2014-10-31T16:52:50-07:00 2013-12-31 990 2013-01-01 952142678 SOCIETY OF PHOTO OPTICAL INSTRUMENTATION ENGINEER SOCI 3606763290 1000 20th Street Bellingham WA 98225 Brad Ferguson CFO 3606763290 2014-11-07 2013 2015-11-30 17:44:51Z SPIE Eugene Arthurs 1000 20th Street Bellingham WA 98225 70300254 0 X www.spie.org X 1955 WA SPIE is an international, nonprofit technical society dedicated to advancing scientific research and engineering applications of optical, photonic, imaging and optoelectronic technologies through its meetings, education programs and publications. 20 19 188 6014 397276 0 14962 36002 34281139 33913227 3199465 6065713 611568 601299 38107134 40616241 1203811 1522895 0 0 13667341 14103357 0 0 0 17123801 16070917 31994953 31697169 6112181 8919072 86870290 98219065 20241806 20809283 66628484 77409782 SPIE is an international, nonprofit technical society dedicated to advancing scientific research and engineering applications of optical, photonic, imaging and optoelectronic technologies through its meetings, education programs and publications. 0 0 10320329 68040 19075282 Technical Events - SPIE organized technical/scientific and engineering meetings with approximately 37,100 attendees at 17 locations in 6 countries. Included in the content of these Technical Events are basic research, research technology methods and applications. There were 322 conferences held at the events in 2013 where scientists presented their research findings and collaborated on their work. In addition to the conferences offered at the 2013 Technical Events, there were 219 educational courses. Some of the names of the 2013 Technical Events were: Photonics West, Medical Imaging, Remote Sensing and Optics and Photonics. 5810269 32280 12542688 Publications - SPIE helps the scientist authors publish their work via publications and journals. The technical publications include: books, journals, conference proceedings, CD-ROMs and website products. Proceedings of the conference are technical books that educate the engineering community about current technology, research and applications. Website links allow access to products and services used by scientists and engineers. Approximately, 37,000 books were shipped in 2013. SPIE is also the publisher of 10 technical journals: Optical Engineering, Journal of Biomedical Optics, Journal of Micro/Nano Lithography, MEMS and MOEMS, Journal of Nanophotonics, Journal of Applied Remote Sensing, Journal of Photonics for Energy, SPIE Reviews, Journal of Astronomical Telescopes, Journal of Medical Imaging, and Neurophotonics Journal. SPIE is also a Co-publisher of Journal of Electronic Imaging with Society for Imaging Science and Technology. Total circulation of journals during 2013 was 19,200 subscriptions, print and online. 2633328 908814 1475248 Education - SPIE awarded 162 scholarships, 40 Education Outreach grants and supported 25 science fairs. More than 9,400 outreach posters were distributed and 4,000 copies of the Optics Education Directory were printed and distributed. We held the annual Optics Outreach Games at Optics and Photonics, in addition to a Student Chapter Leadership Workshop and a Student Lunch with the Experts. To date, close to 17,500 copies of our popular educational DVD "Light at Work" have been distributed to educators and middle school students. We have also distributed a total of 8,500 copies of our other educational DVD, "Light in Action: Lasers, Cameras & Other Cool Stuff". 10,000 Women in Optics Planners were printed and distributed. SPIE also presented 219 short courses and issued 1,164 Continuing Education Credits (CEU's) and supported 74 visiting lecture talks. 1405459 513761 1242594 Membership - SPIE contributed $22k to the Photonics Society of Poland and provided $255,400 in student chapter travel support and $156,500 in activity grants for 173 student chapter groups. As part of our membership program, SPIE also provides reduced dues for students and members from developing nations. 1405459 513761 1242594 20169385 1 1 0 1 0 0 0 0 0 0 1 0 0 0 0 0 0 1 0 1 1 1 1 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 1 1 0 1 330 0 1 188 1 1 1 1 UK 0 0 0 0 0 0 0 0 X 20 19 0 0 0 0 1 1 1 1 1 0 1 1 1 1 1 1 1 1 1 1 0 CA WA X Brad Ferguson 3606763290 1000 20th Street Bellingham WA 98225 Brian Lula Secretary/Treasurer 4 1 X X 0 0 0 Eustace Dereniak Immediate Past President 0.9 0.1 X X 2806 0 0 William Arnold President 4 1 X X 0 0 0 Peter Hartmann Director 0.9 0.1 X 0 0 0 Joseph M Howard Director 0.9 0.1 X 0 0 0 Lisa Tsufura Director 0.9 0.1 X 0 0 0 Jacobus Oschmann Director 0.9 0.1 X 0 0 0 Toyohiko Yatagai Vice President 0.9 0.1 X X 0 0 0 Philip Stahl President-Elect 4 1 X X 0 0 0 Judy Fennelly Director 0.9 0.1 X 0 0 0 Maryellen Giger Director 0.9 0.1 X 1333 0 0 John Greivenkamp Director 0.9 0.1 X 7625 0 0 Seung-Han Park Director 0.9 0.1 X 0 0 0 Din Ping Tsai Director 0.9 0.1 X 0 0 0 Eugene Arthurs Executive Director/CEO 36 4 X 498930 0 44133 Brad Ferguson Finance Director/CFO 36 4 X 207037 0 42965 Marybeth Manning Director, Digital Library Sales & Product 36 4 X 166589 0 37625 Andrew Brown Sr. Director, Global Business Development 36 4 X 175092 0 39757 Eric Pepper Director, Publications 36 4 X 161263 0 25387 Scott Ritchey Director, Information Technology 36 4 X 152458 0 39245 Peter Hallett Director, Marketing & Industry Relations 36 4 X 132576 0 34452 Marilyn Gorsuch Director, Technical Programs 36 4 X 132337 0 18689 Stephen Anderson Science and Technology Strategist 36 4 X 147753 0 32711 Allan Gill Database Administrator 36 4 X 122159 0 35084 John Bruning Director 0.9 0.1 X 0 0 0 Ronald Driggers Director 0.9 0.1 X 12214 0 0 Michael Eismann Director 0.9 0.1 X 0 0 0 James Fujimoto Director 0.9 0.1 X 1404 0 0 Christophe Gorecki Director 0.9 0.1 X 0 0 0 Kathleen Richardson Director 0.9 0.1 X 0 0 0 Bobbie Lively Director, Executive & Administrative 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6530665 42484200 1862224 0 0 0 1862224 40621976 0 -5735 -5735 40616241 31702904 0 0 0 5735 5735 31697169 0 0 0 31697169 Schedule D, Part XI, Line 4b This is the rental expense that is reported as an offset to rental income on 990 Part VIII Schedule D, Part XII, Line 2d Rental expense reported on 990 Part VIII 1 East Asia and the Pacific 0 0 Grantmaking Grantmaking 183576 East Asia and the Pacific 0 0 Program Services Contract Work 215886 Europe (including Iceland and Greenland) 0 0 Program Services Contract Work, Commissions 817407 Europe (including Iceland and Greenland) 0 0 Grantmaking Grantmaking 305933 Middle East and North Africa 0 0 Grantmaking Grantmaking 13851 North America (including Canada and Mexico, but not the United States) 0 0 Grantmaking Grantmaking 143880 North America (including Canada and Mexico, but not the United States) 0 0 Program Services Contract Work 137171 Russia and the newly independent States 0 0 Grantmaking Grantmaking 95909 South America 0 0 Grantmaking Grantmaking 42711 South Asia 0 0 Grantmaking Grantmaking 91816 Sub-Saharan Africa 0 0 Grantmaking Grantmaking 16565 Europe (including Iceland and Greenland) 1 6 Program Services Investments in Subsidiaries 2798136 Sub-Saharan Africa 0 0 Program Services Contract Work 529 1 6 4863370 Europe (including Iceland and Greenland) General Support 60000 Wire transfer 0 Europe (including Iceland and Greenland) General Support 22000 Wire Transfer Europe (including Iceland and Greenland) General Support 11500 Wire Transfer East Asia and the Pacific General Support 7000 Wire Transfer East Asia and the Pacific General Support 15000 Wire Transfer Europe (including Iceland and Greenland) General Support 10000 Wire Transfer South Asia General Support 7614 Wire Transfer Europe (including Iceland and Greenland) General Support 5517 Wire Transfer 8 0 Award East Asia and the Pacific 9 3750 Wire Transfer Award Europe (including Iceland and Greenland) 37 15025 Wire Transfer Award North America (including Canada and Mexico, but not the United States) 9 2950 Wire Transfer Scholarship/Outreach Grants East Asia and the Pacific 15 36000 Wire Transfer Scholarship/Outreach Grants Europe (including Iceland and Greenland) 21 46000 Wire Transfer Scholarship/Outreach Grants North America (including Canada and Mexico, but not the United States) 26 66500 Wire Transfer Scholarship/Outreach Grants Russia and the newly independent States 19 43000 Wire Transfer Scholarship/Outreach Grants South America 4 8000 Wire Transfer Scholarship/Outreach Grants Sub-Saharan Africa 2 6000 Wire Transfer Scholarship/Outreach Grants South Asia 7 16000 Wire Transfer Student Travel Grants East Asia and the Pacific 18 9060 Wire Transfer Student Travel Grants Europe (including Iceland and Greenland) 35 14611 Wire Transfer Student Travel Grants Middle East and North Africa 4 2550 Wire Transfer Student Travel Grants North America (including Canada and Mexico, but not the United States) 15 6293 Wire Transfer Student Travel Grants Russia and the newly independent States 3 1100 Wire Transfer Student Travel Grants South America 2 750 Wire Transfer Student Travel Grants South Asia 6 3200 Wire Transfer Conference Grant East Asia and the Pacific 1 7000 Wire Transfer Travel Grant North America (including Canada and Mexico, but not the United States) 3 3000 Wire Transfer Travel Grant South America 2 3000 Wire Transfer 1 0 1 0 0 1 Schedule F, Part I, Line 2 Recipients of Travel Grants must submit receipts which are reviewed by SPIE staff prior to disbursement of funds. Recipients of Scholarships must apply and be selected after a thorough review by an independent selection committee. 1 Ithaka General Post-Office PO Box 30959 New York NY 100870959 133857105 501c3 5460 0 0 0 General Support UC Regents- Davis UC Davis- Graduate School of Management One Shields Ave Davis CA 956168609 946036494 501c3 7500 0 0 0 General Support/Sponsorship 8 Tree LLC 2419 South Gilpin St Denver CO 80210 455374646 10000 0 0 0 General Support 2 1 Awards 108 77208 0 0 Scholarship/Outreach Grants 68 180540 0 0 Travel Grants 45 21252 0 0 Schedule I, Part I, Line 2 We ask how the funds will be spent on the applications and provide examples of approved uses for scholarship funds. Also, the recipient is required to fill out an annual report disclosing how the funds were used. Recipients of SPIE Outreach Grants are required to submit a report to the Society on how the Outreach Grant was used within one year of receiving the funds. Recipients of SPIE Travel Grants must submit receipts which are reviewed by SPIE staff prior to disbursement of funds. X X 1 1 X X X X X X 0 0 0 0 0 0 0 1 0 Eugene Arthurs Executive Director/CEO 382976 0 93757 0 22196 0 26190 0 17943 0 543062 0 Brad Ferguson Finance Director/CFO 185859 0 16219 0 4959 0 20822 0 22142 0 250001 0 Andrew Brown Sr. Director, Global Business Development 163658 0 9951 0 1483 0 16798 0 22959 0 214849 0 Marybeth Manning Director, Digital Library Sales & Product 148136 0 11226 0 7226 0 14874 0 22751 0 204213 0 0 Eric Pepper Director, Publications 142328 0 12803 0 6131 0 14458 0 10930 0 186650 0 0 Scott Ritchey Director, Information Technology 134325 0 13635 0 4498 0 14286 0 24959 0 191703 0 0 Stephen Anderson Science and Technology Strategist 137270 0 8588 0 1896 0 13361 0 19350 0 180465 0 0 Peter Hallett Director, Marketing & Industry Relations 121774 0 7662 0 9453 0 11516 0 22936 0 173341 0 0 Marilyn Gorsuch Director, Technical Programs 117181 0 6991 0 8165 0 10289 0 8400 0 151026 0 0 Allan Gill Database Administrator 111834 0 6968 0 3357 0 9953 0 25132 0 157244 0 0 Schedule J, Part I, Line 1a Travel for companions: Up to a maximum $600.00 annually is allowed for senior staff (director level and higher) companion travel, which is added to W2 wages. Employees are responsible for all applicable taxes. In 2013, 3 directors took advantage of this program: Bradley S. Ferguson, Andrew Brown and Marybeth Manning. Tax indemnification and gross up payments: The cost of extensive business calls on employee personal cell phones is reimbursable when accompanied with approved substantiation and authorization. These reimbursement payments are added to W2 wages and grossed up to include the amount of taxes due. Schedule J, Part I, Line 7 The bonuses are not set specific amounts. They are not directly tied formally to any metric, but instead are left to the Board's discretion. The Board approves the bonus percentage, but the supervisors decide how much each employee will get of the department's allotment. Form 990, Part VI, Section A, Line 6 SPIE is a membership based society with 17,894 members. Membership Types/Rights: Voting Members include the following and may hold office, serve on a committee and vote on the election of Board members and other matters that are required to be approved by the members: 1) Regular Member - Any person determined by the Board to be qualified through technical experience or training is eligible to become a regular member. 2) Fellow Member - A member who has become distinguished through outstanding contributions in the relevant technologies, service to the Society, and service to the general optics and photonics community who has been a voting member of the society in any grade for a cumulative period of a minimum of ten years may be elevated to the rank of Fellow. 3) Senior Member - A member who is a voting member of the Society for a cumulative period of a minimum of five years and has become distinguished through significant contributions in one or more of the following areas: active involvement with the Society, service to the general optics and photonics community, and contributions in relevant technologies. 4) Early Career Professional member - Designated for individuals just entering the workforce. Recent college and university graduates are eligible for up to three years of Early Career Professional Membership. Non-voting Members include Student Members - These members receive discounted membership and must be a full time student to qualify. Form 990, Part VI, Section A, Line 7a Annual elections are held by mail/email each year to elect the Board of Directors with the results announced at the Annual General Meeting. Form 990, Part VI, Section A, Line 7b Any major changes such as name change, or a legal structure change would require a vote by the membership. Also the officers, directors and member directors are elected by the membership. Form 990, Part VI, Section B, Line 11b The 990 is made available to the Board of Directors via a shared web portal. Subsequently, the CFO reviews the 990 with the Executive Committee of Board of Directors in person at a Board meeting prior to filing. Form 990, Part VI, Section B, Line 12c Each January, the Board of Directors are asked to review and sign the Conflict of Interest Policy. At all meetings it is normal practice for a member to leave the room if there is a perceived conflict of interest. Accounting reviews transactions with any of our related parties and questions any transaction that may appear to be a conflict of interest. The CFO and the Board of Directors determine if it is a true conflict. If it were to occur, there would be a recusal from any related voting activity on the Board of Directors. SPIE also complies with all proper transparency requirements that are applicable. Form 990, Part VI, Section B, Line 15 Executive level staff: Annually 4-6 different salary surveys to benchmark our Executive Director and Sr. Director of Finance and Administration positions. The salary surveys provide comparative data for Industrial, Not-for-Profit and the local job market. A compensation consultant reviews the surveys and provides assistance in ensuring that the data used provides a good benchmark for the positions being reviewed. The comparison data for the Executive Director is provided to the SPIE's Treasurer who reviews it and makes the appropriate salary recommendation. The comparison data for the Sr. Director of Finance and Administration is provided to the Executive Director, who makes recommendations for compensation for that position. Both recommendations are reviewed and approved by an independent salary review committee. SPIE's Executive Committee performs these duties.Director level staff: Annually data from 6 different salary surveys (3 regional & 3 non-profit) are reviewed and the director staff positions are benchmarked to the market represented in these surveys. We then have our 3rd party compensation analyst run regression analysis on the market data in combination with our internal job evaluation system (Point Factor system). The analyst then makes recommendations regarding grade changes for specific jobs and changes to the pay grade structure. This information is then used in combination with performance evaluations to make pay decisions for director level staff. The Senior Directors suggest merit amounts, which are then reviewed by the Executive Director and brought to the salary review committee (SPIE's Executive Committee performs these duties) for final review and approval. Staff: Every year, we take data from 6 different salary surveys (3 regional & 3 non-profit) and benchmark 63% (73 of our 117 different positions) of our jobs to the market data. We then have our 3rd party compensation analyst run regression analysis on the market data in combination with our internal job evaluation system (Point Factor system). The analyst then makes recommendations regarding grade changes for specific jobs and changes to the pay grade structure. This information is then used in combination with performance evaluations to make pay decisions for staff. The managers suggest merit amounts, which are then reviewed and approved by executive staff. Form 990, Part VI, Section C, Line 19 The organization makes its governing documents, conflict of interest policy and financial statements available to the public upon request. SPIE Europe Ltd #5085639 2 Alexandra Gate Ffordd Pengam Cardiff UK CF242SA Scientific Conferences UK Society of Photo Optical Instrumentation Engineer 1 SPIE Events Europe Ltd #5099292 2 Alexandra Gate Fforrd Pengam Cardiff UK CF24 DSA Scientific Tradeshows UK N/A C -338840 413009 1 1 0 1 0 0 0 0 0 0 0 0 0 1 1 1 1 0 0 0 0 SPIE Europe Ltd #5085639 l 333238 Cost SPIE Events Europe Ltd #5099292 l 73151 Cost SPIE Europe Ltd #5085639 b 132136 Cash value SPIE Events Europe Ltd #5099292 b 730443 Cash value Schedule R, Part IV The share of total income and share of year end assets reported on Schedule R, Part IV is not included in the total revenue in Part VIII, line 12.