attendees at 18 locations in 5 countries. Included in the content of these Technical Events are basic research, research technology methods and applications. Many of our technical events also include Exhibits and a Career Center. There were 304 conferences held at the events in 2019 where scientists presented their research findings and collaborated on their work. In addition to the conferences offered at the 2019 Technical Events, there were 155 educational courses. Some of the names of the 2019 Technical Events were: Photonics West, Medical Imaging, Remote Sensing and Optics and Photonics. 6895239 25724 14578611 Publications - SPIE helps the scientist authors publish their work via Publications and Journals. The technical publications include: books, Journals, conference proceedings, CD-ROMs and website products. Proceedings of the conference are technical books that educate the engineering community about current technology, research and applications. Website links allow access to products and services used by scientists and engineers. Approximately, 9,000 books were shipped in 2019. SPIE is also the publisher of 12 technical journals: Optical Engineering, Journal of Biomedical Optics, Journal of Micro/Nano Lithography, MEMS and MOEMS, Journal of Nanophotonics, Journal of Applied Remote Sensing, Journal of Photonics for Energy, Journal of Astronomy Telescopes, Journal of Medical Imaging, Journal of Neurophotonics, Journal of Advanced Photonics and Journal of Optical Microsystems. SPIE is also a Co-publisher of Journal of Electronic Imaging with Society for Imaging Science and Technology. Total circulation of journals during 2019 was 30,000 subscriptions, print and online. 3839679 1957344 468682 Education - SPIE awarded 91 scholarships, 28 Education Outreach grants and supported 15 science fairs. More than 5,000 outreach posters were distributed, and 3,000 copies of the Optics Education Directory were printed and distributed. We held the annual Optics Outreach Games, in addition to 3 Student Chapter Leadership Workshops and 7 Student Lunch with the Experts. Over 1,000 Women in Optics Planners were printed and distributed. SPIE also presented 160 short courses and issued 1422 Continuing Education Credits (CEU's) and supported 92 visiting lecture talks. SPIE also distributes educational videos each year. 1557240 513135 1469558 Membership - In 2019 SPIE provided $360,723 in student chapter travel support for 180 student chapters and $115,604 in activity grants for 146 student chapter groups. As part of our membership program, SPIE also provides reduced dues for students and members from developing nations. 1557240 513135 1469558 26996370 1 1 0 1 0 1 0 0 0 0 1 0 0 0 0 0 0 1 0 1 1 1 1 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 1 1 0 1 388 0 1 195 1 1 1 1 UK 0 0 0 0 0 0 0 0 0 0 0 0 X 20 20 0 0 1 0 1 1 1 1 1 0 1 1 1 1 1 1 1 1 1 1 0 CA IL MD OR WA X Brad Ferguson 3606763290 PO Box 10 Bellingham WA 982270010 X Kent Rochford Chief Executive Officer 36 4 X 524081 0 71495 Brad Ferguson Finance Director/CFO 36 4 X 342884 0 69295 Eric Pepper Director, Publications 36 4 X 257748 0 42273 Andrew Brown Sr. Director, Global Business Development 36 4 X 224060 0 52404 Scott Ritchey Director, Information Technology 36 4 X 212123 0 61542 Stephen Anderson Director, Industry Development 36 4 X 174829 0 52601 Robert Hainsey Science & Technology Strategist 36 4 X 183423 0 37059 Marilyn Gorsuch Director, Technical Programs & Proceedings 36 4 X 187757 0 30168 Peter Hallett Director, Marketing & Industry Relations 36 4 X 159124 0 53160 Thomas Cook Enterprise Architect 36 4 X 143999 0 47692 Jill Stanton Director, Software Development 36 4 X 152692 0 28189 Christina Willis Director (through August 2019) 1 0.5 X 27352 0 0 Bernard Kress Director 1 0.5 X 8941 0 0 Chris Mack Director 1 0.5 X 7888 0 0 John Greivenkamp Vice President 1 0.5 X X 7363 0 0 Maryellen Giger Immediate Past President 1 0.5 X X 5000 0 0 David Andrews Vice President 1 0.5 X X 364 0 0 Jim Oschmann President 4 1 X X 0 0 0 Jason Mulliner Secretary/Treasurer 1 0.5 X X 0 0 0 Fernando Mendoza-Santoyo Director 1 0.5 X 0 0 0 David Sampson Director 1 0.5 X 0 0 0 Joanna Schmit Director 1 0.5 X 0 0 0 Kazuo Kuroda Director 1 0.5 X 0 0 0 Kyle Myers Director 1 0.5 X 0 0 0 Anita Mahadevan-Jansen Director 1 0.5 X 0 0 0 Julia Craven Director 1 0.5 X 0 0 0 Peter DeGroot Director 1 0.5 X 0 0 0 Marta de la Fuente Director 1 0.5 X 0 0 0 Judy Fennelly Director 1 0.5 X 0 0 0 Jim McNally Director 1 0.5 X 0 0 0 Halina Rubinsztein-Dunlop Director 1 0.5 X 0 0 0 Kristen Maitland Director 1 0.5 X 0 0 0 2619628 0 545878 39 0 1 0 Projection Presentation Tech PO Box 890472 Charlotte NC 282890472 Audio Visual 2121604 Freeman PO Box 650036 Dallas TX 752650036 On-Site Decorator 883213 3 Play Media Inc 34 Famsworth St 4th Floor Boston MA 022101209 Video Accessibility Solution 540000 Lumina Datamatics Dept CH 16508 Palatine IL 600556508 Publishing Services 545607 Warp Speed Technologies 2317 Redbud Tree Dr Apex NC 27539 Presentation Tech Specialist 530953 20 0 0 0 0 0 132160 0 132160 Membership 541990 1469558 1421151 48407 0 Technical Events 541990 27154489 13018304 105629 14030556 Education 541990 234576 225844 8732 0 Publications 541900 14578611 14567465 11146 0 0 0 0 0 43437234 2491216 0 0 2491216 0 0 0 0 192500 0 0 192500 24030 0 10343 0 13687 0 13687 0 0 13687 44914877 3500 42800595 0 2114282 3500 2117782 0 0 2117782 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Subsidiary Management 561000 218596 218596 0 0 Misc 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Contract Work 2441 1 9 8144120 North America (including Canada and Mexico, but not the United States) General Support 5500 Wire transfer 0 East Asia and the Pacific General Support 7443 Wire transfer East Asia and the Pacific General Support 11250 Wire transfer 0 Europe (including Iceland and Greenland) General Support 28903 Wire transfer 0 East Asia and the Pacific Chapter Travel Grants 9000 Wire transfer 0 Europe (including Iceland and Greenland) General Support 55000 Wire transfer 0 Europe (including Iceland and Greenland) General Support 10000 Wire transfer 0 7 0 Awards East Asia and the Pacific 29 28419 Wire transfer 0 Chapter Travel Grants East Asia and the Pacific 43 94763 Wire transfer 0 Fee Waivers East Asia and the Pacific 7 700 Wire transfer 0 Officer Travel Grants East Asia and the Pacific 1 2200 Wire transfer 0 Outreach Grants East Asia and the Pacific 2 2060 Wire transfer 0 Scholarships East Asia and the Pacific 5 24000 Wire transfer 0 Student Travel Grants East Asia and the Pacific 18 9357 Wire transfer 0 General Support East Asia and the Pacific 6 1000 Wire transfer 0 Awards Europe (including Iceland and Greenland) 37 34338 Wire transfer 0 Chapter Travel Grants Europe (including Iceland and Greenland) 39 81051 Wire transfer 0 Fee Waivers Europe (including Iceland and Greenland) 12 1200 Wire transfer 0 Officer Travel Grants Europe (including Iceland and Greenland) 1 1800 Wire transfer Outreach Grants Europe (including Iceland and Greenland) 1 2000 Wire transfer 0 Scholarships Europe (including Iceland and Greenland) 11 37000 Wire transfer 0 Student Travel Grants Europe (including Iceland and Greenland) 17 9057 Wire transfer 0 General Support Europe (including Iceland and Greenland) 12 4100 Wire transfer 0 Awards Middle East and North Africa 3 900 Wire transfer 0 Chapter Travel Grants Middle East and North Africa 2 4636 Wire transfer 0 Scholarships Middle East and North Africa 1 3000 Wire transfer 0 Student Travel Grants Middle East and North Africa 3 1649 Wire transfer 0 General Support Middle East and North Africa 1 100 Wire transfer 0 Awards North America (including Canada and Mexico, but not the United States) 10 2683 Wire transfer 0 Chapter Travel Grants North America (including Canada and Mexico, but not the United States) 21 27666 Wire transfer 0 Fee Waivers North America (including Canada and Mexico, but not the United States) 5 1270 Wire transfer 0 FOCUS Conference Grants North America (including Canada and Mexico, but not the United States) 1 3000 Wire transfer 0 Scholarships North America (including Canada and Mexico, but not the United States) 11 37000 Wire transfer 0 Student Travel Grants North America (including Canada and Mexico, but not the United States) 22 11839 Wire transfer 0 General Support North America (including Canada and Mexico, but not the United States) 5 593 Wire transfer 0 Women in Optics Activity Grants North America (including Canada and Mexico, but not the United States) 1 500 Wire transfer 0 Awards Russia and the newly independent States 5 6805 Wire transfer 0 Chapter Travel Grants Russia and the newly independent States 16 29831 Wire transfer 0 FOCUS Conference Grants Russia and the newly independent States 2 5000 Wire transfer 0 Outreach Grants Russia and the newly independent States 1 2500 Wire transfer 0 Scholarships Russia and the newly independent States 15 56000 Wire transfer 0 Student Travel Grants Russia and the newly independent States 7 2731 Wire transfer 0 General Support Russia and the newly independent States 2 2000 Wire transfer 0 Women in Optics Activity Grants Russia and the newly independent States 2 1335 Wire transfer 0 Awards South America 1 3000 Wire transfer 0 Chapter Travel Grants South America 13 24756 Wire transfer 0 Fee Waivers South America 1 100 Wire transfer 0 Officer Travel Grants South America 1 1173 Wire transfer 0 Scholarships South America 3 9000 Wire transfer 0 Student Travel Grants South America 5 2705 Wire transfer 0 Women in Optics Activity Grants South America 1 500 Wire transfer 0 Chapter Travel Grants South Asia 25 47042 Wire transfer 0 Scholarships South Asia 2 8000 Wire transfer 0 Student Travel Grants South Asia 19 11248 Wire transfer 0 Awards Sub-Saharan Africa 1 3000 Wire transfer 0 Chapter Travel Grants Sub-Saharan Africa 2 4732 Wire transfer 0 Fee Waivers Sub-Saharan Africa 1 100 Wire transfer 0 1 0 1 0 0 1 Schedule F, Part I, Line 2 Recipients of travel grants must submit receipts which are reviewed by SPIE staff prior to disbursement of funds. Scholarship and other grant recipients must apply for funds and be selected by a review committee. Winners are required to submit reports within 3-6 months of activity completion detailing fund use and outcomes. 1 American Association of Physics Teachers 5th Floor APPT 1 Physics Ellipse College Park MD 207403845 520749775 501c3 6000 0 General Support Arizona Technology Council 2800 N Central Ave No 1530 Phoenix AZ 85004 860684848 501c6 7000 0 Sponsorship Avenda Health 520 Broadway Suite 200 Santa Monica CA 90401 821641821 C Corp 12000 0 Award Foldscope Instruments Inc 2625 Middlefield Rd No 938 Palo Alto CA 94306 811082703 C Corp 13032 0 General Support Ithaka 101 Greenwich St 18th Floor New York NY 10006 133857105 501c3 6460 0 General Support MA General Hospital 125 Nashua St 2nd Floor Suite 227 Boston MA 02114 041564655 501c3 75000 0 Scholarship MIT 77 Massachusetts Ave Dept of Material Science and Engg Cambridge MA 02139 042103594 501c3 75000 0 General Support National Space Science & Technology Institute 7150 Campus Dr Suite 365 Colorado Springs CO 809206519 841374681 501c3 7500 0 Outreach Grant Optical Society of America 2010 Massachusetts Ave NW Washington DC 20036 710913500 501c3 8210 0 General Support Rochester Museum & Science Center 657 East Avenue Rochester NY 14607 160794131 501c3 7000 0 General Support SPARK Museum 1312 Bay St Bellingham WA 98225 911898141 501c3 10000 0 General Support Trustees of Boston University Boston University Photonics Center 8 St Marys St Room 928 Boston MA 02215 042103547 501c3 75000 0 Scholarship U of R SPIE Student Chapter The Institute of Optics Univ of Rochester 480 Intercampus D Rochester NY 14627 160743209 501c3 5500 0 General Support UCF Foundation 12424 Research Parkway Ste 250 Orlando FL 328263208 596211832 501c3 327500 0 General Support Univ of MD College Park Foundation Univ of MD Physics Room 1309 John S Toll Physics College Park MD 20742 522197313 501c3 10000 0 General Support University of Arizona Wyant College of Optical Sciences 1630 E University Blvd Tucson AZ 857210094 866050388 501c3 10000 0 General Support University of Arizona Foundation David H Cushing Endowed Scholarship Gift Planning PO Box 210109 Tucson AZ 857210109 866050388 501c3 500000 0 General Support 14 3 Awards 125 112807 0 Chapter Travel Grants 28 38662 0 Fee Waivers 57 5700 0 FOCUS Conference Grants 1 6000 0 Officer Travel Grants 3 5420 0 Outreach Grants 2 6709 0 Scholarships 40 151500 0 Student Travel Grants 43 19253 0 General Support 77 7700 0 Women in Optics Activity Grants 1 500 0 Schedule I, Part I, Line 2 Recipients of travel grants must submit receipts which are reviewed by SPIE staff prior to disbursement of funds. Scholarship and other grant recipients must apply for funds and be selected by a review committee. Winners are required to submit reports withing 3-4 months of activity completion detailing fund use and outcomes. X X 1 1 X X X X X X 0 0 0 0 0 0 0 1 0 Kent Rochford Chief Executive Officer (eff. 5/18) 435418 0 82500 0 6163 0 33854 0 37640 0 595575 0 0 0 Brad Ferguson Finance Director/CFO 269347 0 62359 0 11178 0 33855 0 35440 0 412179 0 0 0 Eric Pepper Director, Publications 148057 0 13655 0 96035 0 19081 0 23192 0 300020 0 0 0 Andrew Brown Sr. Director, Global Business Development 199187 0 22888 0 1985 0 27779 0 24626 0 276465 0 0 0 Scott Ritchey Director, Information Technology 199752 0 11279 0 1092 0 24902 0 36640 0 273665 0 0 0 Stephen Anderson Director, Industry Development 158941 0 11380 0 4508 0 20460 0 32142 0 227431 0 0 0 Robert Hainsey Science & Technology Strategist 167751 0 13388 0 2284 0 21129 0 15930 0 220482 0 0 0 Marilyn Gorsuch Director, Technical Programs & Proceedings 160182 0 14762 0 12813 0 20520 0 9648 0 217925 0 0 0 Peter Hallett Director, Marketing & Industry Relations 148051 0 8900 0 2173 0 18335 0 34824 0 212283 0 0 0 Thomas Cook Enterprise Architect 135497 0 7750 0 753 0 15852 0 31840 0 191692 0 0 0 Jill Stanton Director, Software Development 135364 0 16017 0 1310 0 16091 0 12098 0 180880 0 0 0 Schedule J, Part I, Line 1a Travel for Companions: Up to a maximum of $600 annually is allowed for director level and higher staff companion travel, which is added to W2 wages. Employees are responsible for all applicable taxes. In 2019, 2 directors took advantage of this program: Brad Ferguson and Peter Hallett. Tax Indemnification and Gross Up Payments: The cost of extensive business calls on employee personal cell phones is reimbursable when accompanied with approved substantiation and authorization. These reimbursement payments are added to W2 wages and grossed up to include the amount of taxes due. Schedule J, Part I, Line 7 The bonuses are not set specific amounts. They are not directly tied formally to any metric, but instead are left to the Board's discretion. The Board approves the bonus percentage, but the supervisors decide how much each employee will get out of the department's allotment. Form 990, Part VI, Section A, Line 4 Updates to how vacancies are handled were made. The Board may now confer honorary lifetime memberships to those contributing sustained efforts to the Society. There was a change to the parliamentary authority to use The American Institute of Parliamentarians Standard Code of Parliamentary Procedure. The number of non-voting advisors changed from 3 to four and 2 new standing committees were added. Some text was deleted in relation to the CEO duties. Form 990, Part VI, Section A, Line 6 Membership - SPIE is a membership-based society with 19,158 members. Membership Types/Rights: Voting Members include the following and may hold office, serve on a committee and vote on all matters that are required to be approved by the members: 1) Regular Member - Any person determined by the Board to be qualified through technical experience or training is eligible to become a regular member. 2) Fellow Member - A member who has become distinguished through outstanding contributions in the relevant technologies, service to the Society, and service to the general optics and photonics community who has been a voting member of the society in any grade for a cumulative period of a minimum of ten years may be elevated to the rank of Fellow. 3) Senior Member - A member who is a voting member of the Society for a cumulative period of a minimum of five years and has become distinguished through significant contributions in one or more of the following areas: active involvement with the Society, service to the general optics and photonics community, and contributions in relevant technologies. 4) Early Career Professional member - Designated for individuals just entering the workforce. Recent college and university graduates are eligible for up to five years of Early Career Professional Membership. Non-voting Members include Student Members - receive discounted membership and must be a full time student to qualify. Form 990, Part VI, Section A, Line 7a Annual elections are held by mail and email each year to elect the Board of Directors with the results announced at the Annual General Meeting. Form 990, Part VI, Section A, Line 7b Any major changes such as name change, or a legal structure change would require a vote by the membership. Also the officers, directors and member directors are elected by the membership. Form 990, Part VI, Section B, Line 11b The 990 is made available to the Board of Directors via a shared web portal. Subsequently, the CFO reviews the 990 with the Executive Committee of Board of Directors in person at a Board meeting. Form 990, Part VI, Section B, Line 12c Each January, the Board of Directors are asked to review and sign the Conflict of Interest Policy. At all meetings it is normal practice for a member to leave the room if there is a perceived conflict of interest. Accounting reviews transactions with any of our related parties and questions any transaction that may appear to be a conflict of interest. The CFO and the Board of Directors determine if it is a true conflict. If it were to occur, there would be a recusal from any related voting activity on the Board of Directors. SPIE also complies with all proper transparency requirements that are applicable. Form 990, Part VI, Section B, Line 15 Executive level staff: Annually the Compensation Committee uses 4-6 different salary surveys to benchmark our Chief Executive Officer, Chief Operating & Finance Officer and Sr. Director, Event & Global Business Development, Sr. Director of Technical Programs, Sr. Director, Administration and Sr. Director of IT positions. The salary surveys provide comparative data for Industrial, Not-for-Profit and the local job market. A compensation consultant is engaged by the Compensation Committee at least once every three years to assist in developing compensation recommendations. The comparison data is provided to the SPIE's Compensation Committee who review it and makes the appropriate salary recommendation for the Chief Executive Officer. The comparison data for the other positions are provided to the Chief Executive Officer, who makes recommendations to the Compensation Committee for compensation for them. Recommendations are reviewed and approved by the Compensation Committee and reported to the Executive Committee. Director level staff: Annually data from 6 different salary surveys (3 regional & 3 non-profit) are reviewed and the director staff positions are benchmarked to the market represented in these surveys. We then have our 3rd party compensation analyst run regression analysis on the market data in combination with our internal job evaluation system (Point Factor system). The analyst then makes recommendations regarding grade changes for specific jobs and changes to the pay grade structure. This information is then used in combination with performance evaluations to make pay decisions for director level staff. The Senior Directors suggest merit amounts, which are then reviewed by the Chief Executive Officer and brought to the salary review committee (SPIE's Executive Committee performs these duties) for final review and approval. Staff Every year, we take data from 6 different salary surveys (3 regional & 3 non-profit) and benchmark 63% (73 of our 117 different positions) of our jobs to the market data. We then have our 3rd party compensation analyst run regression analysis on the market data in combination with our internal job evaluation system (Point Factor system). The analyst then makes recommendations regarding grade changes for specific jobs and changes to the pay grade structure. This information is then used in combination with performance evaluations to make pay decisions for staff. The managers suggest merit amounts, which are then reviewed and approved by executive staff. Form 990, Part VI, Section C, Line 19 SPIE makes its governing documents, conflict of interest policy and financial statements available to the public upon request. Form 990, Part VII, Section A, Line 1a In 2019, the 990 shows 21 individual directors due to the fact that Christina Wills stepped down from the Board in 2019 after she received the Congressional Fellowship which involved a stipend. Her total payments received in 2019 was $27,352. She was replaced by an existing Board Advisor during 2019. SPIE Europe Ltd #5085639 2 Alexandra Gate Ffordd Pengam Cardiff UK CF242SA Scientific Conferences UK Society of Photo Optical Engineers 1 SPIE Events Europe #5099292 2 Alexandra Gate Ffordd Pengam Cardiff UK CF24 DSA Scientific Tradeshows UK N/A C 626987 1270950 1 1 0 1 0 0 0 0 0 0 0 0 0 1 1 1 1 0 1 0 0 SPIE Events Europe #5099292 b 1000656 Cash Value SPIE Europe Ltd #5085639 q 146005 Cost SPIE Events Europe #5099292 q 72590 Cost