2018-11-12T14:43:06-06:00 2017-12-31 131655065 LUTZ AND CARR CPAS LLP 551 FIFTH AVENUE SUITE 400 NEW YORK NY 10176 990 2017-01-01 226799567 RUBIN MUSEUM OF ART AKA THE SHELLEY & DONALD RUBIN CULTURAL TRUST RUBI 2126205000 150 WEST 17TH STREET NEW YORK NY 10011 MARILENA CHRISTODOULOU CHIEF FINANCIAL OFFICER 2126205000 2018-11-09 1 CHRIS BELLANDO P00541714 2126972299 38.142.140.186 2018-11-09 11:45:32 ES P 7EE24DDEAA34AFAE9DF92C3D2672F42BD3DA974D 9302FFB6CF1CC3889499E422F782799A8B0A3607 2017 2019-02-21 02:37:17Z JORRIT BRITSCHGI 150 WEST 17TH STREET NEW YORK NY 10011 24176853 0 X WWW.RUBINMUSEUM.ORG X 1999 NY THE RUBIN MUSEUM OF ART IS A DYNAMIC ENVIRONMENT THAT STIMULATES LEARNING, PROMOTES UNDERSTANDING, AND INSPIRES PERSONAL CONNECTIONS TO THE IDEAS, CULTURES, AND ART OF HIMALAYAN ASIA. 24 24 104 185 0 0 1493252 1997346 883423 1056884 3606853 3895075 1645131 1368157 7628659 8317462 0 0 0 0 7214947 7786223 124800 97200 1298611 7483789 7881166 14823536 15764589 -7194877 -7447127 177882717 189242258 1377271 1276799 176505446 187965459 X THE RUBIN MUSEUM OF ART IS A CULTURAL HUB FOR MEANINGFUL EXCHANGE, WHERE CONTEMPORARY MINDS MEET THE ART AND IDEAS OF THE HIMALAYAS. WE AIM TO IGNITE A SENSE OF CURIOSITY AND PERSONAL CONNECTION THROUGH OUR EXHIBITIONS, PUBLIC PROGRAMS, VISITOR ENGAGEMENT, AND PUBLIC EDUCATION AND MARKETING. THIS MULTIFACETED EXPLORATION OF ART AND IDEAS ADVANCES OUR MISSION TO BE NOT ONLY AN OASIS FOR ART AND MINDFULNESS BUT ALSO A BREEDING GROUND FOR FEARLESS THINKING AND COMPASSIONATE ACTION. 0 0 4864296 534817 COLLECTION AND EXHIBITIONS AT THE RUBIN MUSEUM OF ART:THE RUBIN MUSEUM HOLDS ONE OF THE TOP ART COLLECTIONS FROM HIMALAYAN ASIA WITH OVER 4,000 WORKS FROM CHINA, INDIA, NEPAL, PAKISTAN, AFGHANISTAN, MONGOLIA, BHUTAN, AND THE TIBETAN PLATEAU. THE ART IS ALSO A VITAL TOOL FOR CONNECTING TO THEMES RELEVANT IN OUR VISITORS' CONTEMPORARY LIVES. THE CENTERPIECE OF OUR 2017 PROGRAMMING WAS THE IMMERSIVE EXHIBITION THE WORLD IS SOUND, WHICH EXPLORED DIFFERENT DIMENSIONS OF SOUND AND LISTENING. WHILE THE RUBIN HAS ALWAYS SOUGHT INNOVATIVE WAYS TO UNPACK THE IDEAS BEHIND THE HIMALAYAN ART IN OUR PERMANENT COLLECTION, THIS IS THE FIRST YEAR WE CENTERED SO MUCH OF OUR PROGRAMMING ON A SINGLE THEME. VISITORS "LISTENED WITH THEIR WHOLE BODY AND EXPERIENCED CONTEMPORARY SOUND ART, A ROOM FOR DEEP LISTENING, INSTRUMENTS FROM OUR TIBETAN BUDDHIST ART COLLECTION, AND MORE THAN TEN THOUSAND VOICES OF VISITORS WHO HAD STEPPED INTO OUR OM LAB TO CREATE A BEAUTIFUL COLLECTIVE CHANT. 2617509 494797 PUBLIC PROGRAMS AND VISITOR ENGAGEMENT:EDUCATIONAL PROGRAMS AT THE RUBIN OFFER AUDIENCES NEW AND MEANINGFUL WAYS TO ENGAGE WITH THE ART AND CULTURE OF THE HIMALAYAS, ITS WIDER THEMES, AND ITS APPLICATIONS TO EVERYDAY LIFE. IN 2017, TALKS, PERFORMANCES, AND WORKSHOPS EXAMINED THE TIMELESS QUESTIONS THAT HUMANS HAVE GRAPPLED WITH FOR CENTURIES, TAKING INSPIRATION FROM OUR COLLECTION OF ART, WITH A PARTICULAR FOCUS ON LISTENING, HEARING, AND SOUND. PROGRAMMING CONTINUED TO REACH AND ENGAGE A DIVERSE RANGE OF AUDIENCES FROM ALL AGES AND BACKGROUNDS. MORE THAN 1,000 SENIORS ENJOYED FREE ADMISSION EACH MONTH, AND MORE THAN 300 GUESTS WITH ALZHEIMER'S AND DEMENTIA (AND THEIR CARETAKERS) CONNECTED WITH EACH OTHER AS THEY PARTICIPATED IN OUR MINDFUL CONNECTIONS TOUR PROGRAM. WE WELCOMED MORE THAN 11,000 SCHOOLCHILDREN TO LEARN ABOUT ASIA, ART, AND MINDFULNESS, AND WE SERVED HUNDREDS OF LOW-INCOME STUDENTS IN SCHOOLS AS PART OF OUR MATH AND MANDALAS RESIDENCY PROGRAM. WE ALSO SERVED VISITORS WHO ARE BLIND OR PARTIALLY SIGHTED, AND THOSE WHO ARE DEAF OR HARD OF HEARING, THROUGH A WIDE RANGE OF ACCESSIBILITY PROGRAMS. 1814323 0 5832 PUBLIC RELATIONS AND MARKETING IN 2017, COMMUNICATIONS STAFF WORKED TO PROMOTE AND ENGAGE A GLOBAL AUDIENCE THROUGH HIMALAYAN ART AND IDEAS, EXPANDING OUR PRESENCE ON DIGITAL CHANNELS AND FINDING NEW WAYS TO ATTRACT AUDIENCES AND ENGAGE VISITORS AROUND THE WORLD. THE RUBIN MUSEUM LAUNCHED SPIRAL, A FREE ANNUAL PUBLICATION AVAILABLE IN PRINT AND ONLINE. THE FIRST ISSUE REACHED MORE THAN 30,000 HOUSEHOLDS AND LOCATIONS, AND ACCOMPANIED THE EXHIBITION THE WORLD IS SOUND, AMPLIFYING ITS THEMES AND GOING A BIT FURTHER AFIELD. THE RUBIN'S IMPACT EXTENDED THROUGH SOCIAL MEDIA REACHING MORE THAN 200,000 FOLLOWERS ACROSS FACEBOOK, INSTAGRAM, AND TWITTER. THESE EFFORTS AMPLIFIED OUR MISSION AND ARRAY OF PROGRAMMATIC OFFERINGS, BRINGING NEW VISITORS INTO THE FOLD. 695123 0 413962 PUBLICATIONS AND SHOP 695123 0 413962 9991251 1 1 0 0 0 0 0 1 0 1 1 0 0 0 1 0 1 0 0 0 0 0 0 1 1 0 0 0 0 1 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 1 197 0 1 104 1 0 0 0 0 0 1 1 0 0 0 0 X 24 24 1 0 0 0 0 1 0 1 1 0 0 1 1 1 1 1 1 1 1 0 NY X MARILENA CHRISTODOULOU 2126205000 150 WEST 17TH STREET NEW YORK NY 10011 DONALD RUBIN CO-CHAIR 2.00 X X 0 0 0 SHELLEY RUBIN CO-CHAIR 5.00 X X 0 0 0 RAVI AKHOURY TRUSTEE 1.00 X 0 0 0 ROBERT M BAYLIS BOARD PRESIDENT 5.00 X X 0 0 0 GAVIN R BERGER TRUSTEE 1.00 X 0 0 0 NOAH P DORSKY TRUSTEE 1.00 X 0 0 0 ANU DUGGAL TRUSTEE 1.00 X 0 0 0 TOMMY GUO TRUSTEE 1.00 X 0 0 0 EVA HALLER TRUSTEE 1.00 X 0 0 0 PETER HUTCHINGS TREASURER 1.00 X X 0 0 0 RICHARD S LANIER TRUSTEE 1.00 X 0 0 0 WILLIAM MAYER TRUSTEE 1.00 X 0 0 0 MICHAEL MCCORMICK TRUSTEE 1.00 X 0 0 0 DAVID NALIN TRUSTEE 1.00 X 0 0 0 MATTHEW NIMETZ TRUSTEE 1.00 X 0 0 0 MARK NORELL TRUSTEE 1.00 X 0 0 0 AMY POSTER TRUSTEE 1.00 X 0 0 0 DAVID PRITZKER TRUSTEE 1.00 X 0 0 0 RASIKA REDDY TRUSTEE 1.00 X 0 0 0 BASHA FROST RUBIN TRUSTEE 1.00 X 0 0 0 ERIC SCHOENBERG TRUSTEE 1.00 X 0 0 0 EILEEN CAULFIELD SCHWAB TRUSTEE 1.00 X 0 0 0 MANOJ SINGH TRUSTEE 1.00 X 0 0 0 MARILENA CHRISTODOULOU CHIEF FINANCIAL OFFICER 40.00 X 240814 0 56185 PATRICK H SEARS THROUGH 113017 EXECUTIVE DIRECTOR/SECRETARY 40.00 X 539808 0 39838 JORRIT BRITSCHGIED AS OF 12117 MUSEUM E.D. AND DIR. OF EXHIBITIONS & RESEARCH 40.00 X 242396 0 71141 TIMOTHY MCHENRY DIRECTOR OF PROGRAMS & ENGAGEMENT 40.00 X 201680 0 54548 SUSAN KOTCHER DIRECTOR OF EXTERNAL AFFAIRS 40.00 X 197269 0 47637 MITCHELL S ROTH FACILITIES MANAGER & CHIEF OF ENGINEERING 40.00 X 142701 0 63981 NICOLE COMBS HEAD OF INDIVIDUAL GIVING & MAJOR GIFTS 40.00 X 109918 0 4751 ELKE C DEHNER HEAD OF MARKETING & COMMUNICATIONS 40.00 X 132290 0 30207 1806876 0 368288 8 0 1 0 SECURITAS SECURITY SERVICES USA INC PO BOX 403412 ATLANTA GA 30384 SECURITY SERVICES 413791 LAPLACA COHEN 43 WEST 24 STREET NEW YORK NY 10010 ADVERTISING AND MARKETING 328041 UOVO LLC 41-54 22ND STREET LONG ISLAND CITY NY 11101 STORAGE 300686 UNITED SERVICES OF AMERICAINC 855 MAIN STREET9TH FL BRIDGEPORT CT 06604 HOUSEKEEPING CONTRACT SERVICES 230991 INSIGHT EXHIBITS LLC 75 BRYANT TRAIL CARMEL NY 10512 STORAGE 215693 8 659708 379575 236900 721163 1997346 MUSEUM ADMISSION FEES 713990 573531 573531 PROGRAM FEES 713990 483353 483353 1056884 3267007 3267007 1646378 670745 975633 975633 975633 15143134 14515066 628068 628068 628068 239952 379575 239952 0 779204 433628 345576 345576 MISCELLANEOUS REVENUE 900099 46948 46948 46948 8317462 1449408 0 4870708 X 1691316 829522 787545 74249 4788034 2722458 1555643 509933 22581 83 17690 4808 778741 405813 293484 79444 505551 274825 184312 46414 17309 13578 3731 60770 60770 97200 97200 115827 115827 2100606 1650645 381308 68653 631880 607227 22039 2614 1024586 550171 343202 131213 967409 636654 261618 69137 182150 123264 55209 3677 91579 51656 24932 14991 1819730 1443608 246965 129157 140218 89812 45502 4904 PROGRAM & SUPPORTING SE 637990 531520 60007 46463 PUBLICATIONS, SUBSCRIPT 91112 60415 14943 15754 15764589 9991251 4474727 1298611 522859 363330 113170 241069 8470246 414280 80977 83926 890608 750224 255552 322324 62421911 24664342 39417805 37757569 124522360 145722206 3609140 3587330 177882717 189242258 1245599 1125271 25018 39775 106654 111753 1377271 1276799 X 150575834 158201638 929610 4763819 25000002 25000002 176505446 187965459 177882717 189242258 -7447127 18907140 0 X 0 1 X 1 0 X 2315994 26740925 2575470 1493252 1995397 35121038 2315994 26740925 2575470 1493252 1995397 35121038 24297849 10823189 3573685 4196989 4723658 4966143 4913385 22373860 48740 307094 550815 109811 46948 1063408 58558306 7788637 0.18480 0.19830 X THE RUBIN MUSEUM OF ART'S PERCENTAGE OF PUBLIC SUPPORT IS 18.48%. THE ORGANIZATION DOES NOT QUALIFY AS PUBLICLY SUPPORTED UNDER THE 33 1/3% TEST. HOWEVER, IT HAS A SOLICITATION PLAN FOR ATTRACTING PUBLIC SUPPORT AND A BROAD REPRESENTATIVE GOVERNING BODY; AND ITS PROGRAM SERVICES DIRECTLY BENEFIT THE GENERAL PUBLIC. THEREFORE, IT QUALIFIES AS A PUBLIC CHARITY UNDER THE FACTS AND CIRCUMSTANCES TEST OF IRC SEC. 170(B)(1)(A)(VI). X X X X 0 110534530 8333335 22021149 5000000 135889014 102077488 4303372 9153670 5000000 110534530 121822342 4029962 253010 24027826 102077488 57626271 64070583 4356919 4231431 121822342 54984619 8670243 6028591 57626271 0.78390 0.18400 0.03210 0 0 378750 3595496 3974246 2146250 18737864 8991286 11892828 1246520 33126029 13011983 21360566 2041561 1777811 263750 45590 1103851 883262 266179 37757569 TENANT SECURITY DEPOSITS 111753 111753 28213148 18907140 18907140 9306008 115827 -1104373 -988546 8317462 16753135 1104373 1104373 15648762 115827 115827 15764589 PART III, LINE 1A: THE VALUE OF THE COLLECTION, WHICH WAS ACQUIRED THROUGH PURCHASES AND CONTRIBUTIONS SINCE THE MUSUEM'S INCEPTION, IS NOT REFLECTED AS AN ASSET ON THE STATEMENTS OF FINANCIAL POSITION. PURCHASES OF COLLECTION ITEMS ARE RECORDED AS DECREASES IN UNRESTRICTED NET ASSETS IN THE YEAR OF ACQUISITION. CONTRIBUTIONS OF COLLECTION ITEMS ARE NOT RECOGNIZED IN THE STATEMENTS OF ACTIVITIES. PROCEEDS FROM DEACCESSIONS OR INSURANCE RECOVERIES WOULD BE REFLECTED ON THE STATEMENTS OF ACTIVITIES BASED ON THE ABSENCE OR EXISTENCE AND NATURE OF DONOR-IMPOSED RESTRICTIONS. THE COLLECTION IS HELD FOR PUBLIC SERVICE RATHER THAN FINANCIAL GAIN, PROTECTED AND PRESERVED, AND SUBJECT TO AN ORGANIZATIONAL POLICY THAT REQUIRES THE PROCEEDS FROM SALES OF SUCH ITEMS TO BE USED TO ACQUIRE OTHER ITEMS FOR COLLECTIONS. PART III, LINE 4: THE MUSEUM'S COLLECTION OF MORE THAN 2,000 OBJECTS IS CONSIDERED TO BE THE MOST EXTENSIVE OF ITS KIND IN THE WEST. IT INCLUDES HIMALAYAN PAINTINGS, SCULPTURE, RITUAL OBJECTS, AND PRINTS SPANNING THE PERIOD FROM THE 2ND CENTURY TO THE 21ST CENTURY. THE COLLECTION IS THE BASIS OF THE MUSEUM'S EXHIBITIONS, EDUCATION AND PUBLIC PROGRAMS WHICH ARE VIEWED AND ENJOYED BY APPROXIMATELY 200,000 PEOPLE PER YEAR. PART XI, LINE 4B - OTHER ADJUSTMENTS: COST OF GOODS SOLD -433,628. EXPENSES - RESIDENTIAL APARTMENTS -670,745. PART XII, LINE 2D - OTHER ADJUSTMENTS: COST OF GOODS SOLD 433,628. EXPENSES - RESIDENTIAL APARTMENTS 670,745. X X X 1 PENNINGTON GRAY LLC 319 LENOX AVENUE SOUTH ORANGE NJ 07079 STRATEGIC CONSULTING FOR MEMBERSHIP AND ANNUAL FUND 0 0 48000 0 CARUSO CONSULTING CORPORATION 253-14 60TH AVENUE LITTLE NECK NY 11362 GRANT PROPOSALS 0 0 49200 0 97200 GALA 619527 379575 239952 122454 117498 619527 379575 239952 122454 117498 239952 0 X X 0 0 0 0 0 0 0 0 0 MARILENA CHRISTODOULOU CHIEF FINANCIAL OFFICER 240814 0 0 0 0 0 26893 0 29292 0 296999 0 0 0 PATRICK H SEARS THROUGH 113017 EXECUTIVE DIRECTOR/SECRETARY 489808 0 50000 0 0 0 9275 0 30563 0 579646 0 0 0 JORRIT BRITSCHGIED AS OF 12117 MUSEUM E.D. AND DIR. OF EXHIBITIONS 242396 0 0 0 0 0 25503 0 45638 0 313537 0 0 0 TIMOTHY MCHENRY DIRECTOR OF PROGRAMS & ENGAGEMENT 201680 0 0 0 0 0 23466 0 31082 0 256228 0 0 0 SUSAN KOTCHER DIRECTOR OF EXTERNAL AFFAIRS 197269 0 0 0 0 0 17880 0 29757 0 244906 0 0 0 MITCHELL S ROTH FACILITIES MANAGER & CHIEF OF ENGINE 142701 0 0 0 0 0 15620 0 48361 0 206682 0 0 0 ELKE C DEHNER HEAD OF MARKETING & COMMUNICATIONS 132290 0 0 0 0 0 15349 0 14858 0 162497 0 0 0 X 1 0 1 0 PART I, LINE 33: THE MUSEUM DOES NOT CAPITALIZE ITS COLLECTION, AND PURSUANT TO ITS ACCOUNTING POLICY, DOES NOT RECOGNIZE REVENUE FOR ANY DONATIONS OF COLLECTION ITEMS IN THE STATEMENT OF ACTIVITIES. FORM 990, PART VI, SECTION A, LINE 1 THE BOARD DELEGATES AUTHORITY TO ACT ON ITS BEHALF BETWEEN MEETINGS OF THE BOARD OF TRUSTEES TO A 11 MEMBER EXECUTIVE COMMITTEE. THE EXECUTIVE COMMITTEE MAY EXERCISE ALL THE POWERS OF THE TRUSTEES EXCEPT IT MAY NOT AUTHORIZE ANY ACTION WHICH REQUIRES THE VOTE OF AT LEAST TWO-THIRD OF THE TRUSTEES UNDER THE RUBIN MUSEUM OF ART'S GOVERNING DOCUMENT. ALL 11 MEMBERS OF THE EXECUTIVE COMMITTEE ARE MEMBERS OF THE BOARD. FORM 990, PART VI, SECTION A, LINE 2 DONALD RUBIN, SHELLEY RUBIN AND BASHA RUBIN HAVE A FAMILY RELATIONSHIP. FORM 990, PART VI, SECTION A, LINE 7A TWO TRUSTEES, DONALD RUBIN AND SHELLEY RUBIN, HAVE THE RIGHT TO APPOINT UP TO TWO TRUSTEES TO THE BOARD PROVIDED SUCH TRUSTEES ARE FAMILY MEMBERS OF THEIR FAMILY. TO-DATE, DONALD RUBIN AND SHELLEY RUBIN HAVE NEVER EXERCISED THIS RIGHT. FORM 990, PART VI, SECTION B, LINE 11B FORM 990 IS PREPARED BY THE RUBIN MUSEUM OF ART'S AUDITORS, REVIEWED BY THE CHIEF FINANCIAL OFFICER AND EMAILED TO THE FULL BOARD OF TRUSTEES TWO WEEKS PRIOR TO THE DUE DATE, LEAVING TWO WEEKS FOR TRUSTEES' QUESTIONS AND COMMENTS. IT IS THEN FILED BY THE ORGANIZATION. FORM 990, PART VI, SECTION B, LINE 12C THE RUBIN MUSEUM OF ART'S "CODE OF ETHICS FOR TRUSTEES, EMPLOYEES AND VOLUNTEERS" IS AGREED AND ACCEPTED IN WRITING BY ALL SUCH INDIVIDUALS WHEN THEY JOIN THE ORGANIZATION IN THEIR RESPECTIVE CAPACITIES. IN ACCORDANCE WITH THE PROVISIONS OF THIS POLICY, EACH TRUSTEE AND EMPLOYEE WITH MANAGERIAL RESPONSIBILITIES IS FURNISHED A COPY OF THIS CODE OF ETHICS AT LEAST ANNUALLY AND REQUESTED TO COMPLETE AND FILE WITH THE ORGANIZATION AN "ANNUAL CONFLICT OF INTEREST STATEMENT". THE CFO REVIEWS ALL SUCH STATEMENTS AND, IF THERE IS A POTENTIAL OR ACTUAL CONFLICT OF INTEREST, THE CFO BRINGS IT TO THE ATTENTION OF THE CEO AND THE EXECUTIVE COMMITTEE. FORM 990, PART VI, SECTION B, LINE 15 THE PROCESS USED TO ESTABLISH COMPENSATION FOR TOP MANAGEMENT AND KEY EMPLOYEES INCLUDES REVIEW OF COMPENSATION FOR SIMILAR POSITIONS AT COMPARABLE MUSEUMS AND CHARITIES IN THE NEW YORK METROPOLITAN AREA; THE CPI FOR NYC; PERFORMANCE EVALUATIONS; AND RELATIVE PARITY WITHIN THE ORGANIZATION. THIS INFORMATION WAS PRESENTED TO THE EXECUTIVE DIRECTOR BY THE CFO FOR THE YEAR ENDED 12/31/2016. THE COMPENSATION FOR ALL EMPLOYEES WAS THEN APPROVED BY THE EXECUTIVE DIRECTOR AND THE EXECUTIVE COMMITTEE OF THE BOARD. THIS PROCESS WAS LAST UNDERTAKEN FOR EXECUTIVE MANAGEMENT TEAM (OFFICERS AND KEY EMPLOYEES) IN DECEMBER 2016. THE COMPENSATION OF THE EXECUTIVE DIRECTOR IS BASED ON EMPLOYMENT AGREEMENT. FORM 990, PART VI, SECTION C, LINE 19 THE RUBIN MUSEUM OF ART'S FINANCIAL STATEMENTS ARE MADE PUBLIC IN ITS ANNUAL REPORT WHICH IS ALSO POSTED ON ITS WEBSITE. ITS TAX RETURN IS PUBLIC INFORMATION ON GUIDESTAR AND OTHER ORGANIZATIONS THAT MONITOR NOT-FOR-PROFITS. FORM 990, PART IX, LINE 11G CONTRACT LABOR: PROGRAM SERVICE EXPENSES 1,121,108. MANAGEMENT AND GENERAL EXPENSES 258,057. FUNDRAISING EXPENSES 52,555. TOTAL EXPENSES 1,431,720. PROFESSIONAL FEES: PROGRAM SERVICE EXPENSES 529,537. MANAGEMENT AND GENERAL EXPENSES 123,251. FUNDRAISING EXPENSES 16,098. TOTAL EXPENSES 668,886.