2016-10-31T18:18:26-07:00 2015-12-31 990 2015-01-01 952142678 SOCIETY OF PHOTO OPTICAL INSTRUMENTATION ENGINEER SOCI 3606763290 PO Box 10 Bellingham WA 982270010 Brad Ferguson CFO 3606855454 2016-10-31 2015 2017-02-10 21:41:12Z SPIE Brad Ferguson PO Box 10 Bellingham WA 982270010 87698041 0 X www.spie.org X 1955 WA SPIE is an international, nonprofit technical society dedicated to advancing scientific research and engineering applications of optical, photonic, imaging and optoelectronic technologies through its meetings, education programs and publications. 20 19 201 6577 223704 0 7635 73725 36062833 36897212 5912701 3793808 441698 502237 42424867 41266982 1655202 1714125 0 0 14903335 15790399 0 0 0 18264092 20076015 34822629 37580539 7602238 3686443 104454357 104213221 21490733 21716370 82963624 82496851 SPIE is an international, nonprofit technical society dedicated to advancing scientific research and engineering applications of optical, photonic, imaging and optoelectronic technologies through its meetings, education programs and publications. 0 0 12071309 66763 21900399 Technical Events - SPIE organized technical/scientific and engineering meetings with approximately 37,000 attendees at 22 locations in 3 countries. Included in the content of these Technical Events are basic research, research technology methods and applications. Many of our technical events also include Exhibits and a Career Center. There were 353 conferences held at the events in 2015 where scientists presented their research findings and collaborated on their work. In addition to the conferences offered at the 2015 Technical Events, there were 183 educational courses. Some of the names of the 2015 Technical Events were: Photonics West, Medical Imaging, Remote Sensing and Optics and Photonics. 5998155 26554 13452304 Publications - SPIE helps the scientist authors publish their work via Publications and Journals. The technical publications include: books, Journals, conference proceedings, CD-ROMs and website products. Proceedings of the conference are technical books that educate the engineering community about current technology, research and applications. Website links allow access to products and services used by scientists and engineers. Approximately, 27,000 books were shipped in 2015. SPIE is also the publisher of 10 technical journals: Optical Engineering, Journal of Biomedical Optics, Journal of Micro/Nano Lithography, MEMS and MOEMS, Journal of Nanophotonics, Journal of Applied Remote Sensing, Journal of Photonics for Energy, Journal of Astronomy Telescopes, Journal of Medical Imaging, Journal of Neurophotonics and SPIE Reviews. SPIE is also a Co-publisher of Journal of Electronic Imaging with Society for Imaging Science and Technology. Total circulation of journals during 2015 was 21,000 subscriptions, print and online. 2908454 918758 589126 Education - SPIE awarded 148 scholarships, 31 Education Outreach grants and supported 19 science fairs. More than 15,800 outreach posters were distributed and 4,000 copies of the Optics Education Directory were printed and distributed. We held the annual Optics Outreach Games, in addition to 3 Student Chapter Leadership Workshops and 8 Student Lunch with the Experts. 5,500 Women in Optics Planners were printed and distributed. SPIE also presented 183 short courses and issued 944 Continuing Education Credits (CEU's) and supported 82 visiting lecture talks. SPIE also distributes educational videos each year. As of 2015, SPIE has distributed a total of 1,198 copies of our popular educational combo DVD which includes "A day without Photonics", "Light at Work" and "Light in Action". 1727816 702051 1291915 Membership - In 2015 SPIE provided $460,657 in student chapter travel support for 198 student chapters and $198,200 in activity grants for 197 student chapter groups. As part of our membership program, SPIE also provides reduced dues for students and members from developing nations. 1727816 702051 1291915 22705734 1 1 0 1 0 0 0 0 0 0 1 0 0 0 0 0 0 1 0 1 1 1 1 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 1 1 0 1 377 0 1 201 1 1 1 1 UK 0 0 0 0 X 20 19 0 0 1 0 1 1 1 1 1 0 1 1 1 1 1 1 1 1 1 1 0 CA MD OR WA X Brad Ferguson 3606763290 PO Box 10 Bellingham WA 982270010 Toyohiko Yatagai President 4 1 X X 0 0 0 H Philip Stahl Immediate Past President 0.9 1 X X 0 0 0 Robert Lieberman President Elect 4 1 X X 0 0 0 Glenn Boreman Vice President 0.9 1 X X 6137 0 0 Gary Spiegel Secretary/Treasurer 4 1 X X 0 0 0 Julie Bentley Director 0.9 1 X 5644 0 0 John Bruning Director 0.9 1 X 0 0 0 Michael Eismann Director 0.9 1 X 12000 0 0 James Fujimoto Director 0.9 1 X 1495 0 0 Christophe Gorecki Director 0.9 1 X 0 0 0 James Grote Director 0.9 1 X 27 0 0 Keith Lewis Director 0.9 1 X 0 0 0 Brian Lula Director 0.9 1 X 0 0 0 Anita Mahadevan-Jansen Director 0.9 1 X 0 0 0 Kristen Maitland Director 0.9 1 X 0 0 0 Jim McNally Director 0.9 1 X 0 0 0 Craig Olson Director 0.9 1 X 0 0 0 Wolfgang Osten Director 0.9 1 X 0 0 0 Demetri Psaltis Director 0.9 1 X 0 0 0 Kathleen Richardson Director 0.9 1 X 0 0 0 Akiyoshi Suzuki Director 0.9 1 X 0 0 0 Eugene Arthurs Executive Director/CEO 36 4 X 562987 0 61193 Brad Ferguson Finance Director/CFO 36 4 X 247725 0 60849 Andrew Brown Sr. Director, Global Business Development 36 4 X 184868 0 53394 Marybeth Manning Director, Digital Library Sales & Product 36 4 X 176959 0 45278 Eric Pepper Director, Publications 36 4 X 167992 0 31980 Stephen Anderson Science and Technology Strategist 36 4 X 156520 0 43581 Scott Ritchey Director, Information Technology 36 4 X 149434 0 53223 Peter Hallett Director, Marketing & Industry Relations 36 4 X 145066 0 47727 Robert Hainsey Science & Technology Strategist 36 4 X 164012 0 32933 Marilyn Gorsuch Director, Technical Programs & Proceedings 36 4 X 143825 0 27953 2124691 0 458111 24 0 1 0 PSAV Presentation Services 925 Freeport Parkway Suite 100 Coppell TX 75019 Audio Visual 1245015 Freeman PO Box 650036 Dallas TX 752650036 On-Site Decorator 592825 Lumina Datametrics Dept CH 16508 Palatine IL 600556508 Publishing Services 488001 Silverchair Science and Communicati 316 East Main St Suite 300 Charlottesville VA 22902 Software Licensing 485728 Capitol City Press 2975 37th Ave SW Tumwater WA 98512 Printing 435365 27 0 0 0 0 49000 24725 0 73725 Membership 541900 1291914 1248045 43869 0 Technical Events 541900 21900400 10782118 147179 10971103 Education 541900 252594 228960 23634 0 Publications 541900 13452304 13443282 9022 0 0 0 0 0 36897212 2744344 0 0 2744344 0 0 0 0 135392 0 0 135392 6747 0 9324 0 -2577 0 -2577 0 0 -2577 47468131 3068 46421735 0 1046396 3068 1049464 0 0 1049464 0 0 0 0 0 0 0 0 0 0 0 0 Subsidiary Management 561000 319088 319088 0 0 Misc/Merchandise Sales 453220 32891 0 0 32891 Misc. Revenue 900099 17443 17443 0 0 0 0 0 0 369422 41266982 26038936 223704 14930617 264890 264890 378658 378658 1070577 1070577 0 0 1593227 784581 808646 0 0 0 0 0 9609636 5231982 4377654 0 969696 532745 436951 0 2684134 1474646 1209488 0 933706 514717 418989 0 0 0 0 0 25844 1150 24694 0 117482 0 117482 0 266079 108845 157234 0 0 0 399045 399045 0 739518 446082 293436 0 1383328 794766 588562 0 1976394 703932 1272462 0 2254127 925635 1328492 0 157982 149123 8859 0 388888 38027 350861 0 1389021 716649 672372 0 0 0 0 0 8078453 7320902 757551 0 0 0 0 0 0 0 0 0 1415192 140724 1274468 0 196208 80235 115973 0 Pub Printing Costs 392286 392263 23 0 Commissions 520562 520562 0 0 Taxes 28009 0 28009 0 Recruitment Expense 66012 1244 64768 0 281585 112799 168786 0 37580539 22705734 14874805 0 4339202 3099484 5475218 7277861 0 0 278957 412748 0 0 0 0 0 0 692370 666638 2914162 2650499 23196181 14915738 6803984 8280443 80537522 78362496 0 0 0 0 13889 0 3399053 3463052 104454357 104213221 3901409 4355222 0 0 17589324 17361148 0 0 0 0 0 0 0 0 0 0 21490733 21716370 X 82666126 82204502 106876 131571 190622 160778 82963624 82496851 104454357 104213221 3686443 -4153216 0 0 0 0 X 0 1 X 1 0 X 19952 14962 36002 7635 73725 152276 24484038 24623160 23856862 25785244 26038936 124788240 9008907 9597877 10081674 10331103 11003994 50023555 33512897 34235999 33974538 36123982 37116655 174964071 0 0 0 0 0 0 0 174964071 1924906 2134716 2243567 2437379 2886483 11627051 1924906 2134716 2243567 2437379 2886483 11627051 35437803 36370715 36218105 38561361 40003138 186591122 0.93769 0.94303 0.06231 0.05697 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 158323 107756 266079 37314458 37580537 1000000 250000 0 0 1000000 1000000 1000000 1000000 4000000 6000000 7409 5723 215451 266079 494662 250000 250000 250000 250000 1000000 1500000 7409 5723 215451 158323 386906 0 2030610 2030610 0 5186560 4170141 1016419 0 0 0 0 0 13739757 10745597 2994160 0 2239254 0 2239254 8280443 37123085 -4153221 0 0 0 -4153221 41276306 0 -9324 -9324 41266982 37589863 0 0 0 9324 9324 37580539 0 0 0 37580539 Schedule D, Part XI, Line 4b This is the rental expense that is reported as an offset to rental income on 990 Par VIII. Schedule D, Part XII, Line 2d Rental Expense reported on 990 Part VIII. 1 East Asia and the Pacific 0 0 Grantmaking 231583 Europe (including Iceland and Greenland) 0 0 Grantmaking 360877 Middle East and North Africa 0 0 Grantmaking 25511 North America (including Canada and Mexico, but not the United States) 0 0 Grantmaking 147795 Russia and the newly independent States 0 0 Grantmaking 103607 South America 0 0 Grantmaking 60939 South Asia 0 0 Grantmaking 126318 Sub-Saharan Africa 0 0 Grantmaking 13947 East Asia and the Pacific 0 0 Program Services Contract Work 315670 Europe (including Iceland and Greenland) 0 0 Program Services Contract Work, Commissions 334696 North America (including Canada and Mexico, but not the United States) 0 0 Program Services Contract Work 45145 South America 0 0 Program Services Contract Work 9253 Sub-Saharan Africa 0 0 Program Services Contract Work 4763 Europe (including Iceland and Greenland) 1 6 Program Services Investment in Subsidiaries 3462848 1 6 5242952 Europe (including Iceland and Greenland) Start-Up Challenge Winner 7506 Wire Transfer 0 0 Europe (including Iceland and Greenland) General Support (Winter College, ALOP, ICTP-2015) 55000 Wire Transfer 0 0 Europe (including Iceland and Greenland) General Support (IYL Donation) 7724 Wire Transfer 0 0 Europe (including Iceland and Greenland) General Support (Meetings and Student Awards) 5705 Wire Transfer 0 0 North America (including Canada and Mexico, but not the United States) General Support (Sponsorship) 16321 Wire Transfer 0 . North America (including Canada and Mexico, but not the United States) General Support (FOCUS Conference Grant) 7000 Wire Transfer 0 0 Europe (including Iceland and Greenland) General Support (Sponsorship) 6000 Wire Transfer 0 0 Europe (including Iceland and Greenland) General Support (Sponsorship) 10000 Wire Transfer 0 0 North America (including Canada and Mexico, but not the United States) General Support (FOCUS Conference Grant) 7000 Check 0 0 0 1 8 Awards East Asia and the Pacific 13 8696 Wire Transfer 0 0 Awards Europe (including Iceland and Greenland) 47 32733 Wire Transfer 0 0 Awards North America (including Canada and Mexico, but not the United States) 11 6340 Wire Transfer 0 0 Awards South America 1 2000 Wire Transfer 0 0 Awards South Asia 2 1500 Wire Transfer 0 0 Awards Sub-Saharan Africa 1 1750 Wire Transfer 0 0 Scholarships and Outreach Grants East Asia and the Pacific 12 31500 Wire Transfer 0 0 Scholarships and Outreach Grants Europe (including Iceland and Greenland) 23 56000 Wire Transfer 0 0 Scholarships and Outreach Grants North America (including Canada and Mexico, but not the United States) 15 42500 Wire Transfer 0 0 Scholarships and Outreach Grants Russia and the newly independent States 15 36500 Wire Transfer 0 0 Scholarships and Outreach Grants South America 4 9000 Wire Transfer 0 0 Scholarships and Outreach Grants South Asia 9 19000 Wire Transfer 0 0 Student Travel Grants East Asia and the Pacific 20 10174 Wire Transfer 0 0 Student Travel Grants Europe (including Iceland and Greenland) 32 15245 Wire Transfer 0 0 Student Travel Grants Middle East and North Africa 4 3250 Wire Transfer 0 0 Student Travel Grants North America (including Canada and Mexico, but not the United States) 10 4971 Wire Transfer 0 0 Student Travel Grants Russia and the newly independent States 7 4205 Wire Transfer 0 0 Student Travel Grants South Asia 10 6802 Wire Tranfer 0 0 Chapter Travel Grants East Asia and the Pacific 45 102424 Wire Transfer 0 0 Chapter Travel Grants Europe (including Iceland and Greenland) 51 97270 Wire Tranfer 0 0 Chapter Travel Grants Middle East and North Africa 7 12241 Wire Tranfer 0 0 Chapter Travel Grants North America (including Canada and Mexico, but not the United States) 41 38187 Wire Transfer 0 0 Chapter Travel Grants Russia and the newly independent States 20 30286 Wire Transfer 0 0 Chapter Travel Grants South America 20 33492 Wire Tranfer 0 0 Chapter Travel Grants South Asia 24 57704 Wire Transfer 0 0 Chapter Travel Grants Sub-Saharan Africa 1 2797 Wire Transfer 0 0 FOCUS Conference Grant East Asia and the Pacific 1 4000 Wire Transfer 0 0 Support for Student Conference Europe (including Iceland and Greenland) 1 2000 Wire Transfer 0 0 Travel Funds North America (including Canada and Mexico, but not the United States) 1 1000 Wire Transfer 0 0 FOCUS Conference Grant Russia and the newly independent States 1 4000 Wire Transfer 0 0 1 0 1 0 0 1 Schedule F, Part I, Line 2 Recipients of Travel Grants must submit receipts which are reviewed by SPIE staff prior to disbursement of funds. Recipients of Scholarships must apply and be selected after a thorough review by an independent selection committee. 1 Briteseed LLC 4660 N Ravenswood Ave Chicago IL 60640 462643741 10000 0 Support/Award Ithaka PO Box 30959 New York NY 100870959 133857105 501c3 6460 0 0 0 General Support Systems Link International 13301 NW 47th Ave Opa Locka FL 33054 261766900 5500 0 0 0 Sponsorship 1 2 Awards 116 73816 0 0 Scholarships and Outreach Grants 70 206500 0 0 Student Travel Grants 37 12085 0 0 Chapter Travel Grants 73 86256 0 0 Schedule I, Part I, Line 2 We ask how the funds will be spent on applications and provide examples of approved uses for scholarship funds. Also, the recipient is required to fill out an annual report disclosing how the funds were used. Recipients of SPIE Outreach Grants are required to submit a report to the Society on how the Outreach Grant was used within one year of receiving the funds. Recipients of SPIE Travel Grants must submit receipts which are reviewed by SPIE Staff prior to disbursement. X X 1 1 X X X X X X 0 0 0 0 0 0 0 1 0 Eugene Arthurs Executive Director/CEO 404468 0 135003 0 23517 0 32575 0 28618 0 624181 0 0 0 Brad Ferguson Finance Director/CFO 216095 0 25615 0 6015 0 31534 0 29315 0 308574 0 0 0 Andrew Brown Sr. Director, Global Business Development 171838 0 11563 0 1467 0 22871 0 30523 0 238262 0 0 0 Marybeth Manning Director, Digital Library Sales & Product 156454 0 12977 0 7529 0 21036 0 24242 0 222238 0 0 0 Eric Pepper Director, Publications 150751 0 8906 0 8335 0 19015 0 12965 0 199972 0 0 0 Robert Hainsey Science & Technology Strategist 153991 0 8689 0 1331 0 19095 0 13838 0 196944 0 0 0 Stephen Anderson Science and Technology Strategist 144697 0 9351 0 2472 0 18406 0 25176 0 200102 0 0 0 Scott Ritchey Director, Information Technology 140797 0 8321 0 316 0 17939 0 35285 0 202658 0 0 0 Peter Hallett Director, Marketing & Industry Relations 132240 0 8314 0 4511 0 16820 0 30907 0 192792 0 0 0 Marilyn Gorsuch Director, Technical Programs & Proceedings 124307 0 10980 0 8538 0 14914 0 13038 0 171777 0 0 0 Schedule J, Part I, Line 1a Travel for companions: Up to a maximum $600.00 annually is allowed for director level and higher staff companion travel, which is added to W2 wages. Employees are responsible for all applicable taxes. In 2015, 6 directors took advantage of this program: Stephen Anderson, Andrew Brown, Brad Ferguson, Robert Hainsey, Peter Hallett and Marybeth Manning. Tax indemnification and gross up payments: The cost of extensive business calls on employee personal cell phones is reimbursable when accompanied with approved substantiation and authorization. These reimbursement payments are added to W2 wages and grossed up to include the amount of taxes due. Schedule J, Part I, Line 7 The bonuses are not set specific amounts. They are not directly tied formally to any metric, but instead are left to the Board's discretion. The Board approves the bonus percentage, but the supervisors decide how much each employee will get out of the department's allotment. Form 990, Part VI, Section A, Line 4 Resolved: The SPIE Board of Directors approves the following changes to the SPIE Bylaws related to Fellows nomination criteria, effective September 1, 2015:Fellow Member. The Board may confer the grade of a Fellow on a member who has become distinguished through outstanding contributions in the relevant technologies, service to the Society, and service to the general optics and photonics community. The nominee shall be a Senior Member at the time of nomination. Fellow membership shall be restricted to not more than ten percent of the voting members of the Society, except that if the voting membership shall be reduced, no Fellow shall be reduced in grade. Form 990, Part VI, Section A, Line 6 Membership - SPIE is a membership based society with 18,732 members. Membership Types/Rights: Voting Members include the following and may hold office, serve on a committee and vote on all matters that are required to be approved by the members: 1) Regular Member - Any person determined by the Board to be qualified through technical experience or training is eligible to become a regular member. 2) Fellow Member - A member who has become distinguished through outstanding contributions in the relevant technologies, service to the Society, and service to the general optics and photonics community who has been a voting member of the society in any grade for a cumulative period of a minimum of ten years may be elevated to the rank of Fellow. 3) Senior Member - A member who is a voting member of the Society for a cumulative period of a minimum of five years and has become distinguished through significant contributions in one or more of the following areas: active involvement with the Society, service to the general optics and photonics community, and contributions in relevant technologies. 4) Early Career Professional member - Designated for individuals just entering the workforce. Recent college and university graduates are eligible for up to three years of Early Career Professional Membership. Non-voting Members include Student Members - receive discounted membership and must be a full time student to qualify. Form 990, Part VI, Section A, Line 7a Annual elections are held by mail and email each year to elect the Board of Directors with the results announced at the Annual General Meeting. Form 990, Part VI, Section A, Line 7b Any major changes such as name change, or a legal structure change would require a vote by the membership. Also the officers, directors and member directors are elected by the membership. Form 990, Part VI, Section B, Line 11b The 990 is made available to the Board of Directors via a shared web portal. Subsequently, the CFO reviews the 990 with the Executive Committee of Board of Directors in person at a Board meeting prior to filing. Form 990, Part VI, Section B, Line 12c Each January, the Board of Directors is asked to review and sign the Conflict of Interest Policy. At all meetings it is normal practice for a member to leave the room if there is perceived conflict of interest. Accounting reviews transactions with any of our related parties and questions any transaction that may appear to be a conflict of interest. The CFO and the Board of Directors determines if it is a true conflict. If it were to occur, there would be a recusal from any related voting activity on the Board of Directors. SPIE also complies with all proper transparency requirements that are applicable. Form 990, Part VI, Section B, Line 15 Executive level staff: Annually 4-6 different salary surveys are used to benchmark our Executive Director, Sr. Director of Finance & Administration and Sr. Director, Event & Global Business Development positions. The salary surveys provide comparative data for Industrial, Not-for-Profit and the local job market. A compensation consultant is engaged at least once every three years to assist in developing compensation recommendations. The comparison data for the Executive Director, Sr. Director, Finance & Administration, Sr. Director, Events & Global Business Development are provided to the SPIE's Compensation Committee who review it and makes the appropriate salary recommendation for the Executive Director. The comparison data for the Sr. Director of Finance & Administration and Sr. Director, Events & Global Business Development is provided to the Executive Director, who makes recommendations to the Compensation Committee for compensation for both positions. Recommendations are reviewed and approved by the Compensation Committee and reported to the Executive Committee. Director level staff: Annually data from 6 different salary surveys (3 regional & 3 non-profit) are reviewed and the director staff positions are benchmarked to the market represented in these surveys. We then have our 3rd party compensation analyst run regression analysis on the market data in combination with our internal job evaluation system (Point Factor system). The analyst then makes recommendations regarding grade changes for specific jobs and changes to the pay grade structure. This information is then used in combination with performance evaluations to make pay decisions for director level staff. The Senior Directors suggest merit amounts, which are then reviewed by the Executive Director and brought to the salary review committee (SPIE's Executive Committee performs these duties) for final review and approval. Staff: Every year, we take data from 6 different salary surveys (3 regional & 3 non-profit) and benchmark 63% (73 of our 117 different positions) of our jobs to the market data. We then have our 3rd party compensation analyst run regression analysis on the market data in combination with our internal job evaluation system (Point Factor system). The analyst then makes recommendations regarding grade changes for specific jobs and changes to the pay grade structure. This information is then used in combination with performance evaluations to make pay decisions for staff. The managers suggest merit amounts, which are then reviewed and approved by executive staff. Form 990, Part VI, Section C, Line 19 SPIE makes its governing documents, conflict of interest policy and financial statements available to the public upon request. SPIE Europe Ltd #5085639 2 Alexandra Gate Ffordd Pengam Cardiff UK CF242SA Scientific Conferences UK Society of Photo Optical Engineers 1 SPIE Events Europe #5099292 2 Alexandra Gate Ffordd Pengam Cardiff UK CF24 DSA Scientific Tradeshows UK N/A C -234669 498536 1 1 0 1 0 0 0 0 0 0 0 0 0 1 1 1 1 0 1 0 0 SPIE Europe Ltd #5085639 b 7780 Cash Value SPIE Events Europe #5099292 b 77824 Cash Value SPIE Europe Ltd #5085639 q 264183 Cost SPIE Events Europe #5099292 q 54906 Cost