2018-05-29T10:36:17-05:00 2017-09-30 521511275 RAFFA PC 1899 L STREET NW SUITE 850 WASHINGTON DC 20036 990 2016-10-01 530172317 AMERICAN ASSOCIATION OF MOTOR VEHICLE ADMINISTRATORS AMER 7035224200 4401 WILSON BOULEVARD NO 700 ARLINGTON VA 22203 JOY WHITLOW CHIEF FINANCIAL OFFICER 7035224200 2018-05-29 1 FRANK H SMITH P00639053 2028225000 2018-05-29 2016 2022-09-23 18:48:47Z ANNE FERRO 4401 WILSON BOULEVARD NO 700 ARLINGTON VA 22203 73304309 0 X WWW.AAMVA.ORG X 1956 DC SERVE NORTH AMERICAN MOTOR VEHICLE & LAW ENFORCEMENT AGENCIES TO ACCOMPLISH THEIR MISSIONS. 27 26 169 27 169868 -1250 11778817 29861537 26731740 31135769 723157 2242871 241844 87480 39475558 63327657 0 109226 0 0 21750784 22728151 0 0 0 14244244 16825270 35995028 39662647 3480530 23665010 83769827 111792981 13408076 16216438 70361751 95576543 X AMERICAN ASSOCIATION OF MOTOR VEHICLE ADMINISTRATORS (AAMVA) IS AN INTERNATIONAL ASSOCIATION ORGANIZED FOR THE PURPOSE OF ENCOURAGING UNIFORMITY AND RECIPROCITY AMONG JURISDICTIONS AND DEVELOPING EDUCATIONAL AND TRAINING PROGRAMS RELATED TO MOTOR VEHICLE LAWS AND REGULATIONS. 0 0 30899390 109226 30751001 MEMBERSHIP SERVICE, COORDINATION OF ANNUAL CONFERENCE, WORKSHOPS, SEMINARS, DISSEMINATION OF PERTINENT INFORMATION, DRIVER SAFETY PROGRAMS, EQUIPMENT COMPLIANCE PROGRAMS, AND LICENSING REGISTRATION ISSUES.CONTRACT SERVICES PROVIDED FOR VARIOUS PROGRAMS RELEVANT TO HIGHWAY SAFETY, INCLUDING COMMERCIAL DRIVER'S LICENSE, NON-RESIDENT COMPACT AND OTHERS.OTHER COMMITTEES ESTABLISHED TO FACILITATE THE EXEMPT PURPOSE. 30899390 1 1 0 0 0 0 0 0 1 0 1 1 0 0 1 1 0 1 0 0 0 0 0 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 1 0 0 0 0 1 1 0 0 0 1 50 0 1 169 1 1 1 0 0 0 0 0 0 0 0 0 X 27 26 0 0 1 0 1 1 1 1 1 0 1 1 1 1 1 1 1 1 1 0 0 X JOY WHITLOW 7039088277 4401 WILSON BOULEVARD NO 700 ARLINGTON VA 22203 KURT J MYERS CHAIR 2.00 2.00 X X 0 0 0 JEAN M SHIOMOTO IMMEDIATE PAST CHAIR 2.00 2.00 X X 0 0 0 RHONDA LAHM VICE CHAIR 2.00 2.00 X X 0 0 0 WHITNEY BREWSTER SECRETARY 2.00 2.00 X X 0 0 0 RICHARD HOLCOMB TREASURER 2.00 X X 0 0 0 KENT ABERNATHY DIRECTOR 2.00 X 0 0 0 JOHN BATISTE LAW ENFORCEMENT REPRESENTATIVE 2.00 2.00 X 0 0 0 SCOTT HERNANDEZ LAW ENFORCEMENT REPRESENTATIVE 2.00 X 0 0 0 JACKIE BEMBOOM DIRECTOR 2.00 2.00 X 0 0 0 KRISTINA BOARDMAN DIRECTOR 2.00 2.00 X 0 0 0 TERRI L COOMBES DIRECTOR 2.00 2.00 X 0 0 0 BRENDA R COONE DIRECTOR 2.00 X 0 0 0 CLAYTON DICKERSON-WALDEN DIRECTOR 2.00 2.00 X 0 0 0 MIKE DIXON DIRECTOR 2.00 2.00 X 0 0 0 HEIDI FRANCIS CANADIAN JURISDICTION REPRESENTATIVE 2.00 X 0 0 0 SARAH GARCIA DIRECTOR 2.00 2.00 X 0 0 0 ROBERT IDE DIRECTOR 2.00 X 0 0 0 LISA KASPAR DIRECTOR 2.00 2.00 X 0 0 0 PAT KOHLER REGIONAL ROTATING MEMBER AT LARGE 2.00 2.00 X 0 0 0 RAYMOND MARTINEZ DIRECTOR 2.00 X 0 0 0 TOM MCCLELLAN DIRECTOR 2.00 2.00 X 0 0 0 CHRISTINE NIZER DIRECTOR 2.00 2.00 X 0 0 0 JANE SCHRANK DIRECTOR 2.00 2.00 X 0 0 0 KEVIN SHWEDO DIRECTOR 2.00 2.00 X 0 0 0 SCOTT VIEN DIRECTOR 2.00 2.00 X 0 0 0 FREDERICK WILLIAMS DIRECTOR 2.00 X 0 0 0 ANNE FERRO PRESIDENT AND CEO 37.50 2.00 X X 375866 0 42465 LYNN WASYLINA CFO - UNTIL 07/2017 37.50 X 281351 0 15775 PHILIPPE GUIOT VP CIO 37.50 X 282789 0 20063 IAN GROSSMAN VP MEMBER SERVICES & PUBLIC AFFAIRS 37.50 X 232020 0 39383 PHILIP QUINLAN VP BUSINESS SOLUTIONS 37.50 X 221944 0 37665 ANITA SIMMONS VP HUMAN RESOURCES & ORG DEVELOPMENT 37.50 X 219834 0 41056 SURAJIT CHATTERJEE CHIEF TECHNOLOGY OFFICER 37.50 X 201692 0 37262 PAMELA DSA SR. DIRECTOR, PROJECT MANAGEMENT 37.50 X 175995 0 41076 PIERRE Y BOYER DIRECTOR, ENTERPRISE ARCHITECTURE 37.50 X 168323 0 42621 SAHIL PATEL SENIOR DIRECTOR, OPERATIONS 37.50 X 167919 0 34320 GREGORY MCNALLY DIRECTOR - BUSINESS SYSTEMS 37.50 X 163999 0 29714 2491732 0 381400 85 0 1 0 RACKSPACE HOSTING PO BOX 730759 DALLAS TX 753730759 HOSTING 1322302 MINDSHIFT TECHNOLOGIES 309 WAVERLY OAKS ROAD SUITE 301 WALTHAM MA 02452 HOSTING 952126 OPEN TEXT INC 9711 WASHINGTON BOULEVARD SUITE 70 GAITHERSBURG MD 20878 ELECTRONIC DATA INTERFACE SERVICES 809295 DELL MARKETING LP ONE DELL WAY ROUND ROCK TX 78682 IT SERVICES & EQUIPMENT 676616 COLONIAL WILLIAMSBURG PO BOX 1776 WILLIAMSBURG VA 23187 HOTEL & EVENT SERVICES 482959 24 10643395 19218142 18872996 29861537 CONTRACT & USER FEES 900099 29073983 29073983 MEMBERSHIP DUES 900099 1237488 1237488 ANNUAL CONFERENCE 900099 629950 415050 214900 PUBLICATIONS 541800 194348 24480 169868 31135769 1417567 1417567 82584 82584 10801956 9976652 825304 825304 825304 MISCELLANEOUS 900099 4896 4896 4896 63327657 30751001 169868 2545251 49271 49271 59955 59955 1819331 777865 1041466 16783267 12762198 4021069 1125078 881809 243269 1754705 1343461 411244 1245770 943373 302397 114503 97802 16701 169273 24282 144991 118179 118179 683529 510057 173472 47862 47862 195983 156569 39414 7754434 6959182 795252 1246442 940879 305563 1506097 1375259 130838 1393846 1356427 37419 3220218 2402498 817720 127681 127681 COMMISSION EXPENSE 86406 86406 UNALLOWABLE EXPENSES 65237 58069 7168 TAXES 50130 50130 DUES & SUBSCRIPTIONS 21018 12944 8074 24432 3092 21340 39662647 30899390 8763257 0 2314108 2238482 5460607 12212147 8959140 9576933 807833 745179 30113216 9255580 4339680 20857636 40579593 48742417 21209122 17320443 99744 99744 83769827 111792981 9343983 12397637 41613 42150 439956 369337 3582524 3407314 13408076 16216438 X 41794764 67043572 28566987 28532971 70361751 95576543 83769827 111792981 23665010 1549782 0 X 0 1 X 1 1 1 X 10470182 12528120 16425503 11778817 29861537 81064159 26628272 25709363 26481786 26366339 30751001 135936761 201300 189700 209350 172050 214900 987300 37299754 38427183 43116639 38317206 60827438 217988220 0 0 0 217988220 1535818 1258770 1514894 1439747 1500151 7249380 1535818 1258770 1514894 1439747 1500151 7249380 2920 1183 3612 758 8473 38838492 39687136 44635145 39757711 62327589 225246073 0.96780 0.96480 0.03220 0.03480 X SCHEDULE A, PART III, LINE 12, EXPLANATION OF OTHER INCOME: MISCELLANEOUS - 2012 AMOUNT: $ 2,920. 2013 AMOUNT: $ 1,183. 2014 AMOUNT: $ 3,612. 2015 AMOUNT: $ 758. 2016 AMOUNT: $ 0. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 1 X 1750214 348917 1401297 3273794 2202352 1071442 25089208 6704311 18384897 20857636 CERTIFICATES OF DEPOSIT 17320443 F 17320443 DUE TO AFFILIATE 3000 DEFERRED COMPENSATION 142879 DEFERRED LEASEHOLD INCENTIVE 1708748 DEFERRED RENT 1552687 3407314 X 64759260 1549782 1549782 63209478 118179 118179 63327657 39544468 0 39544468 118179 118179 39662647 PART IV, LINE 2B: AAMVA SERVES AS THE ADMINISTRATOR FOR THE NON-RESIDENT VIOLATORS COMPACT AND THE SOCIAL SECURITY ADMINISTRATION, COLLECTING AND DISBURSING FUNDS ON THEIR BEHALF. PART X, LINE 2: AAMVA PERFORMED AN EVALUATION OF UNCERTAINTY IN INCOME TAXES FOR THE YEAR ENDED SEPTEMBER 30, 2017, AND DETERMINED THAT THERE WERE NO MATTERS THAT WOULD REQUIRE RECOGNITION IN THE CONSOLIDATED FINANCIAL STATEMENTS OR THAT MAY HAVE ANY EFFECT ON ITS TAX-EXEMPT STATUS. 0 DELAWARE DIVISION OF MOTOR VEHICLES 303 TRANSPORTATION CIRCLE DOVER DE 19901 N/A 11934 TRAVEL STIPEND MAINE BUREAU OF MOTOR VEHICLES 29 STATE HOUSE STATION AUGUSTA ME 04333 N/A 5971 TRAVEL STIPEND 2 0 TRAVEL STIPENDS 33 59955 PART I, LINE 2: THERE WAS AN INFORMAL PROCESS IN WHICH AAMVA DETERMINED A TRAVEL ASSISTANCE AMOUNT THAT COULD BE SUPPORTED IN THE BUDGET. EACH JURISDICTION WAS GIVEN AN ALLOTTED AMOUNT AAMVA WOULD REIMBURSE UP TO FOR COSTS INCURRED TO ATTEND OUR CONFERENCE. THE MEETINGS TEAM RECEIVES A TRAVEL REIMBURSEMENT PACKAGE (COMPLETED FORM AND SUPPORTING DOCS) FROM THE JURISDICTIONS OR INDIVIDUAL ATTENDEE. ALL COSTS ARE TRACKED TO ENSURE REIMBURSEMENTS DO NOT EXCEED THE ESTABLISHED ALLOTMENT. X 1 1 X X X 0 0 0 0 0 0 0 0 0 ANNE FERRO PRESIDENT AND CEO 370866 0 5000 0 0 0 19748 0 22717 0 418331 0 0 0 LYNN WASYLINA CFO - UNTIL 07/2017 257851 0 23500 0 0 0 15378 0 397 0 297126 0 0 0 PHILIPPE GUIOT VP CIO 258988 0 23801 0 0 0 18369 0 1694 0 302852 0 0 0 IAN GROSSMAN VP MEMBER SERVICES & PUBLIC AFFAIRS 232020 0 0 0 0 0 16824 0 22559 0 271403 0 0 0 PHILIP QUINLAN VP BUSINESS SOLUTIONS 205042 0 16902 0 0 0 16030 0 21635 0 259609 0 0 0 ANITA SIMMONS VP HUMAN RESOURCES & ORG DEVELOPMENT 204061 0 15773 0 0 0 16098 0 24958 0 260890 0 0 0 SURAJIT CHATTERJEE CHIEF TECHNOLOGY OFFICER 185233 0 16459 0 0 0 14687 0 22575 0 238954 0 0 0 PAMELA DSA SR. DIRECTOR, PROJECT MANAGEMENT 160659 0 15336 0 0 0 13265 0 27811 0 217071 0 0 0 PIERRE Y BOYER DIRECTOR, ENTERPRISE ARCHITECTURE 155492 0 12831 0 0 0 12462 0 30159 0 210944 0 0 0 SAHIL PATEL SENIOR DIRECTOR, OPERATIONS 155217 0 12702 0 0 0 7783 0 26537 0 202239 0 0 0 GREGORY MCNALLY DIRECTOR - BUSINESS SYSTEMS 151944 0 12055 0 0 0 11974 0 17740 0 193713 0 0 0 PART I, LINE 1A AAMVA PROVIDES TAX INDEMNIFICATION ON GIFT CARDS AWARDED TO ITS STAFF, AS WELL AS ON WELLNESS BENEFITS AND CERTAIN BONUSES (E.G. ONLY SERVICE AWARDS FOR YEARS OF SERVICE AT AAMVA). THE FOLLOWING PERSONS LISTED IN FORM 990, PART 7 RECEIVED THIS INDEMNITY: SURAJIT CHATTERJEE, CHIEF TECHNOLOGY OFFICER; ANITA SIMMONS, VP HUMAN RESOURCES & ORGANIZATIONAL DEVELOPMENT; PAMELA DSA, SENIOR DIRECTOR, PROJECT MANAGEMENT; PHILIP QUINLAN, VP BUSINESS SOLUTIONS. X 1 18872996 COST VAL. METHOD 0 0 0 PART I, COLUMN (B): THE NUMBER IN THIS COLUMN REPRESENTS THE NUMBER OF CONTRIBUTIONS. FORM 990, PART VI, SECTION A, LINE 4 THE BYLAWS WERE AMENDED DURING JUNE 2017 DUE TO A CHANGE IN THE COMPOSITION OF THE GOVERNING BODY'S VOTING MEMBERS. FORM 990, PART VI, SECTION A, LINE 6 THERE IS ONE CLASS OF MEMBERS AS THE TERM IS DEFINED BY INSTRUCTIONS BY THE FEDERAL FORM 990. THIS CLASS IS COMPRISED OF 69 GOVERNMENTAL UNITS OF THE UNITED STATES OR CANADA AS SPECIFIED IN THE BYLAWS OF THE CORPORATION. THESE MEMBER JURISDICTIONS ARE REPRESENTED BY STATE, PROVINCIAL AND TERRITORIAL MOTOR VEHICLE AND ENFORCEMENT ADMINISTRATORS AND OFFICIALS HAVING RESPONSIBILITY FOR THE ADMINISTRATION AND ENFORCEMENT OF MOTOR VEHICLE LAWS. THE RIGHTS OF THE MEMBERS INCLUDE THE RIGHT TO ELECT MEMBERS AND OFFICERS OF THE GOVERNING BODY, THE RIGHT TO APPROVE AMENDMENTS TO THE ARTICLES OF INCORPORATION AND BYLAWS OF THE CORPORATION, AND TO APPROVE OTHER MAJOR CORPORATE MATTERS SUCH AS THE DISSOLUTION OF THE CORPORATION OR A MERGER OF THE CORPORATION. FORM 990, PART VI, SECTION A, LINE 7A MEMBER JURISDICTIONS OF THE CORPORATION HAVE THE RIGHT TO ELECT MEMBERS AND OFFICERS OF THE GOVERNING BODY. FORM 990, PART VI, SECTION A, LINE 7B MEMBER JURISDICTIONS OF THE CORPORATION HAVE THE RIGHT TO APPROVE AMENDMENTS TO THE ARTICLES OF INCORPORATION AND BYLAWS OF THE CORPORATION, DISSOLUTION OF THE CORPORATION OR MERGER TRANSACTIONS INVOLVING THE CORPORATION. FORM 990, PART VI, SECTION B, LINE 11B THE DRAFT FEDERAL FORM 990 IS REVIEWED AND APPROVED BY MANAGEMENT AND ANY CHANGES THAT NEED TO BE MADE ARE COMMUNICATED TO THE TAX RETURN PREPARERS. ONCE THE CHANGES ARE MADE A COPY OF THE FINAL DRAFT 990 IS PROVIDED TO THE FULL BOARD OF DIRECTORS FOR EACH ENTITY PRIOR TO FILING WITH THE INTERNAL REVENUE SERVICE. FORM 990, PART VI, SECTION B, LINE 12C AAMVA MAINTAINS A CURRENT CONFLICT OF INTEREST POLICY. A COPY OF THE COMPANY'S CONFLICT OF INTEREST POLICY IS CIRCULATED TO ALL EMPLOYEES ANNUALLY. EMPLOYEES ARE REQUIRED TO READ THE POLICY AND SUBMIT A SIGNED CERTIFICATION TO HR. THERE IS OPEN COMMUNICATION BETWEEN OFFICERS, DIRECTORS AND KEY EMPLOYEES AND RELEVANT PARTIES ARE MADE AWARE OF NEW BUSINESS RELATIONSHIPS AS THEY ARE CONTRACTED. WHEN POTENTIAL CONFLICTS ARE DISCOVERED, MANAGEMENT ASSESSES THE SITUATION. IF A CONFLICT EXISTS, THE PERSON WITH A CONFLICT IS PROHIBITED FROM PARTICIPATING IN THE GOVERNING BODY'S DELIBERATIONS AND DECISIONS IN THE TRANSACTION. FORM 990, PART VI, SECTION B, LINE 15A AAMVA'S EXECUTIVE COMMITTEE ANNUALLY REVIEWS COMPENSATION FOR THE PRESIDENT AND CEO UTILIZING COMPARABLE INDUSTRY AND ORGANIZATIONAL DATA. OFFICERS AND KEY EMPLOYEES OF THE ORGANIZATION ARE EVALUATED ON AN ANNUAL BASIS USING A PERFORMANCE MANAGEMENT SYSTEM. ALL EMPLOYEES EVALUATIONS ARE REVIEWED BY HR. FORM 990, PART VI, SECTION C, LINE 19 THE GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND FINANCIAL STATEMENTS ARE ALL AVAILABLE UPON REQUEST. AAMVA REGION I INC 4401 WILSON BOULEVARD SUITE 700 ARLINGTON VA 22203 541732328 SUPPORT AAMVA VA 501(C)(3) LINE 12A, I AAMVA 1 AAMVA REGION II INC 4401 WILSON BOULEVARD SUITE 700 ARLINGTON VA 22203 541732394 SUPPORT AAMVA VA 501(C)(3) LINE 12A, I AAMVA 1 AAMVA REGION III INC 4401 WILSON BOULEVARD SUITE 700 ARLINGTON VA 22203 541732433 SUPPORT AAMVA VA 501(C)(3) LINE 12A, I AAMVA 1 AAMVA REGION IV INC 4401 WILSON BOULEVARD SUITE 700 ARLINGTON VA 22203 541732434 SUPPORT AAMVA VA 501(C)(3) LINE 12A, I AAMVA 1 0 0 0 0 0 0 0 0 0 0 0 1 0 1 1 0 0 1 1 NO DISCLOSURE REQUIRED