2019-09-18T14:11:23-05:00 2018-12-31 941254756 HOOD & STRONG LLP 275 BATTERY ST STE 900 SAN FRANCISCO CA 94111 990 2018-01-01 952996648 FILOLI CENTER FILO 6503648300 86 CANADA ROAD WOODSIDE CA 94062 KARA NEWPORT EXECUTIVE DIRECTOR 6503648300 2019-09-04 1 MAGA E KISRIEV P01008919 4157810793 67.160.206.180 2019-09-04 12:34:09 PD P 4C93932431B96820EA0180683652B78FC8166AA6 0FD9DDE82EC6D4B8065AB7615AF10F25757ED51F 2018 2019-02-21 02:37:17Z FILOLI KARA NEWPORT 86 CANADA ROAD WOODSIDE CA 94062 10912718 0 X WWW.FILOLI.ORG X 1976 CA A HISTORIC ESTATE, GARDEN, AND NATURE PRESERVE DEDICATED TO SHARING STORIES OF CALIFORNIA HISTORY. 21 20 110 710 0 0 1092443 1384708 4273395 5334182 1881586 1116439 660052 840162 7907476 8675491 0 0 0 0 4324150 4809937 0 0 465824 2924347 2988998 7248497 7798935 658979 876556 19965770 18602931 820287 856015 19145483 17746916 X FILOLI IS DEDICATED TO CONNECTING OUR RICH HISTORY WITH A VIBRANT FUTURE THROUGH BEAUTY, NATURE AND SHARED STORIES. WE ENVISION A TIME WHEN ALL PEOPLE HONOR NATURE, VALUE UNIQUE EXPERIENCES, AND APPRECIATE BEAUTY IN EVERYDAY LIFE. 0 0 1144875 0 0 PRESERVATION/GARDENS: THIS HISTORIC ESTATE WAS BUILT FROM 1915-1917, AND REMAINS ONE OF THE ONLY CONTINUOUSLY OPERATING COUNTRY ESTATES IN CALIFORNIA. PRESERVATION WORK ENCOMPASSES THE 54,000 SQ. FT. MODIFIED GEORGIAN ESTATE HOUSE, 16 ACRES OF FORMAL GARDENS, HISTORIC FULLY FUNCTIONAL GREENHOUSES, AND A NUMBER OF OUTBUILDINGS AND STRUCTURES. PRESERVATION WORK IN 2018 INCLUDED RENOVATION OF THE ICONIC HIGH PLACE IN THE GARDENS. FILOLI IS OPERATED TODAY AS A PUBLIC GARDEN, CULTURAL CENTER AND MUSEUM. SIXTEEN ACRES OF FORMAL GARDENS ARE DIVIDED INTO A NUMBER OF SEPARATE GARDEN ROOMS CONTAINING ANNUAL BEDS, LAWNS, HEDGES, AND SPECIMEN TREES AND SHRUBS. ANNUALS ARE GROWN IN FILOLI'S HISTORIC GREENHOUSES AND PLANTED IN THE GARDENS EACH YEAR. IRISH YEW, OLIVES AND OLD COAST LIVE OAKS ARE THE DOMINANT TREES. FOURTEEN HORTICULTURISTS MAINTAIN THE GARDENS ALONG WITH FELLOWS, STUDENT INTERNS AND GARDEN VOLUNTEERS. 599459 0 2357452 PUBLIC ENGAGEMENT/VISITOR SERVICES: FILOLI WELCOMES OVER 190,000 VISITORS ANNUALLY AND HAS OVER 11,000 MEMBERS. VISITORS AND MEMBERS CAN PARTICIPATE IN TOURS, INCLUDING SPECIALTY TOURS SUCH AS ARCHITECTURE, WILDFLOWER HIKES, BIRDWATCHING WALKS, AND THE ART OF FILOLI. VISITORS CAN SELF-GUIDE THE ESTATE AND GARDENS AND LEARN THROUGH INTERPRETIVE INFORMATION ABOUT HOW FILOLI REPRESENTS MANY IMPORTANT ASPECTS OF CALIFORNIA HISTORY. FILOLI STRIVES TO BE INCLUSIVE AND WELCOMING TO A DIVERSE AUDIENCE FROM THE BAY AREA AND INTERNATIONALLY. NEW OFFERINGS IN 2018 INCLUDED AN EXPANDED ESTATE TRAIL, MORE FAMILY FRIENDLY EVENTS, AND EXTENDED HOURS DURING THE SUMMER. 454924 0 221550 EDUCATION: FILOLI OFFERS DYNAMIC AND ENGAGING EDUCATIONAL OPPORTUNITIES FOR LOCAL K-12 STUDENTS, ADULTS AND FAMILIES TO DEEPEN THEIR CONNECTION TO CALIFORNIA HISTORY, NATURE, VISUAL ARTS AND CULTURAL TRADITIONS. IN 2018 FILOLI SERVED 1,900 LOCAL STUDENTS THROUGH OUR FIELD TRIP PROGRAMS, HOSTED A GLASS ART EXHIBIT IN THE GARDENS SHOWCASING LOCAL ARTISTS, AND OPENED THE NATURE CENTER TO THE GENERAL PUBLIC. 3752294 0 3539322 COLLECTION, GIFT SHOP, MEMBERSHIP PROGRAMS, EVENTS, AND VOLUNTEER SERVICES. PRESERVATION/HOUSE AND COLLECTION: THIS HISTORIC ESTATE WAS BUILT FROM 1915-1917, AND REMAINS ONE OF THE ONLY CONTINUOUSLY OPERATING COUNTRY ESTATES IN CALIFORNIA. IN 2018, PRESERVATION WORK FOR THE 54,000 SQUARE FOOT MODIFIED GEORGIAN ESTATE HOUSE INCLUDED RESTORATION OF CHANDELIERS AND THE KITCHEN FLOOR. FILOLI MAINTAINS A FULL EXHIBIT OF PERIOD PIECES WHICH ARE DISPLAYED THROUGHOUT THE FIRST FLOOR OF THE 54,000 SQUARE FOOT MANSION, DEPICTING LIFE WITHIN A CALIFORNIA ESTATE AT THE TURN OF THE 20TH CENTURY. THE COLLECTION INCLUDES UPWARDS OF ABOUT 5,000 ARTIFACTS, SOME OF WHICH ARE ON LOAN FROM THE NATIONAL TRUST OF HISTORIC PRESERVATION. TWO CURATORS AND THREE INTERPRETIVE STAFF MAINTAIN THE COLLECTION, BOTH IN TERMS OF PRESERVATION AND DISPLAY. MEMBERSHIP: MEMBER SERVICES SUPPORTS FILOLI AND ITS MISSION BY SOLICITING NEW MEMBERS AND RENEWALS OF AND PROCESSING FILOLI'S APPROXIMATE 11,000 MEMBERSHIPS EACH YEAR. 3752294 0 3539322 5951552 1 1 0 0 0 0 0 1 0 0 1 0 0 0 0 1 1 0 0 0 0 0 0 0 1 0 0 0 0 1 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 1 73 0 1 110 1 0 0 0 0 0 1 1 0 0 0 0 0 0 X 21 20 0 0 0 0 0 0 0 1 0 0 0 0 1 1 1 1 1 1 1 0 CA X AYAKO FUKUDOME 6503648300 86 CANADA ROAD WOODSIDE CA 94062 CAROLYN DALEY PRESIDENT 2.00 X X 0 0 0 DONNA COLSON PAST PRESIDENT 2.00 X X 0 0 0 DONNA MOLLENHAUER VICE PRESIDENT 2.00 X X 0 0 0 CAROL MORAN SECRETARY 2.00 X X 0 0 0 JEFF YODER TREASURER 2.00 X X 0 0 0 DAVID BROWN DIRECTOR 1.00 X 0 0 0 DAVID BUERGLER DIRECTOR 1.00 X 0 0 0 JEFF DEATON DIRECTOR 1.00 X 0 0 0 DON DEFEVER DIRECTOR 1.00 X 0 0 0 ROBERT FOUNTAIN DIRECTOR 1.00 X 0 0 0 LENNIE GOTCHER DIRECTOR 1.00 X 0 0 0 WILLEM RACKE DIRECTOR 1.00 X 0 0 0 ANA ROTH DIRECTOR 1.00 X 0 0 0 LAWRENCE SCHWAB DIRECTOR 1.00 X 0 0 0 BARBARA SEIPP DIRECTOR 1.00 X 0 0 0 CHRISTIAN SMITH DIRECTOR 1.00 X 0 0 0 KATHY TRAFTON DIRECTOR 1.00 X 0 0 0 DAVID WESSEL DIRECTOR 1.00 X 0 0 0 MARY WHITE DIRECTOR 1.00 X 0 0 0 LESLIE WITT DIRECTOR 1.00 X 0 0 0 KARA NEWPORT CEO & EXECUTIVE DIRECTOR 40.00 X X 208257 0 18267 AYAKO FUKUDOME DIRECTOR OF FINANCE AND ACCOUNTING 40.00 X 160349 0 3203 JULIE LOVELL EVENT MANAGER 40.00 X 140287 0 2810 LISA THOMPSON DIRECTOR OF HUMAN RESOURCES 40.00 X 108869 0 12396 617762 0 36676 4 0 1 0 CRYSTAL SPRINGS CATERING 350 CONVENTION WAY 100 REDWOOD CITY CA 94063 CATERING SERVICES 166680 ROYAL CLEANING AGENCY 1326 S VECINDAD STREET MOUNTAIN HOUSE CA 95391 JANITORIAL SERVICES 165305 BRAGATO PAVING COMPANY 500 BRAGATO ROAD SAN CARLOS CA 94070 ROAD PAVING 130590 ENTIRE PRODUCTIONS INC 650 CALIFORNIA STREET 7TH FL SAN FRANCISCO CA 94108 EVENT PRODUCTION 103679 THE CHRISTMAS LIGHT PROS OF SF 2001 BLOOMFIELD RD SEBASTOPOL CA 95472 LIGHT INSTALLATION 100851 5 151740 1232968 197091 1384708 PROGRAMS AND BENEFITS 712190 4229321 4229321 MEMBERSHIP DUES 712190 1104861 1104861 5334182 812302 812302 5149 5149 108311 0 108311 108311 108311 1860700 1000 1556296 1267 304404 -267 304137 304137 64350 151740 121790 -57440 -57440 1331871 557874 773997 773997 MISC INCOME 900099 10145 10145 10145 8675491 6118324 0 1172459 438092 107472 303752 26868 3507092 2916467 384184 206441 50428 36936 9987 3505 501170 388124 82314 30732 313155 247517 47887 17751 60161 60161 32682 32682 6130 6130 186978 124899 57624 4455 107083 80331 26752 82151 53898 12953 15300 183666 146763 27237 9666 629501 474123 124303 31075 55047 29146 23312 2589 32440 14874 10644 6922 352557 264418 88139 116979 79977 32685 4317 PROGRAMS & MEMB BENEFIT 631609 587141 28428 16040 BANK & CREDIT CARD PROC 183942 149873 26762 7307 GARDEN SUPPLIES & SVCS 136237 136237 PRINTING & PUBLICATIONS 107295 59255 526 47514 84540 54101 21849 8590 7798935 5951552 1381559 465824 441683 1598315 250430 103700 33300 24108 65915 342404 281625 172504 161240 13560438 7832780 5761874 5727658 13119497 10484448 19965770 18602931 742293 658623 77994 197392 820287 856015 X 19084971 17483254 60512 263662 19145483 17746916 19965770 18602931 X 876556 -2250123 -25000 X 0 1 X 1 0 X 935952 967438 1154301 1092443 1384708 5534842 6104363 5559234 5730717 5583212 6676198 29653724 7040315 6526672 6885018 6675655 8060906 35188566 35900 47900 73300 127614 120157 404871 0 35900 47900 73300 127614 120157 404871 34783695 867270 735376 722216 1852231 925762 5102855 867270 735376 722216 1852231 925762 5102855 57069 64350 121419 7907585 7262048 7607234 8584955 9051018 40412840 0.86070 0.85430 0.12630 0.11260 X SCHEDULE A, PART III, LINE 12, EXPLANATION OF OTHER INCOME: GROSS INCOME FROM FUNDRAISING EVENTS - 2014 AMOUNT: $ 0. 2015 AMOUNT: $ 0. 2016 AMOUNT: $ 0. 2017 AMOUNT: $ 57,069. 2018 AMOUNT: $ 64,350. X X X 0 551844 551844 11213809 6350903 4862906 1604898 1395953 208945 189887 85924 103963 5727658 X 6593028 -2250123 77000 -25000 -2198123 8791151 6130 -121790 -115660 8675491 7991595 77000 121790 198790 7792805 6130 6130 7798935 PART III, LINE 4: FILOLI IS DEDICATED TO CONNECTING OUR RICH HISTORY WITH A VIBRANT FUTURE THROUGH BEAUTY, NATURE AND SHARED STORIES. WE ENVISION A TIME WHEN ALL PEOPLE HONOR NATURE, VALUE UNIQUE EXPERIENCES, AND APPRECIATE BEAUTY IN EVERYDAY LIFE. THE PRESERVATION OF WORKS OF ART CONTAINED IN THE HISTORIC BUILDINGS AND SURROUNDING GARDENS IS CONSISTENT WITH THE ORGANIZATION'S EXEMPT PURPOSE AND MISSION. UNDER ACCOUNTING STANDARDS CODIFICATION (ASC) 958-605, FILOLI'S COLLECTION QUALIFIES AS A MUSEUM COLLECTION. COLLECTION ITEMS ACQUIRED THROUGH PURCHASE ARE RECOGNIZED AS ACCESSIONS AND ARE RECOGNIZED AS DECREASES IN NET ASSETS WITHOUT DONOR RESTRICTIONS IF PURCHASED WITH NET ASSETS WITHOUT DONOR RESTRICTION AND AS RELEASES OF NET ASSETS WITH DONOR RESTRICTIONS IF PURCHASED WITH ASSETS WITH DONOR RESTRICTION ON THE STATEMENT OF ACTIVITIES. COLLECTION ITEMS ARE ONLY SOLD IF, IN THE OPINION OF THE CURATOR AND THE COLLECTIONS COMMITTEE, THE ITEM IS NOT RELEVANT TO FILOLI'S MISSION AND, AS SUCH, THE PROCEEDS FROM THE SOLD ITEM WILL BE USED TO PURCHASE A NEW ITEM OR ITEMS. PROCEEDS FROM DEACCESSIONS OR INSURANCE RECOVERIES ARE REFLECTED IN THE STATEMENT OF ACTIVITIES BASED ON THE ABSENCE OR EXISTENCE AND NATURE OF THE ORIGINAL DONOR-IMPOSED RESTRICTIONS. FINE ARTS AND FURNISHINGS ARE INVENTORIED AND APPROPRIATELY CARED FOR, BY IN-HOUSE CURATORS, TO PRESERVE THE COLLECTION'S INTEGRITY. FILOLI MAINTAINS FINE ARTS AND FURNISHINGS WHICH ARE ON LOAN FROM VARIOUS SOURCES. THE MAJORITY OF SUCH "ON LOAN" ITEMS ARE THE PROPERTY OF THE NATIONAL TRUST. FILOLI MAINTAINS RECORDS OF SUCH ITEMS BUT DOES NOT RECORD THE VALUE OF SUCH ON ITS STATEMENT OF FINANCIAL POSITION. PART X, LINE 2: FILOLI IS A TAX-EXEMPT ORGANIZATION PURSUANT TO INTERNAL REVENUE CODE SECTION 501(C)(3) AND SECTION 23701D OF THE CALIFORNIA REVENUE AND TAXATION CODE AND, ACCORDINGLY, IS EXEMPT FROM FEDERAL AND STATE INCOME TAXES ON RELATED BUSINESS INCOME. MANAGEMENT HAS EVALUATED FILOLI'S TAX POSITIONS AND CONCLUDED THAT FILOLI HAD MAINTAINED ITS TAX-EXEMPT STATUS AND HAD TAKEN NO UNCERTAIN TAX POSITIONS THAT REQUIRED ADJUSTMENT TO THE FINANCIAL STATEMENTS AS OF DECEMBER 31, 2018 OR 2017. PART XI, LINE 2D - OTHER ADJUSTMENTS: RETURNED GRANT -25,000. PART XI, LINE 4B - OTHER ADJUSTMENTS: FUNDRAISING EXPENSES NETTED WITH REVENUE -121,790. PART XII, LINE 2D - OTHER ADJUSTMENTS: FUNDRAISING EXPENSES NETTED WITH REVENUE 121,790. GALA 216090 151740 64350 5179 75237 28343 13031 216090 151740 64350 5179 75237 28343 13031 121790 -57440 X X X 0 0 0 1 0 0 0 0 0 KARA NEWPORT CEO & EXECUTIVE DIRECTOR 208077 0 0 0 180 0 4394 0 13873 0 226524 0 0 0 AYAKO FUKUDOME DIRECTOR OF FINANCE AND ACCOUNTING 160169 0 0 0 180 0 3203 0 0 0 163552 0 0 0 PART I, LINE 5 IN 2018, THE ORGANIZATION PAID SUPPLEMENTAL COMPENSATION TO THE EVENT MANAGER CONTINGENT ON CERTAIN EVENT PROGRAM SERVICE REVENUE. X 2 175933 FMV X WINE, BEER 5 14960 FMV X HOLIDAY DECOR 1 6198 FMV 0 0 0 0 PART I, COLUMN (B): THE NUMBER OF CONTRIBUTORS REFLECTS THE NUMBER OF DONORS, NOT THE NUMBER OF ITEMS DONATED. FORM 990, PART I, LINE 6: FILOLI MAINTAINS AN ACTIVE LIST OF VOLUNTEERS. VOLUNTEERS ARE REQUIRED TO VOLUNTEER A MINIMUM NUMBER OF HOURS, COMPLETE TRAINING REQUIREMENTS AND CRIMINAL BACKGROUND CHECKS, AND MAINTAIN MEMBERSHIP TO FILOLI. UNDER THE DIRECTION OF STAFF, VOLUNTEERS PERFORM A VARIETY OF FUNCTIONS INCLUDING BUT NOT LIMITED TO: EVENT SUPPORT; ASSISTANCE WITH GARDEN MAINTENANCE; VISITOR ASSISTANCE; AND ASSISTANCE WITH TOURS AND EDUCATIONAL PROGRAMS. FORM 990, PART IV, LINE 29: THE ORGANIZATION IS IN THE PROCESS OF ESTABLISHING ITS GIFT ACCEPTANCE POLICY THAT REQUIRES THE REVIEW OF ANY NONSTANDARD CONTRIBUTIONS. FORM 990, PART VI, SECTION A, LINE 8B DURING 2018, NOT ALL COMMITTEE MEETINGS HAD FORMALLY APPROVED MINUTES, WHILE ALL COMMITTEES REPORTED THEIR MEETING DISCUSSION TO THE BOARD WHICH WAS DOCUMENTED IN THE BOARD MEETING MINUTES. FORM 990, PART VI, SECTION B, LINE 11B MANAGEMENT (DIRECTOR OF FINANCE AND ACCOUNTING AND THE EXECUTIVE DIRECTOR) REVIEWED THE FORM 990 PROVIDED BY THE TAX PREPARING FIRM. UPON SATISFACTION, MANAGEMENT PROVIDED A COMPLETE COPY OF THE FORM 990 TO THE AUDIT COMMITTEE FOR A DETAILED REVIEW. UPON THE AUDIT COMMITTEE'S REVIEW AND APPROVAL, A PUBLIC DISCLOSURE COPY OF THE FORM 990 WAS PROVIDED TO THE BOARD PRIOR TO FILING. FORM 990, PART VI, SECTION B, LINE 12C FILOLI CENTER FOLLOWS A CONFLICT OF INTEREST POLICY DESIGNED TO FOSTER PUBLIC CONFIDENCE IN THE INTEGRITY OF THE ORGANIZATION AND TO PROTECT THE ORGANIZATION'S INTEREST WHEN IT IS CONTEMPLATING ENTERING A TRANSACTION OR ARRANGEMENT THAT MIGHT BENEFIT THE PRIVATE INTEREST OF A BOARD MEMBER, OFFICER, THE TOP MANAGEMENT OFFICIAL, THE TOP FINANCIAL OFFICIAL, ANY PERSON WITH SUBSTANTIAL INFLUENCE OVER THE ORGANIZATION, OR OTHER INSIDER PERSON, OR AN EMPLOYEE. BOARD MEMBERS, OFFICERS, THE TOP MANAGEMENT OFFICIAL, THE TOP FINANCIAL OFFICIAL, AND KEY EMPLOYEES ARE REQUIRED ANNUALLY TO DISCLOSE DESCRIPTION OF INTEREST THAT COULD LEAD TO A CONFLICT OF INTEREST. WITH REGARD TO AN EMPLOYEE, THE EXECUTIVE DIRECTOR SHALL DETERMINE WHETHER A CONFLICT OF INTEREST EXISTS. WITH REGARD TO AN INSIDER PERSON, THE BOARD SHALL DETERMINE IF A CONFLICT EXISTS. ONCE A CONFLICT OF INTEREST HAS BEEN FOUND WITH REGARD TO AN EMPLOYEE, THE EXECUTIVE DIRECTOR DECIDES THE APPROPRIATE RESPONSE TAKING INTO CONSIDERATION THE SERIOUSNESS OF THE CONFLICT. WITH REGARD TO AN INSIDER PERSON, THE BOARD SHALL DECIDE WHAT MEASURES ARE NEEDED TO PROTECT THE ORGANIZATION'S INTERESTS IN LIGHT OF THE NATURE AND SERIOUSNESS OF THE CONFLICT, TO DECIDE WHETHER TO ENTER INTO THE TRANSACTIONS, AND, IF SO, TO ENSURE THAT THE TERMS OF THE TRANSACTION ARE APPROPRIATE. IN THE CASE OF AN INSIDER WHO IS A BOARD MEMBER, THE BOARD MEMBER SHALL NOT VOTE ON ANY TRANSACTION IN WHICH THE BOARD MEMBER HAS AN INTEREST. FORM 990, PART VI, SECTION B, LINE 15 THE BOARD ANNUALLY REVIEWS THE EXECUTIVE DIRECTOR AGAINST A LIST OF GOALS. THE BOARD WILL REVIEW THE COMPENSATION OF THE FINANCE AND ACCOUNTING DIRECTOR, WHILE THE EXECUTIVE DIRECTOR EVALUATES THIS POSITION. ALL OTHER KEY EMPLOYEES ARE EVALUATED BY THE EXECUTIVE DIRECTOR. THE ORGANIZATION, BENCHMARKED AGAINST ORGANIZATIONS NATIONALLY, ASSESSED THE GOING RATE FOR THE EXECUTIVE DIRECTOR POSITION BASED ON THE ORGANIZATION SIZE, GEOGRAPHIC LOCATION, AND COMPLEXITY. ALL KEY POSITIONS ARE BUDGETED AND SUCH BUDGET IS REVIEWED IN DETAIL BY THE FINANCE COMMITTEE WHO PROVIDES ITS RECOMMENDATION TO THE BOARD FOR APPROVAL. FORM 990, PART VI, SECTION C, LINE 19 THE GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY AND THE FINANCIAL STATEMENTS ARE MADE AVAILABLE UPON REQUEST FOR THE SAME PERIOD OF TIME SET FORTH IN SEC. 6104(D). FORM 990, PART XI, LINE 9: RETURNED GRANT -25,000.