2014-11-13T18:45:14-06:00 2013-12-31 942625391 FRIEDLANDER CHERWON CAPPER LLP 1101 5TH AVE SUITE 350 SAN RAFAEL CA 94901 990 2013-01-01 201550347 RALSTON WHITE RETREAT FOUNDATION RALS 4154582102 PO BOX 152 KENTFIELD CA 949140152 RICHARD J HAYES TREASURER 4154582102 2014-11-13 1 RICHARD J HAYES P00709087 4154565500 2014-11-12 2013 2015-11-30 17:44:51Z JOSHUA M RAFNER PO BOX 152 KENTFIELD CA 94914 451751 0 X WWW.RALSTONWHITERETREAT.ORG X 2005 CA THE ORGANIZATION'S MISSION IS TO ENSURE THE PRESERVATION AND CONTINUANCE OF THE HISTORIC RALSTON WHITE RETREAT (RETREAT) IN MILL VALLEY, CALIFORNIA. AS TRUSTEE, THE ORGANIZATION CARRIES OUT THE INTENT OF THE 1950 DEED OF TRUST FROM RUTH WHITE BOWIE REGARDING THE PRESERVATION OF THE RETREAT, WHICH INCLUDES THE FOLLOWING: 1) TO MAINTAIN AND RESTORE THE HISTORICALLY SIGNIFICANT 1911 WILLIS POLK DESIGNED HOME THAT IS THE FOCUS OF THE PROPERTY AND WHICH HOUSES THE MEETING PLACE ACCOMMODATIONS/ FOOD SERVICES; 2) TO OFFER THE RETREAT ON A DAY-USE AND OVERNIGHT-USE BASIS TO TAX-EXEMPT ORGANIZATIONS IN FURTHERANCE OF THEIR CHARITABLE, EDUCATIONAL, RELIGIOUS AND PUBLIC BENEFIT PROGRAMS; 3) TO CONSERVE THE 43 ACRE-SITE AND PROTECT THE PROPERTY FROM SUBDIVISION AND DEVELOPMENT; AND 4) TO ALLOW THE GENERAL PUBLIC TO USE THE RETREAT AND SITE FOR CULTURAL, MUSICAL, ARTS AND OTHER COMMUNITY PUBLIC BENEFIT ACTIVITIES. 5 5 15 0 0 0 0 0 408931 451595 542 156 0 0 409473 451751 0 0 0 0 180740 193531 0 0 0 194296 209592 375036 403123 34437 48628 717593 777773 78354 65890 639239 711883 X THE ORGANIZATION'S MISSION IS TO ENSURE THE PRESERVATION AND CONTINUANCE OF THE HISTORIC RALSTON WHITE RETREAT (RETREAT) IN MILL VALLEY, CALIFORNIA. AS TRUSTEE, THE ORGANIZATION CARRIES OUT THE INTENT OF THE 1950 DEED OF TRUST FROM RUTH WHITE BOWIE REGARDING THE PRESERVATION OF THE RETREAT, WHICH INCLUDES THE FOLLOWING: 1) TO MAINTAIN AND RESTORE THE HISTORICALLY SIGNIFICANT 1911 WILLIS POLK DESIGNED HOME THAT IS THE FOCUS OF THE PROPERTY AND WHICH HOUSES THE MEETING PLACE ACCOMMODATIONS/ FOOD SERVICES; 2) TO OFFER THE RETREAT ON A DAY-USE AND OVERNIGHT-USE BASIS TO TAX-EXEMPT ORGANIZATIONS IN FURTHERANCE OF THEIR CHARITABLE, EDUCATIONAL, RELIGIOUS AND PUBLIC BENEFIT PROGRAMS; 3) TO CONSERVE THE 43 ACRE-SITE AND PROTECT THE PROPERTY FROM SUBDIVISION AND DEVELOPMENT; AND 4) TO ALLOW THE GENERAL PUBLIC TO USE THE RETREAT AND SITE FOR CULTURAL, MUSICAL, ARTS AND OTHER COMMUNITY PUBLIC BENEFIT ACTIVITIES. 0 0 395943 451595 THE ORGANIZATION FURNISHED MEETING PLACE ACCOMMODATIONS AND FOOD SERVICES PRIMARILY TO OTHER TAX-EXEMPT ORGANIZATIONS IN FURTHERANCE OF THEIR CHARITABLE, EDUCATIONAL, RELIGIOUS OR PUBLIC BENEFIT PROGRAMS AND SECONDARILY TO MEMBERS OF THE GENERAL PUBLIC FOR COMMUNITY EVENTS AND PROGRAMS. SPECIFICALLY, THE ORGANIZATION ACCOMPLISHED THIS PROGRAM SERVICE BY SERVING 42 DISTINCT TAX-EXEMPT ORGANIZATIONS, 18 LOCAL GROUPS OF INDIVIDUALS, AND 3 BUSINESS ORGANIZATIONS. 395943 1 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 15 1 0 0 0 0 0 0 0 0 X 5 5 0 1 0 0 0 0 0 1 1 0 0 0 1 1 1 0 1 0 0 0 CA X THE ORGANIZATION 4154582102 PO BOX 152 KENTFIELD CA 949140152 X JOSHUA RAFNER CHAIRMAN/PRESIDENT/DIRECTO 2.00 X X 0 0 0 RICHARD HAYES VICE CHAIRMAN/TREASURER/DI 2.50 X X 0 0 0 DEVIN DIXON SECRETARY/DIRECTOR 0.50 X X 0 0 0 DAVID OVERMYER DIRECTOR 0.50 X 0 0 0 ANDREW ALLEN DIRECTOR 0.50 X 0 0 0 0 0 0 0 0 0 0 0 FURNISH MEETING PLACE 900099 451595 451595 451595 156 156 451751 451595 0 156 143775 143775 35105 35105 14651 14651 37476 37476 7286 258 7028 1088 1088 3166 3034 132 16219 16219 1926 1926 960 960 25437 25437 MAINTENANCE & REPAIR 66559 66559 FOOD HOSPITALITY COSTS 38910 38910 PROPERTY TAXES 8986 8986 OTHER LOCAL TAXES 1061 1061 518 498 20 403123 395943 7180 0 24545 23770 246010 174166 1618 14127 7988 4544 211166 0 87432 211166 350000 350000 717593 777773 14923 15939 39751 45049 23680 4902 78354 65890 X 639239 711883 639239 711883 717593 777773 X 48628 24016 X 0 0 0 X 7325 2025 750 10100 360128 456199 469770 408931 451595 2146623 367453 458224 470520 408931 451595 2156723 2000 2000 91686 189203 153356 151256 141219 726720 93686 189203 153356 151256 141219 728720 1428003 109 254 286 409 156 1214 109 254 286 409 156 1214 367562 458478 470806 409340 451751 2157937 0.66170 0.63180 0.00060 X 200125 200125 11041 11041 211166 FORM 990, PART VI, SECTION A, LINE 3 THE ORGANANIZATION'S RETREAT CENTER IS OPERATED BY A TEAM OF STAFF WITH OVERSIGHT BY THE BOARD OF DIRECTORS THROUGH AN OPERATING COMMITTEE. SITE USE RESERVATIONS/ SCHEDULING/ MARKETING, SUPPLY PURCHASES MANAGEMENT, BUILDING AND PROPERTY MAINTENANCE, AND PERSONNEL HIRING/ SUPERVISION/ TRAINING ARE HANDLED BY A SITE DIRECTOR WHO IS SUPPORTED BY OTHER FULL-TIME AND PART-TIME EMPLOYEES. UNDER CONTRACT, A BUSINESS-ACCOUNTING MANAGER IS RESPONSIBLE FOR MAINTAINING THE BOOKS OF ACCOUNT AND RECORDS, MONTHLY FINANCIAL ACCOUNTING AND REPORTING, PAYROLL PROCESSING, DEVELOPMENT OF ANNUAL OPERATING BUDGET/SITE-USE FEE RATES FOR BOARD REVIEW, ADMINISTRATION OF SITE-USE CONTRACTS, AND MANAGEMENT/RENEWAL OF APPROPRIATE INSURANCE COVERAGES. MEMBERS OF THE OPERATING COMMITTEE, WHICH INCLUDE THE PRESIDENT/ CHAIRMAN, TREASURER/DIRECTOR, SITE DIRECTOR AND BUSINESS-ACCOUNTING MANAGER MEET MONTHLY, AND ON AN AD-HOC BASIS AS NEEDED, TO REVIEW THE RETREAT CENTER OPERATIONS AND FINANCES. FORM 990, PART VI, SECTION B, LINE 11 THE PRESIDENT AND TREASURER AS WELL AS BOARD CHAIRMAN REVIEW THE FORM 990 BEFORE THE ORGANIZATION SUBMITS THE ANNUAL TAX RETURN TO THE IRS. FORM 990, PART VI, SECTION B, LINE 12C THE CONFLICT OF INTEREST POLICY COVERS ALL DIRECTORS AND OFFICERS. FOR 2008 AND PRIOR YEARS, THE ORGANIZATION HAD NO EMPLOYEES; RETREAT OPERATIONS PERSONNEL ARE EMPLOYED BY A MANAGEMENT COMPANY UNDER CONTRACT WITH THE ORGANIZATION. AT SEVERAL BOARD MEETINGS DURING THE YEAR, DIRECTORS REVIEW ANY PROPOSED SIGNIFICANT FINANCIAL TRANSACTIONS OR AGREEMENTS BETWEEN THE ORGANIZATION AND THIRD PARTIES AND DETERMINE AT THAT TIME WHETHER AN ACTUAL OR POTENTIAL CONFLICT EXISTS. IF THERE IS A CONFLICT, THEN THE ORGANIZATION'S BOARD PROHIBITS THE DIRECTOR OR OFFICER FROM PARTICIPATING IN THE DELIBERATIONS AND DECISIONS ABOUT THE TRANSACTION OR AGREEMENT. FORM 990, PART VI, SECTION C, LINE 19 NO DOCUMENTS AVAILABLE TO THE PUBLIC. FORM 990, PART XI, LINE 9: ADDITIONS TO MAJOR MAINTENANCE AND REPAIR RESERVE 25,921. APPROPRIATIONS FOR MAJOR MAINTENANCE AND REPAIR COSTS -1,905.