2014-11-14T09:45:00-05:00 2013-12-31 990 2013-01-01 590196695 CLAY ELECTRIC COOPERATIVE INC CLAY PO BOX 308 Keystone Heights FL 32656 Richard K Davis General Manager 3524738000 2014-10-14 2013 2015-11-30 17:44:51Z RICHARD KENNETH DAVIS 346491506 false X WWW.CLAYELECTRIC.COM X 1937 FL TO EXCEED THE EXPECTATIONS OF OUR MEMBERS BY PROVIDING EXCELLENT CUSTOMER SERVICE AND RELIABLE ELECTRIC SERVICE AT COMPETITIVE RATES. 8 8 479 984637 0 0 341581646 345428339 334759 487782 485063 562402 342401468 346478523 0 8165361 11535930 6327381 5974747 0 0 327908726 328967846 342401468 346478523 0 535053473 571366574 245500786 274537974 289552687 296828600 TO EXCEED THE EXPECTATIONS OF OUR MEMBERS BY PROVIDING EXCELLENT CUSTOMER SERVICE AND RELIABLE ELECTRIC SERVICE AT COMPETITIVE RATES. false false 346478523 PROVISION OF RELIABLE ELECTRIC SERVICE TO CONSUMERS IN A 15 COUNTY AREA. 346478523 false false false false false false false false true false true false true true true false false false false false false false false false false false false true false false false false false true false false false false false true false false true X 253 0 true 479 true true false false false false false 337356163 1874153 false X 8 8 false false false false true true true true true false true true true true true true true true true true false FL X RICHARD K DAVIS 3524738000 PO BOX 308 Keystone Heights FL 326560308 FLOYD I GNANN TRUSTEE 6.00 0.00 X 4250 0 0 ANGUS S HASTINGS TRUSTEE-SECRETARY 15.00 0.20 X X 15650 0 0 CARL F HAGGLUND TRUSTEE 12.00 0.20 X 8050 0 0 SUSAN S REEVES TRUSTEE-PRESIDENT 12.00 0.20 X X 15900 0 0 CLYDE DEWITT HERSEY TRUSTEE 10.00 0.20 X 16950 0 0 KELLEY R SMITH JR TRUSTEE-TREASURER 12.00 0.20 X X 19050 0 0 LAURA G DEAN TRUSTEE 12.00 0.50 X 4400 0 0 JOHN HENRY WHITEHEAD JR TRUSTEE 12.00 0.00 X 13550 0 0 JOSEPH CARL MALPHURS TRUSTEE-VICE PRESIDENT 10.00 0.20 X X 16950 0 0 JOANN R SMITH TRUSTEE 12.00 0.00 X 13800 0 0 RICHARD KENNETH DAVIS GENERAL MANAGERCEO 43.00 0.00 X 374913 0 106582 SANFORD MARK MAXWELL DIRECTOR-FINANCEADMINISTRATI 41.00 0.20 X 188657 0 72720 HERMAN DYAL DIRECTOR-ENGINEERING 44.00 0.00 X 198679 0 58214 HOWARD MILTON MOTT JR DIRECTOR-OPERATIONS 45.00 0.00 X 182276 0 65872 LOUIE A CHAFF DISTRICT MANAGER-ORANGE PARK 40.00 0.00 X 157620 0 95074 JAMES R BEELER JR DISTRICT MANAGER-PALATKASALT 40.00 0.00 X 150294 0 85218 BRUCE MCHOLLAN DIRECTOR-INFOCOMM TECHNOLOGY 45.00 0.00 X 179932 0 165093 RICHARD A GRAY DIRECTOR-HUMAN RESOURCES 40.00 0.00 X 161465 0 53112 HENRY BARROW DIRECTOR-MEMBER RELATIONS 45.00 0.00 X 161024 0 61212 CHERYL BEACH ROGERS DIRECTOR-INTERNAL AUDIT 45.00 0.00 X 126253 0 30480 FRANK R HOLMES DIVISION CHIEF-DISTRIBUTNTRA 40.00 0.00 X 126796 0 73492 2136459 0 867069 41 false true false Asplundh Tree Expert Company PO Box 532729 Atlanta GA 303532729 RW Labor 3266158 The Angelo Group 11363 San Jose Blvd Bldg 300 Jacksonville FL 32223 Construction 2220879 Trimble Navigation Limited PO Box 203558 Dallas TX 75320 Professional Svcs 2116793 Baird Tree Company Inc PO Box 164 Jacksboro TN 37757 RW Labor 1699175 Lewis Tree Service Inc PO Box 731897 Dallas TX 75373 RW Labor 1188885 18 ELECTRIC 221000 336960799 336724713 236086 QUALIFIED POLE RENTAL 531390 2731887 2731887 PATRONAGE CAPITAL 900099 5387767 5387767 INTEREST 900099 331553 331553 MERCHANDISING REVENUE 900099 16333 16333 345428339 96217 96217 28800 4548 24252 24252 24252 400000 8435 391565 391565 391565 GAIN-RUS DEBT PREPAYMNT 900099 205416 205416 MOTOR VEHICLE PROGRAM 811000 153702 153702 CONSTRUCTION SERVICES 230000 114481 114481 64551 64551 538150 346478523 342761999 984637 2731887 11535930 11535930 1864671 1864671 3783602 3783602 326474 326474 187638 187638 11151141 11151141 18893893 18893893 Cost of Power 245678049 245678049 Distribution Expense 28442181 28442181 Consumer Accounts Expense 13158217 13158217 Administrative & General 3643263 3643263 7813464 7813464 346478523 346478523 0 0 4525276 6692521 50241 18287834 23282053 4669028 4682215 32634165 49699187 621316820 201591857 411881896 419724963 63005033 67285635 535053473 571366574 43504805 35603268 192475540 206602180 1000000 11000000 8520441 21332526 245500786 274537974 X 694395 696245 288858292 296132355 289552687 296828600 535053473 571366574 X 0 7275913 X false true X true false 612701 9876409 10489110 171315 14219568 7684802 6706081 530541134 193904606 336636528 65895693 2449 65893244 419724963 NATIONAL RURAL UTILITIES COOP 10485101 C SEMINOLE ELECTRIC COOPERATIVE 53270066 C COBANK 2407572 C OTHER INVESTMENTS IN ASSOC ORG 1122896 C 67285635 OTH NON CURR LIAB 10435685 CONSUMER DEPOSITS 10896841 21332526 X 345872749 345872749 605774 605774 346478523 334336817 334336817 12141706 12141706 346478523 Other revenues included on Form 990 (Part XI, line 4b) Product and unrelated business expenses were netted against associated revenues and identified as other non-operating income on our Audited Financial Statements. Revenues included in that audit report line are reflected on Part VIII Statement of Revenue as merchandising, rental and miscellaneous revenue. The amortization of a gain on debt prepayment is reported as an offset to interest expense in the audited financial statements, as required by generally accepted accounting principles. The amount recognized in the audited financial statements is reported on Part VIII-Statement of Revenue as miscellaneous revenue related to the exempt function. Other expenses included on Form 990 (Part XII, line 4b) Product and unrelated business expenses were netted against associated revenues and identified as other non-operating income on our Audited Financial Statements. Revenues included in that audit report line are reflected on Part VIII Statement of Revenue as merchandising, rental and miscellaneous revenue. The amortization of a gain on debt prepayment is reported as an offset to interest expense in the audited financial statements, as required by generally accepted accounting principles. The amount recognized in the audited financial statements is reported on Part VIII-Statement of Revenue as miscellaneous revenue related to the exempt function. The Cooperative's audited 2013 net margins of $11,535,930 are reflected as an expense in the Form 990 as 'Benefits Paid to or for Members'. Net margins are allocated and distributed to members based on patronage. Footnote for uncertain tax position under FIN 48 (Part X) Management has evaluated the Cooperative's tax positions and concluded that the Cooperative has taken no uncertain tax positions that require adjustment to the financial statements to comply with the provisions of this guidance. X X X false true false RICHARD KENNETH DAVIS GENERAL MANAGERCEO 318211 20000 36702 88879 17703 481495 SANFORD MARK MAXWELL DIRECTOR-FINANCEADMINISTRATION 172648 16009 61415 11305 261377 HERMAN DYAL DIRECTOR-ENGINEERING 186035 12644 45028 13186 256893 BRUCE MCHOLLAN DIRECTOR-INFOCOMM TECHNOLOGY 176174 3758 161829 3264 345025 HOWARD MILTON MOTT JR DIRECTOR-OPERATIONS 175291 6985 53721 12151 248148 RICHARD A GRAY DIRECTOR-HUMAN RESOURCES 157835 3630 46994 6118 214577 HENRY BARROW DIRECTOR-MEMBER RELATIONS 156282 4742 51583 9629 222236 CHERYL BEACH ROGERS DIRECTOR-INTERNAL AUDIT 125245 1008 23464 7016 156733 LOUIE A CHAFF DISTRICT MANAGER-ORANGE PARK 143251 14369 86867 8207 252694 JAMES R BEELER JR DISTRICT MANAGER-PALATKASALT SPGS 142912 7382 75912 9306 235512 FRANK R HOLMES DIVISION CHIEF-DISTRIBUTNTRANSMISS 124470 2326 65559 7933 200288 Listed persons compensation information (Part I, line 4) The organization has agreed on a year to year basis to calculate the value of the difference in the defined benefit plan for the General Manager/CEO in a lump sum form, under the current guidelines of the defined benefit administrator, one with IRS limitations and one without limitations, any positive value will be paid as a taxable payment, in the current year. Richard Davis received $8,225 during 2013. SEMINOLE ELECTRIC COOPERATIVE POWER SUPPLIER 247522793 PURCHASED POWER-NET false SEMINOLE ELECTRIC COOPERATIVE CONTRACTOR -10215 SEE ATTACHED false SEMINOLE ELECTRIC COOPERATIVE FRCC MEMBER -104932 DUES REIMBURSEMENT false SEMINOLE ELECTRIC COOPERATIVE CUSTOMER -6509 SEE ATTACHED false Unrelated business income explanation Part V line 3b Form 990-T is scheduled to be signed and filed on November 14, 2014. Members or stockholder classes and rights Part VI line 6 Clay Electric Cooperative had 139,249 members as of December 31, 2013. Member election for additional members Part VI line 7a Clay Electric Cooperative had eight members on the Board of Trustees at the end of the year. There was one vacancy. The Board of Trustee members serve three-year terms and each board member represents one trustee district within the cooperative's service area. Their terms are staggered in such a way that only three are up for election by the members each year. Governing body decisions Part VI line 7b The business and affairs of the cooperative are managed by a board of trustees which shall exercise all of the powers of the cooperative except such as by law, the articles of incorporation or the bylaws. If an amendment of the bylaws is proposed by the board of trustees the amendment must be presented to the membership. Form 990 governing body review Part VI line 11 The top financial official presented paper copies of the 2013 Form 990 to the Board of Trustees for their review at their monthly board meeting on October 23, 2014. Conflict of interest policy compliance Part VI line 12c It is a requirement that incumbents of certain positions within the Cooperative and the Board of Trustees annually complete and sign the Conflict of Interest Certification and Disclosure Form and deliver it to the General Manager/CEO or Board President. CEO executive director top management comp Part VI line 15a Comparability data was used to determine the Compensation for our CEO and was approved by our Board of Trustees. Board meeting minutes document the deliberations and decisions on the compensation arrangement. Board meeting minutes on November 21, 2013 reflect a performance appraisal and compensation review for our CEO. Other officer or key employee compensation Part VI line 15b Comparability data was used to evaluate the compensation for our other officer and key employees. Governing documents etc available to public Part VI line 19 Our governing documents (included in our Member Handbook), financial statements (included in our Kilowatt Newsletter) and conflict of interest policy are made available to the general public on our website at www.clayelectric.com. Explanation of other changes in net assets or fund balances Part XI line 9 Capital credits assigned for the year was $11,535,930 less net retirements of capital credits of $4,261,867 plus an increase in memberships of $1,850. General explanation attachment Part IX-Statement of Functional Expenses-In an attempt to maintain consistency in reporting we elected to report our expenses in the same categories used in prior years. CLAY ELECTRIC COOPERATIVE SCHOLARSHIP TRUST INC POB 308 Keystone Heights FL 32656 576205431 PROVIDE SCHOLARSHIPS FL 501c3 Line 9 N/A false CLAY ELECTRIC SERVICES INC PO BOX 308 Keystone Heights FL 32656 591613094 PROVIDE MISC BUSINESS SVCS FL N/A C Corp 1.00000 true false false false false false false false false false false false false false false false false false false false