2014-05-14T12:11:19-07:00 2013-12-31 990 2013-01-01 561179542 North Carolina Rate Bureau NORT 9197839790 2910 Sumner Boulevard Raleigh NC 27616 David E Sink Jr Director, Finance 2014-05-14 2013 2015-11-30 17:44:51Z 14456653 false false X http://www.ncrb.org/ncrb X 1977 The Bureau was established under Article 36, Chapter 58, N.C. General Statutes. The purpose of the North Carolina Rate Bureau is to administer Property and Casualty Rates for the insurance industry in North Carolina. The Bureau maintains rules and regulations and establishes premium rates for motor vehicle, workers' compensation and property insurance. The Bureau also ensures the availability of workers' compensation insurance to any eligible risk in North Carolina by assigning the risks to members on an equitable basis All expenses are related to those functions. The N. C. Rate Bureau receives no grants and all expenses are borne by its member insurance companies in proportion to written premiums. 12 12 68 0 0 14834306 14455515 250 248 80 890 14834636 14456653 0 0 4995040 4900645 0 0 8969520 9138266 13964560 14038911 870076 417742 1716611 2331128 591447 990248 1125164 1340880 The Bureau was established under Article 36, Chapter 58, N.C. General Statutes. The purpose of the North Carolina Rate Bureau is to administer Property and Casualty Rates for the insurance industry in North Carolina. The Bureau maintains rules and regulations and establishes premium rates for motor vehicle, workers' compensation and property insurance. The Bureau also ensures the availability of workers' compensation insurance to any eligible risk in North Carolina by assigning the risks to members on an equitable basis All expenses are related to those functions. The N. C. Rate Bureau receives no grants and all expenses are borne by its member insurance companies in proportion to written premiums. false false Workers' Compensation Assigned Risk PlanThe Bureau assures the availability of workers' compensation insurance to any eligible risk in North Carolina by assigning the risks to members on an equitable basis. The Bureau receives premium payments which are deposited and then immediately disbursed to an assigned member company. Since the Bureau acts only as a pass-through for these premiums, these premiums are not recorded on any statement of cash receipts and disbursements.In 2013 the Bureau collected and disbursed premiums of $31,741,036 and $31,422,753, respectively, related to the workers' compensation assigned risk plan. Statutory Annual Data Reporting Requirement for Member Companies Per Article 36 of Chapter 58 of the General Statutes of North Carolina requirements, the North Carolina Rate Bureau must collect on an annual basis information and reports from its member companies. This annual data is used to prepare rate filings, apportionment of expenses, and determination of expense allowances and assessments. The reports that must be collected include Property and Casualty annual Statements and Insurance Expense Exhibits, as well as Private Passenger Automobile, Homeowners, Dwelling and Mobile Homeowners Expense Experience and installment payment data. The Governing Committee approved a penalty fee of $100/day for the late submission of this annual data. During 2013, $15,200 was collected from companies submitting late data. One of the purposes of the North Carolina Rate Bureau is the establishment and administration of classifications, rules, rates, loss costs, rating plans, policy forms and policy provisions for the Automobile Insurance, Property Insurance and Workers Compensations Insurance pursuant to Article 36 of Chapter 58 of the General Statutes of North Carolina (excerpt from North Carolina Rate Bureau Constitution). In order to fulfill this purpose, the North Carolina Rate Bureau files proposed changes on behalf of the Bureaus member companies to North Carolina Commissioner of Insurance.Below is a listing of some of the items that were filed on the member companies behalf during the year that were eventually approved as filed or as amended by the North Carolina Commissioner:AutomobileRevisions to the NC 01 90 - Notice of Cancellation or Refusal to Renew that is used with the Personal Auto Policy Program were approved by the NC Commissioner of Insurance. These revisions are designed to track the changes made as a result of the enactment of Senate Bill 402 and are effective December 1, 2013.Personal auto policy and personal Auto Manual revision and 2 endorsement revisions as a result of a revision to the General Statutes which increased the weight requirement for private passenger automobiles from 10,000 lbs. to 14,000 lbs. These changes are applicable to all new and renewal policies written to become effective on or after January 1, 2014.HomeownersRevised dwelling fire and extended coverage insurance base rates and wind exclusion credits for all new and renewal policies becoming effective on or after April 1, 2014.Revisions to Revised Homeowners Enhancement Policy Program. These revisions are applicable to all new and renewal policies effective, on an optional basis, August 30, 2013; however, the revisions are effective on a mandatory basis for new and renewal policies effective on or after April 1, 2014.Introduction of Protection Classification 8B Homeowners and Dwelling Policy Programs and related revised Community Mitigation Classification Manual rules; effective with respect to all new and renewal policies effective on or after April 1, 2014.Revised Homeowners 2011 Policy Program Manual Supplement, effective on a mandatory basis for new and renewal policies effective on or after April 1, 2014.Revised Homeowners 2011 Historic Home Endorsement, revisions are effective on a mandatory basis for new and renewal policies effective on or after April 1, 2014.Revised Homeowners 2011 Blanket Policy Program (HB), revisions are effective on a mandatory basis for new and renewal policies effective on or after April 1, 2014.Revised Homeowners 2011 Enhanced Policy Program (HE), revisions are effective on a mandatory basis for new and renewal policies effective on or after April 1, 2014.New Homeowners 2011 Policy Program, which replaces the current Homeowners 2000 Policy Program. These changes are applicable to all new and renewal policies effective, on an optional basis, June 1, 2013; however, the revisions are effective on a mandatory basis for new and renewal policies effective on or after April 1, 2014.Revisions to the wind mitigation credits contained in the Homeowners Manual, applicable to all new and renewal policies becoming effective on or after July 1, 2013.Revisions to the Homeowners insurance base rates as well as revised windstorm or hail exclusion credits, applicable to all new and renewal policies becoming effective on or after July 1, 2013.Revised Homeowners Insurance Rates applicable to all new and renewal policies becoming effective on or after July 1, 2013.Revised Homeowners Policy Program manual rule 209, effective for all policies written to become on or after July 1, 2013.Workers CompensationChanges to the North Carolina Statistical Plan Manual, Rules and reporting changes are for new and renewal policies with policy effective dates of April 1, 2013 or later.Filed new Endorsement (WC 00 04 22A) to notify policyholders of the pending expiration of the Terrorism Risk Insurance Program Reauthorization Act (TRIPRA) program, becomes effective January 1, 2014.Submitted a filing proposing workers compensation insurance prospective advisory loss costs, rating values and miscellaneous values for policies becoming effective on and after April 1, 2014, applicable to new and renewal policies.Submitted a filing proposing residual market workers compensation insurance rates, rating values and miscellaneous values to become effective April 1, 2014.A new mandatory North Carolina Amended Coverage Endorsement resulting from Session Law 2013-413, mandatory on all new and renewal policies becoming effective on and after January 1, 2014.Submitted a loss costs reference filing, becomes effective April 1, 2014. Submitted a filing that proposed revised workers compensation insurance residual market rates, rating values and miscellaneous values, effective April 1, 2014. false false false false false false false false false false false false false true true false true false false false false false false false false false false false false true false false false false false false false false false false false false false false false false false false false false false true 24 0 true 68 true false false false false false false false false false false false false X 12 12 false false false false true true true true true false false false true false true true false true true false X The Bureau 9197839790 2910 Sumner Boulevard Raleigh NC 27616 USAA D Pickens Gov Committee 0.00 0.00 X 0 0 0 Builders Mutual JVisintine Gov Committee 0.00 0.00 X 0 0 0 Hartford Fire Ins A Montano Gov Committee 0.00 0.00 X 0 0 0 American Home I Feuerlicht Gov Committee 0.00 0.00 X 0 0 0 Integon Ind Corp A Lyon Gov Committee 0.00 0.00 X 0 0 0 Liberty Mut Ins Co J Stuckey Gov Committee 0.00 0.00 X 0 0 0 Allstate Ins Co BDonlan Gov Committee 0.00 0.00 X 0 0 0 Auto-Owners Ins D Klasing Gov Committee 0.00 0.00 X 0 0 0 NC Farm Bureau Mut RBatdorff Chairman 0.00 0.00 X 0 0 0 Unitrin AutoHome JFredenberg Gov Committee 0.00 0.00 X 0 0 0 State Farm Mut ABentley Gov Committee 0.00 0.00 X 0 0 0 Progressive Cas KMcGee Gov Committee 0.00 0.00 X 0 0 0 Raymond Evans General Manager 37.50 0.00 X 238789 0 0 David Sink FinanceDirector 37.50 0.00 X 161607 0 0 Susan Taylor Director, Ins 37.50 0.00 X 171040 0 0 Shelley Chandler Dir, Info Services 37.50 0.00 X 137211 0 0 Vicki Godbold Director, HR & Adm 37.50 0.00 X 146274 0 0 Frank Lonnett Mgr, IT Services 37.50 0.00 X 118192 0 0 Adrienne Bizzell Mgr, IT Projects 37.50 0.00 X 116834 0 0 Paula Stana Mgr, IT Projects 37.50 0.00 X 119688 0 0 1209635 8 false true false Ernst & Young 200 Plaza Drive Secaucus NJ 07094 Audit 257424 2910 Sumner LLC PO Box 33483 Raleigh NC 27636 Building rental 390462 Young Moore & Henderson 3101 Glenwood Ave Raleigh NC 27622 Legal - NCRB 1329587 Nelson Mullins Riley & Scarborough LLP PO Box 11070 Columbia SC 292111070 Legal - NCIGA 167751 Hal Marcus dba Pro-Active Management 8125 Glenbrittle Way Raleigh NC 27615 Consulting 118800 5 0 Memberhip Dues & Assmts 524298 14455515 14455515 14455515 248 248 0 0 0 0 0 0 0 Miscellaneous (Schedule) 524298 890 890 890 14456653 14456653 X 0 0 0 0 571436 0 2517002 618812 852041 341354 0 1150269 37786 0 0 0 6909347 323 149437 401381 0 306959 42401 0 0 0 0 0 31737 Luncheons 60103 Subscriptions/Memberships 45076 Taxes 3447 0 14038911 0 0 0 0 1648403 1824379 0 15460 52170 0 0 0 0 0 0 0 0 0 0 52748 454579 1716611 2331128 -17322 -17416 608769 1007664 591447 990248 X 1125164 1340880 1125164 1340880 1716611 2331128 X 417742 -202026 X false true X true false Restricted Cash - Medical Premiums 454579 454579 Restricted Insurance for Retirees 553084 Restricted Medical Premiums 454579 Rounding 1 1007664 14217823 -238830 -238830 14456653 14456653 13640015 -398896 -398896 14038911 14038911 X X false true X X X false false false David Sink FinanceDirector 147474 14133 161607 Raymond Evans General Manager 217158 20000 1631 238789 Susan Taylor Director, Ins 150434 20606 171040 Part I, Line 1a: Relevant information in regards to selections on 1a. Part I, Line 1b: Reason for not following policy regarding payment provisions for expenses The reimbursement of social club dues was not documented in a written policy. During the employment search for a General Manager for the North Carolina Rate Bureau, the Bureau's governing committee verbally approved the policy of reimbursing social club dues. In addition, the paid travel for the General Manager's companion (wife) was verbally approved and such travel is infrequent, primarily for attendance of the organization's annual meeting. Client Note 1 Client Note 1 - Supplemental Information to Form 990North Carolina Rate Bureau, EIN 56-1179542Form 990, Part VI, Line 14, Written Document Retention and Destruction PolicyThe North Carolina Rate Bureau began creating a formal document retention and destruction policy during 2008. A final written policy has not yet been created.Although no formal document retention and destruction policy existed, informal policies did exist within the North Carolina Rate Bureau. Once the formal project resumes, the formal document retention and destruction policy project will consolidate these individual policies and procedures into an office-wide document and system. Client Note 2 Client Note 2 - Supplemental Information to Form 990North Carolina Rate Bureau, EIN 56-1179542Form 990, Part VII, Line 1a, Officers, Trustees, Key Employees, and Highest Compensated EmployeesForm 990, Part VII, Line 1a, lists the 12 Governing Committee member companies with voting rights as Institutional Trustees. An employee of the elected member company serves on the Governing Committee.Since these Governing Committee members are employees of various insurance companies, we cannot determine the average hours per week devoted to this responsibility.There was no compensation, contribution to a benefit plan, expense allowance paid to these Governing Committee members of the North Carolina Rate Bureau. Client Note 3 Client Note 3 - Supplemental Information to Form 990North Carolina Rate Bureau, EIN 56-1179542Form 990, Schedule J, Part II, Columns B(iii) & Column D, Officers, Directors, Trustees, Key Employees and Highest Compensated EmployeesThe employees listed in Part II of Schedule J are eligible and are participating in the organization's health and benefit programs including, medical, dental, vision, as well as basic life and accidental death and dismemberment coverage. The costs of these benefits for these employees are included in Line 9 (Other employee benefits) in Part IX, Statement of Functional Expenses, on Form 990.Also, employees listed in part II of Schedule J are eligible and are participating in the organization's defined benefit plan; contributions to the plan are vested in 5 years. Actuarial estimates for the defined benefit plan are determined by employees' salary history, years of service, and anticipated retirement age. The specific costs associated with the employees listed in Form 990, Schedule J, Part II are not easily segregated and are included in Line 8 (Pension plan contributions) in Part IX, Statement of Functional Expenses, on Form 990.There were no deferred compensation agreements for any of the employees of the North Carolina Rate Bureau.No current year compensation for the employees listed in part II of Schedule J was reported in a prior year Form 990. Client Note 4 Client Note 4 - Supplemental Information to Form 990North Carolina Rate Bureau, EIN 56-1179542Form 990, Part VII, Section B, Line 1, Independent ContractorsThe expenses of 3 North Carolina organizations created by North Carolina state statute Chapter 58 (the North Carolina Rate Bureau created by Article 36, the North Carolina Reinsurance Facility created by Article 37, and the North Carolina Insurance Guaranty Association created by Article 48) are managed and paid by the 3 organization's shared North Carolina Rate Bureau accounting department. Each organization is a separate, unrelated entity guided by separate state statutes and governing documents and each organization maintains separate general ledger accounts and financial statements. At the end of each month, a report is generated that details the total expenses that were paid by the North Carolina Rate Bureau on behalf of the North Carolina Reinsurance Facility and Guaranty Association by the North Carolina Rate Bureau checking accounts; these amounts are then reimbursed to the North Carolina Rate Bureau from the North Carolina Reinsurance Facility and Guaranty Association's checking accounts.The annual Form 1099-MISC for the North Carolina Rate Bureau will reflect the total amounts paid to an independent contractor for all of the organizations listed in the above paragraph; these are the amounts that are reflected on Form 990, Section B, Line 1 for each listed contractor. The amounts reflected on Form 990, Part IX correspond to the net expense attributable only to the North Carolina Rate Bureau. Client Note 5 Client Note 5 - Supplemental Information to Form 990North Carolina Rate Bureau, EIN 56-1179542Form 990, Part XII, Line 2c, Committe responsibility for oversight of audit, review and selection of an independent accountantThe audit financials are drafted by the management of the North Carolina Rate Bureau and are audited by the Bureau's independent audit firm. Once the audit report has been generated, it is distributed to the Bureau's Governing Committee for review. Form 990, Part VI, Line 6: Explanation of Classes of Members or Shareholder Every insurance carrier that is is authorized to write Automobile Insurance, Property Insurance or Workers Compensation Insurance in the State of North Carolina is required to become a Member of the Bureau as required by the provisions of Article 36 of Chapter 58 of the General Statutes of North Carolina.Each Member must pay an annual membership fee for each category of insurance for which it is licensed to write in North Carolina. Each member must also annually or when requested, provide statistical data related writing Automobile, Property, or Workers Compensation Insurance. Form 990, Part VI, Line 7a: How Members or Shareholders Elect Governing Body Member companies of the North Carolina Rate Bureau elect 12 voting members to the Governing Committee. (There are also 2 non-voting Governing Committee members that are appointed by the North Carolina Governor that are not employed or associated with any insurance company or the North Carolina Department of Insurance.) Governing Committee members serve for three-year terms; the terms cannot be served consecutively. The Governing Committee, elected by the North Carolina Rate Bureau members, handle administration, supervision, and direction of all committees. The Governing Committee also appoints a General Manager, who under the supervision of the Governing Committee has general control of the Bureau's activities and associates. Form 990, Part VI, Line 7b: Describe Decisions of Governing Body Approval by Members or Shareholders One of the purposes of the North Carolina Rate Bureau is the "establishment and administration of classifications, rules, rates, loss costs, rating plans, policy forms and policy provisions for the Automobile Insurance, Property Insurance and Workers Compensations Insurance pursuant to Article 36 of Chapter 58 of the General Statutes of North Carolina" (excerpt from North Carolina Rate Bureau Constitution). In order to fulfill this purpose, the North Carolina Rate Bureau files proposed changes on behalf of the Bureau's member companies to North Carolina Commissioner of Insurance. The North Carolina Rate Bureau's proposed filings are subject to the Commissioner of Insurance's approval. If the Commissioner of Insurance disapproves a filing, the Governing Committte has the ability to follow the appropriate appeals process within the State of North Carolina.In general, the North Carolina Rate Bureau's Governing Committe is authorized and does make operating decisions on behalf of the member companies. However, in some rare instances, high level document changes do require a 3/4 majority vote from the Bureau's member companies. Form 990, Part VI, Line 11b: Form 990 Review Process The annual Form 990 is prepared internally by the organization's Accounting Manager using tax preparation software. The completed return, including schedules and other necessary supporting information, is then forwarded to the organization's Director of Finance for review and approval. After the review and approval, the completed return is filed electronically to the Internal Revenue Service. The governing committee is notified when the return has been filed but does not receive a copy unless specifically requested by one of the member companies serving on the committee. Form 990, Part VI, Line 12c: Explanation of Monitoring and Enforcement of Conflicts Each new employee receives an organizational handbook that outlines the requirement of all employees to devote their full time to employment with the North Carolina Rate Bureau. If an employee is engaged in outside work or holds another job, the handbook specifically states that the other business cannot interfere with satisfactory job performance and attendance at the Bureau. Further, the Bureau requires that all employees fully disclose any possible conflict of interest such as outside employment to their supervisor or manager in order to prevent a compromising situation.Conflict of interest is also regularly reviewed at each North Carolina Rate Bureau Governing Committee meeting as well as every Bureau committee or sub-committee meeting. The North Carolina Rate Bureau's conflict of interest statement is included in the agenda and is referenced in every every governing committee, committee, and sub-committee meeting as a reminder to the governing committee and employees of their responsibilities. Per policy, members are not to vote, take action or use his or her personal influence on a matter that represents a personal conflict of interest. Form 990, Part VI, Line 15b: Compensation Review and Approval Process for Officers and Key Employees Compensation data is obtained through WorldAtWork, Mercer, and Aon Hewitt Associates salary surveys. Independent consultants have been utilized in the past to prepare guidelines and ranges for General Manager's and top management compensation, as well as conducting a full compensation audit.This data is presented to a Joint Compensation Sub-committee, consisting of 3 member companies, during the 4th quarter of the year. After a review, the Joint Compensation sub-committe will recommend ranges for salary increases, merit increases for the following year. These recommendations are presented to the organization's governing body for approval, normally during the last month of the calendar year along with a comprehensive budget presentation. Form 990, Part VI, Line 19: Other Organization Documents Publicly Available Since the North Carolina Rate Bureau was created by state statute, its organizational governing documents are public record. The conflict of interest statements are disclosed as agenda items and minutes in each governing committee, committee, and sub-committee meeting the of the Bureau.The financials of the organizations are made available to the public in these two manners:1) The annual filing of the organization's Form 990, Return of Organization Exempt from Income Tax, and 2) The appointment of two non-voting public members who are not employed or affiliated with any insurance company or the Department of Insurance to the Governing Committee by the North Carolina Commissioner of Insurance. The audited financial statements are presented to these members along with the rest of the Governing Committee on an annual basis. Other Changes In Net Assets Or Fund Balances - Other Decreases Reapportionment to Member Companies of 2012 Assmts & Expense = -$201976 Other Changes In Net Assets Or Fund Balances - Other Decreases Write off o/s Assmts/Mbrshps/Misc Fees/Refund to Carriers = -$50