2015-11-03T10:24:44-06:00 2014-12-31 521511275 RAFFA PC 1899 L STREET NW SUITE 900 WASHINGTON DC 20036 990 2014-01-01 420943164 AMERICAN SOCIETY FOR RADIATION ONCOLOGY AMER 7035021550 8280 WILLOW OAKS CORP DR NO 500 FAIRFAX VA 22031 LAURA I THEVENOT CEO 7035021550 2015-11-03 1 FRANK H SMITH P00639053 2028225000 2015-11-02 2014 2016-03-07 17:11:31Z LAURA I THEVENOT 8280 WILLOW OAKS CORP DR NO 500 FAIRFAX VA 22031 35909869 0 X WWW.ASTRO.ORG X 1958 IL ASTRO IS DEDICATED TO IMPROVING PATIENT CARE THROUGH EDUCATION, CLINICAL PRACTICE, ADVANCEMENTS OF SCIENCE, AND ADVOCACY. 15 15 113 785 762701 330214 0 797894 13419287 15992749 832357 597638 2684130 2195244 16935774 19583525 880312 1794713 0 0 7257346 8179260 0 0 0 10190106 12745921 18327764 22719894 -1391990 -3136369 37158092 36413279 5535745 7707214 31622347 28706065 X TO ADVANCE THE PRACTICE OF RADIATION ONCOLOGY BY PROMOTING EXCELLENCE IN PATIENT CARE, PROVIDING OPPORTUNITIES FOR EDUCATIONAL AND PROFESSIONAL DEVELPOMENT, PROMOTING RESEARCH AND DISSEMINATING RESEARCH RESULTS AND REPRESENTING RADIATION ONCOLOGY IN A RAPIDLY EVOLVING HEALTHCARE ENVIRONMENT. 0 0 MEETINGS - STATE OF THE ART RADIATION THERAPY, CANCER IMAGING AND RADIATION THERAPY SYMPOSIUM. DEVELOPMENT OF ACCREDITATION PROGRAM FOR EXCELLENCE (APEX). APEX ESTABLISHES STANDARDS OF PERFORMANCE DERIVED FROM EVIDENCE-BASED GUIDELINES AND CONSENSUS PRACTICE GUIDELINES FOR RADIATION ONCOLOGY AND RECOGNIZE FACILITIES THAT HAVE THE SYSTEMS, PERSONNEL AND POLICIES AND PROCEDURES THAT ARE NEEDED TO MEET THESE STANDARD FOR HIGH-QUALITY, SAFE PATIENT CARE. SCIENTIFIC JOURNALS ARE EDUCATIONAL IN NATURE AND SERVES TO PROMOTE THE SOCIETY'S EXEMPT FUNCTION. 0 1 0 1 0 0 0 0 1 1 0 0 0 1 1 0 1 0 0 0 0 0 0 0 0 0 1 0 1 0 0 0 0 0 0 0 0 0 0 0 1 1 1 0 1 191 0 1 113 1 1 1 0 0 0 1 1 0 X 15 15 0 0 0 0 1 1 1 1 1 0 0 1 1 1 1 1 1 1 1 0 VA X LAURA I THEVENOT 7035021550 8280 WILLOW OAKS CORP DR NO 500 FAIRFAX VA 22031 BRUCE G HAFFTY CHAIR 2.00 X X 0 0 0 BRUCE D MINSKY PRESIDENT 2.00 X X 0 0 0 DAVID C BEYER PRESIDENT-ELECT 2.00 1.00 X X 10000 0 0 JEFF M MICHALSKI SECRETARY/TREASURER 2.00 X X 0 0 0 COLLEEN A F LAWTON IMMEDIATE PAST CHAIR 2.00 1.00 X X 0 0 0 THEODORE L DEWEESE SCIENCE COUNCIL VICE-CHAIR 2.00 X 8500 0 0 THOMAS J EICHLER HEALTH POLICY COUNCIL VICE-CHAIR 2.00 X 0 0 0 STEPHEN M HAHN EDUCATION COUNCIL VICE-CHAIR 2.00 1.00 X 0 0 0 PAUL M HARARI EDUCATION COUNCIL CHAIR 2.00 X 1000 0 0 JAMES A HAYMAN CLINICAL AFFAIRS & QUAL COUNCIL VC 2.00 X 0 0 0 GERALDINE M JACOBSON GOVERNMENT RELATIONS COUNCIL CHAIR 2.00 X 0 0 0 BRIAN KAVANAGH HEALTH POLICY COUNCIL CHAIR 2.00 X 0 0 0 SAMEER R KEOLE GOVERNMENT RELATIONS COUNCIL VC 2.00 X 0 0 0 LAWRENCE MARKS CLINICAL AFFAIRS & QUAL COUNCIL CHAIR 2.00 X 0 0 0 MARY K MARTEL SCIENCE COUNCIL CHAIR 2.00 X 0 0 0 LAURA I THEVENOT CEO 36.00 4.00 X 572916 0 60702 TERRY KARRAS VP FINANCE & ADMINISTRATION 40.00 X 152308 0 30066 EMILY WILSON EXECUTIVE VICE PRESIDENT 40.00 X 189046 0 25281 DAVE ADLER VP ADVOCACY AND CLINICAL AFFAIRS 40.00 X 151236 0 29959 LYNN M PADGETT-BROWN VP EDUCATION 40.00 X 133946 0 19875 ANNA ARNONE VP MEMBER RELATIONS & COMMUNICATIONS 40.00 X 129038 0 24736 NADINE EADS EMPLOYEE 40.00 X 132600 0 19740 ELIZABETH PARKS DIRECTOR OF HUMAN RESOURCES 40.00 X 122687 0 17803 LAURA GOGAL GENERAL COUNSEL 40.00 X 118328 0 11609 1721605 0 239771 13 0 1 0 ELSEVIER PO BOX 7247-8455 PHILADELPHIA PA 191708455 PUBLISHING 400399 SMGMOSCONE CENTER 747 HOWARD STREET SANFRANCISCO CA 941033118 ANNUAL MEETING SPACE 397318 PSAV PRESENTATION SERVICES 23918 NETWORK PLACE CHICAGO IL 606739509 AUDIOVISUAL SERVICES 392774 GLOBAL EXPERIENCE SPECIALISTS INC PO BOX 96174 CHICAGO IL 60693 EVENT MANAGEMENT 364428 J SPARGO & ASSOCIATES 11208 WAPLES MILL ROAD 112 FAIRFAX VA 22030 REGISTRATION SERVICES 344000 28 797894 797894 MEETINGS AND EVENTS 900099 9836081 5993759 3842322 MEMBERSHIP DUES 900099 3081912 3081912 SPONSORSHIPS 900099 1775277 1403777 371500 PULICATIONS 900099 1030936 785894 245042 DEVELOPMENT 900099 235923 235923 32620 17400 15220 15992749 1594400 1594400 16923982 16326344 597638 597638 597638 REBATES AND LABELS 900099 462654 462654 CAREER CENTER 900004 130939 130939 OTHER INCOME 900099 4800 4800 2451 2451 600844 19583525 11518665 762701 6504265 X 1794713 1221514 5368121 486403 610370 492852 129641 47555 165859 2541729 2026 1131393 1260859 8784 880997 1062681 2873383 484496 129768 UBI TAXES 62175 DUES AND SUBSCRIPTIONS 814546 HONORARIA 457569 SPONSORSHIP AGREEMENT 408279 284181 22719894 769842 449150 1644342 1356379 548272 617747 466139 413201 3162915 2296801 1166684 866114 31282169 32363087 1280644 347601 37158092 36413279 1568538 2771229 612500 3534186 3841335 433021 482150 5535745 7707214 X 31622347 28706065 31622347 28706065 37158092 36413279 -3136369 757587 -537500 0 X 0 1 X 1 0 RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED ASTRO PAC 8280 WILLOW OAKS CORPORATE DRIVE S FAIRFAX VA 22031 061673960 0 141500 0 0 1 3081912 771403 35609 807012 876188 -69176 12784276 6777709 6006567 6624034 7311135 1150893 12784276 7844174 1220140 6624034 8833219 989045 7844174 9791768 958549 8833219 1.00000 0 0 194434 74359 120075 2452461 1810379 642082 516020 412063 103957 866114 DEFERRED RENT AND LEASEHOLD INCENTIVE 209862 DEFERRED COMPENSATION LIABILITY 272288 482150 X 20175253 757587 757587 19417666 165859 165859 19583525 22554035 0 22554035 165859 165859 22719894 PART X, LINE 2: ASTRO PERFORMED AN EVALUATION OF UNCERTAIN TAX POSITIONS FOR THE YEAR ENDED DECEMBER 31, 2014 AND DETERMINED THAT THERE ARE NO MATTERS THAT WOULD REQUIRE RECOGNITION IN THE FINANICAL STATEMENTS OR THAT MAY HAVE ANY EFFECT ON ITS TAX-EXEMPT STATUS. 1 UNIVERSITY OF IOWA HOSPITALS & CLINICS B5 JESSUP HALL IOWA CITY IA 52242 426004813 501(C)(3) 50000 JUNIOR FACULTY CAREER RESEARCH TRAINING AWARD CEDARS-SINAI MEDICAL CENTER 6500 WILSHIRE BLVD SUITE 1150 LOS ANGELES CA 90048 951644600 501(C)(3) 50000 JUNIOR FACULTY CAREER RESEARCH TRAINING AWARD BETH ISRAEL DEACONESS MEDICAL CENTER 333 BROOKLINE AVE BOSTON MA 02215 042103881 501(C)(3) 100000 JUNIOR FACULTY CAREER RESEARCH TRAINING AWARD THE OHIO STATE UNIVERSITY 1960 KENNY RD COLUMBUS OH 43210 316025986 501(C)(3) 100000 JUNIOR FACULTY CAREER RESEARCH TRAINING AWARD THOMAS JEFFERSON UNIVERSITY 1020 WALNUT ST PHILADELPHIA PA 19107 231352651 501(C)(3) 50000 JUNIOR FACULTY CAREER RESEARCH TRAINING AWARD UCLA 405 HILGARD AVE LOS ANGELES CA 90095 956006144 501(C)(3) 50000 JUNIOR FACULTY CAREER RESEARCH TRAINING AWARD MD ANDERSON CANCER CENTER 1515 HOLCOMBE BLVD HOUSTON TX 77030 746001118 501(C)(3) 50000 COMPARATIVE EFFECTIVENESS GRANT UNIVERSITY OF CALIFORNIA SAN DIEGO 9500 GILMAN DR LA JOLLA CA 92093 956006144 501(C)(3) 25000 COMPARATIVE EFFECTIVENESS GRANT UNIVERSITY OF VIRGINIA PO BOX 800724 CHARLOTTESVILLE VA 22908 546001796 501(C)(3) 25000 COMPARATIVE EFFECTIVENESS GRANT UNIVERSITY OF WISCONSIN HOSPITALS & CLINICS 21 N PARK ST SUITE 6401 MADISON WI 53715 396006492 501(C)(3) 12500 SEED GRANT THOMAS JEFFERSON UNIVERSITY 233 10TH ST BLSB 504 PHILADELPHIA PA 19107 232829095 501(C)(3) 12500 SEED GRANT STANFORD UNIVERSITY CANCER CENTER PO BOX 44253 SSAN FRANCISCO CA 94144 941156365 501(C)(3) 12500 SEED GRANT JOHNS HOPKINS UNIVERSITY 12529 COLLECTIONS CENTER DR CHICAGO IL 60693 520595110 501(C)(3) 12500 SEED GRANT UNIVERSITY OF COLORADO DENVER PO BOX 910238 DENVER CO 80291 846000555 501(C)(3) 12500 SEED GRANT UNIVERSITY OF IOWA HOSPITAL & CLINICS B5 JESSUP HALL IOWA CITY IA 52242 426004813 501(C)(3) 12500 SEED GRANT RADIATION ONCOLOGY INSTITUTE 8280 WILLOW OAKS CORPORATE DR 500 FAIRFAX VA 22031 510178702 501(C)(3) 1119213 GENERAL OPERATING PURPOSES 16 0 PART I, LINE 2: ASTRO AWARDS GRANTS WHICH REQUIRE SPECIFIC DELIVERABLES, AND ACCORDINGLY, THE FUNDS MUST BE USED TO ACCOMPLISH A DEFINED PURPOSE. THE SEED GRANT (ONE-YEAR GRANT) IS MONITORED BY A SIX-MONTH PROGRESS REPORT AND A FINAL REPORT. THE COMPARATIVE EFFECTIVESS GRANT AND THE JUNIOR FACULTY CAREER RESEARCH AWARD (2-YEAR GRANTS) ARE MONITORED BY A PROGRESS REPORT AFTER THE FIRST YEAR AND A FINAL REPORT AT THE END OF THE SECOND YEAR. X 1 1 X X X X X 0 1 0 LAURA I THEVENOT CEO 427948 0 83283 0 61685 0 26000 0 34702 0 633618 0 0 0 TERRY KARRAS VP FINANCE & ADMINISTRATION 150308 0 2000 0 0 0 15231 0 14835 0 182374 0 0 0 EMILY WILSON EXECUTIVE VICE PRESIDENT 187046 0 2000 0 0 0 18801 0 6480 0 214327 0 0 0 DAVE ADLER VP ADVOCACY AND CLINICAL AFFAIRS 149236 0 2000 0 0 0 15124 0 14835 0 181195 0 0 0 LYNN M PADGETT-BROWN VP EDUCATION 131946 0 2000 0 0 0 13395 0 6480 0 153821 0 0 0 ANNA ARNONE VP MEMBER RELATIONS & COMMUNICATIONS 127038 0 2000 0 0 0 12904 0 11832 0 153774 0 0 0 NADINE EADS EMPLOYEE 130600 0 2000 0 0 0 13260 0 6480 0 152340 0 0 0 PART I, LINE 1A BUSINESS CLASS AND/OR COMPANION TRAVEL WAS PROVIDED TO ASTRO LEADERSHIP FOR INTERNATIONAL CONFERENCES. PART I, LINE 4B DURING THE YEAR ENDED DECEMBER 31, 2014, LAURA THEVENOT, CEO, PARTICIPATED IN A 457(F) NONQUALIFIED PLAN, WITH CONTRIBUTIONS TO THE PLAN OF $11,000. FORM 990, PART VI, SECTION A, LINE 6 ASTRO'S NOMINATING COMMITTEE IS COMPRISED OF EIGHT PERSONS ELECTED FROM ITS MEMBERSHIP. THE NOMINATING COMMITTEE IS RESPONSIBLE FOR FINALIZING THE SLATE OF CANDIDATES FOR THE BOARD OF DIRECTORS. FORM 990, PART VI, SECTION A, LINE 7A REFER TO EXPLANATION PROVIDED IN RESPONSE TO LINE 6 FOR A DESCRIPTION OF THE MEMBERS WITH THE RIGHT TO ELECT THE GOVERNING BODY. FORM 990, PART VI, SECTION A, LINE 7B REFER TO EXPLANATION PROVIDED IN RESPONSE TO LINE 6 FOR A DESCRIPTION OF THE MEMBERS WITH THE RIGHT TO PARTICIPATE IN ASTRO'S GOVERNANCE. FORM 990, PART VI, SECTION B, LINE 11 THE FEDERAL FORM 990 IS PREPARED BY OUR EXTERNAL TAX ACCOUNTANTS. THE DRAFT IS PROVIDED TO OUR FINANCE STAFF FOR REVIEW BEFORE BEING SUBMITTED TO THE CFO, CEO, AND TREASURER FOR THEIR REVIEW AND APPROVAL. THE REVISED DRAFT IS THEN PROVIDED TO THE FULL BOARD OF DIRECTORS FOR THEIR REVIEW PRIOR TO FILING WITH THE INTERNAL REVENUE SERVICE. FORM 990, PART VI, SECTION B, LINE 12C THE SOCIETY'S OFFICERS, DIRECTORS, KEY EMPLOYEES AND VOLUNTEERS ARE REQUIRED TO FILL OUT DISCLOSURE FORMS ON AN ANNUAL BASIS AND TO UPDATE THEIR DISCLOSURE FORMS UPON ANY MATERIAL CHANGE IN THE INTERIM. THESE DISCLOSURE FORMS ARE REVIEWED IN ORDER TO IDENTIFY AND ADDRESS ANY POTENTIAL CONFLICTS OF INTERESTS FOR THESE INDIVIDUALS. FORM 990, PART VI, SECTION B, LINE 15 AN INDEPENDENT CONSULTANT PERFORMED MARKET SURVEY TO DEVELOP SALARY STRUCTURE AND RANGES. ASTRO'S PRACTICE IS TO COMPLETE A MARKET SURVEY EVERY THREE YEARS; THIS WAS LAST COMPLETED FOR THE CEO IN 2012. THE CEO'S COMPENSATION IS DETERMINED BY A SUBCOMMITTEE OF THE BOARD USING COMPARABLE SALARIES OF SIMILAR CEO POSITIONS OF NONPROFIT MEDICAL ORGANIZATIONS. THIS REVIEW WAS DISCUSSED WITH THE BOARD OF DIRECTORS AND THE FINAL DETERMINATION WAS MADE BY THE EXECUTIVE COMMITTEE. ANNUALLY, BUDGET GUIDELINES ARE SET FOR ANY ADDITIONS TO STAFF AND SALARY INCREASES. MANAGERS MAKE RECOMMENDATIONS FOR ANNUAL INCREASES AND PROMOTIONS WHICH ARE REVIEWED BY HUMAN RESOURCES AND THE DIVISION VICE PRESIDENTS. ALL PROMOTIONS ARE APPROVED BY THE CHIEF EXECUTIVE OFFICER. FORM 990, PART VI, SECTION C, LINE 19 THE ANNUAL REPORT WITH SUMMARY FINANCIAL STATEMENTS ARE DISTRIBUTED TO MEMBERS AND AVAILABLE TO MEMBERS ON OUR WEBSITE. GOVERNING DOCUMENTS AND CONFLICT OF INTEREST POLICY ARE AVAILABLE ON OUR WEBSITE. FORM 990, PART IX, LINE 11G OTHER PROFESSIONALS 2,541,729. RADIATION ONCOLOGY INSTITUTE 8280 WILLOW OAKS CORPORATE DRIVE SU FAIRFAX VA 22031 510178702 TO SUPPORT AND CONDUCT RESEARCH AND EDUCATIONAL ACTIVITIES IL 501(C)(3) LINE 11A, I ASTRO 1 ASTRO PAC 8280 WILLOW OAKS CORPORATE DRIVE SU FAIRFAX VA 22031 061673960 POLITICAL ACTION COMMITTEE VA 527 ASTRO 1 0 1 1 0 0 0 0 0 0 0 0 0 0 1 1 1 1 1 0 RADIATION ONCOLOGY INSTITUTE B 1119213 FMV RADIATION ONCOLOGY INSTITUTE N 70907 FMV RADIATION ONCOLOGY INSTITUTE O 146213 FMV