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FINAL REPORTS ARE DUE NINE MONTHS AFTER RECEIVING THE FUNDS. IF FUNDS ARE NOT SPENT WITHIN NINE MONTHS, AN EXTENSION IS GRANTED. THE EXECUTIVE DIRECTOR MONITORS THE SUBMISSION OF REPORTS, ENSURES THEY ARE SUBMITTED, AND CLOSELY REVIEWS THEM. IF UNEXPECTED OUTCOMES ARE NOTED, THE EXECUTIVE DIRECTOR NOTIFIES THE GRANT COMMITTEE. FORM 990, PAGE 6, PART VI, LINE 8B ALTHOUGH THERE ARE SEVERAL COMMITTEES OF THE BOARD, NO COMMITTEE CAN ACT WITHOUT APPROVAL OF THE FULL BOARD. FORM 990, PAGE 6, PART VI, LINE 11B THE FORM 990 IS REVIEWED BY THE AUDIT COMMITTEE OF THE BOARD OF DIRECTORS. THE REVIEW IS PERFORMED IN CONJUNCTION WITH THE REVIEW OF THE ANNUAL AUDITED FINANCIAL STATEMENTS. FORM 990, PAGE 6, PART VI, LINE 12C AN ANNUAL DISCLOSURE STATEMENT IS CIRCULATED TO ALL PERSONS TO WHOM THE POLICY APPLIES TO ASSIST THEM IN CONSIDERING SUCH DISCLOSURES. HOWEVER, DISCLOSURE IS APPROPRIATE WHENEVER CONFLICTS ARISE. THE WRITTEN NOTICES OF CONFLICTS ARE FILED WITH THE PRESIDENT OF THE ORGANIZATION OR A PERSON DESIGNATED FROM TIME TO TIME TO RECEIVE SUCH NOTIFICATIONS. ALL DISCLOSURE NOTICES RECEIVED ARE RECORDED IN THE MINUTES OF A MEETING OF THE BOARD OF DIRECTORS. ANY MEMBER DISCLOSING A CONFLICT MUST REMOVE THEMSELVES FROM THE DISCUSSION AND ABSTAIN FROM VOTING AND THIS ACTION IS DOCUMENTED IN THE MINUTES. FORM 990, PAGE 6, PART VI, LINE 15A THE EXECUTIVE COMMITTEE MEETS ANNUALLY TO REVIEW THE EXECUTIVE DIRECTOR'S PERFORMANCE AND REVIEW DOCUMENTATION OF ACCOMPLISHMENTS SUBMITTED TO THE COMMITTEE BY THE EXECUTIVE DIRECTOR. BASED UPON DISCUSSIONS AND THE REVIEW OF THE DOCUMENTATION, THE EXECUTIVE COMMITTEE MAKES RECOMMENDATIONS REGARDING CONTINUED EMPLOYMENT AND COMPENSATION. FORM 990, PAGE 6, PART VI, LINE 19 DOCUMENTS ARE MADE AVAILABLE UPON REQUEST FROM THE EXECUTIVE DIRECTOR OR A BOARD MEMBER.