2017-11-15T12:02:58-06:00 2016-12-31 BRUCE E BERNSTIEN & ASSOCIATES 10440 N CENTRAL EXPRESSWAY STE 1040 DALLAS TX 75231 990 2016-01-01 756002511 STATE FAIR OF TEXAS % JAIME NAVARRO STAT 2144218701 PO BOX 150009 DALLAS TX 75315 JAIME NAVARRO CFO 2144218701 2017-11-14 true BRUCE E BERNSTIEN P01424343 2147060840 66.196.249.54 75901220173195000002 2017-11-15 P 595337210D422B070848ABD885C9FFEC9F98D423 595337210D422B070848ABD885C9FFEC9F98D423 2016 2021-01-29 14:40:06Z MITCHELL GLIEBER PO BOX 150009 dallas TX 75315 59501691 false X www.bigtex.com X 1886 TX TO CONDUCT AN ANNUAL STATE FAIR, CELEBRATE TEXAS BY PROMOTING AGRICULTURE, EDUCATION, AND COMMUNITY INVOLVEMENT. 55 53 1570 250 0 3207887 2096690 53612317 56386155 384485 292207 95194 107510 57299883 58882562 808000 1050688 0 0 9951243 10564160 0 0 0 40006478 43219771 50765721 54834619 6534162 4047943 70403152 78487793 17800808 21197083 52602344 57290710 THE STATE FAIR OF TEXAS CELEBRATES ALL THINGS TEXAN BY PROMOTING AGRICULTURE, EDUCATION, AND COMMUNITY INVOLVEMENT THROUGH QUALITY ENTERTAINMENT IN A FAMILY-FRIENDLY ENVIRONMENT. false false 41437352 1050688 56386155 CONDUCTED AN ANNUAL EDUCATIONAL AND AGRICULTURAL STATE FAIR FROM SEPTEMBER 30 THROUGH OCTOBER 23, 2016. 41437352 true true false false false false false false false true true false false false true true true false false false false false false false true false false true false true false false false false false true true false true false false false false false false false false true 730 0 true 1570 true false false false false false true true false false false false X 55 53 true false false false false false false true true false false true true true true true true true true false X X JAIME NAVARRO 2144218701 3921 MARTIN LUTHER KING JR BLVD dallas TX 75210 Joe Alcantar DIRECTOR 1.0 0.0 X 0 0 0 Marissa Anchia DIRECTOR 1.0 0.0 X 0 0 0 Norm P Bagwell Director 1.0 0.0 X 0 0 0 Robert W Best Director 1.0 0.0 X 0 0 0 Jan Hart Black Director 1.0 0.0 X 0 0 0 Richie Butler Director 1.0 0.0 X 0 0 0 April Box Director 1.0 0.0 X 0 0 0 John W Carpenter III Director 1.0 0.0 X 0 0 0 Roy C Coffee Jr VICE CHAIRMAN 3.0 0.0 X X 0 0 0 Terry R Dallas Director 1.0 0.0 X 0 0 0 John de la Garza III director 1.0 0.0 X 0 0 0 Paul Dyer Director 1.0 0.0 X 0 0 0 Walter Elcock Director 1.0 0.0 X 0 0 0 Victor J Elmore Director 1.0 0.0 X 0 0 0 Matrice Ellis-Kirk Director 1.0 0.0 X 0 0 0 Randy R Engstrom Director 1.0 0.0 X 0 0 0 Ruben E Esquivel VICE CHAIRMAN 3.0 0.0 X X 0 0 0 Robert Estrada VICE CHAIRMAN 3.0 0.0 X X 0 0 0 Rob Farrell DIRECTOR 1.0 0.0 X 0 0 0 Lois Finkelman VICE chairperson 3.0 0.0 X X 0 0 0 J Guadalupe V Garcia Director 1.0 0.0 X 0 0 0 Gary Griffith director 1.0 0.0 X 0 0 0 Donna Halstead Director 1.0 0.0 X 0 0 0 Douglas D Hawthorne Director 1.0 0.0 X 0 0 0 Vonciel Jones Hill Director 1.0 0.0 X 0 0 0 James Hitzelberger Director 1.0 0.0 X 0 0 0 Brenda Jackson Director 1.0 0.0 X 0 0 0 Richard Knight Jr chairman 6.0 0.0 X X 0 0 0 Tom Lazo Director 1.0 0.0 X 0 0 0 J Michael Lewis director 1.0 0.0 X 0 0 0 Wendy Lopez Director 1.0 0.0 X 0 0 0 Alex Madrazo Director 1.0 0.0 X 0 0 0 Steven Mancillas Director 1.0 0.0 X 0 0 0 Stephen L Mansfield Director 1.0 0.0 X 0 0 0 Todd C Meier Director 1.0 0.0 X 0 0 0 James M Moroney III vice chairman 3.0 0.0 X X 0 0 0 Alice Murray vice chairperson 3.0 0.0 X X 0 0 0 Donnie Nelson director 1.0 0.0 X 0 0 0 Gina Norris Vice Chairperson 3.0 0.0 X X 0 0 0 Raymond F Quintanilla Director 1.0 0.0 X 0 0 0 James C Roberts Vice Chairperson 3.0 0.0 X X 0 0 0 Rowland K Robinson Director 1.0 0.0 X 0 0 0 Pete Schenkel Vice Chairman 3.0 0.0 X X 0 0 0 John F Scovell treasurer/vice chairman 3.0 0.0 X X 0 0 0 George A Shafer vice chairman 3.0 0.0 X X 0 0 0 Bruce A Sifford Vice Chairman 3.0 0.0 X X 0 0 0 Chris Simmons director 1.0 0.0 X 0 0 0 Mary Suhm vice chairperson 1.0 0.0 X X 0 0 0 Doug Thompson director 1.0 0.0 X 0 0 0 Nina Vaca director 1.0 0.0 X 0 0 0 W Kelvin Walker Director 1.0 0.0 X 0 0 0 Alan Walne vice chairman 3.0 0.0 X X 0 0 0 Matthew R Walters Director 1.0 0.0 X 0 0 0 A B Wharton director 1.0 0.0 X 0 0 0 Joel T Williams III Director 1.0 0.0 X 0 0 0 Craig A Woodcook vice chairman 3.0 0.0 X X 0 0 0 SM Wright II Director 1.0 0.0 X 0 0 0 Mitchell Glieber president 45.0 0.0 X X 699552 0 90232 Jaime Navarro CFO/SR. VP FINANCE 45.0 0.0 X X 333441 0 73605 Robert L Hilbun SVP MAINT/GM SFT 45.0 0.0 X 350985 0 67430 Carey D Risinger SVP FOOD & BEVERAGE 45.0 0.0 X 242773 0 52265 Russell W Fitzgerald SVP operations 45.0 0.0 X 219089 0 58394 Jennifer Schuder SVP marketing 45.0 0.0 X 242241 0 60279 Daryl E Real SVP livestock 45.0 0.0 X 199618 0 60463 Karissa Condoianis VP PUBLIC RELATIONS 45.0 0.0 X 158173 0 42609 Jason K Hays Director - Creative Media 45.0 0.0 X 146152 0 29176 Margaret Hannah Director - HR/IT 45.0 0.0 X 126187 0 29530 Kelly Pound Director - Exhibits 45.0 0.0 X 122602 0 36739 Robert Forswall Director - Purchasing 45.0 0.0 X 119306 0 39191 Ned Durbin Director - Construction 45.0 0.0 X 117371 0 26561 Errol Mckoy Former president 0.0 0.0 X 137774 0 0 3215264 0 666474 18 true true false ACT EVENT SERVICES INC PO Box 463 ADDISON TX 75001 JANITORIAL/ecologic 1556277 WELDON WILLIAMS LICK INC 711 N A ST FORT SMITH AR 72901 TICKET PRINTING 944453 GLENN SMITH PRESENTS INC PO BOX 7814 HORSESHOE BAY TX 78657 NAMEd ENTERTAINMENT 971500 JA GREEN ASSOCIATES INC 365 Barnes Bridge SUNNYVALE TX 75182 CONSTRUCTION 822853 PLATINUM EVENT SERVICES INC 400 NORTH ST PAUL STREET 330 DALLAS TX 75201 SECURITY SERVICES 728370 75 327895 1768795 57250 2096690 ADMISSIONS PARKING ENTRY 900099 21699196 21699196 CONCESSIONS SPECIAL ATTRACTIONS 900099 34686959 34686959 56386155 111925 111925 0 0 0 0 0 751461 571179 180282 180282 180282 155460 327985 47950 107510 107510 0 0 0 0 0 0 0 58882562 56386155 399717 1050688 1050688 0 0 0 2956330 2956330 0 6036368 6036368 344881 344881 512526 512526 714055 714055 0 744020 744020 75000 75000 0 0 1434365 1434365 5427056 5427056 1866894 1866894 1278878 1278878 154298 154298 0 1917044 1917044 90259 90259 0 0 38581 38581 0 3687739 3687739 1150453 1150453 SPECIAL ATTRACTIONS 9654471 9654471 EQUIPMENT RENTAL AND MAINT 8439712 8439712 OPERATING SUPPLIES & EXP 7261001 7261001 54834619 41437352 13397267 0 1146635 344299 31020919 36612843 17474 15165 556645 330345 0 0 0 0 0 0 307971 289263 323159 329336 68527534 41761657 29204106 26765877 6862554 12654514 0 0 0 0 0 0 963689 1146151 70403152 78487793 276313 1075628 0 0 0 0 0 0 0 0 0 0 3118765 2107274 0 0 14405730 18014181 17800808 21197083 X 51381963 56136436 1178712 1112605 41669 41669 52602344 57290710 70403152 78487793 X 4047943 747933 -107510 X false true X true false X 3519737 2012795 1936216 3207887 2096690 12773325 38036731 42411006 44800612 53612317 56386155 235246821 0 0 0 41556468 44423801 46736828 56820204 58482845 248020146 0 0 0 248020146 538225 5996251 128406 149679 111925 6924486 0 538225 5996251 128406 149679 111925 6924486 0 0 42094693 50420052 46865234 56969883 58594770 254944632 0.97284 0.97070 0.02716 0.02930 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 41669 8 8 41669 41669 8 8 41669 41669 8 8 41669 41669 8 8 41669 41669 8 8 41669 1.00000 false false 5058422 5058422 18675336 15233898 3441438 13978714 11022116 2956598 30815062 15505643 15309419 26765877 0 ACCRUED SCHOLARSHIPS PAYABLE 1737000 ACCRUED POLICE OT-CITY OF DALL 1125400 DEFERRED COMPENSATION-SEC 457 1146151 ACCRUED RENT 8632770 ACCRUED LEGAL FEES 24114 ACCRUED MANAGEMENT BONUS 1461796 ACCRUED AUDIT FEES 92008 ACCRUED BANK ANALYSIS FEES 112974 ACCRUED CREDIT CARD FEES 88625 AUCTION SALES-2016 SEASON 28816 ACCRUED INTEREST 2954 ACCRUED UTILITIES 500000 LONG-TERM PLEDGES 14315 OTHER ACCRUED LIABILITIES 3047258 18014181 X 55842262 747934 747934 55094328 1434365 2353869 3788234 58882562 51153895 51153895 1434365 2246359 3680724 54834619 Revenue on 990, not on book form 990, schedule d, part xi, line 4b: CASH SPONSOR CONTRIBUTION 4,378,361 COTTON BOWL RENTAL EXP (928,778) IN-KIND Services (1,203,224) NET FUNDRAISING INCOME 107,510 Total 2,353,869 EXPENSE ITEMS ON THE RETURN BUT NOT ON BOOKS form 990, schedule d, part xii, line 4b: CASH SPONSORSHIP CONTRIBUTIONS $ 4,378,361 RENT EXPENSE $ (928,778) IN-KIND SERVICES $ (1,203,224) TOTAL $ 2,246,359 intended use of endowment fund FORM 990, SCHEDULE D, PART V, LINE 4: THE ENDOWMENT IS RESTRICTED BY THE DONOR FOR PURPOSES OF LIVESTOCK AUCTION PREMIUMS AT THE ANNUAL YOUTH LIVESTOCK AUCTION. FIN 48 (ASC 740) PART X, LINE 2: THE FAIR IS EXEMPT FROM FEDERAL INCOME TAXES UNDER SECTION 501(A) OF THE INTERNAL REVENUE CODE (IRC) AS AN ORGANIZATION DESCRIBED IN SECTION 501(C)(3). THE FAIR RECEIVES CERTAIN CONTRIBUTIONS TO PARTIALLY OFFSET THE COSTS OF VARIOUS EVENTS AT THE ANNUAL FAIR. THE FAIR BELIEVES SUCH CONTRIBUTIONS ARE RELATED TO ITS TAX-EXEMPT PURPOSE AND, ACCORDINGLY, EXCLUDES SUCH AMOUNTS FROM ITS UNRELATED BUSINESS INCOME COMPUTATION. AUCTION 327895 327895 GOLF TOURNAMENT 83035 83035 15237 9330 1 72425 72425 4086 14255 5042 483355 327895 155460 19323 23585 5042 47950 107510 true Angelo State University 2601 West Avenue North San Angelo TX 76909 756002403 503(c)(3) 9000 Student Scholarship Austin College 900 N Grand Sherman TX 75090 750827409 503(c)(3) 9000 Student Scholarship Baylor University Baylor University Waco TX 76798 741159753 503(c)(3) 5500 Student Scholarship Blinn Junior College 902 College Avenue Brenham TX 77833 746000400 503(c)(3) 12000 Student Scholarship Clarendon College 1322 West Second Street Clarendon TX 79226 752378278 503(c)(3) 8625 Student Scholarship Sam Houston State University P O Box 2027 Huntsville TX 75460 746001430 503(c)(3) 9000 Student Scholarship South Plains College 1920 West 24th Street Plainview TX 79072 756004667 503(c)(3) 9000 Student Scholarship Southern Methodist University P O Box 750196 Dallas TX 75275 750800689 503(c)(3) 12000 Student Scholarship St Edwards University 3001 s Congress Ave Austin TX 78704 741109641 503(c)(3) 5250 Student Scholarship Tarleton State University Box T 0310 Tarleton Station Stephenville TX 76402 756001870 503(c)(3) 40250 Student Scholarship Texas A&M University - College Station The Pavilion College Station TX 77843 746000531 503(c)(3) 190250 Student Scholarship Texas A&M University - Commerce PO Box 3011 TAMU Station Commerce TX 75429 756001353 503(c)(3) 5250 Student Scholarship Texas State University 601 University Drive San Marcos TX 78666 746002248 503(c)(3) 8750 Student Scholarship Texas Tech University PO Box 45011 Lubbock TX 79409 756002622 503(c)(3) 80250 Student Scholarship Texas Woman's University P O Box 425408 Denton TX 76204 756002618 503(c)(3) 11250 Student Scholarship University of North Texas - Denton P O Box 311277 Denton TX 76203 756002149 503(c)(3) 12000 Student Scholarship University of Texas at Arlington PO Box 19199 Arlington TX 76019 756000121 503(c)(3) 10500 Student Scholarship University of Texas at Austin P O Box 7699 Austin TX 78713 746000203 503(c)(3) 35250 Student Scholarship University of Texas at Dallas 2601 Floyd Road Richardson TX 75080 751305566 503(c)(3) 12000 Student Scholarship West Texas A&M University WTAMU Box 60939 Canyon TX 76016 756031405 503(c)(3) 11250 Student Scholarship 20 PROCEDURE FOR MONITORING THE USE OF GRANTS IN THE US FORM 990, SCHEDULE I, PART I, LINE 2: The recipients of scholarships from the State Fair of Texas Youth ScholaRship Fund must meet these five requirements: (1) Compete in one of the State Fair of Texas competitive agriculture/livestock events; (2) Submit high school transcript (complete through third six weeks of senior year) including verified ACT and/or SAT scores and verified rank in graduating class and graduating class size; (3) Submit a completed application during the period March 1-15. (4) Graduate from high school during the current year and begin college or university course work the following Fall Semester; (5) Attend an accredited college or university in Texas and take a minimum of 12-hour course load per term and maintain a minimum 2.5 grade point average. Scholarship awards are determined on the basis of financial need, academic performance and participation in extra-curricular activities, with preference given to those applicants who enroll in an agricultural and/or natural resources curriculum who show financial need. Additionally, scholarships are awarded to inner-city youth attending the five Dallas Independent School District high schools surrounding the Fair Park area (James Madison, Lincoln, North Dallas, Irma Rangel and Woodrow Wilson high schools). Such awards are based upon applications received from students at the five high schools and selection is based upon financial need, academic performance and participation in extra-curricular activities and the criteria listed in items two through five above. X true true X X X false false false false false true false false false Mitchell Glieber president 283290 0 400000 0 16262 0 59644 0 30588 0 789784 0 0 0 Jaime Navarro CFO/SR. VP FINANCE 185671 0 147500 0 270 0 44196 0 29409 0 407046 0 0 0 Robert L Hilbun SVP MAINT/GM SFT 201199 0 147500 0 2286 0 46092 0 21338 0 418415 0 0 0 Carey D Risinger SVP FOOD & BEVERAGE 165487 0 75000 0 2286 0 40565 0 11700 0 295038 0 0 0 Russell W Fitzgerald SVP operations 159315 0 59000 0 774 0 37381 0 21013 0 277483 0 0 0 Jennifer Schuder SVP marketing 141971 0 100000 0 270 0 39975 0 20304 0 302520 0 0 0 Daryl E Real SVP livestock 140456 0 59000 0 162 0 30209 0 30254 0 260081 0 0 0 Karissa Condoianis VP PUBLIC RELATIONS 108011 0 50000 0 162 0 21886 0 20723 0 200782 0 0 0 Jason K Hays Director - Creative Media 96014 0 50000 0 138 0 17987 0 11189 0 175328 0 0 0 Margaret Hannah Director - HR/IT 89516 0 36000 0 671 0 18307 0 11223 0 155717 0 0 0 Kelly Pound Director - Exhibits 91885 0 30000 0 717 0 25383 0 11356 0 159341 0 0 0 Robert Forswall Director - Purchasing 94120 0 24000 0 1186 0 21445 0 17746 0 158497 0 0 0 Errol Mckoy Former president 137774 0 0 0 0 0 0 0 0 0 137774 0 0 0 compensation contingent on the net earnings of the organization form 990, schedule j, part i, line 6a: State Fair of Texas maintains a capped management bonus plan for all employees, including department directors, vice presidents, senior vice presidents and the President. Each employee must complete written goals and objectives for their operating area which is approved by the President. The President makes assessments of all employees' (excluding himself) performance and achievement of written goals and objectives and their target bonus percentage and makes recommended bonus awards to the Finance/Audit Committee. The Finance/Audit Committee deliberates on the recommended awards and any bonus award for the President without management present and makes a recommendation to the Executive Committee of the Board of Directors ("Executive Committee"). The Executive Committee deliberates and decides on the final management bonus awards without management present. All such decisions of the Executive Committee are documented with contemporaneous minutes of its meetings. substantial contributor substantial contributor 533190 rides operating -see note 1 false Errol Mckoy Former president 137774 Counsulting -see note 2 false Robert B Smith Former Director 421423 Legal SERVICE -see note 3 false substantial contributor substantial contributor 555040 electricity deliver-see note 4 false substantial contributor substantial contributor 1581277 cleaning service -see note 5 false Linda Smith family member of Robert B. Smith, former director 143677 employment -see note 6 false Footnotes to Schedule L, PART IV: 1. RIDE VENDORS AT THE ANNUAL FAir CONDUCTED BY THE STATE FAIR OF TEXAS (SFT) MAKE CONTRIBUTIONS TO STATE FAIR'S Youth Livestock Auction. 2. MR. MCKOY IS THE RETIRED PRESIDENT & CEO OF SFT AND PROVIDED CONSULTING SERVICES TO SFT THROUGH 2016. 3. MR. SMITH MAINTAINS A PRIVATE LAW PRACTICE. HE PROVIDES LEGAL SERVICES TO SFT AT DISCOUNTED RATES. 4. ELECTRICITY IS PROVIDED TO SFT ON THE SAME TERMS THAT ELECTRICITY IS PROVIDED TO THE GENERAL PUBLIC. 5. CLEANING SERVICES ARE PROVIDED TO SFT ON THE SAME TERMS AS THESE SERVICES ARE PROVIDED TO THE GENERAL PUBLIC. 6. MS. SMITH IS THE STEPMOTHER OF ROBERT B. SMITH AND HAS BEEN EMPLOYED BY SFT FOR 35 YEARS AS AN ADMINISTRATIVE ASSISTANT. Please see attachment 1 for details. Due to an oversight, the information described in notes 1-6 above was inadvertently omitted from Part VII and schedule L OF SFT'S 2015 FORM 990 RETURN. X BOOTS 1 18750 FMV X UNIFORMS 1 25000 FMV X water 1 13500 fmv false true false Executive committee FORM 990, PART VI, SECTION A, LINE 1a: Article V Section 1 of State Fair of Texas Bylaws provides for the establishment of an Executive Committee of the Board of Directors and vests in the Executive Committee the authority to act on behalf of the Board of Directors between meetings of the Board. DIRECTOR OR KEY EMPLOYEE FAMILY OR BUSINESS RELATIONSHIP FORM 990, PART VI, SECTION A, LINE 2: Name of Individuals Type of Relationship Roy Coffee and J. Michael Lewis Business John W. Carpenter III and J. Michael Lewis Business Ruben Esquivel and Robert W. Best Business PROCESS TO REVIEW FORM 990 FORM 990, PART VI, SECTION b, LINE 11B: The Form 990 was reviewed in detail with the Finance/Audit Committee. The Form 990 was then distributed to all members of the Board of Directors prior to filing. MONTIORING AND ENFORCING CONFLICT OF INTEREST POLICY FORM 990, PART VI, SECTION B, LINE 12C: State Fair of Texas ("SFT") performs an annual survey of its directors, officers, and key employees regarding any business or family relationships with SFT or with SFTs other directors, officers and key employees. Any potential conflicts of interest are reviewed by the Finance/Audit Committee which recommends any necessary corrective action to the Executive Committee. PROCESS FOR DETERMINING COMPENSATION FORM 990, PART VI, SECTION B, LINES 15A & 15B: In December 2016, State Fair of Texas("SFT") engaged a national accounting and consulting firm to update the previous compensation review which was last performed in 2014, 2012 and 2010 (finalized in 2011). Positions included in this compensation review were President, Senior Vice Presidents, Vice Presidents and Department Directors. The firm conducted market analyses for these positions' base and total cash compensation and concluded that all amounts were within the competitive range. The President provides salary and bonus recommendations for all employees (other than the President), which are reviewed by the Finance/Audit Committee. The Chairman of the Board of Directors recommends the President's salary and bonus, which is also reviewed by the Finance/Audit Committee. Salary and bonus amounts are deliberated by the Finance/Audit Committee without the presence of management and utilizing the compensation review referenced above. The Finance/Audit Committee then makes recommendations to the Executive Committee for consideration, deliberation and decision. All such decisions of the Executive Committee are documented with contemporaneous minutes of its meetings. HOW MAKE DOCUMENTS PUBLIC FORM 990, PART VI, SECTION C, LINE 19: State Fair of Texas ("SFT") makes the following documents available to the general public on SFT's website at www.bigtex.com: Bylaws, Restated Certificate of Formation, Conflict of Interest/Ethics Policy, Finance/Audit Committee Charter, and audited financial statements. In addition, SFT makes its governing documents, conflict of interest policy and audited financial statements available to the public by providing copies upon request and available for inspection at its administrative office. Reconciliation of Net Assets Form 990, Part XI, Line 9: FUNDRAISING NET INCOME RECLASSIFICATION $(107,510) FORM 990, PART X, LINE 23 SECURED MORTGAGES AND NOTES PAYABLE THE INTEREST RATE OF NOTES PAYABLE IS THAT British Bankers Association one-month floating LIBOR plus 1.0%