2017-11-15T08:59:17-06:00 2016-12-31 521855942 Tate and Tryon 2021 L Street NW Suite 400 Washington DC 20036 990 2016-01-01 210735173 american astronomical society AMER 2023282010 2000 florida avenue nw washington DC 20009 Kevin B Marvel PhD EXECUTIVE OFFICER 2023282010 2017-11-14 1 Frederick Longwood P00439715 2022932200 216.59.105.130 2017-11-14 15:04:02 ES P DA39A3EE5E6B4B0D3255BFEF95601890AFD80709 631311174E650386D10317F0F52B2C848ACC7DC1 2016 2021-01-29 14:40:06Z Kevin B Marvel PhD 2000 florida avenue nw washington DC 20009 11388013 0 X WWW.AAS.ORG X 1899 DC To promote scientific research in the area of astronomy and astrophysics. 19 18 30 250 424790 296620 1910735 1559631 11243659 9182700 672856 542580 -26625 103102 13800625 11388013 894822 494200 0 0 3185582 3731391 0 0 0 10636207 8978052 14716611 13203643 -915986 -1815630 21380818 21446626 4455966 5508760 16924852 15937866 X THE AMERICAN ASTRONOMICAL SOCIETY (AAS), ESTABLISHED IN 1899, IS THE MAJOR ORGANIZATION OF PROFESSIONAL ASTRONOMERS IN NORTH AMERICA. THE BASIC OBJECTIVE OF THE AAS IS TO PROMOTE THE ADVANCEMENT OF ASTRONOMY AND CLOSELY RELATED BRANCHES OF SCIENCE. THE MEMBERSHIP (APPROXIMATELY 7,000) ALSO INCLUDES PHYSICISTS, MATHEMATICIANS, GEOLOGISTS, ENGINEERS AND OTHERS WHOSE RESEARCH INTERESTS LIE WITHIN THE BROAD SPECTRUM OF SUBJECTS NOW COMPRISING CONTEMPORARY ASTRONOMY. 0 0 5910487 195800 5900201 JOURNALS:We publish the Astrophysical Journal which is the leading scientific journal in astronomy and astrophysics in the world. We also publish the Astrophysical Supplement, Letters and the Astronomical Journal. Our journals are the leading source of scientific content in Astronomy and related fields. In 2016, we published 52,600 pages or 4,212 articles. 2857640 3060114 MEETINGS:The AAS holds two meetings per year in addition to the annual meeting for the six Divisions of the AAS. The meetings serve as a venue in which the members can share scientific research with our community. In addition to formal presentations, we ensure that events are scheduled to facilitate the sharing of information and ideas. In 2016, over 3,668 registrants attended the AAS meetings. Additionally, we have over 70 exhibitors at our meetings. 714983 1076474 Membership Services:Maintain Membership database and the AAS website, publish on-line newsletters, printed membership directories and an annual printed calendar. 308488 173929 274540 GRANTS AND ASSISTANCE:In 2016, the Society administered the International Travel and Solar Eclipse grants. The Society also provides grants to other charitable organizations, students, early career members, prize winners and Scientific Editors. In 2016, we also administered the travel grant program for travel to the International Astronomical Union General Assembly. 293272 300 Education and Outreach: The Society promotes broad interest in astronomy, which enhances science literacy and lead many to careers in science and engineering. 200384 424790 Job Register: The Society publishes a job register that advertises jobs for individuals in astronomy and astrophysics. The jobs posting are posted by research, commercial , industry, government and public policy sector organizations. 346631 Public Policy and Lobbying: The Society works with other scientific and educational societies to promote the advancement of Society. 115243 Strategic Initiatives: Society-wide projects that improve the opertations of the Society and projects that are central to the mission of the AAS. The current projects include website improvements, Astronomy Ambassodor Program, 2017 Solar Eclipse Program and the Oral History Project. These projects are funded by council-approved transfers from the Journals program. 29678 61402 Division Leadership Expenses 54169 Bequests and memorials 8900 Other 1293696 298400 699630 10776806 1 1 0 1 0 0 0 0 0 1 1 0 0 0 1 0 1 1 0 0 1 1 1 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 1 0 0 1 30 0 1 30 1 1 1 0 0 0 0 0 0 0 0 0 X 19 18 0 0 0 0 1 1 0 1 1 0 0 1 1 1 1 1 1 1 1 0 X kevin marvel and george f benedict 5124713448 2000 Florida Ave NW Suite 400 Washington DC 20009 Christine Jones PRESIDENT 10.00 X X 0 0 0 C Meg Urry Past President 5.00 X X 0 0 0 G Fritz Benedict Secretary 1.00 X X 0 0 0 Nancy Morrison Treasurer 2.00 X X 0 0 0 James Lowenthal Vice President 5.00 X X 0 0 0 Charles Woodward Vice President 5.00 X X 0 0 0 Jack Burns Vice President 5.00 X X 0 0 0 Charles Liu Education Officer 1.00 X X 0 0 0 Tim Bastian Publications Board Chair 2.00 X X 0 0 0 Kelly Holley-Bockelmann Councilor 1.00 X 0 0 0 Adam Burgasser Councilor 1.00 X 0 0 0 Daniela Calzetti Councilor 1.00 X 0 0 0 Nancy Chanover Councilor 1.00 X 0 0 0 Jenny Greene Councilor 1.00 X 0 0 0 Buell Jannuzi Councilor 1.00 X 0 0 0 Jessica Kirkpatrick Councilor 1.00 X 0 0 0 Sally Oey Councilor 1.00 X 0 0 0 Stephen Unwin Councilor 1.00 X 0 0 0 Kevin B Marvel Executive Officer 35.00 X X 363396 0 48691 Joel Parriott Director of Public Policy/Deputy Executive Officer 35.00 X 176990 0 20515 Kelly E Clark Chief Financial and Operating Officer 35.00 X 175155 0 27605 Ethan Vishniac Editor-In-Chief 35.00 X 202102 0 41031 Julie Steffen Director of Publishing 35.00 X 119353 0 42511 Scott Idem Director of IT 35.00 X 106027 0 10676 1143023 0 191029 6 0 1 0 IOP publishing temple circus temple way bristol UK bs1 6hg publishing consulting 974662 Northwestern University 1918 Sheridan Road Evanston IL 60208 Editorial Services 207899 Steptoe & Johnson LLP 1330 Connecticut Avenue NW Washington DC 20036 Legal Services 162177 3 1030784 203686 325161 1559631 Journals 561300 6316958 5892168 424790 Meetings 900099 2865742 2865742 9182700 542580 542580 Other 900099 103102 103102 103102 11388013 8757910 424790 645682 249151 249151 245049 245049 825208 598822 226386 2305272 1704600 600672 164420 109775 54645 256122 152445 103677 180369 131054 49315 57615 22125 35490 713138 614817 98321 781174 422481 358693 30595 30595 330105 330105 726441 595370 131071 1655098 1655098 341432 341432 33390 33390 UBIT 138224 138224 Journal Production 3911477 3911477 ATTRITION 171831 171831 Other Expenses 58905 38151 20754 28627 16336 12291 13203643 10776806 2426837 0 707905 272149 667460 973456 240082 621489 644063 622233 2224198 1266511 385929 957687 18526640 17730894 72056 65852 136683 202866 21380818 21446626 1132166 1436986 3252117 3307876 71683 763898 4455966 5508760 X 14499631 13334754 1859833 2037124 565388 565988 16924852 15937866 21380818 21446626 X -1815630 994848 -166204 X X 0 1 X 1 0 X 1531462 1225876 1258430 1902486 1559631 7477885 1531462 1225876 1258430 1902486 1559631 7477885 7477885 519968 512057 752002 672856 542580 2999463 148188 152608 160097 173923 286566 921382 -5427 -18839 103102 78836 11477566 49329356 0.65150 0.67190 X Schedule A, Part II, Line 10, Explanation of Other Income: Revenue from activities not regularly carried on - 2012 Amount: $ -5,427. 2015 Amount: $ -18,839. 2016 Amount: $ 103,102. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 1 1 0 1 0 0 1 12019 0 0 12019 0 Part II-B, Line 1: The AAS engages in limited lobbying activity, the largest event being one day of congressional office visits by AAS members in DC that occurs in the spring, in which AAS members visit the offices of their senate and house members and advocate for science funding. AAS also facilitates member visits to their local congressional offices in the summer recess. The AAS also submits written testimony to appropriations committees in the spring for NASA and the National Science Foundation, and lends our name to coalition letters for increased R&D funding or other broad science policy or science education topics. Similarly, AAS asks their members a few times a year to contact their members of congress on budget or other issues. On rare occasions, other specific issues arise in which AAS staff make contacts with congressional or executive branch staff to express the opinion of the society. 849535 900 66796 5320 911911 872785 300 -18578 4972 849535 854033 50 29683 10981 872785 785582 150 74829 854033 730242 360 63276 8296 785582 0.00000 0.62070 0.37930 0 0 355269 355269 0 1272986 865013 407973 595943 46229 549714 957687 457 Plan 110480 accrued rent 653418 763898 12216657 994848 -166204 828644 11388013 0 11388013 13203643 0 13203643 0 13203643 Part V, Line 4: THE SOCIETY CLASSIFIES AS PERMANENTLY RESTRICTED NET ASSETS (A) THE ORIGINAL VALUE OF GIFTS DONATED TO THE PERMANENT ENDOWMENT, (B) THE ORIGINAL VALUE OF SUBSEQUENT GIFTS TO THE PERMANENT ENDOWMENT, AND (C) ACCUMULATIONS TO THE PERMANENT ENDOWMENT MADE IN ACCORDANCE WITH THE DIRECTION OF THE APPLICABLE DONOR GIFT INSTRUMENT AT THE TIME THE ACCUMULATION IS ADDED TO THE FUND. THE FUNDS ARE USED TO COVER THE SCIENTIFIC TALKS At UNDERREPRESENTED INSTITUTIONS AND ORGANIZATIONS. Part XI, Line 2d - Other Adjustments: Equity in loss of ACI -166,204. 0 East Asia and the Pacific 0 0 grantmaking 18321 Europe (Including Iceland & Greenland) 0 0 grantmaking 190604 North America 0 0 grantmaking 1768 South America 0 0 grantmaking 4356 South Asia 0 0 grantmaking 15000 Middle East and North Africa 0 0 grantmaking 15000 0 0 0 0 0 0 245049 0 245049 Europe (Including Iceland & Greenland) stipend 33999 WIRe stipend Europe (Including Iceland & Greenland) 56 180800 wire Grants Middle East and North Africa 1 15000 wire stipend South Asia 1 15000 wire grants North America 1 250 wire 0 0 0 0 0 0 Part I, Line 2: THE INTERNATIONAL TRAVEL GRANT AND CHRETIEN RESEARCH GRANTS ARE TWO MAIN TYPES OF FOREIGN GRANTS. ONCE THE TRAVEL AND RESEARCH ARE COMPLETE, THE RECIPIENTS FILE A FINAL REPORT ON THE USE OF THE FUNDS AND THE RESEARCH THAT WAS AIDED BY THE FUNDS, INCLUDING ALL DOCUMENTATION OF EXPENSES. WE COLLECT ACKNOWLEDGEMENTS AND ALL ORIGINAL RECEIPTS FOR THE GRANT EXPENSES. 1 child care assistance 18 5899 famous grant 12 10000 student travel awards 32 24247 Part I, Line 2: There is one main type of grant: the international travel grant. Once the travel is complete, the recipients file a final report on the use of the funds, including all documentation of expenses. We collect acknowledgements and all original receipts for the grant expenses. The AAS provides student travel grants to attend meetings; all receipts are supplied. We also provide small childcare grants to enable members to attend the meeting. X X X X 0 0 0 0 0 0 0 0 0 Kevin B Marvel Executive Officer 363396 0 0 0 0 0 25500 0 26147 0 415043 0 0 0 Joel Parriott Director of Public Policy/Deputy Exe 176140 0 850 0 0 0 18167 0 9803 0 204960 0 0 0 Kelly E Clark Chief Financial and Operating Office 174305 0 850 0 0 0 17777 0 12273 0 205205 0 0 0 Ethan Vishniac Editor-In-Chief 202102 0 0 0 0 0 20673 0 20993 0 243768 0 0 0 Julie Steffen Director of Publishing 118503 0 850 0 0 0 11850 0 31078 0 162281 0 0 0 Form 990, Part VI, Section A, line 6 The AAS is a scientific member society for individuals that are actively involved in astronomy or a related branch of science. The Society has Full, Associate, International Affiliate, Education Affiliate, Emeritus and Junior member membership classes. In order to become a Member of the Society, an individual must have two members sponsor him/her for membership. In addition to the AAS member classifications, the six divisions of the Society also offer Full, Emeritus and Junior membership classes, depending on the Division. Corporations and other entities desirous of encouraging the work of the Society can also become Corporate Member. Corporate Members must be approved by the AAS Executive Committee. Form 990, Part VI, Section A, line 7a THE GENERAL MEMBERSHIP ELECTS THE COUNCIL MEMBERS OF THE SOCIETY. THE SLATE OF CANDIDATES FOR OFFICERS AND COUNCILORS SHALL BE PREPARED BY THE NOMINATING COMMITTEE. AT LEAST TWO CANDIDATES SHALL BE PROPOSED BY THE NOMINATING COMMITTEE FOR EACH VACANCY FOR PRESIDENT, VICE-PRESIDENT AND COUNCILOR. FOR THE POSITION OF SECRETARY, TREASURER AND EDUCATION OFFICER, THE NOMINATING COMMITTEE, IN CONSULTATION WITH THE EXECUTIVE COMMITTEE OF THE SOCIETY, SHALL PROPOSE ONE CANDIDATE FOR EACH VACANCY. MEMBERS OF THE NOMINATING COMMITTEE ARE INELIGIBLE FOR NOMINATION TO OFFICE. Form 990, Part VI, Section B, line 11b The Audit Committee, including the Treasurer, reviews and approves the 990 prior to submission. The 990 is also distributed to the entire council and placed on the AAS internal council content management system. Form 990, Part VI, Section B, line 12c The organization passed a conflict of interest policy in 2010. As a result of this policy, the organization monitors the conflict of interest policy through the use of a conflict questionnaire to be filled out on an annual basis by AAS council and staff. Form 990, Part VI, Section B, line 15 THE EXECUTIVE OFFICER HAS AN ANNUAL REVIEW WITH THE EXECUTIVE COMMITTEE. BOTH THE EXECUTIVE COMMITTEE AND THE EXECUTIVE OFFICER PREPARE WRITTEN MEMORANDUMS ON THE ANNUAL PERFORMANCE. THE EXECUTIVE COMMITTEE REVIEWS COMPENSATION REPORTS AND RECOMMENDS A SALARY INCREASE TO THE BOARD, WHICH THEY APPROVE. NON-SUPERVISORY EMPLOYEES ARE REVIEWED BY THEIR DIRECT MANAGER. THERE IS A WRITTEN PERFORMANCE REVIEW THAT IS PREPARED BY THE MANAGER AND SIGNED BY THE EMPLOYEE. SUPERVISORY EMPLOYEES ARE REVIEWED BY THE EXECUTIVE OFFICER AFTER ALL OTHER NON-SUPERVISORY EVALUATIONS ARE COMPLETED. THEY MEET AND DISCUSS THE PERFORMANCE OF THE SUPERVISORS AND HIS/HER SUBORDINATE'S PERFORMANCE. BOTH THE EXECUTIVE OFFICER AND THE SUPERVISORY EMPLOYEE PREPARE WRITTEN PERFORMANCE REVIEWS, WHICH ARE SIGNED BY THE EMPLOYEE AND EXECUTIVE OFFICER. THE EXECUTIVE OFFICER THEN ASSESSES THE PERFORMANCE OF THE EMPLOYEES AND REVIEWS COMPENSATION DATA FROM OUR DEMOGRAPHIC AREA AND AWARDS INCREASES BASED ON THE INDIVIDUAL ASSESSMENTS. Form 990, Part VI, Section C, line 19 All documents are available for public viewing at the executive office. Additionally, audits, and annual financial reports are available on the website. We are currently modifying our procedures for ensuring that the conflict of interest statements can be monitored. The Audit Committee oversees the audit of the organization's financial statements and selection of an independent accountant. Form 990, Part XI, line 9: Equity in loss of ACI -166,204. Form 990, Part XII, Line 2C No change in audit oversight procedure. AstronomyCom Inc 2000 Florida Ave NW WASHINGTON DC 20009 462405753 Provide speaker presentation system & on-site meeting support DE American Astronomical Society C 1.00000 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 AstronomyCom Inc R 160000 book value