2016-05-16T13:13:08-05:00 2015-06-30 Thomas Howell Ferguson PA 2615 Centennial Blvd Suite 200 Tallahassee FL 32308 990 2014-07-01 591227589 Florida Association of Court Clerks Inc % KENNETH A KENT FLOR 8509210808 3544 MACLAY BOULEVARD TALLAHASSEE FL 32312 KENNETH A KENT Executive Director 8509210808 2016-05-16 true Deborah L Leonard P00218358 8506688100 2014 2016-08-17 19:52:53Z florida court clerks & comptrollers KENNETH A KENT 3544 MACLAY BLVD TALLAHASSEE FL 32312 26439164 false X WWW.FLCLERKS.COM X 1992 FL SEE SCHEDULE O 6 6 113 6 2350 0 136000 136000 18561313 20166516 306158 263057 158929 204542 19162400 20770115 0 0 0 0 0 0 0 0 0 16772790 18497536 16772790 18497536 2389610 2272579 21515854 25777597 3731135 5665507 17784719 20112090 X SEE SCHEDULE O false false 5166951 MY FLORIDA COUNTY FLORIDA SENATE BILL 1334 KNOWN AS THE "CLERKS OF THE CIRCUIT COURT PUBLIC RECORDS ACT" WAS PASSED IN 1999 TO REQUIRE WEB-ENABLED DOCUMENT REQUISITION AND MANAGEMENT OF OFFICIAL RECORDS PROCESSED AT THE CLERK'S OFFICES. Florida Association of Court Clerks and Comptrollers (FCCC) DEVELOPED AN INTERNET PORTAL WHICH MADE FUNCTIONALITY AVAILABLE FOR ONLINE RECORD INDEX SEARCHES, DOCUMENT ORDERING, CHILD SUPPORT PAYMENTS, TRAFFIC PAYMENTS, AND CHILD SUPPORT CASE INQUIRIES. THE MYFLORIDACOUNTY.COM WEBSITE HANDLES TRANSACTIONS THAT WOULD NORMALLY BE HANDLED EITHER THROUGH THE CLERKS WALK-IN-COUNTER OR MAILROOM. 2846807 PUBLIC ACCESS - THE FLORIDA COURTS E-FILING AUTHORITY (THE AUTHORITY) WAS ESTABLISHED TO CREATE A PUBLIC ENTITY TO MANAGE THE DESIGN, IMPLEMENTATION, OPERATION, UPGRADE, SUPPORT, AND MAINTENANCE OF A PORTAL FOR THE RECEIPT OF THE ELECTRONICALLY FILED COURT RECORDS. THE AUTHORITY HAS CONTRACTED WITH THE ORGANIZATION FOR THE DESIGN, DEVELOPMENT, IMPLEMENTATION, OPERATION, UPGRADING, SUPPORT, AND MAINTENANCE OF A STATE-WIDE E-FILING COURT RECORDS PORTAL (THE PORTAL). THE ORGANIZATION HAS OPERATED THE PORTAL UNDER CONTRACT WITH THE AUTHORITY AT ITS OWN INTERNAL COST. 2093498 CHILD SUPPORT ENFORCEMENT - LOCAL ENTITY REPOSITORY COLLECTION (CLERC) SYSTEM CONTRACT DURING 1992, THE FLORIDA LEGISLATURE PASSED A LAW WHICH REQUIRED THE ESTABLISHMENT OF AN AUTOMATED CLERC SYSTEM AND MAINTAINED THAT A STATE AGENCY CONTRACT WITH FCCC TO DESIGN, IMPLEMENT, MAINTAIN, AND OPERATE THE CLERC SYSTEM. FCCC IS CURRENTLY IN THE MAINTENANCE AND OPERATING PHASE OF THIS PROJECT. 839280 10946536 false false false false false false false false false true false false false true true true false false false false false false false false false false false false true false false false false false false false false false false true true true true false true 67 0 113 true true true false false false false false X 6 6 false false false false false true false true true false false true true true true true true true false false X KENNETH A KENT 8509210808 3544 MACLAY BOULEVARD TALLAHASSEE FL 32312 BRENT THURMOND President 4.0 0.0 X X 0 0 0 Sharon Bock Esq Treasurer 2.0 0.0 X X 0 0 0 MARCIA JOHNSON 2nd Vice President 4.0 0.0 X X 0 0 0 JOSEPH E SMITH Past President 2.0 0.0 X X 0 0 0 BOB INZER Secretary 2.0 0.0 X X 0 0 0 JOHN CRAWFORD 1st VICE PRESIDENT 4.0 0.0 X X 0 0 0 KENNETH A KENT EXECUTIVE DIRECTOR 40.0 0.0 X 155369 0 38281 ronald webster CFO 40.0 0.0 X 104166 0 18568 MELVIN COX IT DIRECTOR 40.0 0.0 X 141679 0 38451 Peggy Ball Director, Management Services 40.0 0.0 X 115312 0 33466 George Jones Sys Eng & Operations Manager 40.0 0.0 X 106731 0 28394 Alex Nicholas Strategic Programs Manager 40.0 0.0 X 99478 0 26433 Beth Allman Sr. Manager, Gov. Affairs 40.0 0.0 X 99280 0 26010 822015 0 209603 5 false true false American Cadastre LLC 13650 Dulles Technology Ste 400 HERNDON VA 20170 165000 Hewlett Packard Company 2671 Execurive Center Circle W TALLAHASSEE FL 32301 1082567 Mentis Technology Solutions LLC 8005 S Chester St 400 CENTENNIAL CO 80112 136235 SHI International Corp 290 Davidson Ave SOMERSET NJ 08873 443333 Vcarve 182 Capital Circle NE 3 TALLAHASSEE FL 32308 567621 5 136000 136000 MY FLORIDA COUNTY FEES 900099 7866324 7866324 GOVERNMENT CONTRACTS 900099 9443708 9443708 CCIS 900099 1586942 1586942 CONFERENCES 900099 414505 414505 MANAGEMENT FEES - FL TRUST 900099 592379 592379 262658 262658 20166516 231532 231532 0 0 0 0 0 5700574 5669049 31525 31525 31525 0 0 0 MISCELLANEOUS 900099 202192 202192 CONFERENCE ADVERTISING REVENUE 541860 2350 2350 204542 20770115 20368708 2350 263057 X 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 MY FLORIDA COUNTY 5166951 CHILD SUPPORT ENFORCEMENT 2093498 COMPREHENSIVE CASE MANAGEMENT 1721372 PUBLIC ACCESS 2846807 6668908 18497536 7669312 10221032 0 0 0 0 2869571 3307959 0 0 0 0 0 0 0 0 323503 401927 11914888 7487626 3798110 4427262 6635911 7196035 0 0 0 0 0 0 219447 223382 21515854 25777597 2430958 2723518 0 0 0 137112 0 0 0 0 0 0 0 0 0 0 1300177 2804877 3731135 5665507 X 17784719 20112090 0 0 0 0 17784719 20112090 21515854 25777597 X 2272579 54792 X false true X true false 609024 609024 1649190 723985 925205 331293 305759 25534 8913377 6045878 2867499 412004 412004 0 4427262 0 CAPITAL LEASE OBLIGATION 418617 EMPLOYEE BENEFIT LIABILITY 1496152 DUE TO CIVITEK NATIONAL, INC. 890108 2804877 X 21536581 766466 766466 20770115 20770115 19209210 711674 711674 18497536 18497536 Part X, Line 2 WITH A FEW GENERAL EXCEPTIONS, THE ORGANIZATION IS NO LONGER SUBJECT TO U.S. FEDERAL, STATE, AND LOCAL TAX EXAMINATIONS BY tax authorities for the years before 2011. PART XI, LINE 2D Civitek National, Inc. Revenue: $ 766,466 For consolidated audited financial statement purposes, Civitek National, Inc.'s revenue is included in total revenue. However, for tax return presentation purposes, Civitek National, Inc. files a separate tax return and is not included on the statement of revenue. PART XII, LINE 2D CIVITEK National, Inc. Expenses: $711,674 For consolidated audited financial statement purposes, Civitek National, Inc.'s expenses are included in total expenses. However, for tax return presentation purposes, Civitek National, Inc. files a separate tax return and is not included on the statement of functional expenses. X false false false KENNETH A KENT EXECUTIVE DIRECTOR 155369 0 0 0 0 0 25479 0 12802 0 193650 0 0 0 MELVIN COX IT DIRECTOR 141679 0 0 0 0 0 23791 0 14660 0 180130 0 0 0 Part I: Summary THE CLERK'S ASSOCIATION IS A TAX EXEMPT ENTITY ORGANIZED TO ENABLE THE MEMBERS OF THE CLERK'S ASSOCIATION, PRINCIPALLY, CLERKS OF COURT, TO MORE EFFICIENTLY AND EFFECTIVELY SERVE THEIR CONSTITUENTS. THIS IS ACCOMPLISHED THROUGH LEGISLATIVE UPDATES OF LAWS AFFECTING THE CLERKS, EDUCATIONAL SEMINARS AND WORKSHOPS, PUBLICATIONS, AND TECHNOLOGY PROGRAMS. PART III: PROGRAM SERVICE ACCOMPLISHMENTS LINE 4D COMPREHENSIVE CASE INFORMATION SYSTEM (CCIS) THE CCIS IS A SECURED INTERNET PORTAL PROVIDING A SINGLE POINT ACCESS FOR STATE-WIDE COURT CASE INFORMATION. CCIS CONTAINS COURT CASE INFOMATION MAINTAINED BY THE CLERKS OF THE COURT. USERS ARE GRANTED ACCESSS TO COURT CASE INFORMATION CONSISTENT WITH THEIR SPECIFIC ROLES AND RESPONSIBILITIES BASED ON FLORIDA STATUTES, RULES OF COURT AND FEDERAL GUIDELINES. CCIS IS DESIGNED FOR USE BY THE JUDICIAL COMMUNITY, STATE AND LOCAL LAW ENFORCEMENT, STATE AGENCIES, AND THE FLORIDA LEGISLATURE AS WELL AS FEDERAL CRIMINAL JUSTICE AGENCIES. COMPREHENSIVE CASE MANAGEMENT SYSTEM (CCMS) CONTRACTS DURING THE FISCAL YEAR 2001, FCCC CONTRACTED WITH APPROXIMATELY THRITY FLORIDA BOARD OF COMMISSIONERS (THE COUNTIES) FOR THE ACQUISITION, DEVELOPMENT, INSTALLATION, TRAINING, AND DATA CONVERSION OF A COMPREHENSIVE CIVIL, PROBATE, AND JURY TRACKING AND INDEXING SYSTEM. INSTALLATIONS WERE MATERIALLY COMPLETE AS OF JUNE 2003, AND FCCC IS IN THE OPERATIONS AND SUPPORT PHASE OF THE PROJECT. CLERICUS FACC HAS DEVELOPED A NEW CASE MAINTENANCE SYSTEM DESIGNED SPECIFICALLY FOR CLERKS IN THE STATE OF FLORIDA WHICH WILL REPLACE THE CCMS APPLICATIONS. CLERICUS IS BEING DESIGNED AND IMPLEMENTED AS A FULLY INTEGRATED CASE MAINTENANCE SYSTEM FOR ALL CASE TYPES AND IS BEING DEVELOPED USING THE MICROSOFT.NET FRAMEWORK. CURRENTLY THIRTY-SIX COUNTIES HAVE SIGNED AGREEMENTS FOR THE IMPLENTATION OF THE APPLICATION. THE CLERICUS IMPLEMENTATION PLAN BEGAN JANUARY 2010 AND IS CURRENTLY IN THE FINAL STAGES OF IMPLEMENTATION. TRAFFIC CITATION ACCOUNTABILIY AND TRANSMISISON SYSTEM (TCATS) TCATS IS AN AUTOMATED METHOD OF TRANSMITTING UNIFORM TRAFFIC CITATION (UTC) DATA FROM THE SIXTY-SEVEN CLERK OF COURT OFFICES TO THE DEPARTMENT OF HIGWAY SAFETY AND MOTOR VEHICLES' (DHSMV) DATABASE. TCATS ALLOWS FLORIDA CLERKS TO ELECTRONICALLY TRANSFER CITATION, DISPOSITION, AND D6 DATA FROM THEIR TRAFFIC MANAGEMENT SYSTEMS TO FCCC, WHO IN TURN, CONSOLIDATES THE REPORTS AND TRANSMITS THEM TO DHSMV. PART VI: GOVERNANCE, MANAGEMENT, AND DISCLOSURE SECTION A, LINE 7A THE GOVERNING BODY IS ELECTED BY THE BOARD OF THE ORGANIZATION. LINE 7B THE ASSOCIATION SHALL HAVE THE POWER TO OWN, ACCEPT, MORTGAGE AND DISPOSE OF REAL AND PERSONAL PROPERTY, AND TO OBTAIN, INVEST, AND RETAIN FUNDS IN ADVANCING THE PURPOSES OF THE ORGANIZATION. SECTION B, LINE 11B THE FORM 990 AND ACCOMPANYING SCHEDULES ARE REVIEWED BY THE CFO. THE CFO RESOLVES ANY ISSUES OR QUESTIONS WITH THE INDEPENDENT ACCOUNTING FIRM THAT PREPARES THE FORMS. PRIOR TO SUBMISSION TO THE IRS, THE FORM 990 AND ACCOMPANYING SCHEDULES ARE SUBMITTED TO THE EXECUTIVE DIRECTOR FOR REVIEW AND APPROVAL. NO FURTHER REVIEW BY THE BOARD IS REQUIRED BEFORE THE FORMS ARE FILED WITH THE IRS. LINE 12C THE ASSOCIATION HAS AN INTERNAL CONFLICT OF INTEREST POLICY WHICH APPLIES TO ALL EMPLOYEES. THE ASSOCIATION MONITORS AND ENFORCES COMPLIANCE WITH THE INTERNAL CONFLICT OF INTEREST POLICY THROUGH THE EMPLOYEE HANDBOOK PROCEDURES. ALL EMPLOYEES ARE REQUIRED TO ACKNOWLEDGE THAT THEY HAVE READ AND UNDERSTAND THE EMPLOYEE HANDBOOK RULES AND POLICIES WHICH INCLUES THE CONFLICT IN INTEREST POLICY BY COMPLETING THE SIGNATURE PAGE, WHICH IS GIVEN TO THE HUMAN RESOURCES MANAGER AND INCLUDED IN THEIR PERSONNEL FILE. LINE 15A AT THE BEGINNING OF EACH FISCAL YEAR FOR THE ORGANIZATION, THE EXECUTIVE COMMITTEE MEETS WITH THE EXECUTIVE DIRECTOR TO CONSTRUCT THE ANNUAL WRITTEN EMPLOYMENT CONTRACT EFFECTIVE FOR ONE YEAR BASED ON AVAILABLE COMPARABILITY DATA AND BUDGET AVAILABILITY. SECTION C, LINE 19 The Florida Association of Court Clerks makes its governing documents and three most recent financial statements available to the public upon written request. PART XI: RECONCILIATION OF NET ASSETS LINE 9 INVESTMENT IN CIVITEK: $ 54,792 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:CCIS TOTAL EXPENSES:1939399 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:STATE DISBURSEMENT UNIT TOTAL EXPENSES:901028 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:COMMUNICATION SUBSYSTEM TOTAL EXPENSES:819689 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:EDUCATION AND CONFERENCE TOTAL EXPENSES:682373 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:COURT SERVICES TOTAL EXPENSES:993705 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:LEGAL & LEGISLATIVE SERVICES TOTAL EXPENSES:666388 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:FL TRUST - ADMINISTRATION TOTAL EXPENSES:510843 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:TECHNICAL ASSISTANCE PROGRAMS TOTAL EXPENSES:167357 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:MY PAYMENT PORTAL TOTAL EXPENSES:-116867 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:OTHER PROGRAM SUPPORT TOTAL EXPENSES:104993 FACC SERVICES GROUP LLC 3544 MACLAY BLVD TALLAHASSEE FL 32312 593660274 INVESTMENT FL 2414732 16516008 FCCC FACC HEALTH RETIRE SYS 3544 MACLAY BLVD TALLAHASSEE FL 32312 142011245 MED. BENEFIT FL 501(C) FCCC false FLGIT (INVESTMENT TR) 3544 MACLAY BLVD TALLAHASSEE FL 32312 596975413 INVESTMENT FL 115(1) FCCC false Civitek National Inc 3544 Maclay Blvd Tallahassee FL 32312 453760722 non-fl programs FL Civitek c Corp -45216 895022 1.00000 true false false false true false false false false false false false false false false false false false true true FACC RETIREE HEALTH REIMBURSEMENT R 140823 ACTUAL FL LOCAL GOVERNMENT INVESTMENT PLAN S 855037 ACTUAL FACC SERVICES GROUP LLC (CNI) D 25000 ACTUAL