2019-11-04T14:29:01-06:00 2018-12-31 111986323 MARCUM LLP 1899 L STREET NW SUITE 850 WASHINGTON DC 20036 990 2018-01-01 420943164 AMERICAN SOCIETY FOR RADIATION ONCOLOGY AMER 7035021550 251 18TH ST SOUTH 8TH FLOOR ARLINGTON VA 22202 LAURA I THEVENOT CEO 7035021550 2019-11-04 1 FRANK H SMITH P00639053 2022274000 2019-11-04 47.19.127.190 2019-11-04 14:28:57 ES P DA39A3EE5E6B4B0D3255BFEF95601890AFD80709 5A5EF588F1FD1486F2A951F54772A5295840024A 2018 2020-01-14 16:20:31Z LAURA I THEVENOT 251 18TH ST SOUTH 8TH FLOOR ARLINGTON VA 22202 27610091 0 X WWW.ASTRO.ORG X 1958 IL ASTRO IS DEDICATED TO IMPROVING PATIENT CARE THROUGH EDUCATION, CLINICAL PRACTICE, ADVANCEMENTS OF SCIENCE, AND ADVOCACY. 15 13 89 750 673879 418141 756272 333820 16056389 17352140 1911080 1998450 2447360 2481643 21171101 22166053 463310 408420 0 0 9592566 10386552 0 0 0 10402582 10582817 20458458 21377789 712643 788264 42610799 38608840 11604556 11276650 31006243 27332190 X TO ADVANCE THE PRACTICE OF RADIATION ONCOLOGY BY PROMOTING EXCELLENCE IN PATIENT CARE, PROVIDING OPPORTUNITIES FOR EDUCATIONAL AND PROFESSIONAL DEVELPOMENT, PROMOTING RESEARCH AND DISSEMINATING RESEARCH RESULTS AND REPRESENTING RADIATION ONCOLOGY IN A RAPIDLY EVOLVING HEALTHCARE ENVIRONMENT. 0 0 MEETINGS - ANNUAL MEETING AND MULTIDICIPLINARY SYMPOSIUM. ACCREDITATION PROGRAM FOR EXCELLENCE (APEX). APEX ESTABLISHES STANDARDS OF PERFORMANCE DERIVED FROM EVIDENCE-BASED GUIDELINES AND CONSENSUS PRACTICE GUIDELINES FOR RADIATION ONCOLOGY AND RECOGNIZE FACILITIES THAT HAVE THE SYSTEMS, PERSONNEL AND POLICIES AND PROCEDURES THAT ARE NEEDED TO MEET THESE STANDARD FOR HIGH-QUALITY, SAFE PATIENT CARE. SCIENTIFIC JOURNALS ARE EDUCATIONAL IN NATURE AND SERVES TO PROMOTE THE SOCIETY'S EXEMPT FUNCTION. 0 1 0 1 0 0 0 0 1 1 0 0 0 1 1 0 1 0 0 0 0 0 0 0 0 0 1 0 1 0 0 0 0 0 0 0 0 0 0 0 1 1 1 0 1 174 0 1 89 1 1 1 0 0 0 1 1 0 0 0 X 15 13 0 0 0 0 1 1 1 1 1 0 0 1 1 1 1 1 1 1 1 0 VA X LAURA I THEVENOT 7035021550 251 18TH ST SOUTH 8TH FLOOR ARLINGTON VA 22202 BRIAN KAVANAGH CHAIR 2.00 1.00 X X 0 0 0 DAVID C BEYER IMMEDIATE PAST CHAIR 2.00 1.00 X X 0 0 0 PAUL M HARARI PRESIDENT 2.00 X X 0 0 0 GERALDINE M JACOBSON SECRETARY/TREASURER 2.00 X X 0 0 0 JAMES A HAYMAN CLINICAL AFFAIRS & QUAL. COUNCIL CH. 2.00 X 0 0 0 TODD PAWLICKI CLINICAL AFFAIRS & QUAL. COUNCIL VC 2.00 X 1000 0 0 STEPHEN M HAHN EDUCATION COUNCIL CHAIR 2.00 X 0 0 0 LYNN D WILSON EDUCATION COUNCIL VICE-CHAIR 2.00 X 0 0 0 THEODORE L DEWEESE PRESIDENT-ELECT 2.00 X 0 0 0 DANIEL LOW SCIENCE COUNCIL CHAIR 2.00 1.00 X 0 0 0 MICHAEL R KUETTEL HEALTH POLICY COUNCIL CHAIR 2.00 X 20000 0 0 SAMEER R KEOLE GOVERNMENT RELATIONS COUNCIL CHAIR 2.00 X 0 0 0 RONALD D ENNIS GOVERNMENT RELATIONS COUNCIL VC 2.00 X 0 0 0 CATHERINE PARK SCIENCE COUNCIL VICE-CHAIR 2.00 X 500 0 0 WILLIAM HARTSELL HEALTH POLICY COUNCIL VICE CHAIR 2.00 X 10500 0 0 LAURA I THEVENOT CEO 36.00 4.00 X 651553 0 77231 TERRY KARRAS CFO 40.00 X 171721 0 39986 EMILY WILSON EXECUTIVE VICE PRESIDENT 40.00 X 235867 0 34491 DAVE ADLER VP ADVOCACY & CLINICAL AFFAIRS 40.00 X 186915 0 41567 LAURA GOGAL GENERAL COUNSEL 30.00 X 200740 0 23674 JUDY KEEN DIRECTOR OF SCIENTIFIC AFFAIRS 40.00 X 158648 0 35075 ANNE HUBBARD DIRECTOR OF HEALTH POLICY 40.00 X 154428 0 37784 AMY NORDENG ASSOCIATE GENERAL COUNSEL 40.00 X 150660 0 38199 ANNA ARNONE VP MEMBER RELATIONS & COMMUNICATIONS 40.00 X 147715 0 34054 2090247 0 362061 16 0 1 0 FREEMAN AUDIO VISUAL PO BOX 650519 DALLAS TX 75265 AUDIOVISUAL SERVICES 1006752 PSAV PRESENTATION SERVICES 23918 NETWORK PLACE CHICAGO IL 606739509 AUDIOVISUAL SERVICES 639645 ELSEVIER 625 WALNUT STREET SUITE 300 PHILADELPHIA PA 19106 PUBLISHING 577515 MARRIOTT BUSINESS SERVICES PO BOX 403003 ATLANTA GA 30384 CONFERENCE SERVICES 495918 GLOBAL EXPERIENCE SPECIALIST PO BOX 96174 CHICAGO IL 60693 EQUIPMENT RENTAL 274522 18 10000 323820 333820 MEETINGS AND EVENTS 900099 10777722 6352276 4425446 MEMBERSHIP DUES 900099 3655731 3655731 SPONSORSHIPS 900099 1458675 1163975 294700 PUBLICATIONS 900099 1031520 827812 203708 DEVELOPMENT 900099 308750 308750 119742 116132 3610 17352140 315332 315332 1988908 1988908 7127156 5444038 1683118 1683118 1683118 REBATES AND LABELS 900099 308641 308641 CAREER CENTER 900004 171861 171861 OTHER INCOME 900099 12233 12233 492735 22166053 12424676 673879 8733678 408420 1471331 6845337 631952 898279 539653 150985 44524 98392 2128054 1109810 861825 11865 932511 861457 2467457 14270 531828 103171 UBI TAXES 161412 DUES AND SUBSCRIPTIONS 735832 HONORARIA 451326 LEADERSHIP COMPENSATION 153000 -234902 21377789 980410 665051 485766 648760 601806 534808 6062248 3114009 3213226 2948239 37123329 33643722 206262 168260 42610799 38608840 2120456 2001908 0 250000 4635678 3751162 984853 1655719 3863569 3617861 11604556 11276650 X 31006243 27332190 31006243 27332190 42610799 38608840 788264 -4462317 0 X 0 1 X 1 0 ASTRO PAC 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 061673960 161545 0 0 1 3717423 794514 -346559 447955 520439 -72484 360757 17606010 245403 17721364 585605 224848 360757 4342606 3757001 585605 6006567 1663961 4342606 12784276 6777709 6006567 1.00000 0 0 2402958 500616 1902342 746250 429832 316418 2913040 2183561 729479 2948239 DEFERRED RENT AND LEASEHOLD INCENTIVE 3254744 DEFERRED COMPENSATION LIABILITY 356939 DUE TO AFFILIATES 6178 3617861 X 17605344 -4462317 -4462317 22067661 98392 98392 22166053 21279397 0 21279397 98392 98392 21377789 PART X, LINE 2: ASTRO PERFORMED AN EVALUATION OF UNCERTAINTY IN INCOME TAXES FOR THE YEAR ENDED DECEMBER 31, 2018, AND DETERMINED THAT THERE ARE NO MATTERS THAT WOULD REQUIRE RECOGNITION IN THE CONSOLIDATED FINANCIAL STATEMENTS OR THAT MAY HAVE ANY EFFECT ON ITS TAX-EXEMPT STATUS. 1 RADIATION ONCOLOGY INSTITUTE 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 510178702 501(C)(3) 136653 PROGRAM SUPPORT DANA-FARBER CANCER INSTITUTE MAIL STOP BP451 450 BROOKLINE AVE BOSTON MA 022155450 042263040 501(C)(3) 112500 YOUNG INVESTIGATOR AWARD UNIVERSITY OF MICHIGAN 3003 SOUTH STATE STREET ANN ARBOR MI 48109 386006309 N/A 100000 YOUNG INVESTIGATOR AWARD VANDERBILT UNIVERSITY MEDICAL CENTER 3319 WEST END AVENUE SUITE 970 NASHVILLE TN 37203 352528741 501(C)(3) 25000 SEED GRANTS STANFORD UNIVERSITY 269 CAMPUS DRIVE WEST STANFORD CA 94305 941156365 501(C)(3) 25000 SEED GRANTS JOHN HOPKINS UNIVERSITY 733 N BROADWAY SUITE 117 BALTIMORE MD 21205 520595110 501(C)(3) 9267 SEED GRANTS/AAPM 6 0 PART I, LINE 2: ASTRO AWARDS GRANTS WHICH REQUIRE SPECIFIC DELIVERABLES, AND ACCORDINGLY, THE FUNDS MUST BE USED TO ACCOMPLISH A DEFINED PURPOSE. THE SEED GRANT (ONE-YEAR GRANT) IS MONITORED BY A SIX-MONTH PROGRESS REPORT AND A FINAL REPORT. JUNIOR FACULTY CAREER RESEARCH AWARDS (2-YEAR GRANTS) ARE MONITORED BY A PROGRESS REPORT AFTER THE FIRST YEAR AND A FINAL REPORT AT THE END OF THE SECOND YEAR. 1 X X X X X 0 1 0 LAURA I THEVENOT CEO 492367 0 97172 0 62014 0 38500 0 38731 0 728784 0 0 0 TERRY KARRAS CFO 169721 0 2000 0 0 0 17698 0 22288 0 211707 0 0 0 EMILY WILSON EXECUTIVE VICE PRESIDENT 232867 0 3000 0 0 0 24130 0 10361 0 270358 0 0 0 DAVE ADLER VP ADVOCACY & CLINICAL AFFAIRS 184915 0 2000 0 0 0 19453 0 22114 0 228482 0 0 0 LAURA GOGAL GENERAL COUNSEL 199740 0 1000 0 0 0 20164 0 3510 0 224414 0 0 0 JUDY KEEN DIRECTOR OF SCIENTIFIC AFFAIRS 156648 0 2000 0 0 0 16517 0 18558 0 193723 0 0 0 ANNE HUBBARD DIRECTOR OF HEALTH POLICY 150928 0 3500 0 0 0 16169 0 21615 0 192212 0 0 0 AMY NORDENG ASSOCIATE GENERAL COUNSEL 150660 0 0 0 0 0 16299 0 21900 0 188859 0 0 0 ANNA ARNONE VP MEMBER RELATIONS & COMMUNICATIONS 145715 0 2000 0 0 0 15212 0 18842 0 181769 0 0 0 PART I, LINE 4B DURING THE YEAR ENDED DECEMBER 31, 2018, LAURA THEVENOT, CEO, PARTICIPATED IN A 457(F) NONQUALIFIED PLAN, WITH CONTRIBUTIONS TO THE PLAN OF $11,000. FORM 990, PART VI, SECTION A, LINE 6 ASTRO'S NOMINATING COMMITTEE IS COMPRISED OF EIGHT PERSONS ELECTED FROM ITS MEMBERSHIP. THE NOMINATING COMMITTEE IS RESPONSIBLE FOR FINALIZING THE SLATE OF CANDIDATES FOR THE BOARD OF DIRECTORS. FORM 990, PART VI, SECTION A, LINE 7A REFER TO EXPLANATION PROVIDED IN RESPONSE TO LINE 6 FOR A DESCRIPTION OF THE MEMBERS WITH THE RIGHT TO ELECT THE GOVERNING BODY. FORM 990, PART VI, SECTION A, LINE 7B REFER TO EXPLANATION PROVIDED IN RESPONSE TO LINE 6 FOR A DESCRIPTION OF THE MEMBERS WITH THE RIGHT TO PARTICIPATE IN ASTRO'S GOVERNANCE. FORM 990, PART VI, SECTION B, LINE 11B THE FEDERAL FORM 990 IS PREPARED BY OUR EXTERNAL TAX ACCOUNTANTS. THE DRAFT IS PROVIDED TO OUR FINANCE STAFF FOR REVIEW BEFORE BEING SUBMITTED TO THE VP FINANCE & ADMINISTRATION, CEO, AND TREASURER FOR THEIR REVIEW AND APPROVAL. THE REVISED DRAFT IS THEN PROVIDED TO THE FULL BOARD OF DIRECTORS FOR THEIR REVIEW PRIOR TO FILING WITH THE INTERNAL REVENUE SERVICE. FORM 990, PART VI, SECTION B, LINE 12C ASTRO'S OFFICERS, DIRECTORS, KEY EMPLOYEES AND VOLUNTEERS ARE REQUIRED TO FILL OUT DISCLOSURE FORMS ON AN ANNUAL BASIS AND TO UPDATE THEIR DISCLOSURE FORMS UPON ANY MATERIAL CHANGE IN THE INTERIM. THESE DISCLOSURE FORMS ARE REVIEWED IN ORDER TO IDENTIFY AND ADDRESS ANY POTENTIAL CONFLICTS OF INTERESTS FOR THESE INDIVIDUALS. FORM 990, PART VI, SECTION B, LINE 15 AN INDEPENDENT CONSULTANT PERFORMED MARKET SURVEY TO DEVELOP SALARY STRUCTURE AND RANGES. ASTRO'S PRACTICE IS TO COMPLETE A MARKET SURVEY EVERY THREE YEARS; THIS WAS LAST COMPLETED FOR THE CEO IN 2016. THE CEO'S COMPENSATION IS DETERMINED BY A SUBCOMMITTEE OF THE BOARD USING COMPARABLE SALARIES OF SIMILAR CEO POSITIONS OF NONPROFIT MEDICAL ORGANIZATIONS. THIS REVIEW WAS DISCUSSED WITH THE BOARD OF DIRECTORS AND RECEIVED THEIR APPROVAL. ANNUALLY, BUDGET GUIDELINES ARE SET FOR ANY ADDITIONS TO STAFF AND SALARY INCREASES. MANAGERS MAKE RECOMMENDATIONS FOR ANNUAL INCREASES AND PROMOTIONS WHICH ARE REVIEWED BY HUMAN RESOURCES AND THE DIVISION VICE PRESIDENTS. ALL PROMOTIONS ARE APPROVED BY THE CHIEF EXECUTIVE OFFICER. FORM 990, PART VI, SECTION C, LINE 19 THE SUMMARY FINANCIAL STATEMENTS ARE AVAILABLE UPON REQUEST. GOVERNING DOCUMENTS AND CONFLICT OF INTEREST POLICY ARE AVAILABLE ON OUR WEBSITE. RADIATION ONCOLOGY INSTITUTE 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 510178702 TO SUPPORT AND CONDUCT RESEARCH AND EDUCATIONAL ACTIVITIES IL 501(C)(3) LINE 12B, II ASTRO 1 ASTRO PAC 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 061673960 POLITICAL ACTION COMMITTEE VA 527 ASTRO 1 0 1 1 0 0 0 0 0 0 0 0 0 0 1 1 1 1 0 0 RADIATION ONCOLOGY INSTITUTE B 136653 ACTUAL RADIATION ONCOLOGY INSTITUTE N 139738 FMV RADIATION ONCOLOGY INSTITUTE O 291265 FMV