2019-11-15T15:32:59-08:00 2018-12-31 MURRAY PETREY PLLC 120 S MAPLE ST WINCHESTER KY 403911928 990 2018-01-01 721086505 CHIEF OFFICERS OF STATE LIBRARY AGENCIES INC CHIE 8595149151 201 E MAIN ST LEXINGTON KY 40507 KAREN MELLOR TREASURER 8595149151 2018-11-15 true Colleen V Murray CPA P00210665 8597447722 2019-11-15 99.6.106.185 2019-11-15 15:32:52 PS P 098D107C15E0E424860C74D3D55031EC35FD364C 098D107C15E0E424860C74D3D55031EC35FD364C 2018 2020-03-31 21:24:44Z STACEY ALDRICH 201 E MAIN STREET STE 1405 LEXINGTON KY 40507 508100 false X WWW.COSLA.ORG X 1973 LA SEE PART III - LINE 1 FOR DESCRIPTION OF THE ORGANIZATION'S MISSION. 7 7 0 43 0 0 561793 228452 263770 263145 7987 13161 2567 971 836117 505729 3180 4147 0 0 0 0 808473 533582 811653 537729 24464 -32000 938557 806595 130000 41625 808557 764970 PROVIDE LEADERSHIP ON ISSUES OF COMMON CONCERN AND NATIONAL INTEREST; FURTHER STATE LIBRARY AGENCY RELATIONSHIPS WITH FEDERAL GOVERNMENT AND NATIONAL ORGANIZATIONS; AND INITIATE COOPERATIVE ACTION FOR THE IMPROVEMENT OF LIBRARY SERVICES TO THE PEOPLE OF THE UNITED STATES. false false 25515 0 0 SUPPORT OF A NATIONAL COMMUNITY OF PRACTICE FOR STATE LIBRARY AGENCY STAFF WITH RESPONSIBILITY FOR OVERSEEING, IMPLEMENTING, AND/OR EVALUATING CORE PROGRAMS AND PROJECTS COMMON ACROSS AGENCIES. 322516 4147 0 COORDINATION, RESEARCH AND EDUCATION IN FURTHERANCE OF STATE LIBRARY AGENCY ISSUES, RELATIONSHIPS AND COOPERATIVE ACTIONS TO IMPROVE LIBRARY SERVICES AND DEVELOPMENT. 123229 0 7145 CONFERENCES AND MEETINGS: TO EDUCATE MEMBERS ON THE LATEST DEVELOPMENTS IN STATE GOVERNMENT ISSUES AND EXPLORE INNOVATIVE SOLUTIONS TO COMMON PROBLEMS. 471260 true true false false false false false false false false false false false false false true true false false false false false false false false false false false false false false false false false false false false false false false false false false false false false false true 10 0 true 0 false false false false false false false false false false false false X 7 7 false true false false true true true true true false false true true true true true true false false false KY X AMR MANAGEMENT SERVICES 8595149150 201 E MAIN STREET STE 1405 LEXINGTON KY 40507 X Sandra Treadway Immediate Past President X 0 0 0 Stacey Aldrich President X 0 0 0 Jennie Stapp Vice-President X 0 0 0 Patience Frederiksen Secretary X 0 0 0 Julie Walker Director X 0 0 0 Karen Mellor Treasurer X 0 0 0 Randy Riley Director X 0 0 0 Kendall Wiggin Director X 0 0 0 0 false false false AMR Management Services 201 E Main St Suite 1405 Lexington KY 40507 Management Services 273120 1 228452 228452 Membership Dues 900099 256000 0 0 Meeting Income 900099 7145 0 0 263145 10690 0 10690 4842 2371 2471 2471 0 0 2471 Miscellaneous 900099 971 971 0 0 971 505729 264116 0 13161 4147 4147 273120 226690 46430 0 55 0 55 0 450 0 450 0 796 0 796 0 23006 10470 12536 0 1211 116 1095 0 16197 16197 0 0 74845 74845 0 0 1766 0 1766 0 IMLS Measure that Matter 28652 28652 0 0 National Book Festival 105317 105317 0 0 Telephone 3118 3118 0 0 Bank Fees 3118 0 3118 0 1931 1708 223 0 537729 471260 66469 0 813384 688781 488 3327 124685 114487 938557 806595 130000 41625 130000 41625 X 808557 764970 808557 764970 938557 806595 X -32000 -16587 5000 X X false true X true false X 0 0 924907 220762 463031 561793 228452 2398945 157600 199980 229770 263770 263145 1114265 0 0 1082507 420742 692801 825563 491597 3513210 671075 0 350000 0 0 1021075 0 671075 0 350000 0 0 1021075 2492135 6292 4229 3705 7125 10690 32041 6292 4229 3705 7125 10690 32041 2567 971 3538 3548789 0.70220 0.58250 0.00900 0.00680 X Pt III Ln 12 Other Income Part III, Line 12 Description: Miscellaneous 2017: 2567. 2018: 971. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X 473213 -16587 -16587 489800 795 15134 15929 505729 534047 534047 795 2887 3682 537729 Pt XI, Line 4b Adjustment for additional deferred revenue of $15,134 recognized on the audited financial statements. Other Adjustment for investment expense netted against investment income on the audited financial statements. Pt XII, Line 4b Adjustment for the change in prepaid expenses and accounts payable. Pt X, Line 2 COSLA is exempt from both federal and state income taxes under Section 501(c)(3) of the Internal Revenue Code. There was no taxable unrelated business income for the year ended December 31, 2018. Accordingly, no income tax expense is reflected in the accompanying financial statements. Pt X, Line 2 In accordance with FASB ASC 740-10, Accounting for Uncertainty in Income Taxes, COSLA has evaluated the tax positions taken on all income tax returns that remain open to examination by the respective taxing authorities. COSLA does not believe there are any uncertain tax positions on those returns that require recognition or disclosure in the financial statements. The federal information returns are subject to examination by the IRS generally for three years after the statutory due date of the returns. Pt VI, Line 3 COSLA OUTSOURCES MANAGEMENT AND OPERATIONAL FUNCTIONS TO AMR MANAGEMENT SERVICES, A FULL SERVICE ASSOCIATION MANAGEMENT COMPANY ACCREDITED BY THE AMC INSTITUTE. Pt VI, Line 6 COSLA IS A NON-STOCK, NONPROFIT ORGANIZATION WITH DUES PAYING MEMBERS. Pt VI, Line 7a MEMBERS ELECT OFFICERS OF THE BOARD AT THE ANNUAL MEETINGS. Pt VI, Line 7b DECISIONS REQUIRING APPROVAL BY MEMBERS ARE PRESENTED AT THE MIDWINTER, SPRING AND FALL BUSINESS MEETINGS OR AT SPECIAL MEETINGS CALLED BY THE PRESIDENT. Pt VI, Line 11b AN ELECTRONIC COPY OF THE FORM 990 IS PROVIDED TO EACH VOTING MEMBER OF THE GOVERNING BODY AT LEAST TWO WEEKS PRIOR TO THE FILING OF THE RETURN. UPON TAX PREPARER COMPLETION OF THE IRS FORM 990, THE FORM AND ACCOMPANYING SCHEDULES ARE FIRST REVIEWED BY THE ASSOCIATION MANAGEMENT COMPANY'S PRESIDENT AND CONTROLLER. THEREAFTER, AN ELECTRONIC COPY OF THE FORM 990 (AND ACCOMPANYING SCHEDULES) IS MADE AVAILABLE BY THE ASSOCIATION DIRECTOR TO EACH VOTING MEMBER OF THE GOVERNING BODY VIA A SECURE AREA ON THE ORGANIZATION'S WEBSITE, WITH ELECTRONIC E-MAIL NOTIFICATION AND INSTRUCTIONS FOR CONTACTING ASSOCIATION HEADQUARTERS WITH COMMENTS OR QUESTIONS. FOLLOWING THE OPEN TIMEFRAME FOR GOVERNING BODY COMMENTS AND QUESTIONS, AND FOLLOWING RESOLUTION OF ANY QUESTIONS OR OTHER MATTERS THAT HAVE ARISEN, THE FORM 990 AND ACCOMPANYING SCHEDULES ARE PROVIDED BY THE ASSOCIATION DIRECTOR TO A DESIGNATED OFFICER (TREASURER) FOR FINAL AUTHORIZING SIGNATURE. THE SIGNED FORM 990 IS RETURNED TO THE ASSOCIATION MANAGEMENT COMPANY FOR FILING WITH THE IRS BY THE DUE DATE OF THE RETURN. Pt VI, Line 12c ON AN ANNUAL BASIS, ALL INTERESTED PERSONS, WHICH INCLUDE ANY MEMBER OF THE BOARD OF DIRECTORS, A PRINCIPAL OFFICER, OR MEMBER OF A COMMITTEE WITH GOVERNING BODY DELEGATED POWERS, ARE PROVIDED A COPY OF THE CONFLICT OF INTEREST POLICY AND ARE REQUIRED TO COMPLETE AND SIGN AN ACKNOWLEDGEMENT AND DISCLOSURE OF ACTUAL OR POTENTIAL CONFLICTS OF INTEREST. ALL COMPLETED FORMS ARE REVIEWED BY THE COSLA PRESIDENT. AS DEFINED IN THE POLICY, A CONFLICT OF INTEREST IS A TRANSACTION OR RELATIONSHIP, WHICH PRESENTS OR MAY PRESENT A CONFLICT BETWEEN AN INTERESTED PERSON'S OBLIGATIONS TO COSLA AND THAT PERSON'S PERSONAL, BUSINESS, OR OTHER INTERESTS. PROCEDURES FOR ADDRESSING A CONFLICT OF INTEREST: THE INTERESTED PERSON(S) MAY MAKE A PRESENTATION TO THE BOARD OF DIRECTORS, BUT, AFTER THE PRESENTATION, HE/SHE SHALL LEAVE THE MEETING DURING THE DISCUSSION OF, AND VOTE ON, THE TRANSACTION OR ARRANGEMENT INVOLVING THE POSSIBLE CONFLICT OF INTEREST. THE PRESIDENT SHALL, IF APPROPRIATE, APPOINT A DISINTERESTED PERSON OR COMMITTEE TO INVESTIGATE ALTERNATIVES TO THE PROPOSED TRANSACTION OR ARRANGEMENT. AFTER EXERCISING DUE DILIGENCE, THE BOARD OF DIRECTORS SHALL DETERMINE WHETHER COSLA CAN OBTAIN WITH REASONABLE EFFORTS A MORE ADVANTAGEOUS TRANSACTION OR ARRANGEMENT FROM A PERSON OR ENTITY THAT WOULD NOT GIVE RISE TO A CONFLICT OF INTEREST. IF A MORE ADVANTAGEOUS TRANSACTION OR ARRANGEMENT IS NOT REASONABLY POSSIBLE UNDER CIRCUMSTANCES NOT PRODUCING A CONFLICT OF INTEREST, THEN THE BOARD OF DIRECTORS SHALL DETERMINE BY MAJORITY VOTE OF DISINTERESTED MEMBERS WHETHER THE TRANSACTION OR ARRANGEMENT IS IN COSLA'S BEST INTEREST, FOR ITS OWN BENEFIT, AND WHETHER IT IS FAIR AND REASONABLE. IN CONFORMITY WITH THIS DETERMINATION, THE BOARD OF DIRECTORS SHALL MAKE ITS DECISION AS TO WHETHER TO ENTER INTO THE TRANSACTION OR ARRANGEMENT. Pt VI, Line 19 POST TO THE ORGANIZATION'S WEBSITE AN ACKNOWLEDGEMENT OF THE ORGANIZATION'S COMPLIANCE WITH IRS CODE FOR PUBLIC INSPECTION REQUIREMENTS, WITH INSTRUCTIONS FOR CONTACTING THE ORGANIZATION'S HEADQUARTERS TO ARRANGE AN IN-PERSON INSPECTION AND/OR FURNISH COPIES UPON REQUEST, INCLUDING: FORM 1023, FORM 990, GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND FINANCIAL STATEMENTS. Pt XII, Line 1 THE ORGANIZATION'S FORM 990 IS PREPARED ON A MODIFIED CASH BASIS. CASH RECEIPTS FOR REVENUE EARNED RELATING TO PERIODS IN THE FUTURE ARE TREATED AS DEFERRED REVENUE, AND CASH DISBURSEMENTS RELATING TO PERIODS IN THE FUTURE ARE TREATED AS PREPAID EXPENSES. Pt XI BEGINNING NET ASSETS ADJUSTMENT DUE TO A CORRECTION BETWEEN MEMBERSHIP DUES AND DEFERRED REVENUE. Form 990, Part IX, Line 24e Dues 1708. 1708. 0. 0. Form 990, Part IX, Line 24e Records Storage 223. 0. 223. 0.