2018-01-08T12:32:06-06:00 2017-06-30 SMITH & HOWARD PC 271 17TH STREET SUITE 1600 ATLANTA GA 30363 990 2016-07-01 200267588 ROBERT W WOODRUFF LIBRARY OF THE ATLANTA UNIVERSITY CENTER % ERIC U MILLER ROBE 4045776317 111 JAMES P BRAWLEY DRIVE SW ATLANTA GA 30314 ERIC U MILLER CFO 4045776317 2017-12-15 true MARC AZAR P91739349 4048746244 2017-12-15 50.58.246.46 67983820180085000004 2018-01-08 P D88FCF9BA94E42899BDBEAD7C544CBD614CAAD25 55636506BBA5A9F48D3F452CFB1C967FB49DDA7E 2016 2021-01-29 14:40:06Z ERIC U MILLER 111 JAMES P BRAWLEY DRIVE SW ATLANTA GA 30314 26683979 false X WWW.AUCTR.EDU X 2004 GA Provide the highest level of information resources and services in support of student and faculty success, and cultural preservation of the Atlanta University Center 6 6 88 8 1030 -2358 129770 994803 9488668 9767226 109466 411902 145978 153099 9873882 11327030 5100 2971 0 0 3836410 4424333 0 0 152992 7467446 7375549 11308956 11802853 -1435074 -475823 38244477 38870835 580853 1155530 37663624 37715305 X THE ROBERT W. WOODRUFF LIBRARY SERVES AS THE CENTER OF THE ACADEMIC VILLAGE FOR CLARK ATLANTA UNIVERSITY, THE INTERDENOMINATIONAL THEOLOGICAL CENTER, MOREHOUSE COLLEGE AND SPELMAN COLLEGE, PROVIDING THE HIGHEST LEVEL OF INFORMATION RESOURCES AND SERVICES IN SUPPORT OF STUDENT AND FACULTY SUCCESS, AND THE CULTURAL PRESERVATION OF THE ATLANTA UNIVERSITY CENTER. PRINCIPLE ACTIVITIES INCLUDE REFERENCE AND RESEARCH SERVICE; CURRICULUM CENTERED LIBRARY INSTRUCTION; ACQUISITION, ORGANIZATION, ARRANGEMENT, DISSEMINATION, AND PRESERVATION OF INFORMATION; AND INTERLIBRARY LOAN SERVICES. true true 611710 9354521 2971 9767226 The AUC Robert W. Woodruff Library serves as the center of the academic village for Clark Atlanta University, the Interdenominational Theological Center, Morehouse College and Spelman College, providing the highest level of information resources and services in support of student and faculty success, and the cultural preservation of the Atlanta University Center. The Library serves approximately 7,192 undergraduate and 864 graduate students and maintains an extensive holding of volumes, serials, periodicals, microfilm, and electronic databases, including special collections and archives rich in African American and African Diaspora materials. Principle activities include reference and research service; curriculum centered library instruction; acquisition, organization, arrangement, dissemination, and preservation of information; and interlibrary loan services. In FY 16/17 the Library acquired 17,234 new items including print, media, and electronic resources; conducted 37,324 user interactions; and 251 instructional sessions impacting 5,418 users. The Library is responsible for the provision of information technology services including network and website management, hardware and software acquisition, and desktop support for 410 workstations and continued upgrade and maintenance of the wireless footprint throughout the building and designated perimeter spaces. In addition, the library provides the following services to facilitate the teaching and learning, scholarship and cultural preservation: facilities; human resources; security; and shuttle. In 2015, the AUC Woodruff Library completed the Phase II Renovation Project: Brawley Greenscape and Pedestrian Parkway, which transformed the grassy lot across from its main entrance into an outdoor learning space, which included adding an outdoor dining area for the Librarys Woodi Caf. 61170 97725 NEH AFRICAN AMERICAN RELIGIOUS COLLECTION ACCESS (FEDPW-228169-15) GRANT THE ATLANTA UNIVERSITY CENTER ROBERT W. WOODRIFF LIBRARY WAS AWARDED $300,000 IN GRANT FUNDING FROM THE NATIONAL ENDOWMENT FOR HUMANITIES FOR A HUMANITIES COLLECTIONS AND REFERENCE RESOURCES IMPLEMENTATION PROJECT ENTITLED, "SPREADING THE WORD: EXPANDING ACCESS TO AFRICAN AMERICAN RELIGIOUS ARCHIVAL COLLECTIONS AT THE ATLANTA UNIVERSITY CENTER ROBERT W. WOODRUFF LIBRARY." THROUGH THE SPREADING THE WORD PROJECT, THE LIBRARY'S ARCHIVES RESEARCH CENTER AND DIGITAL SERVICES DEPARTMENT WILL COLLABORATE TO PRESERVE, ARRANGE, DESCRIBE, AND PREPARE APPROXIMATELY 126 LINEAR FEET OF MATERIALS FOUND WITHIN FOURTEEN ARCHIVAL COLLECTIONS - SEVEN OF WHICH ARE UNPROCESSED OR "HIDDEN" COLLECTIONS - FOR REFERENCE AND RESEARCH ON AFRICAN AMERICAN RELIGION. FUNDING FROM NEH ALSO SUPPORTS THE CREATION OF A ROBUST DIGITAL COLLECTION THROUGH THE REFORMATTTING, STABILIZATION AND DIGITIZATION OF APPROXIMATELY 2,137 PHOTOGRAPHS, 150 LANTERN SLIDES, AND 1,163 AUDIO AND VIDEO CASSETTE TAPES AND AUDIO REEL-TO-REEL RECORDINGS FOR ENHANCED ACCESS TO COLLECTIONS. TOTAL COST FOR THE THREE-YEAR PROJECT IS CALCULATED TO BE $599,994. 61170 2494 Mellon GLAM 41600665 Grant The AUC Woodruff Library was awarded $400,000 in grant funding from the Andrew W. Mellon Foundation for use over a three year time period to develop the AUC Galleries, Libraries, Archives and Museums (GLAM) Center for Collaborative Teaching & Learning. The AUC GLAM Center will be a model for academic libraries and museums for exploring opportunities and collaborations that lead to improved teaching and learning. The Center supports collaboration between the three AUC GLAM institutions, helps stimulate teaching and learning across multiple disciplines through object based workshops training sessions and increases discoverability of AUC GLAM resources through the establishment of online GLAM portal and installation of EmbARK. Grant Revenue of $400,000 was received FY17 1870 CLIR Digitalization Hidden Special Collection 1870 9456610 true true false false false false false true false true true false false false true true false true false false false false false false false false false false false true false false false false false false false false false false false false true true false false false true 26 0 true 88 true true true false false false false false false false false false X 6 6 false false false false true true true true true false false true true true true true true true true false GA X ERIC U MILLER 4045776317 111 JAMES P BRAWLEY DRIVE SW ATLANTA GA 30314 X Dr Ronald A Johnson Chairman of the Board 1.0 0.0 X 0 0 0 Dr Mary Schmidt Campbell Board Member 1.0 0.0 X 0 0 0 Dr Edward Wheeler Board Member 1.0 0.0 X 0 0 0 F Sheffield Hale Member-At-Large 1.0 0.0 X 0 0 0 Dr Danielle Carr Ramdath Member-At-Large 1.0 0.0 X 0 0 0 Henry Zigtema Member-At-Large 1.0 0.0 X 0 0 0 Dr Peter Nwosu Invited - Ex-Officio Member 1.0 0.0 X 0 0 0 Dr Obie Clayton Ex-Officio Member 1.0 0.0 X 0 0 0 Loretta Parham CEO & Library Dir/Ex-Officio 35.0 0.0 X 178829 0 25510 Eric Miller CFO/Asst Dir for Operations 35.0 0.0 X 106826 0 5504 285655 0 31014 2 false true false Georgia Development Partners 300 Galleria Pkwy SE STE 310 ATLANTA GA 30339 construction service 1017782 EBSCO PO Box 204661 DALLAS TX 75320 Collections/Sub Serv 977087 Groome Transportation 5500 Lewis Road SANDSTON VA 23150 Transportation 590759 Innovative Vision Technology 26 Town Center Suite 742 SANDSTON VA 23666 Technology 493750 Board of Regents of the University 270 Washington Street ATLANTA GA 30334 Collections/Sub Serv 377512 13 X 97725 897078 994803 AFFILIATED INSTITUTIONAL SUPPORT 611710 9669215 9669215 REVENUE BOOK MAIN. 811000 33196 33196 LIBRARY INCOME 451211 64815 63785 1030 9767226 191568 191568 0 0 158712 24753 133959 0 133959 133959 15310434 242096 15085593 246603 224841 -4507 220334 220334 0 0 0 0 0 0 0 0 0 PARKING REVENUE 900099 13510 13510 VENDING INCOME 900099 5630 5630 19140 11327030 9766196 1030 565001 X 0 2971 2971 0 0 341775 256331 78608 6836 0 3318631 2488973 763285 66373 110859 83144 25498 2217 406969 305227 93631 8111 246099 184574 56603 4922 0 13327 9995 3065 267 94500 70875 21735 1890 0 0 54087 40565 12981 541 1927419 1460270 434483 32666 3491 2618 838 35 436886 334314 88726 13846 58763 41613 12135 5015 0 847788 675958 170921 909 171179 133764 29466 7949 0 40283 30212 9668 403 28666 21499 6825 342 0 1903390 1522712 380678 3681 2945 736 LIBRARY RESOURCES 1786875 1783997 2447 431 UNIFORMS 4658 3633 792 233 BOARD SUPPORT 502 377 120 5 MISCELLANEOUS 54 43 10 1 11802853 9456610 2193251 152992 X 56686 76583 99357 107951 81178 25009 47151 72566 0 0 0 0 0 0 0 0 667112 524136 89414443 61411178 28941853 28003265 8351140 10061325 0 0 0 0 0 0 0 0 38244477 38870835 419676 699316 0 0 161177 151560 0 0 0 0 0 0 0 0 0 0 0 304654 580853 1155530 X 29966182 28652824 1878957 3193996 5818485 5868485 37663624 37715305 38244477 38870835 X -475823 527504 X false true X true false X X 4 CLARK ATLANTA UNIVERSITY 581825259 2 true 4215536 0 INTERDENOMINATIONAL THEOLOGICAL CENTER 580814544 2 true 489989 0 MOREHOUSE COLLEGE 580566205 2 true 2381414 0 SPELMAN COLLEGE 580566243 2 true 2582277 0 4 9669216 true false false false false false false false false false false false false false false false Part A, Section C #1 The president of each supported organization is a board member of Robert Woodruff Library of the Arts and make up a majority of Robert W Woodruff Library of the Atlanta University Center (AUC). RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X X X false 6945803 50000 865063 391624 7469242 7303977 31400 389574 6945803 7680390 24929 -32654 368688 7303977 7061265 25218 943263 349356 7680390 6461305 49636 675324 125000 7061265 0.78570 0.21430 false false 1643336 1643336 40667211 19302739 21364472 0 10714662 9551255 1163407 36389234 32557184 3832050 28003265 0 CAPITAL LEASES 304654 304654 X 11804955 527504 4507 532011 11272944 54086 54086 11327030 11753274 4507 4507 11748767 54086 54086 11802853 Schedule D, Part III, Line 1a The Library receives donated collections, artifacts and artwork that are maintained for public exhibition, education and research in furtherance of public service rather than for financial gain and are considered to have cultural, aesthetic or historical value worth preserving perpetually. In conformity with GAAP, the collections, artifacts and artwork have been excluded from the consolidated statements of financial position. The Library maintains a detail list of the items' locations, conditions, donor information and access requirements. Four items worth $104,550 were donated in the year ending June 30, 2017. Schedule D, Part III, Line 5 The Library maintains and preserves extensive holdings of volumes, serials, periodicals, microfilm, and electronic databases, including special collections and archives rich in african american and african diaspora material. The collection facilitates The Library's purpose by educating, teaching and enriching the patrons of the library in the cultural aspects of african american history. Schedule D, Part V The Library has a spending policy approved by the Library's Board of Trustees that authorizes the Library to budget for, and make, annual disbursements from its endowment fund for operating expenses or capital expenditures, including any interest or fees, in an amount up to 5% of the trailing 12 quarters' average portfolio balance on September 30th. In cases where the proposed spending amount brings the endowment ending balance below the corpus balance, no operational amount will be authorized. Schedule D, Part X, Line 2 The Library is exempt from income taxes under Section 501(c)(3) of the Internal Revenue Code, as amended, and is classified by the Internal Revenue Service as other than a private foundation. Accordingly, no provision or liability for federal and state income taxes has been recorded in the accompanying consolidated financial statements. The Library annually evaluates all federal and state income tax positions. This process includes an analysis of whether these income tax positions the Library takes meet the definition of an uncertain tax position under the Income Taxes Topic of the Financial Accounting Standards Codification. In the normal course of business, the Library is subject to examination by the federal and state taxing authorities. In general, the Library is no longer subject to tax examinations for the tax years ending before June 30, 2014. Schedule D, Part XI, Line 2d Loss on sale of property and equipment reported in expenses on Audit report. Schedule D, Part XII, Line 2d Loss on sale of property and equipment reported in expenses on Audit report. X X X X X false false false false false false false false false Loretta Parham CEO & Library Dir/Ex-Officio 178829 0 0 0 0 0 5822 0 20630 0 205281 0 0 0 Part III #2 See part III 4B and 4D for description of new programs: CLIR Digitalization Hidden Special Collections and Archives AUC-170601 Grant and Mellon GLAM 41600665 Grant Part III #3 The LYRASIS HBCU Photograph Preservation Project III Grant ended in 2016. All grant requirements were satisfied before the program ended. Rich Foundation ASM Civil Rights Ehibitions Grant ended in 2016. All grant requirements were satisfied before the program ended. Part III #4D CLIR DIGITALIZATION HIDDEN SPECIAL COLLECTIONS AND ARCHIVES AUC-170601 GRANT THE ATLANTA UNIVERSITY CENTER ROBERT W. WOODRUFF LIBRARY WAS AWARDED A $447,078 DIGITALIZING HIDDEN COLLECTIONS GRANT FROM THE COUNCIL ON LIBRARY AND INFORMATION RESOURCES (CLIR) FOR A PROJECT ENTITLED, "OUT STORY: dIGITIZING PLUBLICATIONS AND PHOTOGRAPHS OF THE HISTORICALLY BLACK ATLANTA UNIVERSITY CENTER INSTITUTIONS." OVER THE COURSE OF THE 30-MONTH PROJECT WHICH BEGINS IN 2017 AND ENDS IN 2020, MORE THAN 700,000 ITEMS INCLUDING UNIQUE PUBLICATIONS, PERIODICALS, THESES, DISSERTATIONS AND PHOTOGRAPHS WILL BE DIGITIZED AND MADE AVAILABLE ONLINE TO SHOWCASE THE HISTORY OF THE NATION'S LARGEST CONSORTIUM OF HBCUS. PROJECT PARTNERS, INCLUDING AUC WOODRUFF LIBRARY, MOREHOUSE COLLEGE AND SPELMAN COLLEGE ARCHIVES WILL CONTRIBUTE CONTENT, SERVE ON THE PROJECT PLANNING TEAM AND ASSIST WITH OUTREACH AND PROMOTION OF THE DIGITAL COLLECTIONS. PROJECT STAFF AT THE DIGITAL LIBRARY OF GEORGIA WILL CREATE THE METADATA, PREPARE THE NEWSPAPER DATABASE AND UPLOAD CONTENT TO THE DIGITAL LIBRARY OF GEORGIA'S ONLINE PORTAL. GRANT REVENUE OF $447,078 WAS RECEIVED FY17. Part VI #6 The Library's affiliated member institutions - Clark Atlanta University, Morehouse College, Spelman College and Interdenominational Theological Center have use of the library and the other services that are offered. Each member contributes funds based upon an agreed amount for support of the Library. Part VI #7 A&B - Member Approval The manner of appointment of the Board of Trustees shall be as set forth in the Library Support Agreement, and the Members agree to vote in favor of the persons selected in accordance with those procedures. Each Trustee shall remain in office until his or her death, disability, disqualification, resignation, or removal as permitted herein or pursuant to the Library Support Agreement. Part VI #11 First, the Organization's IRS Form 990 is reviewed by the CFO and CEO. Second, the Organization's IRS Form 990 is reviewed by each member of the Finance Committee of the Board of Trustees. Third, final review begins with the placement of the proposed organization's IRS Form 990 onto the Board of Trustees communications portal. Finally, Board of Trustee Members are notified of the posting and given (5) business days to review and respond. Part VI #12C The conflict of interest policy is addressed annually in the identified Board meeting. Any discovered interest conflicts are brought to the table for discussion and approval. These discussions and approvals are reflected in the minutes of the Board meeting. In addition, each member of the Board of Trustees is required to complete, annually, a series of questions testing any possible conflicts of interest. Board member responses are kept on file in Library Finance Office. Part VI #15 A&B The Personnel & Compensation Committee of the Board of Trustees makes recommendations to the Chair of the Board for any changes to the salary of the CEO & Library Director. The salary recommendation is based on a review/comparison of market salary, economic conditions and the CEO's attainment of the strategic objectives established by the Board. The CEO makes recommendation and receives approval of the CFO's salary rate from the Personnel & Compensation Committee of the Board of Trustees. Part VI #19 The governing documents and conflict of interest policy are provided upon request by contacting the CFO, Eric Miller at (404) 978-2000. The annual financial audit report is available on the website, www.auctr.edu, or by contacting the CFO, Eric Miller. Part IX #11G Detail of Other Fees: Service Contracts: $294,113 Professional Services: 233,133 Consulting Services: 1,500 Recruiting: 17,598 Temporary Employee Services: 49,252 Other Contractual Services: 1,331,643 ------------ Total $1,927,419 WL ACQUISITIONS 111 JAMES BRAWLEY DRIVE SW ATLANTA GA 30314 200267588 ACQ OF LAND GA 0 0 NA CLARK ATLANTA UNIVERSITY 223 James P Brawley Drive SW Atlanta GA 30314 581825259 SCHOOL GA 501(C)(3) 2 NA false INTERDENOMINATIONAL THEOLOGICAL CENTER 700 Martin Luther King Jr Dr Atlanta GA 30314 580814544 SCHOOL GA 501(C)(3) 2 NA false MOREHOUSE COLLEGE 830 WESTVIEW DRIVE SW ATLANTA GA 30314 580566205 SCHOOL GA 501(C)(3) 2 NA false SPELMAN COLLEGE 350 Spelman Lane SW Atlanta GA 30314 580566243 SCHOOL GA 501(C)(3) 2 NA false false false false false false false false false false true false false false false false false true false true CLARK ATLANTA UNIVERSITY J 80000 CASH CLARK ATLANTA UNIVERSITY Q 24753 CASH CLARK ATLANTA UNIVERSITY S 4215536 CASH INTERDENOMINATIONAL THELOGICAL CENTER S 489989 CASH MOREHOUSE COLLEGE S 2381414 CASH SPELMAN COLLEGE S 2582277 CASH