2016-11-11T08:02:13-06:00 2015-12-31 BDO USA LLP 8401 GREENSBORO DRIVE SUITE 800 MCLEAN VA 22102 990 2015-01-01 131667053 American Institute of Physics Inc % CATHERINE G SWARTZ CFO AMER 3012093100 One Physics Ellipse College Park MD 207403843 CATHERINE G SWARTZ CFO 3012093100 2016-11-10 true Marc Berger P01871563 7038930600 2016-11-10 2015 2017-02-10 21:41:12Z ROBERT G W BROWN One Physics Ellipse College Park MD 207403843 66354100 false X www.aip.org X 1931 NY AIP'S MISSION IS TO ADVANCE, PROMOTE AND SERVE THE PHYSICAL SCIENCES FOR THE BENEFIT OF HUMANITY. 14 13 300 171 3408684 -38592 456777 625308 59001026 57996069 6209658 3375448 8567770 3917266 74235231 65914091 501579 557746 0 0 30137811 29572796 0 0 448536 40535317 32873856 71174707 63004398 3060524 2909693 200085090 196956030 42189508 38943429 157895582 158012601 X AIP's mission is to advance, promote and serve the physical sciences for the benefit of humanity. AIP offers programs, products, and services that 1) Advance and distribute the knowledge of the physical sciences and its applications, 2)Enhance and cultivate the physical sciences disciplines, 3)Enable and foster collaborative efforts among stakeholders in the physical sciences; and 4)promote the physical sciences to the public, government officials, agencies, and the media. false false 28772842 0 56854491 SEE SCHEDULE O 11459819 557746 5058844 SEE SCHEDULE O 40232661 true true false true false false false false false true true true false true true true false true false true true false true false false false false true true true false false false false false false false false false false false false true true true true false false true 256 0 true 300 true true true true CH false false false false false false false false X 14 13 false false false false true true true true true false false true true true true true true true true false MD NY X CATHERINE G SWARTZ CFO 3012093100 ONE PHYSICS ELLIPSE College Park MD 207403843 X Louis J Lanzerotti Chair 20.0 0.0 X X 60000 0 0 Judith Flippen-Anderson Secretary 25.0 0.0 X X 70000 0 0 J Daniel Bourland Director 4.0 0.0 X 0 0 0 Charles Carter Director 4.0 0.0 X 0 0 0 Beth Cunningham Director 8.0 5.0 X 0 0 0 Judy R Dubno Director 4.0 0.0 X 0 0 0 Michael D Duncan Director 8.0 0.0 X 0 0 0 Kate Kirby Director 4.0 3.0 X 0 0 0 Rudolf Ludeke Director 4.0 0.0 X 0 0 0 Kevin Marvel Director 8.0 0.0 X 0 0 0 Faith Morrison Director 8.0 0.0 X 0 0 0 Dian Siedel Director 4.0 0.0 X 0 0 0 Robert Doering Director 4.0 0.0 X 0 0 0 H Frederick Dylla Executive Director & CEO 40.0 3.0 X X 308506 0 35641 Robert GW Brown Executive Director & CEO 40.0 3.0 X X 222092 0 8805 Theresa Braun Vice President 40.0 0.0 X 377709 0 25047 Catherine O'Riordan COO 40.0 0.0 X 245954 0 27396 Catherine G Swartz CFO 40.0 3.0 X 242997 0 55596 John Haynes CEO AIP Publishing LLC 40.0 0.0 X 606245 0 38413 Roy Levenson CFO AIP Publishing LLC 40.0 0.0 X 274254 0 43409 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We also work on government mandates affecting scholarly publishing. 27228652 246811 -460358 10360663 16654442 26624446 76215 969441 441450 27228652 24131169 9828 2786632 303182 26624447 18659786 3118587 2616234 263438 24131169 19432716 24619 -536268 261281 18659786 0.12000 0.65000 0.23000 false false 4779371 890626 3888745 1397776 611643 786133 5090739 3317723 1773016 6447894 OPPORTUNISTIC INVESTMENTS 27067203 F 27067203 INVESTMENT IN ACP 12948964 12948964 0 POST RETIREMENT 7240449 DUE TO MEMBER SOCIETY 1881176 9121625 X SCHEDULE D, PART V, LINE 4: The endowment funds are for the History Center, Society of Physics Students and Special Programs within the physics program area at aip. SCHEDULE D, PART X, LINE 2: AIP'S ACCOUNTING POLICY FOR EVALUATING UNCERTAIN TAX POSITIONS IS TO RECOGNIZE TAX POSITIONS IF IT IS MORE-LIKELY THAN-NOT THAT THE POSITION WOULD NOT BE SUSTAINED UPON EXAMINATION BY THE IRS. MANAGEMENT ANNUALLY REVIEWS ITS TAX POSITIONS AND HAS DETERMINED THAT THERE ARE NO MATERIAL UNCERTAIN TAX POSITIONS THAT REQUIRE RECOGNITION IN THE FINANCIAL STATEMENTS. true Europe (Including Iceland and Greenland) Grantmaking 7021 East Asia and the Pacific Grantmaking 200 North America Grantmaking 400 East Asia and the Pacific 1 2 Program Services LIAISON OFFICE 348653 Central America and the Caribbean Investments 3946000 1 2 1 2 4302274 4302274 RESEARCH Europe (Including Iceland and Greenland) 6 7021 CHECK RESEARCH North America 2 400 CHECK RESEARCH East Asia and the Pacific 1 200 CHECK true false true true true false SCHDULE F, PART I, LINE 2 GRANTMAKERS EXPLANATION FOR MONITORING USE OF FUNDS OUTSIDE US AIP has established and follows documented policies and procedures to monitor, evaluate and review all types of grants, awards and assistance on a regular basis. SCHEDULE F, PART I, LINE 3F METHOD OF ACCOUNTING The accounting method used for the expenditures shown is the accrual basis. true WISH 307 MASS AVE NE WASHINGTON DC 20002 680641322 39600 SEE PART IV HARTNELL COLLEGE FOUNDATION 411 CENTERAL AVE SALINAS CA 93901 972781664 501(C)3 12000 SEE PART IV UNIVERSITY OF TEXAS - ARLINGTON 502 YATES STSH244 ARLINGTON TX 76019 756000121 23250 SEE PART IV FERMI NATIONAL ACCELERATOR LAB PO BOX 500 MS-112 BATAVIA IL 60510 571239010 501(C)3 10000 SEE PART IV JEFFERSON LAB 628 HOFSTADTER RD STE 4 NEWPORT NEWS VA 23606 203974952 5001(C)3 10000 SEE PART IV HUNTINGTON LIBRARY 1151 OXFORD ROAD SAN MARINO CA 91108 951644589 6000 SEE PART IV 6 TRAVEL & MEETING EXPENSES 89 29525 SCHOLARSHIPS & AWARDS - SPS MEMBERS 43 64129 567 FMV KNITTED STOCKINGS AWARDS FOR ACHIEVEMENTS IN PHYSICS 6 26127 ORAL HISTORY INTERVIEW & RESEARCH PROJECT 2 4338 SCIENCE WRITING AWARDS 9 10500 1475 FMV ENGRAVED CHAIRS CONGRESSIONAL & US STATE DEPARTMENT FELLOWS 8 266890 Part II, Column H, Line 1-6: PURPOSE OF GRANT OR ASSISTANCE: 1) STUDENT INTERN HOUSING 2) SALINAS AIRSHOWER PROJECT 3) PHYSICS TECHNOLOGY PROJECT 4) DOCUMENT PRESERVATION 5) DOCUMENT PRESERVATION 6) DOCUMENT PRESERVATION PART I, LINE 2: PROCEDURE FOR MONITORING USE OF GRANTS FUNDS IN U.S. AIP has established and follows documented policies and procedures to monitor, evaluate and review all types of grants, awards, and assistance on a regular basis. X X true true X X X X X true false false false false false false false false H Frederick Dylla Executive Director & CEO 214861 1000 92645 26500 9141 344147 Robert GW Brown Executive Director & CEO 217567 0 4525 0 8805 230897 Theresa Braun Vice President 101610 1000 275099 14465 10582 402756 Catherine O'Riordan COO 244474 1000 480 24599 2797 273350 Catherine G Swartz CFO 236517 6000 480 24980 30616 298593 John Haynes CEO AIP Publishing LLC 441245 146520 18480 26500 11913 644658 Roy Levenson CFO AIP Publishing LLC 242391 30438 1425 26500 16909 317663 Wendy Marriott Head of IT Ops AIP Publishing 85086 1250 176154 10728 29827 303045 Lisa McLaughlin COO AIP Publishing LLC 228721 26537 480 25644 11271 292653 Randolph Nanna Publisher 193729 1000 480 19700 20906 235815 Kevin Steiner Director, Global Sales AIP Pub 142981 25545 120 17554 30297 216497 Jason Wilde Chief Publishing Officer 223433 173 0 6192 30568 260366 Eva Adams Corporate Strategist 185528 11000 480 20028 20675 237711 Jeff Kobilinsky Director IT OPS 162263 1171 480 17087 20700 201701 Patricia Hoeffner Dir, Business Data Analysis 157629 1563 600 16523 20798 197113 Tracy Denien Director, Business Solutions 154220 2283 600 16378 30339 203820 Jenny Krivanek Sr Director Digital Solutions 147572 2500 1284 15530 30072 196958 PART I, LINE 1A: First class or charter travel due to a medical condition, first class travel was made available to one employee. Use of first class travel was used on a limited basis. Robert G.W. Brown received a gross-up payment for moving costs, which were included as taxable compensation. PART I, LINE 3 COMPENSATION REVIEW & APPROVAL PROCESS - CEO AIP's Board of Directors has designated for its standing Compensation Committee to manage compensation of AIP's CEO. The Charter of the Compensation Committee provides for a procedure that is consistent with applicable law and best practices. The Charter provides that the Committee "shall make a recommendation to the Board of Directors with respect to the compensation for the Chief Executive Officer." The Compensation Committee obtains data as to comparable compensation for the Chief Executive Officer, recommends terms of the CEO's employment agreements, determines reasonable compensation level, or compensation range, and submits to the Board a recommendation for the CEO's compensation for each fiscal year. The Board of Directors makes the final decision on the CEO's compensation and other officers. PART I, LINE 4A: SEVERANCE PAYMENT: THE FOLLOWING INDIVIDUALS RECEIVED A SEVERANCE PAYMENT DURING THE YEAR: Theresa Braun $230,400 Wendy Marriott $158,665 FORM 990, PART III, LINE 4A: AIP Publishing LLC (AIPP) is a single member limited liability company owned by the American Institute of Physics (AIP). AIPP is a scholarly publisher in the physical and related sciences, providing the global science community with a comprehensive collection of cited, peer-reviewed scientific papers and other information. Accessed by researchers at nearly 4,000 institutions worldwide, AIPP's portfolio of 19 journals includes prestigious titles such as Applied Physics Letters, Journal of Applied Physics, The Journal of Chemical Physics, and the AIP Conference Proceedings. AIPP Supports the scientific and educational mission of AIP through its scholarly publishing activities and also works with several of AIP's member societies and other publishing partners to help them advance their publishing missions. FORM 990, PART III, LINE 4B: AIP Programs: In keeping with its mission and to fulfill the constitutional mandate in public information, education and related activities, AIP offers unique services, products, and expertise in: Education and Student Services, History of Physics, Media and Government Relations, Magazine Publishing and Employment Services for Science and Engineering Professionals, Statistical Research, and Industry Outreach. With the purpose of promoting the progress and relevance of physics and allied fields and to advance their contributions and responsiveness to society, AIP generates, communicates and popularizes knowledge, unique expertise and authoritative information. AIP serves the following audiences: AIP Member Societies, their individual members, students, and the general public. The Society of Physics Students (SPS) is a scientific society for physics undergraduates and their mentors, with more than 3800 members and 754 chapters nationwide and several international chapters. Sigma Pi Sigma, The Physics Honor Society, recognizes outstanding scholars in physics, encourages interest in the field and promotes an attitude of service among its over 63,000 members towards the entire physics community and the public. The Society of Physics Students and Sigma Pi Sigma provide enriching experiences for students interested in the physical sciences through internships, scholarships, fellowships and student programs at scientific meetings opportunities that are vital to the professional development of the undergraduate physics student. The AIP History Programs (The Center for the History of Physics and The Niels Bohr Library & Archives) work to preserve and make known the historical record of modern physics and allied sciences through documentation, archival collections and educational initiatives, AIP History Programs ensure that the heritage of modern physics is safeguarded and its story accurately told. The History of Physics offers a rich framework of exciting past achievements and valuable guidance for current and future generations of physicists. Physics Today provides a unifying influence for the physical sciences by providing broad and authoritative coverage of scientific research, news, and opinions of relevance to the global scientific community. The magazine is received by members of ten scientific societies, many libraries and institutions around the world, and other interested individuals. The Physics Today website has additional material and is updated daily. In addition, Physics Today has a strong presence on social media with, for example, more than 2 million active followers on Facebook. Inside Science is an editorially independent, nonprofit news outlet that produces quality, accurate STEM (science-technology-education-mathematics) news. The content is available for syndication by mainstream news organizations, including those with reduced or non-existent science reporters, in the era of diminished revenue in the for-profit news organizations. Inside Science includes four areas: news articles, videos, guest columns and an editors blog. The AIP Media Services Team works with AIP Publishing, AIP Member Societies and Allied Organizations to produce and promote timely and accurate public dissemination of scientific advances and knowledge. Media Service staff and press rooms organize press conferences and other outreach events and produce hundreds of written stories, videos, images, infographs and other forms of public information for the media and general public every year. The AIP Statistical Research Center collects and disseminates reliable and timely data on education and employment in physics and related fields. Data is published in the areas of enrollment, degrees, demographics, representation of women and minorities, employment by economic sector, and salary information for bachelors, masters and PhD holders. The center also provides survey expertise and contracts with member societies and outside organizations to carry out targeted studies. AIP Industrial Physics Forum (IPF) bring together industrial and applied scientists, with research managers and leaders from industry, academia, and government, with the goal of advancing the contributions of physics and physicists to economic growth. IPF meetings feature invited speaker sessions that compliment AIP member society meetings. Experts discuss new applications of physics, product developments, and other opportunities for science in todays economic environment. The IPF offers participants opportunities to learn about innovations in the field, to interface with the people driving them, and to strategize about directions for future economic and scientific progress. FORM 990, PART VI, LINE 6: EXPLANATION OF CLASSES OF MEMBERS OR SHAREHOLDER AIP IS A NON-STOCK, NON-PROFIT MEMBER CORPORATION. FORM 990, PART VI, LINE 7A: HOW MEMBERS OR SHAREHOLDERS ELECT GOVERNING BODY The Board of Directors is composed of the following indivduals: one (1) individual is elected or appointed by each member (a member society director). not less than two (2) and not more than four (4) individuals, as the board of directors shall determine, elected by the Board of Directors (the at-large directors). The Chair of the Board of Directors, the Corporate Secretary, and the Chief Executive Officers, Ex-Officio (the Ex-Officio Directors"). FORM 990, PART VI, LINE 7b: the member societies are not often called upon to take action in their role as the voting members of aip. however, the actions that members do take concern the most fundamental decisions about the organization, such as: - approving member society designated directors to the aip board, or their reapportionment for a second term. - approving amendments to the bylaws. - admitting new member societies to the federation. - making final decision in the event that aip ever considers a fundamental change in its structure such as a merger, consolidation, dissolution, or sale of substantially all its assets. change in its structure such as a merger, consolidation, dissolution, or sale of substantially all its assets. sale of substantially all its assets. FORM 990, PART VI, LINE 11b: FORM 990 REVIEW PROCESS The Form 990 is prepared and reviewed by the organization's independent accounting firm with assistance from AIP's Senior Management. The Form 990 is then reviewed by the Audit Committee and then made available to all members of the Board of Directors prior to filing. FORM 990, PART VI, LINE 12C: EACH YEAR A CONFLICT OF INTEREST FORM IS COMPLETED BY ALL REQUIRED INDIVIDUALS. THE CORPORATE SECRETARY AND THE CHAIR OF THE AUDIT COMMITTEE REVIEW AND EVALUATE IF THERE IS ANY CONFLICT OF INTEREST. THE AUDIT COMMITTEE DETERMINES THE NEXT STEPS WITH RESPECT TO THE CONFLICT OF INTEREST. FORM 990, PART VI, LINE 15A: COMPENSATION REVIEW & APPROVAL PROCESS - CEO AIP's Board of Directors has designated for its standing Compensation Committee to manage compensation of AIP's CEO. The Charter of the Compensation Committee provides for a procedure that is consistent with applicable law and best practices. The Charter provides that the Committee "shall make a recommendation to the Board of Directors with respect to the compensation for the Chief Executive Officer." The Compensation Committee obtains data as to comparable compensation for the Chief Executive Officer, recommends terms of the CEO's employment agreements, determines reasonable compensation level, or compensation range, and submits to the Board a recommendation for the CEO's compensation for each fiscal year. The Board of Directors makes the final decision on the CEO's compensation and other officers. FORM 990, PART VI, LINE 15B: COMPENSATION REVIEW & APPROVAL PROCESS - OFFICERS & KEY EMPLOYEES At the request of the Compensation Committee, the Board retains a compensation consulting firm to review the current compensation of the leadership team (management positions held by the CEO and his direct reports). This information is reviewed by the Chair of the Compensation Committee and CEO. Together recommendations are presented to the Compensation Committee for approval. The deliberations are documented in minutes. THE COMPENSATION COMMITTEE PRESENTS TO THE BOARD FOR THEIR APPROVAL, RECOMMENDED COMPENSATION FOR THE OFFICERS. FORM 990, PART VI, LINE 19: OTHER ORGANIZATION DOCUMENTS PUBLICALLY AVAILABLE The AIP website has a governance section that includes CORPORATION BYLAWS. Also, on the website are annual reports that include financial highlights for AIP. FORM 990, PART XI, LINE 9: OTHER CHANGES IN NET ASSETS OR FUND BALANCES FASB ADOPTION POST RETIREMENT PLAN $2,560,867 AIP PUBLISHING LLC 1305 WALT WHITMAN RD STE 300 MELVILLE NY 11747 131667053 PUBLISHING NY 53137000 55548000 AIP AMERICAN CENTER FOR PHYSICS 1 PHYSICS ELLIPSE COLLEGE PARK MD 20740 521712905 BUILDING MD 501(C)3 11B false NEW CRYSALLOGRAPHY JOURNAL LLC 1305 WALT WHITMAN RD STE 300 MELVILLE NY 11747 900988084 PUBLISHING DE 14617 false true 0.50000 AIP GLOBAL INC 1305 WALT WHITMAN RD STE 300 MELVILLE NY 11747 270602778 INTL. OFFICE DE AIPP C CORP 43180 47061 1.00000 true false false false false false false false false false false true true true false true true false false false AIP GLOBAL INC P 303270 COST PART III, LINE 1, COLUMN A: NAME, ADDRESS & EIN OF RELATED ORGANIZATION NEW CRYSTALLOGRAPHY JOURNAL, LLC 1305 WALT WHITMAN ROAD, SUITE 300 MELVILLE, NY 11747 EIN: 90-0988084 PART IV, LINE 1, COLUMN D: FOR THE CALENDAR YEAR 2015, AIP PUBLISHING LLC, A DISREGARDED ENTITY WITH RESPECT TO AIP, OWNED 100% OF AIP GLOBAL.