2016-08-02T13:59:41-05:00 2015-12-31 941254756 HOOD & STRONG LLP 100 FIRST STREET 14TH FLOOR SAN FRANCISCO CA 94105 990 2015-01-01 952996648 FILOLI CENTER FILO 6503648300 86 CANADA ROAD WOODSIDE CA 94062 NORMAN ROBINSON INTERIM EXEC DIRECTOR 6503648300 2016-08-02 1 MAGA E KISRIEV P01008919 4157810793 2015 2016-12-15 16:53:06Z FILOLI NORMAN ROBINSON 86 CANADA ROAD WOODSIDE CA 94062 7265048 0 X WWW.FILOLI.ORG X 1976 CA MAINTAIN HISTORIC BUILDINGS AND GROUNDS OWNED BY NATIONAL TRUST FOR HISTORIC PRESERVATION. 31 31 82 1100 0 0 935952 967438 3987901 3404482 823511 642449 1092410 1123259 6839774 6137628 0 0 0 0 3197252 3578958 57000 0 27994 2815963 2390865 6070215 5969823 769559 167805 24112147 23579699 566563 653928 23545584 22925771 X FILOLI IS A CALIFORNIA NONPROFIT CORPORATION FORMED IN FEBRUARY 1976. ITS MISSION IS DEDICATED TO THE PRESERVATION, INTERPRETATION, AND STEWARDSHIP OF THE CULTURAL TRADITIONS AND NATURAL HISTORY OF A COUNTRY ESTATE LOCATED IN WOODSIDE, CALIFORNIA IN SAN MATEO COUNTY. FILOLI MANAGES CERTAIN LAND AND BUILDINGS IN GENERAL CONFORMITY WITH THE HISTORIC PRESERVATION PURPOSE OF THE NATIONAL TRUST FOR HISTORIC PRESERVATION (NATIONAL TRUST) FOR THE BENEFIT OF THE PUBLIC, WITH PRIMARY EMPHASIS ON EDUCATIONAL, CULTURAL, AND HORTICULTURAL USES. 0 0 1062610 13571 GARDEN MAINTENANCE: FORMERLY A GRAND 654-ACRE COUNTRY PLACE, FILOLI IS OPERATED TODAY AS A PUBLIC GARDEN, CULTURAL CENTER AND NATURE CENTER. SIXTEEN ACRES OF FORMAL GARDENS ARE DIVIDED INTO A NUMBER OF SEPARATE GARDEN ROOMS CONTAINING ANNUAL BEDS, LAWNS, HEDGES, AND SPECIMEN TREES AND SHRUBS. ANNUALS ARE GROWN IN FILOLI'S HISTORIC GREENHOUSES AND PLANTED OUT IN THE GARDENS EACH YEAR. IRISH YEW, OLIVES AND OLD COAST LIVE OAKS ARE THE DOMINANT TREES. FOURTEEN HORTICULTURISTS MAINTAIN THE GARDENS ALONG WITH STUDENT INTERNS AND GARDEN VOLUNTEERS. 346118 1138121 VISITOR SERVICES: FILOLI WELCOMES MORE THAN 100,000 VISITORS ANNUALLY. VISITORS SERVICES INCLUDE DOCENT-LED TOURS, HIKES, CLASSES, LECTURES AND EDUCATIONAL PROGRAMS. THE OBJECTIVE IS TO INCREASE EDUCATION AND AWARENESS OF EARLY 20TH CENTURY CALIFORNIA HISTORY AND THE NATURAL HISTORY OF THE SURROUNDING AREA. 249827 871828 MEMBERSHIP: MEMBER SERVICES SUPPORTS FILOLI AND ITS MISSION IN THE FOLLOWING THREE WAYS:1. MEMBER SERVICES SOLICITS RENEWALS OF AND PROCESSES FILOLI'S APPROXIMATE 10,000 MEMBERSHIPS EACH YEAR.2. AT FILOLI'S TICKET OFFICE, MEMBER SERVICES TAKES REGISTRATION FOR SPECIAL EVENTS AND EDUCATIONAL PROGRAMMING, ROUGHLY 20,000 TICKETS PER YEAR.3. MEMBER SERVICES SUPPORTS THE LARGE VOLUNTEER PRESENCE (1,100 VOLUNTEERS) BY PROVIDING ADMINISTRATIVE SUPPORT FOR VARIOUS VOLUNTEER PROGRAMS INCLUDING A VOLUNTEER DATABASE. 2541425 2408294 GIFT SHOP, EDUCATION PROGRAMS, COLLECTION COSTS 2541425 2408294 4199980 1 1 0 0 0 0 0 1 0 0 1 0 0 1 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 46 0 1 82 1 0 0 0 0 0 1 1 0 0 0 0 X 31 31 0 0 0 0 0 0 0 1 1 0 0 0 1 0 0 1 1 1 1 0 CA X KRISTINE CARATAN 6503648300 86 CANADA ROAD WOODSIDE CA 94062 TONI BARRACK PRESIDENT 2.00 X X 0 0 0 DENISE BATES BOARD MEMBER 2.00 X 0 0 0 HEIDI BROWN VICE PRESIDENT 2.00 X X 0 0 0 DAVID BUERGLER BOARD MEMBER 2.00 X 0 0 0 DONNA COLSON BOARD MEMBER 2.00 X 0 0 0 CAROL CROCE BOARD MEMBER 2.00 X 0 0 0 CAROLYN DALEY TREASURER 2.00 X X 0 0 0 JEFF DEATON BOARD MEMBER 2.00 X 0 0 0 NYNA DOLBY BOARD MEMBER 2.00 X 0 0 0 PATRICK GILLIGAN BOARD MEMBER 2.00 X 0 0 0 LENNIE GOTCHER BOARD MEMBER 2.00 X 0 0 0 JACKIE HASENSTAB BOARD MEMBER 2.00 X 0 0 0 JACQUE JARVE BOARD MEMBER 2.00 X 0 0 0 PEGGY BORT JONES BOARD MEMBER 2.00 X 0 0 0 RON KOVAS BOARD MEMBER 2.00 X 0 0 0 GLORIA MALOUF BOARD MEMBER 2.00 X 0 0 0 ANTHONY MEIER BOARD MEMBER 2.00 X 0 0 0 DONNA MOLLENHAUER BOARD MEMBER 2.00 X 0 0 0 TERRY NEGENDANK SECRETARY 2.00 X X 0 0 0 RON PEYTON BOARD MEMBER 2.00 X 0 0 0 THOMAS ROHLEN BOARD MEMBER 2.00 X 0 0 0 VICTOR ROSASCO BOARD MEMBER 2.00 X 0 0 0 LAWRENCE SCHWAB BOARD MEMBER 2.00 X 0 0 0 NANCY SHANNON BOARD MEMBER 2.00 X 0 0 0 CHRISTIAN SMITH BOARD MEMBER 2.00 X 0 0 0 CAROL SPIEKER BOARD MEMBER 2.00 X 0 0 0 SANJAY SUBHEDAR BOARD MEMBER 2.00 X 0 0 0 KATHY TRAFTON BOARD MEMBER 2.00 X 0 0 0 ROBERT WALKER BOARD MEMBER 2.00 X 0 0 0 MARY WHITE BOARD MEMBER 2.00 X 0 0 0 DAVID WOLLENBURG BOARD MEMBER 2.00 X 0 0 0 CYNTHIA D'AGOSTA EXEC DIRECTOR (FORMER-THRU 11/10/15) 40.00 X 149014 0 1386 BARBARA CAULEY DIR OF FINANCE (FORMER-THRU 9/8/15) 40.00 X 148000 0 882 297014 0 2268 2 0 1 0 CRYSTAL SPRINGS CATERING 350 CONVENTION WAY 100 REDWOOD CITY CA 94063 CATERING SERVICES 230070 1 X 967438 1159 967438 PROGRAMS AND BENEFITS 712190 2532655 2532655 MEMBERSHIP DUES 712190 871827 871827 3404482 639449 639449 95927 0 95927 95927 95927 3000 0 3000 3000 3000 2152681 1127420 1025261 1025261 CATERING INCOME 722320 1217 1217 MISC INCOME 900099 854 854 2071 6137628 4431814 0 738376 150400 150400 2825636 2005119 795541 24976 31391 1582 29809 358061 305239 52409 413 213470 157672 53739 2059 1740 1740 52075 52075 4471 4471 351261 141940 209321 55363 53396 1967 237303 192769 43988 546 60648 18047 42601 515031 359527 155504 34193 32919 1274 4587 2643 1944 263034 197276 65758 88248 44124 44124 PROGRAMS & MEMB BENEFIT 626086 612453 13633 GARDEN SUPPLIES & SVCS 67871 67871 STAFF APPR'N & OTHER 28954 7403 21551 5969823 4199980 1741849 27994 846570 918941 498953 122454 658 32954 273701 308170 80927 149803 12585402 6953830 5849250 5631572 12040446 11838394 4521642 4577411 24112147 23579699 455504 602946 111059 50982 566563 653928 X 23477767 22867550 67817 58221 23545584 22925771 24112147 23579699 X 167805 -840886 53268 X 0 1 X 1 0 X 978853 1063804 1098245 935952 967438 5044292 4062603 4284185 4599926 6104363 5559234 24610311 5041456 5347989 5698171 7040315 6526672 29654603 46150 42945 22500 35900 47900 195395 0 46150 42945 22500 35900 47900 195395 29459208 497134 224908 108553 867270 735376 2433241 497134 224908 108553 867270 735376 2433241 799659 872676 897466 2569801 6338249 6445573 6704190 7907585 7262048 34657645 0.85000 0.85010 0.07020 0.06520 X SCHEDULE A, PART III, LINE 12, EXPLANATION OF OTHER INCOME: OTHER INCOME - 2011 AMOUNT: $ 41,916. 2012 AMOUNT: $ 30,145. 2013 AMOUNT: $ 56,705. GROSS INCOME FROM GAMING ACTIVITIES - 2011 AMOUNT: $ 1,300. 2012 AMOUNT: $ 1,770. GROSS INCOME FROM FUNDRAISING EVENTS - 2011 AMOUNT: $ 756,443. 2012 AMOUNT: $ 840,761. 2013 AMOUNT: $ 840,761. PART III, SECTION B, LINE 12: PROGRAM EVENTS THAT WERE PROPERLY CLASSIFIED AS FUNDRAISING EVENTS IN THE PAST HAVE BEEN CLASSIFIED AS PROGRAM REVENUE IN 2014 AND 2015. REFER TO FORM 990, SCHEDULE O FOR DETAILED EXPLANATION. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 4577411 X X X 0 551844 551844 10536246 5527446 5008800 1430941 1372292 58649 66371 54092 12279 5631572 FINE ARTS AND FURNISHINGS 4577411 4577411 X 5350010 -840886 53268 -787618 6137628 0 6137628 5969823 0 5969823 0 5969823 PART III, LINE 4: FILOLI IS DEDICATED TO THE PRESERVATION, INTERPRETATION, AND STEWARDSHIP OF THE CULTURAL TRADITIONS AND NATURAL HISTORY OF THIS COUNTRY ESTATE FOR PUBLIC EDUCATION AND ENJOYMENT. THE PRESERVATION OF WORKS OF ART CONTAINED IN THE HISTORIC BUILDINGS AND SURROUNDING GARDENS IS CONSISTENT WITH THE ORGANIZATION'S EXEMPT PURPOSE AND MISSION. PART X, LINE 2: FILOLI ADOPTED THE PROVISIONS OF FASB ACCOUNTING STANDARDS CODIFICATION (ASC) 740-10, INCOME TAXES, RELATING TO ACCOUNTING FOR UNCERTAIN TAX POSITIONS ON JANUARY 1, 2009. MANAGEMENT EVALUATED FILOLI'S TAX POSITIONS AND CONCLUDED THAT THERE WERE NO MATERIAL UNCERTAINTIES IN INCOME TAXES AS OF DECEMBER 31, 2015 OR 2014. WITH FEW EXCEPTIONS, FILOLI IS NO LONGER SUBJECT TO INCOME TAX EXAMINATIONS BY THE U.S., FEDERAL, STATE OR LOCAL TAX AUTHORITIES FOR THE YEARS BEFORE DECEMBER 31, 2011. PART XI, LINE 2D - OTHER ADJUSTMENTS: ACCESSIONS IN FINE ARTS 53,268. X X X 0 0 0 0 0 0 0 0 0 CYNTHIA D'AGOSTA EXEC DIRECTOR (FORMER-THRU 11/10/15) 149014 0 0 0 0 0 0 0 1386 0 150400 0 0 0 FORM 990, PART I, LINE 6: FILOLI MAINTAINS AN ACTIVE LIST OF MEMBERS WHO SERVE AS VOLUNTEERS. MEMBERS WISHING TO BE VOLUNTEERS ARE REQUIRED TO VOLUNTEER A MINIMUM NUMBER OF HOURS TO QUALIFY FOR VOLUNTEER STATUS BASED ON THE COMMITTEE(S) ON WHICH THEY SERVE. VOLUNTEERS PERFORM A VARIETY OF FUNCTIONS INCLUDING BUT NOT LIMITED TO: SIGNATURE EVENT PLANNING AND STAFFING; ASSISTANCE WITH GARDEN MAINTENANCE; ASSISTANCE WITH VARIOUS EDUCATION COURSES OFFERED; VISITOR CENTER ASSISTANCE; MEMBERSHIP MAINTENANCE; DOCENT DUTIES IN THE MANSION AND GARDEN; ETC. FORM 990, PART VI, SECTION B, LINE 11 MANAGEMENT (THE INTERIM DIRECTOR OF FINANCE AND ACCOUNTING AND THE INTERIM EXECUTIVE DIRECTOR) REVIEWED THE FORM 990 PROVIDED BY THE TAX PREPARING FIRM. UPON SATISFACTION, MANAGEMENT PROVIDED A COMPLETE COPY OF THE FORM 990 TO THE AUDIT COMMITTEE FOR A DETAILED REVIEW. UPON THE AUDIT COMMITTEE'S REVIEW, A PUBLIC DISCLOSURE COPY OF THE FORM 990 WAS PROVIDED TO THE BOARD PRIOR TO FILING. FORM 990, PART VI, SECTION B, LINE 12 FILOLI CENTER HAS A WRITTEN CONFLICT OF INTEREST POLICY. HOWEVER, THE ORGANIZATION IS IN THE PROCESS OF IMPLEMENTING A PROPER MONITORING SYSTEM AND ENFORCING COMPLIANCE. THE CURRENT WRITTEN CONFLICT OF INTEREST POLICY IS AS FOLLOWS. WITH REGARD TO AN EMPLOYEE WITHOUT SUBSTANTIAL INFLUENCE OVER FILOLI, THE EXECUTIVE DIRECTOR SHALL DETERMINE WHETHER A CONFLICT OF INTEREST EXISTS. WITH REGARD TO THE EXECUTIVE DIRECTOR, AN OFFICER, OR A PERSON WITH SUBSTANTIAL INFLUENCE OVER FILOLI, THE EXECUTIVE COMMITTEE SHALL DETERMINE IF A CONFLICT OF INTEREST EXISTS. AFTER AN AFFILIATION DISCLOSURE BY A DIRECTOR AT A BOARD MEETING, THE DIRECTOR SHALL LEAVE THE MEETING WHILE THE IMPLICATIONS OF THE AFFILIATION ARE CONSIDERED AND VOTED UPON. THE REMAINING BOARD MEMBERS SHALL DETERMINE IF A CONFLICT OF INTERESTS EXISTS. FORM 990, PART VI, SECTION B, LINE 15 THE BOARD ANNUALLY REVIEWS THE EXECUTIVE DIRECTOR AGAINST A LIST OF GOALS DETERMINED ANNUALLY. THE BOARD WILL REVIEW THE COMPENSATION OF THE FINANCE AND ACCOUNTING DIRECTOR, HOWEVER, THE EXECUTIVE DIRECTOR EVALUATES THIS POSITION. ALL OTHER KEY EMPLOYEES ARE EVALUATED BY THE EXECUTIVE DIRECTOR OR HIS/HER DESIGNEE. IT IS NOTED THAT THE BOARD TERMINATED THE EXECUTIVE DIRECTOR'S EMPLOYMENT IN NOVEMBER 2015. FINAL SEPARATION WAGES WERE NOT PAID UNTIL 2016. THE SEPARATION WAGES WERE NEGOTIATED AT THE BOARD LEVEL WITH NO STAFF INVOLVEMENT. FORM 990, PART VI, SECTION C, LINE 19 THE GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY AND THE FINANCIAL STATEMENTS ARE MADE AVAILABLE UPON REQUEST FOR THE SAME PERIOD OF TIME SET FORTH IN SEC. 6104(D). FORM 990, PART VIII, LINE 2: IN LATE 2012, THE GOVERNING BOARD HIRED A NEW EXECUTIVE DIRECTOR. ONE OF HER MANY DIRECTIVES FROM THE GOVERNING BOARD WAS TO REVIEW ALL THE REVENUE STREAMS RECEIVED BY FILOLI AND DETERMINE WHAT CATEGORY THEY PROPERLY BELONGED IN. DURING 2014, THE EXECUTIVE DIRECTOR WITH THE CONCURRENCE OF THE GOVERNING BOARD, DETERMINED THAT PRIOR YEARS' CLASSIFICATIONS OF CERTAIN PROGRAM EVENT REVENUE AS FUNDRAISING REVENUE WAS NOT APPROPRIATE. THE EVENTS ARE PRIMARILY PROGRAM BASED AND WHILE THEY DO BRING IN RESOURCES TO FILOLI, THE PRIMARY OBJECTIVE OF THE EVENTS ARE PROGRAM AND MISSION RELATED NOT FUNDRAISING. ATTENDEES TO THE PROGRAM EVENTS ARE PROVIDED UNLIMITED ACCESS TO THE PROPERTY AND ARE PROVIDED PROGRAM INFORMATION ABOUT THE PROPERTY. AS A RESULT OF THIS ANALYSIS, PROGRAM EVENTS THAT WERE CLASSIFIED AS FUNDRAISING EVENTS IN THE PAST HAVE BEEN CLASSIFIED AS PROGRAM REVENUE IN 2014 AND 2015. FORM 990, PART XI, LINE 9: ACCESSIONS IN FINE ARTS 53,268.