2014-10-15T07:58:28-05:00 2013-12-31 522041603 SQUIRE LEMKIN COMPANY LLP 111 ROCKVILLE PIKE SUITE 475 ROCKVILLE MD 20850 990 2013-01-01 420943164 AMERICAN SOCIETY FOR RADIATION ONCOLOGY AMER 7035021550 8280 WILLOW OAKS CORPORATE DRIVE NO 500 FAIRFAX VA 22031 LAURA I THEVENOT CHIEF EXECUTIVE OFFICER 7035021550 2014-10-14 1 CLINT LEHMAN P00840525 3014246800 2013 2015-11-30 17:44:51Z LAURA I THEVENOT 8280 WILLOW OAKS CORPORATE DRIVE NO 500 FAIRFAX VA 22031 16935774 0 X WWW.ASTRO.ORG X 1958 IL ASTRO IS DEDICATED TO IMPROVING PATIENT CARE THROUGH EDUCATION, CLINICAL PRACTICE, ADVANCEMENTS OF SCIENCE, AND ADVOCACY. 15 15 88 933 448372 175390 0 0 14968188 13419287 870156 832357 2735447 2684130 18573791 16935774 1320358 880312 0 0 6860914 7257346 0 0 0 10495023 10190106 18676295 18327764 -102504 -1391990 34567550 37158092 5098465 5535745 29469085 31622347 X TO ADVANCE THE PRACTICE OF RADIATION ONCOLOGY BY PROMOTING EXCELLENCE IN PATIENT CARE, PROVIDING OPPORTUNITIES FOR EDUCATIONAL AND PROFESSIONAL DEVELOPMENT, PROMOTING RESEARCH AND DISSEMINATING RESEARCH RESULTS AND REPRESENTING RADIATION ONCOLOGY IN A RAPIDLY EVOLVING HEALTHCARE ENVIRONMENT. 1 0 ANNUAL MEETING, STATE OF THE ART RADIATION THERAPY, CANCER IMAGING & RADIATION THERAPY SYMPOSIUM. DEVELOPMENT OF ACCREDITATION PROGRAM FOR EXCELLENCE (APEX) APEX ESTABLISHES STANDARDS OF PERFORMANCE DERIVED FROM EVIDENCE-BASED GUIDELINES AND CONSENSUS PRACTICE GUIDELINES FOR RADIATION ONCOLOGY AND RECOGNIZE FACILITIES THAT HAVE THE SYSTEMS, PERSONNEL, AND POLICIES AND PROCEDURES THAT ARE NEEDED TO MEET THESE STANDARDS FOR HIGH-QUALITY, SAFE PATIENT CARE. SCIENTIFIC JOURNALS ARE EDUCATIONAL IN NATURE AND SERVES TO PROMOTE THE SOCIETY'S EXEMPT FUNCTION. 0 0 0 1 0 0 0 0 1 1 0 0 0 1 1 0 1 0 0 0 0 0 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 1 0 0 1 141 0 1 88 1 1 1 1 CJ 0 0 1 1 0 X 15 15 0 0 0 0 1 1 1 1 1 0 0 1 1 1 1 1 1 1 1 0 VA X TERRY KARRAS 7035021550 8280 WILLOW OAKS CORPORATE DRIVE NO FAIRFAX VA 22031 COLLEEN A LAWTON CHAIR 2.00 X X 0 0 0 MICHAEL L STEINBERG IMMEDIATE PAST CHAIR 2.00 X 0 0 0 PHILLIP M DEVLIN SECRETARY/TREASURER 2.00 X X 0 0 0 BRUCE G HAFFTY PRESIDENT 2.00 X X 0 0 0 BRIAN KAVANAGH HEALTHY POLICY CHAIR 2.00 X 0 0 0 MARY K MARTEL SCIENCE COUNCIL CHAIR 2.00 X 0 0 0 BRUCE D MINSKY PRESIDENT-ELECT 2.00 X 0 0 0 LAURA A DAWSON EDUCATION CHAIR 2.00 X 0 0 0 GERALDINE M JACOBSON GOV'T RELATIONS VICE-CHAIR 2.00 X 0 0 0 BHARAT B MITTAL GOV'T RELATIONS CHAIR 2.00 X 0 0 0 THOMAS J EICHLER HEALTH POLICY VICE-CHAIR 2.00 X 0 0 0 THEODORE L DEWEESE SCIENCE COUNCIL VICE-CHAIR 2.00 X 0 0 0 PAUL M HARARI EDUCATION VICE-CHAIR 2.00 X 0 0 0 CAROL A HAHN CLINICAL AFFAIRS AND QUALI 2.00 X 0 0 0 LAWRENCE MARKS CLINICAL AFFAIRS AND QUALI 2.00 X 0 0 0 JEFF MICHALSKI SECRETARY/TREASURER ELECT 2.00 X 0 0 0 LAURA I THEVENOT CEO 40.00 X 551323 0 74476 TERRY KARRAS CFO 40.00 X 143681 0 26805 EMILY WILSON EMPLOYEE 40.00 X 179087 0 23551 DAVE ADLER EMPLOYEE 40.00 X 136140 0 26573 LYNN M PADGETT-BROWN EMPLOYEE 40.00 X 128813 0 18670 NADINE EADS EMPLOYEE 40.00 X 124453 0 18296 ANNA ARNONE EMPLOYEE 40.00 X 123776 0 22551 1387273 0 210922 12 0 1 0 KBSII WILLOW OAKS LLC PO BOX 6136 HICKSVILLE NY 118026136 RENT 664786 PSAV 23918 NETWORK PLACE CHICAGO IL 606731239 AUDIO/VISUAL RENTALS 599632 CAREFIRST BLUECROSS BLUESHIELD PO BOX 79749 BALTIMORE MD 212790749 HEALTH INSURANCE 589430 ELSEVIER PO BOX 7247 PHILADELPHIA PA 191708901 PUBLISHER SERVICES 435407 J SPARGO & ASSOCIATES 11208 WAPLES MILL ROAD SUITE 112 FAIRFAX VA 22030 PROFESSIONAL SERVICES 377318 29 ANNUAL MEETING 541900 8149269 8000969 148300 MEMBERSHIP DUES 541900 3249716 3249716 OTHER EDUCATIONAL MEETINGS 541900 1816846 1816846 PUBLICATIONS 511120 203456 203456 13419287 832357 832357 1632919 1632919 JOURNALS 900099 514491 514491 ADVERTISING 541800 175393 175393 CAREER CENTER 900099 124679 124679 236648 150361 86287 1051211 16935774 13935839 448372 2551563 X 292305 588007 1597945 4165470 487308 593047 413576 137939 40250 156436 2487234 605899 223509 7340 610199 826005 2635030 496815 106589 UBIT 84480 SUBSCRIPTIONS 610512 CREDIT CARD FEES 407156 FURNITURE AND EQUI RENT 259489 495224 18327764 2757048 2414184 679520 548272 367091 466139 2978991 1812307 1505024 1166684 28602401 31282169 656466 1280644 34567550 37158092 2159919 1568538 2348567 3534186 589979 433021 5098465 5535745 X 29469085 31622347 29469085 31622347 34567550 37158092 -1391990 3545252 0 X 0 1 X 1 0 0 0 1 2473118 820944 129207 950151 770871 179280 6624034 7311135 1150893 12784276 7844174 1220140 6624034 8833219 989045 7844174 9791768 958549 8833219 12002461 2210693 9791768 1.00000 0 0 109052 51597 57455 2356041 1387353 968688 513898 373357 140541 1166684 DEFERRED RENT 199489 DUE TO ASTRO PAC 120 DEFERRED COMPENSATION 233412 433021 X 20481026 3545252 3545252 16935774 0 16935774 18327764 0 18327764 0 18327764 PART V, LINE 4: ASTRO'S BOARD DESIGNATED NET ASSETS HAVE BEEN BOARD APPROVED FOR VARIOUS PURPOSES INCLUDING: 1) ITS COMMITMENT TO ITS AFFILIATE'S VISION OF VALUE CAMPAIGN, 2)RESERVE FOR AN UNANTICIPATED CANCELLATION OF A FUTURE ANNUAL CONFERENCE, 3) A PRACTICE ACCREDITATION PROGRAM AND 4) OTHER PROGRAMS. PART X, LINE 2: BOTH ASTRO AND ROI COMPLY WITH THE PROVISIONS OF FINANCIAL ACCOUNTING STANDARDS BOARD CODIFICATION TOPIC ACCOUNTING FOR UNCERTAINTY IN INCOME TAXES. FOR THE YEARS ENDED DECEMBER 31, 2013 AND 2012, NO UNRECOGNIZED TAX PROVISION OR BENEFIT EXISTS FOR EITHER ORGANIZATION. 1 RADIATION ONCOLOGY INSTITUTE 8280 WILLOW OAKS CORPORATE DR STE 500 FAIRFAX VA 22031 510178702 501C(3) 292305 MATCHING GRANT JUNIOR FACULTY CAREER RESEARCH TRAINING AWARD 6 400000 SCIENTIFIC GRANTS SEED GRANT 6 71007 SCIENTIFIC GRANTS SURVIVOR CIRCLE GRANT 3 17000 TWO ANNUAL MEETING LOCAL CANCER ORGANIZATIONS AND A VOLUNTEER COMPARATIVE EFFECTIVENESS GRANT 2 100000 SCIENTIFIC GRANT PART I, LINE 2: SCIENTIFIC GRANTS MONITORED BY SIX MONTH PROGRESS REPORTS AND FINAL REPORT X 1 1 X X X X 0 1 0 LAURA I THEVENOT CEO 470465 0 80858 0 0 0 74476 0 0 0 625799 0 0 0 TERRY KARRAS CFO 141181 0 2500 0 0 0 26805 0 0 0 170486 0 0 0 EMILY WILSON EMPLOYEE 174837 0 4250 0 0 0 23551 0 0 0 202638 0 0 0 DAVE ADLER EMPLOYEE 133890 0 2250 0 0 0 26573 0 0 0 162713 0 0 0 PART I, LINE 1A BUSINESS CLASS AND/OR COMPANION TRAVEL WAS PROVIDED TO ASTRO LEADERSHIP FOR INTERNATIONAL CONFERENCES. PART I, LINE 4B LAURA THEVENOT $17,500 FORM 990, PART III, LINE 2 SEE DESCRITPION OF APEX PROGRAM IN PART III, LINE 4B FORM 990, PART VI, SECTION A, LINE 6 ASTRO IS A NOT-FOR-PROFIT WITH MEMBERS. FORM 990, PART VI, SECTION A, LINE 7A MEMBERS ELECT THE BOARD OF DIRECTORS. FORM 990, PART VI, SECTION A, LINE 7B CHANGES TO THE BYLAWS. FORM 990, PART VI, SECTION B, LINE 11 DEVELOPED BY AUDITORS; REVIEWED BY FINANCE STAFF; APPROVED BY CFO, CEO, TREASURER, AND TREASURER-ELECT; AND PROVIDED TO THE FULL BOARD OF DIRECTORS ELECTRONICALLY. FORM 990, PART VI, SECTION B, LINE 12C ASTRO OFFICERS, DIRECTORS, KEY EMPLOYEES AND OTHER ASTRO VOLUNTEERS ARE REQUIRED TO FILL OUT DISCLOSURE FORMS ON AN ANNUAL BASIS AND TO UPDATE THEIR DISCLOSURE FORMS UPON ANY MATERIAL CHANGE IN THE INTERIM. THESE DISCLOSURE FORMS ARE REVIEWED IN ORDER TO IDENTIFY AND ADDRESS ANY POTENTIAL CONFLICTS OF THESE INDIVIDUALS. FORM 990, PART VI, SECTION B, LINE 15 INDEPENDENT CONSULTANT PERFORMED SALARY SURVEY TO DEVELOP SALARY STRUCTURE AND RANGES. FORM 990, PART VI, SECTION C, LINE 19 ANNUAL REPORT WITH SUMMARY FINANCIAL STATEMENTS DISTRIBUTED TO MEMBERS AND AVAILABLE TO MEMEBERS ON ASTRO WEB SITE, GOVERNING DOCUMENTS AND CONFLICT OF INTEREST POLICY AVAIALABLE ON ASRTO WEBSITE. FORM 990, PART IX, LINE 11G PROFESSIONAL SERVICES 2,487,234. FORM 990, PART IX, LINE 24E HONORARIA - OTHER 229,269. LEADERSHIP COMPENSATION 140,000. EQUIPMENT RENTAL AND MAINTENANCE 121,430. CONTRIBUTIONS 87,372. STAFF TRAINING AND DEVELOPMENT 54,802. BANK FEES 39,188. TEMPORARY HELP 38,202. FURNISHINGS AND EQUIPMENT 24,335. STORAGE 13,260. RECRUITING COST 13,050. OTHER EXPENSES 10,350. ECOMMERCE/SITE HOSTING 2,404. OVERHEAD ALLOCATION -278,438. RADIATION ONCOLOGY INSTITUTE 8280 WILLOW OAKS CORPORATE DRIVE SU FAIRFAX VA 22031 510178702 SUPPORT RESEARCH AND EDUCATION FOR RADIATION THERAPY IL 501(C)(3) 0 0 1 1 0 0 0 0 0 0 0 0 0 0 1 1 0 1 0 0 RADIATION ONCOLOGY INSTITUTE B 10000 DEL REGATO ARRO WEBINAR SUPPORT RADIATION ONCOLOGY INSTITUTE O 278442 SHARED EMPLOYEES RADIATION ONCOLOGY INSTITUTE Q 138239 2013 PORTION OF ROI OPERATING EXP RADIATION ONCOLOGY INSTITUTE C 292305 ASTRO MATCHING RADIATION ONCOLOGY INSTITUTE N 89026 OVERHEAD ALLOCATION- SHARED FACIL