2017-04-18T00:00:00-05:00 2016-09-30 541498950 RENNER AND COMPANY CPA PC 700 NORTH FAIRFAX ST SUITE 400 ALEXANDRIA VA 22314 990 2015-10-01 521149668 VIETNAM VETERANS MEMORIAL FUND INC VIET 2023930090 1235 S CLARK ST NO 910 ARLINGTON VA 22202 JIM KNOTTS CHIEF EXECUTIVE OFFICER 2023930090 2017-04-20 1 JOAN MRENNER CPA P00456765 7035351200 2015 2021-01-29 14:40:06Z JIM KNOTTS 1235 SOUTH CLARK STREET SUITE 910 ARLINGTON VA 22202 13030508 0 X WWW.VVMF.ORG X 1979 DC TO HONOR AND PRESERVE THE LEGACY OF SERVICE AND EDUCATE ALL GENERATIONS ABOUT THE IMPACT OF THE VIETNAM WAR. 8 8 33 2535 0 0 8368454 11127473 156900 206325 391746 417825 63091 141539 8980191 11893162 0 0 0 0 2210022 1625152 166382 108701 2180879 5435498 5699290 7811902 7433143 1168289 4460019 27483614 32050930 1560425 1402933 25923189 30647997 X TO HONOR AND PRESERVE THE LEGACY OF SERVICE AND EDUCATE ALL GENERATIONS ABOUT THE IMPACT OF THE VIETNAM WAR. 0 0 3075123 THE ORGANIZATION PRESERVES THE LEGACY OF THE MEMORIAL AND PROMOTES HEALING THROUGH PUBLIC OUTREACH, PROMOTING VISITATION OF THE MEMORIAL BY THE GENERAL PUBLIC. THE ORGANIZATION PROVIDES INFORMATION ABOUT THE HISTORY OF THE MEMORIAL AND RESPONDS TO QUESTIONS FROM POTENTIAL VISITORS. THE ORGANIZATION MAINTAINS A COMMEMORATIVE WEB SITE CALLED THE VIRTUAL WALL, THAT ALLOWS FAMILIES, FRIENDS AND VETERANS TO POST REMEMBRANCES OF THOSE WHOSE NAMES ARE INSCRIBED ON THE MEMORIAL, EXTENDING THE HEALING POWER AND EMOTIONAL IMPACT OF THE WALL TO MILLIONS OF PEOPLE THROUGH THE INTERNET. THE ORGANIZATION IS ALSO CONDUCTING A NATIONAL CALL FOR PHOTOS TO PRESERVE THE MEMORY OF THOSE WHOSE NAMES ARE INSCRIBED ON THE MEMORIAL. THE PHOTOS WILL BE DISPLAYED IN THE EDUCATION CENTER. 370694 THE ORGANIZATION PLANS, ORGANIZES AND CONDUCTS A NUMBER OF CEREMONIES AT THE MEMORIAL AND ELSEWHERE TO BRING PEOPLE TOGETHER TO REMEMBER AND HONOR THE MEN AND WOMEN WHO SERVED IN THE VIETNAM WAR AND THOSE WHO DIED. CEREMONIES ARE CONDUCTED EACH YEAR ON MEMORIAL DAY, VETERANS DAY, FATHERS DAY, MOTHERS DAY, IN MEMORY DAY AND CHRISTMAS TO RECOGNIZE, REMEMBER AND HONOR THOSE WHO SERVED AND DIED AS WELL AS TO BRING HEALING TO THEIR FAMILIES, THEIR FRIENDS AND OUR NATION. 633138 206325 THE ORGANIZATION PROMOTES HEALING AND PROVIDES EDUCATION ABOUT THE IMPACT OF THE VIETNAM WAR THROUGH ITS TRAVELING MEMORIAL CALLED "THE WALL THAT HEALS". THE ORGANIZATION EXHIBITS A HALF-SCALE REPLICA OF THE VIETNAM VETERANS MEMORIAL IN CITIES AND LOCATIONS THROUGHOUT THE UNITED STATES, MAKING IT POSSIBLE FOR MILLIONS OF INDIVIDUALS WHO ARE UNABLE TO TRAVEL TO WASHINGTON, D.C. TO RECOGNIZE, REMEMBER AND HONOR THOSE WHO SERVED AND DIED, AND TO EXPERIENCE A CONNECTION WITH LOST COMRADES AND LOVED ONES. THE TRAVELING MEMORIAL ALSO INCLUDES AN EDUCATIONAL MUSEUM AND AN INFORMATION CENTER TO ASSIST VISITORS IN FINDING NAMES ON THE MEMORIAL. THIS YEAR, THE ORGANIZATION BROUGHT THE WALL THAT HEALS AND THE TRAVELING MUSEUM AND INFORMATION CENTER TO 35 LOCATIONS IN THE UNITED STATES AND BROUGHT THE MUSEUM COMPONENT TO TWO ADDITIONAL LOCATIONS REACHING THOUSANDS OF VISITORS. 200650 THE ORGANIZATION WORKS IN COOPERATION WITH THE NATIONAL PARK SERVICE TO PROVIDE FOR SPECIAL MAINTENANCE NEEDS OF THE VIETNAM VETERANS MEMORIAL IN WASHINGTON, D.C., INCLUDING THE ADJACENT THREE SERVICEMAN STATUE, IN MEMORY PLAQUE, FLAGPOLE AND THE THREE-ACRE SITE WHERE THE VIETNAM VETERANS MEMORIAL IS LOCATED, TO MAINTAIN THE SITE'S FUNCTION AS A PLACE OF REFLECTION ON THE VIETNAM WAR, A PLACE OF HONOR, RECOGNITION AND REMEMBRANCE OF THOSE WHO SERVED AND THOSE WHO DIED, A PLACE OF SPIRITUAL CONNECTION WITH LOST COMRADES AND LOVED ONES, AND A SYMBOL OF HEALING FOR OUR NATION. THE MEMORIAL HAS BEEN VISITED BY MORE THAN 90 MILLION PEOPLE, MAKING IT ONE OF THE MOST VISITED MEMORIALS ON THE NATIONAL MALL.THIS YEAR 5.6 MILLION PEOPLE VISITED THE VIETNAM VETERANS MEMORIAL IN WASHINGTON D.C. 212869 THE ORGANIZATION EDUCATES STUDENTS ABOUT THE IMPACT OF THE VIETNAM WAR AND PRESERVES THE LEGACY OF THE VIETNAM VETERANS MEMORIAL THROUGH ITS PROGRAMS RELATED TO THE EDUCATION OF STUDENTS AND TEACHERS REGARDING THE VIETNAM WAR, THE VIETNAM VETERANS MEMORIAL AND THE MEMORIAL'S LEGACY IN CULTURE AND SOCIETY. THE ORGANIZATION'S EDUCATION PROGRAMS REACH TEACHERS AND STUDENTS FROM GRADES 7 TO 12 AS WELL AS HIGHER EDUCATION. THE HOMETOWN HEROES EDUCATION PROGRAM, DEVELOPED TO PROMOTE A GREATER UNDERSTANDING OF THE VIETNAM WAR, THE VIETNAM ERA, AND THE PERSONAL SACRIFICE OF THE INDIVIDUALS WHOSE NAMES ARE INSCRIBED ON THE MEMORIAL, PROVIDES PROGRAM INFORMATION TO SCHOOLS AND COMMUNITY ORGANIZATIONS ENCOURAGING STUDENTS TO WRITE BIOGRAPHIES OF MEAN AND WOMEN FROM THEIR COMMUNITY WHOSE NAMES ARE INSCRIBED ON THE MEMORIAL. THE INFORMATION GATHERED BY THE STUDENTS WILL BE INCLUDED IN THE EDUCATION CENTER BEING BUILT. THE ORGANIZATION IS DEVELOPING AN EDUCATION CENTER THAT WILL BE LOCATED ADJACENT TO THE VIETNAM VETERANS MEMORIAL ON THE NATIONAL MALL IN WASHINGTON D.C. THE EDUCATION CENTER WILL INCLUDE INTERACTIVE EXHIBITS AND PRIMARY SOURCE MATERIALS TO PERSONALIZE THE NAMES ON THE WALL TO HELP VISITORS GAIN A GREATER UNDERSTANDING OF THE COURAGE AND PERSONAL SACRIFICE OF THE INDIVIDUALS WHOSE NAMES ARE INSCRIBED ON THE MEMORIAL. THE EDUCATION CENTER WILL ALSO PROMOTE A GREATER UNDERSTANDING OF THE VIETNAM WAR AND THE VIETNAM WAR ERA. DURING FISCAL YEAR ENDED 9/30/16, THE ORGANIZATION'S CAPITAL EXPENDITURES RELATED TO THE DEVELOPMENT OF THE EDUCATION CENTER TOTALED $250,690. 319801 THE ORGANIZATION IS CONDUCTING A NATIONAL CAMPAIGN TO PROMOTE FUTURE VISITATION BY THE GENERAL PUBLIC OF THE EDUCATION CENTER TO BE BUILT ADJACENT TO THE VIETNAM VETERANS MEMORIAL ONCE CONSTRUCTION IS COMPLETE. THE PROJECT FOCUSES ON PROVIDING INFORMATION ABOUT THE IMPORTANT ROLE THE EDUCATION CENTER WILL PLAY IN PRESERVING THE LEGACY OF THOSE WHOSE NAMES ARE INSCRIBED ON THE WALL. DURING FISCAL YEAR 2016 THE ORGANIZATION'S CAPITAL EXPENDITURES RELATED TO DESIGNING THE EDUCATION CENTER TOTALED $219,604 733320 4812275 1 1 0 1 0 0 0 0 0 1 1 0 0 1 1 1 1 0 0 0 0 0 0 1 1 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 10 0 1 33 1 0 0 0 0 0 1 1 0 0 0 0 X 8 8 0 0 0 0 0 0 0 1 1 0 0 1 1 1 1 1 1 1 1 0 AL AK AZ AR CA CT DC FL GA HI IL IA KS KY LA ME MD MA MI MN MS MO MT NV NH NJ NM NY NC ND OH OK OR PA RI SC SD TN UT VA WV WI WY X X THE ORGANIZATION 2023930090 1235 S CLARK STREET SUITE 910 ARLINGTON VA 22202 JOHN C DIBBLE CHAIRMAN 1.00 X X 0 0 0 HARRY G ROBINSON III FAIA AICP DIRECTOR 1.00 X 0 0 0 JOHN O WOODS JR TREASURER 1.00 X X 0 0 0 JANIS NARK DIRECTOR 1.00 X 0 0 0 MICHAEL J NARDOTTI JR DIRECTOR 1.00 X 0 0 0 ROBERT M KIMMITT DIRECTOR 1.00 X 0 0 0 ALAN BUCKELEW DIRECTOR 1.00 X 0 0 0 WILLIAM F MURDY DIRECTOR 1.00 X 0 0 0 JIM KNOTTS PRESIDENT, CEO & COO 40.00 X 248740 0 41245 LEE ALLEN COO UNTIL 11/1/16 40.00 X 163581 0 25279 LARA RYAN DIR. OF DEVELOPMENT UNTIL 11/13/15 40.00 X 119195 0 14795 VIKTORAS ZIKAS CHIEF DEVELOPMENT OFFICER 40.00 X 166175 0 16631 JAN C SCRUGGS FOUNDER AND PRESIDENT EMERITUS 20.00 X 208684 0 23621 906375 0 121571 5 1 1 0 ROBBINSKERSTEN DIRECT LLC 201 SUMMER STREET PO BOX 5838 HOLLISTON MA 01746 DIRECT MAIL CONSULTING 361584 CORPORATE PRESS INC 9700 PHILADELPHIA COURT LANHAM MD 207064405 SENDING ACKNOWLEDGEMENT LETTERS 165719 DATA MANAGEMENT INC 160 STONE STREET PO BOX 2 STONEVILLE NC 27048 MANAGEMENT OF DIRECT MAIL DATA 163865 DIRECT MAIL PROCESSORS 1150 CONRAD COURT HAGERSTOWN MD 21740 CAGING SERVICES 145591 RENNER AND COMPANY CPA'S PA 700 NORTH FAIRFAX STREET ALEXANDRIA VA 22314 ACCOUNTING SERVICES 124459 5 18995 330186 10778292 11127473 SITE FEES-TRAVELING WALL 900099 206325 206325 206325 487295 487295 267906 267906 887887 957357 -69470 -69470 -69470 53622 330186 179989 -126367 -126367 11893162 206325 0 559364 912368 565209 170004 177155 600590 402161 74303 124126 15320 15320 2822 778 985 1059 94052 68699 4332 21021 51906 46510 5396 199304 199304 108701 108701 69999 69999 387967 87308 46660 253999 19766 9913 6717 3136 317850 146286 168363 3201 117024 76455 31157 9412 13199 11949 1250 190348 31 190317 174305 135422 15839 23044 25106 17187 3368 4551 73056 25742 47314 194855 3569 191286 DIRECT MAIL AND DIGITAL 3798851 2481608 1317243 REPAIRS AND MAINTENANCE 145412 139723 5689 ALLOCATION OF $ OF INDI -101791 593725 -829747 134231 22133 22133 7433143 4812275 439989 2180879 X 3798851 2481608 0 1317243 263363 845693 741478 1927404 3390181 5842188 308417 0 257311 179410 1078753 707115 417795 371638 8355591 8915515 13749478 13969082 27483614 32050930 836408 897427 169025 23000 554992 482506 1560425 1402933 X 15430398 15601068 10292791 14846929 200000 200000 25923189 30647997 27483614 32050930 4460019 264789 0 X X 0 1 X 1 0 X 7112612 9155056 4941910 8368454 11127473 40705505 7112612 9155056 4941910 8368454 11127473 40705505 5681437 35024068 461357 393696 135878 376555 755201 2122687 42828192 393085 0.81780 0.88970 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 7433143 7433143 521657 130414 0 0 600806 480136 540595 521657 2143194 3214791 52675 2593 7317 62585 150202 120034 135149 130414 535799 803699 2901466 850 397537 200649 3099204 5293778 -197432 2194970 2901466 4295314 1737170 247040 985749 5293778 4195495 60000 113400 73581 4295314 4121836 3795 371093 301229 4195495 0.06000 0.94000 0 0 1078753 707115 371638 371638 SECURITY DEPOSIT 14127 EDUCATION CENTER - DESIGN AND PLANNING 13954955 13969082 DEFERRED RENT 173397 DEFERRED COMPENSATION 309109 482506 X 12645768 264789 557816 822605 11823163 69999 69999 11893162 7920960 557816 557816 7363144 69999 69999 7433143 PART V, LINE 4: THE PURPOSE OF THE ENDOWMENT FUNDS IS TO PROVIDE A PERMANENT SOURCE OF INCOME TO FURTHER THE MISSION OF THE ORGANIZATION INCLUDING MAINTENANCE OF THE MEMORIAL AND EDUCATION PROGRAMS. PART X, LINE 2: THE FUND IS GENERALLY EXEMPT FROM FEDERAL INCOME TAXES UNDER SECTION 501(C)(3) OF THE U.S. INTERNAL REVENUE CODE. IN ADDITION, THE FUND QUALIFIES FOR CHARITABLE CONTRIBUTION DEDUCTIONS AND HAS BEEN CLASSIFIED AS AN ORGANIZATION THAT IS NOT A PRIVATE FOUNDATION. BUSINESS INCOME, WHICH IS NOT RELATED TO EXEMPT PURPOSES, LESS APPLICABLE DEDUCTIONS, IS SUBJECT TO FEDERAL AND STATE CORPORATE INCOME TAXES. THE FUND HAD NO NET UNRELATED BUSINESS INCOME FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2016. MANAGEMENT EVALUATED THE FUND'S TAX POSITIONS AND CONCLUDED THAT THE FUND HAD TAKEN NO UNCERTAIN TAX POSITIONS THAT REQUIRE ADJUSTMENT TO THE FINANCIAL STATEMENTS TO COMPLY WITH THE PROVISIONS OF THIS GUIDANCE. GENERALLY, THE FUND IS NO LONGER SUBJECT TO FEDERAL AND STATE CORPORATE INCOME TAX EXAMINATIONS BY THE U.S. FEDERAL, STATE OR LOCAL TAX AUTHORITIES FOR YEARS BEFORE 2013. X X X X X X X 0 ROBBINSKERSTEN DIRECT LLC 201 SUMMER STREET HOLLISTON MA 01746 DIRECT MAIL CONSULTING 0 4925181 361584 4563597 4925181 361584 4563597 AL AK AZ AR CA CO CT DE FL GA HI ID IL IN IA KS KY LA ME MD MA MI MN MS MO MT NE NV NH NJ NM NY NC ND OH OK OR PA RI SC SD TN TX UT VT VA WA WV WI WY FYE 2016 GALA 383808 330186 53622 1000 113532 40826 24631 383808 330186 53622 1000 113532 40826 24631 179989 -126367 SCHEDULE G, PART I, LINE 2B, COLUMN (V) THE AGREEMENTS BETWEEN VVMF AND ROBBINSKERSTEN DIRECT, LLC PROVIDES FOR THE REIMBURSEMENT OF EXPENSES SEPARATE FROM THE PAYMENT OF FEES RELATED TO FUNDRAISING SERVICES. ROBBINSKERSTEN DIRECT, LLC LISTS THESE EXPENSES AS DIFFERENT LINE-ITEMS ON INVOICES TO DISTINGUISH THEM FROM FUNDRAISING SERVICE FEES. PART IV LINE (V) THE ORGANIZATION HAS CONTRACTED WITH ROBBINSKERSTEN DIRECT,LLC, A FUNDRAISING CONSULTANT FOR THE PURPOSE OF BUILDING AND CULTIVATING A QUALITY DONOR CONSTITUENCY AND OBTAINING FOR VIETNAM VETERANS MEMORIAL FUND, THE MAXIMUM POSSIBLE DIRECT RESPONSE GIFT FROM SUCH DONORS. AS SUCH, IN ADDITION TO PAYING A RETAINER OF $361,584 FOR THE FISCAL YEAR ENDED 9/30/2016, THE ORGANIZATION ALSO INCURRED THE FOLLOWING EXPENSES TO ROBBINSKERSTEN DIRECT, LLC IN THE AMOUNT OF $2,821,888 IN RELATION TO THE FOLLOWING DIRECT MAIL ACTIVITIES: MAILINGS,PURCHASING STOCK AND CUSTOM ART, DELIVERY, COURIER SERVICES, AND POSTAGE EXPENSES. 1 X X 0 1 0 0 0 0 0 0 0 JIM KNOTTS PRESIDENT, CEO & COO 225000 0 22500 0 1240 0 12437 0 28808 0 289985 0 0 0 LEE ALLEN COO UNTIL 11/1/16 148823 0 14758 0 0 0 8184 0 17095 0 188860 0 0 0 VIKTORAS ZIKAS CHIEF DEVELOPMENT OFFICER 157675 0 8500 0 0 0 0 0 16631 0 182806 0 0 0 JAN C SCRUGGS FOUNDER AND PRESIDENT EMERITUS 30919 0 0 0 177765 0 8261 0 15360 0 232305 0 0 0 SCHEDULE J, PART 1, 4B EXPLANATION: IN RECOGNITION OF THEIR SERVICES TO VVMF, THE ORGANIZATION MAKES CONTRIBUTIONS TO SUPPLEMENTAL NON-QUALIFIED RETIREMENT PLANS: 457 (B) AND 457 (F) ON BEHALF OF VVMF'S FOUNDER AND FORMER PRESIDENT,JAN SCRUGGS. FORMER PRESIDENT/CEO JAN SCRUGGS, SEPARATED FROM THE ORGANIZATION EFFECTIVE JUNE 2015. MR. SCRUGGS REPORTED SALARY FOR 2015 INCLUDED DEFERRED COMPENSATION UNDER SECTION 457 (F), IN THE AMOUNT OF $45,357. IN ADDITION, MR. SCRUGGS ALSO REPORTED PAYMENTS FROM THE 457(B) PLAN IN THE AMOUNT OF $132,408, AS WELL AS A REGULAR SALARY IN THE AMOUNT OF $30,919.27 FOR A TOTAL OF $208,684.27 FORMER COO, LEE ALLEN, SEPARATED FROM THE ORGANIZATION EFFECTIVE NOVEMBER 2016. SCHEDULE J, PART 11 (A) THE EXECUTIVE COMMITTEE REVIEWS THE EMPLOYMENT TERMS AND SALARY REQUIREMENTS BASED ON SALARY COMPARISON DATA AND CONTEMPORANEOUS DOCUMENTATION OF THE DECISION IS MADE BY THE COMMITTEE FOR THE PRESIDENT/CEO. THE EXECUTIVE COMMITTEE ALSO APPROVES SALARY REQUIREMENTS OF OTHER STAFF OFFICERS AND KEY EMPLOYEES OF THE ORGANIZATION. THE EXECUTIVE COMMITTEE MAKES RECOMMENDATIONS TO THE FULL BOARD RELATED TO EXECUTIVE COMPENSATION. THE COMPENSATION PHILOSOPHY OF THE BOARD IS TO PAY AT MARKET RATE FOR BASE SALARY, OFFER COMPETITIVE BENEFITS AS COMPARED TO SIMILAR NONPROFITS, AND TO REWARD EXEMPLARY PERFORMANCE WITH BONUSES BASED ON THE ANNUAL PERFORMANCE REVIEW. SINCE 2014, THE STAFF HAS BEEN REDUCED BY 1/3. THE PRESIDENT AND CEO HAS ASSUMED RESPONSIBILITIES FOR REQUIRED DUTIES FROM SEVERAL OF THESE POSITIONS. IN ADDITION TO HIS PRIMARY DUTIES, THE PRESIDENT AND CEO CURRENTLY SERVES AS CHIEF OPERATING OFFICER, CHIEF INFORMATION OFFICER, DIRECTOR OF OPERATIONS, AND DIRECT OVERSEER OF THE OUTSOURCED CHIEF FINANCIAL OFFICER AND IN-HOUSE FINANCE STAFF. THE COST AVOIDANCE RELATED TO ASSUMPTION OF THESE ADDITIONAL POSITIONS IS WELL OVER $300,000 ANNUALLY THAT THE ORGANIZATION IS NO LONGER PAYING IN PERSONNEL COSTS. FORM 990, PART VI, SECTION B, LINE 11 A CPA FIRM PREPARES THE FORM 990 AND PROVIDES A DRAFT COPY TO THE CEO FOR REVIEW AND APPROVAL. THE FINANCE COMMITTEE AND MANAGEMENT REVIEW THE RETURN IN DETAIL. A CONFERENCE TAKES PLACE TO DISCUSS THE RETURN AND RESPOND TO QUESTIONS. ANY NECESSARY REVISIONS ARE MADE AND THE REVISED DRAFT IS THEN SENT TO THE BOARD OF DIRECTORS FOR REVIEW PRIOR TO THE 990 BEING ISSUED FINAL. THE CEO THEN APPROVES THE 990 FOR ASSEMBLY AND SIGNS THE FINAL FORM. FORM 990, SCHEDULE A, PART II (SUPPORT SCHEDULE FOR ORGANIZATIONS) .EFFECTIVE SEPTEMBER 30, 2014, THE ORGANIZATION CHANGED ITS TAX YEAR TO A SEPTEMBER YEAR END. THE YEARS REPORTED ON THE SUPPORT SCHEDULE IN SCHEDULE A PART II ARE AS FOLLOWS: SCHEDULE A COLUMN (A) = JANUARY 1,2012 THROUGH DECEMBER 31, 2012 SCHEDULE A COLUMN (B) = JANUARY 1,2013 THROUGH DECEMBER 31, 2013 SCHEDULE A COLUMN (C) = JANUARY 1, 2014 THROUGH DECEMBER 31, 2014 SCHEDULE A COLUMN (D) = JANUARY 1, 2015 THROUGH SEPTEMBER 30, 2015 SCHEDULE A COLUMN (E) = OCTOBER 1,2015 THROUGH SEPTEMBER 30, 2016. NO RESTRICTED CONTRIBUTIONS ARE USED FOR FUNDRAISING. FORM 990, PART VI, SECTION B LINE 12B A FORMAL PROCESS IS IN PLACE TO IDENTIFY AND REVIEW POTENTIAL CONFLICTS OF INTEREST WITH A REQUIRED ANNUAL DISCLOSURE BY ALL OFFICERS, DIRECTORS, AND KEY EMPLOYEES. ANY POTENTIAL CONFLICTS ARE INVESTIGATED AND RESOLVED AS APPROPRIATE. FORM 990, PART VI, SECTION B, LINE 12C A FORMAL PROCESS IS IN PLACE TO IDENTIFY AND REVIEW POTENTIAL CONFLICTS OF INTEREST WITH A REQUIRED ANNUAL DISCLOSURE. ADDITIONALLY, AN INFORMAL PROCESS IS IN PLACE WHEREBY KEY EMPLOYEES VALIDATE ANY POTENTIAL CONFLICTS DURING THE INDEPENDENT AUDIT. FORM 990, PART VI, SECTION B, LINE 15 THE EXECUTIVE COMMITTEE REVIEWS THE EMPLOYMENT TERMS AND SALARY REQUIREMENTS BASED ON SALARY COMPARISON DATA AND CONTEMPORANEOUS DOCUMENTATION OF THE DECISION IS MADE BY THE COMMITTEE FOR THE PRESIDENT/CEO. THE EXECUTIVE COMMITTEE ALSO APPROVES SALARY REQUIREMENTS OF OTHER STAFF OFFICERS AND KEY EMPLOYEES OF THE ORGANIZATION. THE EXECUTIVE COMMITTEE MAKES RECOMMENDATIONS TO THE FULL BOARD RELATED TO EXECUTIVE COMPENSATION. THE COMPENSATION PHILOSOPHY OF THE BOARD IS TO PAY AT MARKET RATE FOR BASE SALARY, OFFER COMPETITIVE BENEFITS AS COMPARED TO SIMILAR NONPROFITS, AND TO REWARD EXEMPLARY PERFORMANCE WITH BONUSES BASED ON THE ANNUAL PERFORMANCE REVIEW. SINCE 2014, THE STAFF HAS BEEN REDUCED BY 1/3. THE PRESIDENT AND CEO HAS ASSUMED RESPONSIBILITIES FOR REQUIRED DUTIES FROM SEVERAL OF THESE POSITIONS. IN ADDITION TO HIS PRIMARY DUTIES, THE PRESIDENT AND CEO CURRENTLY SERVES AS CHIEF OPERATING OFFICER, CHIEF INFORMATION OFFICER, DIRECTOR OF OPERATIONS, AND DIRECT OVERSEER OF THE OUTSOURCED CHIEF FINANCIAL OFFICER AND IN-HOUSE FINANCE STAFF. THE COST AVOIDANCE RELATED TO ASSUMPTION OF THESE ADDITIONAL POSITIONS IS WELL OVER $300,000 ANNUALLY THAT THE ORGANIZATION IS NO LONGER PAYING IN PERSONNEL COSTS. FORM 990, PART VI, SECTION C, LINE 18 VVMF COMPLIES WITH SECTION 6104 AND MAKES ITS FORM 1023, 990 AND 990-T (IF APPLICABLE) AVAILABLE FOR PUBLIC INSPECTION. FORM 990 AND 990-T (IF APPLICABLE) IS AVAILABLE ON THE VVMF WEBSITE, VVMF.ORG, ON GUIDESTAR.COM, AND ON THE WEBSITE OF THE BETTER BUSINESS BUREAU, WWW.BBB.ORG. FORM 1023 IS AVAILABLE UPON REQUEST FROM THE VVMF OFFICE. FORM 990, PART VI, SECTION C, LINE 19 ALL DOCUMENTS SUCH AS GOVERNING DOCUMENTS, AND A COPY OF VVMF'S FINANCIAL STATEMENTS ARE AVAILABLE UPON REQUEST FROM THE VVMF OFFICE. FORM 990, PART XII, LINE 2C THE PROCESS FOR OVERSIGHT OF THE ORGANIZATION'S AUDIT HAS NOT CHANGED FROM THE PRIOR YEAR.