2013-05-08T07:05:57-05:00 2012-06-30 GRANT THORNTON LLP 8300 THORN DRIVE SUITE 300 WICHITA KS 672262708 990 2011-07-01 741233796 SOUTHWESTERN UNIVERSITY % BRENDA THOMPSON SOUT 5128631956 PO Box 770 Georgetown TX 786270770 Richard Anderson 2013-05-01 true Kimberly Temple 3162653231 2011 2016-03-07 17:11:31Z Jake B Schrum 1001 E University Avenue Georgetown TX 78626 224643963 false X www.southwestern.edu X 1875 TX Fostering a liberal arts educational community whose values and actions encourage contributions toward the well-being of humanity. 45 44 1370 692 337728 -169447 12729067 18188700 52157703 53865311 12389126 6104831 1583709 1418568 78859605 79577410 19517398 21073082 0 0 35400363 35147094 0 0 1403245 28199454 25222974 83117215 81443150 -4257610 -1865740 383779104 373682294 66314947 81380072 317464157 292302222 X FOSTERING A LIBERAL ARTS EDUCATIONAL COMMUNITY WHOSE VALUES AND ACTIONS ENCOURAGE CONTRIBUTIONS TOWARDS THE WELL-BEING OF HUMANITY. false false 24554426 33094327 Instructional Services: The University's primary mission is fostering a liberal arts educational community of the highest caliber. The University seeks to develop a community of scholars in both its faculty and student body that is self-critical and tough-minded, and that maintains rigorous academic standards. Through its Paideia program, the University transcends conventional approaches to teaching and learning through a student-driven, faculty-led experience. The program emphasizes intellectual curiosity, promotes connections between academic courses, offers intercultural and diversity experiences, encourages civic engagement, and supports collaborative or guided research and creative works. For the year, the University enrolled 1,310 full-time equivalent students in its academic instructional programs. Most of the University's enrollment is traditional college-age students, and for the Fall 2011 semester 98.96% were enrolled full-time (12 or more credit hours for the semester). The student-teacher ratio was approximately 9.8:1 in the current year. 21073082 21073082 Financial Assistance: The University seeks to support its primary program services through financial assistance to students. Institutional financial assistance includes both need-based assistance and merit-based assistance. The primary funding sources for institutional financial assistance are restricted and unrestricted endowments and gifts, and general operating budget support. Approximately 94% of university students receive institutional financial assistance. Approximately 59% of university students receive need-based financial assistance. The University does not discriminate on the basis of sex, race, color, religion, age, disability, national or ethnic origin, or any other impermissable factor, in the management of its institutional financial assistance program. 8587313 11478364 Student Services: The University seeks to support its primary academic mission through robust student services for its primarily residential liberal arts campus. Student services includes security, student activities, residential life administration, career counseling and services, student health and counseling services, NCAA III athletics, intramural sports, and other services vital to support a residential academic community of the highest caliber and quality. 7063352 8974760 61278173 true true false false false false false true false true true false false false true true false true true true true false true false true false false false true true true false false false false false true true false true false true false false false false true true true false false true 2349 0 true 1370 true true true false false false true true false false false false false X 45 44 true false true false false false false true true false false true true true true true true true true false X X BRENDA THOMPSON 5128631956 1001 E UNIVERSITY AVENUE Georgetown TX 78626 X Martin Aleman Jr 1.4 X 0 0 0 Mary Delmore Balagia 1.4 X 0 0 0 L James Bankston 1.4 X 0 0 0 Lisa Barrentine 1.4 X 0 0 0 Douglas M Benold 1.4 X 0 0 0 W Earl Bledsoe 1.4 X 0 0 0 John S Curry 1.4 X 0 0 0 James E Dorff 1.4 X 0 0 0 Robert W Dupuy 1.4 X 0 0 0 Thomas A Forbes 1.4 X 0 0 0 James W Foster 1.4 X 0 0 0 Jack Garey 1.7 X 0 0 0 Roberto L Gomez 1.4 X 0 0 0 Sarah Gould-Stotts 1.4 X 0 0 0 Robert H Graham 1.7 X 0 0 0 Kay Granger 1.4 X 0 0 0 Larry J Haynes 1.4 X X 0 0 0 Ronald D Henderson 1.4 X 0 0 0 Janice Riggle Huie 1.4 X 0 0 0 Henry C Joyner 1.4 X 0 0 0 Robert W Karr 1.6 X X 0 0 0 Bart C Koontz 1.4 X 0 0 0 R Griffin Lord 1.6 X X 0 0 0 J Michael Lowry 1.4 X 0 0 0 Red McCombs 1.4 X 0 0 0 Michael McKee 1.4 X 0 0 0 J Eric McKinney 1.4 X 0 0 0 David J McNitzky 1.4 X 0 0 0 Laura A Merrill 1.4 X 0 0 0 Charles R Millikan 1.4 X 0 0 0 Merriman Morton 1.9 X X 0 0 0 Barbara Prats Neely 1.4 X 0 0 0 Ernesto Nieto 1.4 X 0 0 0 Steven A Raben 1.4 X 0 0 0 Robert T Rork 1.7 X 0 0 0 Robert C Scott 1.4 X 0 0 0 Pete Sessions 1.4 X 0 0 0 Thomas V Shockley III 1.4 X 0 0 0 Blake Stanford 1.4 X 0 0 0 Stephen G Tipps 1.4 X 0 0 0 Donald W Underwood 1.4 X 0 0 0 James W Walzel 1.4 X 0 0 0 D Max Whitfield 1.4 X 0 0 0 Sarah Woolley 1.4 X 0 0 0 Jake B Schrum 40.0 X X 395169 0 161732 Richard L Anderson 40.0 X 238756 0 26633 C Richard McKelvey 40.0 X 235842 0 29822 James W Hunt 40.0 X 228075 0 22723 Gerald D Brody 40.0 X 160906 0 56488 W Joseph King 40.0 X 261597 0 27364 Paul J Gaffney 40.0 X 148006 0 19371 J Michael Leese 40.0 X 139264 0 21629 Andrew J Senchack 40.0 X 139160 0 22917 Gary Logan 40.0 X 136251 0 77088 2083026 0 465767 31 false true false Skyline Commercial Inc 4801 Spicewood Springs Rd AUSTIN TX 78759 Construction 2636984 Sodexo Inc 8901 Washingtonian Blvd GAITHERSBURG MD 20878 Food Service 1867652 EIIA 200 S Wacker Dr Ste 1000 CHICAGO IL 60606 Insurance 746522 Great Lakes Colleges Assoc Inc 535 W William Ste 301 ANN ARBOR MI 48103 NITLE Contract 763560 Group Two Architecture Inc 101 W 6th St Ste 615 AUSTIN TX 78701 Architects 582899 19 12575 26527 827133 17322465 1589680 18188700 TUITION & FEES 611310 44572691 44572691 AUXILIARY ENTERPRISES 713910 9292620 8974760 317860 53865311 6406119 -38904 6445023 0 0 13125 27000 -13875 -13875 -13875 144717102 7522 144993428 32484 -276326 -24962 -301288 -301288 6121 26527 13641 -7520 -7520 0 0 NITLE 611710 460868 460868 CAR REGISTRATION FEES 812930 202200 202200 SUMMER STUDY ABROAD 611310 123315 123315 653580 594808 58772 1439963 79577410 54928642 337728 6122340 0 20775317 20775317 297765 297765 0 1364095 233711 962473 167911 0 24903994 20140975 4010136 752883 1632410 1290467 284523 57420 5240993 3200192 1973550 67251 2005602 1517839 423778 63985 0 126495 126495 211371 211371 0 0 2858397 2858397 2589381 1864278 724211 892 40232 39311 921 1048362 777445 218509 52408 544924 113608 431316 0 1396021 1305402 87168 3451 1258215 977110 222667 58438 0 200950 41934 148691 10325 410702 357475 50804 2423 0 4272953 3719179 528564 25210 439097 374500 63251 1346 POST RETIREMENT BENEFITS 2466694 2466694 UTILITIES - ELECTRICITY 1084924 944318 134205 6401 LIBRARY 753363 753363 HOSPITALITY & RELATED PRGRM 648186 560435 65843 21908 4872707 1993549 2768165 110993 81443150 61278173 18761732 1403245 39550810 41174533 500000 14436625 8409066 14578372 4905513 5343134 2095 123 0 0 408127 571847 202290 199067 936111 1036760 183340112 91532483 94882266 91807629 226890052 194363051 4825508 4177303 0 0 0 0 2267266 5993850 383779104 373682294 5009370 5420236 3369014 3298919 1161008 1203323 27156460 25867703 0 0 0 0 0 0 0 0 29619095 45589891 66314947 81380072 X 72465479 56353477 167023018 157681583 77975660 78267162 317464157 292302222 383779104 373682294 X -1865740 -23296195 X false true true X true true X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 3801950 X X X false 268982899 745477 -6611292 12176057 318081 250622946 241783693 3579072 36381338 13711328 -950124 268982899 226899360 2454066 25562015 14073195 -941447 241783693 280680161 759845 -41956258 2702276 9882112 226899360 0.15720 0.31020 0.53260 true false 6471891 111509 6583400 129120954 50945959 78174995 32929512 27461787 5467725 14706246 13124737 1581509 91807629 0 ACCRUED POST RETIREMENT BENEFITS 45496991 DEFERRED COMPENSATION 92900 45589891 Collections of Art Part III, Question 4 Southwestern University has 19 collections within the Special Collections of the A. Frank Smith, Jr. Library Center that contain a variety of books, records, papers, maps, and manuscripts that are maintained for historical purposes, public exhibition, and student educational research. Endowment Funds Part V, Question 4 Southwestern University endowments include $210,814,854 (84%) donor restricted endowment funds and $39,808,092 (16%) board-designated funds functioning as endowment funds. All donor restricted endowments are used only as the donors intended per the donor restrictions. The board-designated funds support general program services of the University. FIN 48 (ASC 740) Part X, Question 2 Southwestern University claims exemption from federal income tax under Section 501(c)(3) of the Internal Revenue Code. The University files unrelated business income tax and other information returns as required by government authorities. There was no unrelated business income taxes for the years ended June 30, 2012 and 2011. The University has concluded that it does not have any unrecognized tax benefits resulting from current or prior period tax positions. Accordingly, no additional disclosures have been made on the consolidated financial statements regarding uncertain tax provisions. true true true true true true true false false false false false false false false true false true Publication of Racially Nondiscriminatory Policy Part I, Question 3 An annual notice is published in the following newspapers: Williamson County Sun, Austin American Statesman, Houston Chronicle, and Dallas Morning News. Policies are included in all student, faculty, and staff handbooks. Financial Aid Part I, Question 6 The University receives financial aid from both the federal government and the State of Texas, which is awarded to students using the Department of Education methodology. The main federal financial assistance programs for students include: Federal Direct Stafford Loans, Federal Perkins Loans, Federal Pell Grants, Federal Work-Study, and Federal SEOG. The main state financial assistance grant is the Tuition Equalization Grant. The University also receives federal financial assistance for academic grants and research. true Central America and the Caribbean 0 0 Grantmaking 26237 East Asia and the Pacific 0 0 Grantmaking 12447 Europe (Including Iceland and Greenland) 0 0 Grantmaking 52241 North America 0 0 Grantmaking 0 South America 0 0 Grantmaking 9750 South Asia 0 0 Grantmaking 0 Sub-Saharan Africa 0 0 Grantmaking 20894 Europe (Including Iceland and Greenland) 0 4 Program Services Study Abroad Program 54584 Central America and the Caribbean 0 1 Program Services Study Abroad Program 13602 Central America and the Caribbean 0 0 Program Services Research 3618 East Asia and the Pacific 0 0 Program Services Research 8900 Europe (Including Iceland and Greenland) 0 0 Program Services Research 55340 Middle East and North Africa 0 0 Program Services Research 605 North America 0 0 Program Services Research 4407 South America 0 0 Program Services Research 25997 South Asia 0 0 Program Services Research 5000 Sub-Saharan Africa 0 0 Program Services Research 4143 0 5 0 5 297765 297765 Scholarships Cent. America/Caribbean 16 26237 Check Scholarships East Asia/Pacific 6 12447 Check Scholarships Europe/Iceland/Greenland 40 52241 Check Scholarships South America 7 9750 Check Scholarships Sub-Saharan Africa 9 20894 Check Housing Europe/Iceland/Greenland 1 10748 Wire Faculty/Staff Development and Research Cent. America/Caribbean 2 3618 Check Faculty/Staff Development and Research East Asia/Pacific 4 8900 Check & CC Faculty/Staff Development and Research Europe/Iceland/Greenland 14 55263 Check & CC Faculty/Staff Development and Research Middle East/North Africa 1 605 Check Faculty/Staff Development and Research North America 3 4407 Check & CC Faculty/Staff Development and Research South America 1 3091 Check Faculty/Staff Development and Research South Asia 1 5000 Check Faculty/Staff Development and Research Sub-Saharan Africa 1 4143 Check & CC Faculty/Staff Private Grants South America 3 966 CC Federal Faculty Grants Europe/Iceland/Greenland 1 77 CC Federal Faculty Grants South America 1 21941 Check & CC true false true true true false Grant Monitoring Outside the United States Part I, Question 2 All students at Southwestern University who desire to study abroad are required to apply for the study abroad program at The Office of Intercultural Learning. Students then meet with the Director of Intercultural Learning to discuss their major, eligibility, best options and goals, and to identify the appropriate study abroad program. Both the Office of Financial Aid and the Office of Intercultural learning meet to review all the students accepted in the study abroad program and to determine financial aid eligibility. Scholarships are awarded to students based on financial need and participation in approved programs. The Office of Financial Aid and its operations are subject to internal control review by the University's external auditors as part of the financial statement audit. Funds are also monitored by the review and oversight of Senior Management, Senior Staff, the Vice President of Enrollment Services, and the Business Office; all of which are under the purview of the Audit Committee and the Fiscal Affairs Committee of the Board of Trustees. Payments for certain scholarships are made directly to the institutions sponsoring the study abroad program. Payments related to the Paideia program are made to the students on a reimbursement basis. Students are required to complete a request for reimbursement that includes the approval/signature from an assigned faculty mentor and attach proof of prior payment of study abroad expenses. The forms are then reviewed by the Assistant Dean of Faculty Development and Sponsored Projects and the Grant Accountant before processed for payment. Payments for faculty members' room and board related to study abroad programs were made by the Controller via wire transfer directly to the owner of the rental property. Southwestern University's method of accounting for these expenditures includes using different account numbers to track some of the different study abroad programs, scholarship expenses, and all foreign travel. Pirate Golf 22355 16807 5548 1442 5000 2394 660 Jameson 5K 10293 9720 573 4145 0 32648 26527 6121 1442 5000 2394 4805 13641 -7520 true Institutional Scholarships & Grants 14 68500 WILLIAM & ABBIE ALLEN 36 353072 JONES/MEN-JONES/WOMEN 10 145443 FEDERAL SUPPLEMENTAL GRANT 148 137644 JENNIE TAPP FUND 1 121589 BROWN FOUNDATION SCHOLARSHIPS 6 100000 HATTON W. SUMNERS FND Scholarship 9 90000 J.M. & S.W. ROCKWELL 17 84238 BROTHER & SISTER GREEN 6 82005 CULLEN ENDOWED SCHOLARSHIP 8 81534 J.N.R. SCORE, II ESTATE 7 61187 JOHN SMITH CAIN SCHOLARSHIP 12 58127 T.L. & NOLA DOUGLAS ENDOWED SCHolarship 4 50159 GOODRICH 4 45307 FRANCES LOVE 10 41629 LUCILE L. FOWLER 3 34161 GEORGE SALLADAY 2 33656 BEI SCHOLARSHIP 1 33440 GEORGE FOUNDATION SCHolarship FUND 5 28835 M.D. ANDERSON 19 27371 JAMES S. KEMPER FOUNDATION SCHOLARSHIP 7 41900 JUDGE MARVIN JONES 6 25923 EMILY BELL GIBSON FUND 2 25865 BENEFICARY GRANT 5 25434 ALLEN G. & JANE D. ROE ENDOWED SCHOLARSHIP 2 24836 C. HOWARD & E. CRAWFORD Endowed Scholarship 1 23665 PAULINE LEWIS STILES 1 20833 DAVID W. CARTER, JR. 2 20615 WILL MANN RICHARDSON 4 20495 JOHN SCORE Endowed Scholarship 1 20309 TURNER M. CALDWELL, III 3 18472 DAVIDSON Family Charitable Foundation 3 18407 WILLIAM GROGAN LORD 2 18288 J.R.A. CARROLL Endowed Scholarship 3 17656 PAULA PEARCE 3 16795 VERA M. BARRETT BRITT 2 15495 ORGAIN MEMORIAL 3 15417 SOUTHLAND PAPER 2 15288 HURST MEMORIAL/SCIENCE 1 14546 S.W. SCOTT 4 14030 JEAN SCHOLARS HALL 1 13951 L. FITZPATRICK SHAW 2 13946 HYMAN ENDOWED SCHOLARSHIP 6 13820 LARRY HANKS 1 13792 HERMAN BROWN 1 13448 WM RANDOLPH HEARST Endowed Scholarship 1 12499 LATIMER & KATHRYN MURFEE ENDOWMENT 1 12053 CHANCE-KRUEGER FAMILY Endowed Scholarship 3 11369 ALICE PRATT BROWN 1 11073 FEAGIN 1 10602 BRYAN HANKS 3 10537 JOHN L. & GAYL BRADFIELD SCHOLARSHIP 1 10205 WILLIAM STAMPS FARISH 1 10007 JOHN D. RICHARDS 3 9337 B. & C.W. MCPHAIL MEMORIAL 3 9291 RALPH M. WHITMORE 1 9093 JANICE G. ONSTOTT EST. SCHOLARSHIP 2 8923 GODBEY MEMORIAL 1 8853 FRANK & AMANDA FERGUSON 1 8738 MARY SHIPP & SAMUEL G. SANDERS 1 8493 ERNEST ROPER FUND 1 8450 CLAUD & MARY BARRET FD 2 7393 PRES JNR & RS SCORE 4 7312 MARION MALLARD/LANGUAGES 1 7101 CHINQUAPIN SCHOOL SCHOLARSHIP 1 6958 TOUCHSTONE-JORDAN 3 6750 JOHN & GEORGIA WHEELER 1 6533 MARY MERLE HILL 1 6422 DAN RATHER SCHOLARSHIP 1 6341 KAPPA SIGMA IOTA ENDOWED SCHOLARSHIP 1 6149 O.P. HAIRGROVE EDUCATIONAL TRUST 1 6137 CARL BURKART, JR. 1 6085 HISPANIC LEADERSHIP & SERVICE 2 6025 JUDGE RICHARD CRITZ 1 5886 FAIRY C. ROPER 1 5841 WALTER E. WEAVER 1 5742 KEITH & MARY DAVIS 1 5716 W. CLYDE BLUNDELL 3 5705 IRAQ AND AFGHANISTAN SERVICE GRANT 1 5550 GEORGE W. PIRTLE 1 5537 RAUL R. GOMEZ SCHOLARSHIP FUND 1 5505 LUCY BEDINGER FINCH ENDOWED SCHOLARSHIP 1 5402 ENRON FOUNDATION 1 5325 CONSOLIDATED 1 5078 MINNIE HOWELL 1 5053 LUCY KING BROWN ENDOWED SCHOLARSHIP 1 5028 SHILLING LEADERSHIP AWARD 5 5000 ALMA L. THOMAS SCHOLARSHIP 1 5000 National Merit Scholarship 15 30000 Mood Scholar Award 482 6011110 Cody Scholar Award 216 3800287 Ruter Scholar Award 174 1438600 AP/IB Recognition Award 613 921251 Distinction Bonus Award 220 425500 President's Achievement Scholarship 87 401200 National Merit Commended Scholar Recognition Award 72 70850 Phi Theta Kappa Recognition Award 22 60600 National Hispanic Scholar Recognition Award 19 37000 National Hispanic Institute Scholarship 18 35000 John N. Score Scholarship 1 23371 SU Excellence Scholarship 8 20745 SU Scholarship (Need-based) 401 2478533 Rockwell Scholarship 164 711372 Upward Bound Scholarship 7 231110 Partnership Grant 25 87500 SU Scholarship 11 82255 Tuition Waiver 2 44256 Cain Scholarship 9 32709 Bishop Ernest T. Dixon Scholarship 1 5000 TUMCA - Ruter Scholar Award 1 3375 TUMCA - Mood Scholar Award 1 16000 TUMCA - Cody Scholar Award 1 14500 TUMCA - President's Achievement Award 1 5000 TUMCA - Beneficiary Grant 4 24000 TUMCA - AP/IB Scholarship 1 2000 TUMCA Scholarship 2 15000 Brown Scholarship 15 609300 SU Music Scholarship 32 151792 SU Music Performance Grant 18 27750 SU Theatre Scholarship 26 164410 Other Scholarships < $5,000 149 312722 Grant Monitoring in the United States Part I, Question 2 The University made need-based and merit-based grants and scholarships to 1,326 students in fiscal 2012, totaling $20,799,640. Additionally, the University awarded various federal, state, and private scholarship, loan, and student work programs as part of its overall financial aid program. The University Financial Aid office is responsible for management of all financial aid programs. The University uses the Department of Education methodology to determine family need for awarding need-based awards. Merit-based awards are determined based on various academic (GPA, rank in class, etc.) as well as other qualitative measures. It is the responsibility of the Financial Aid office to ensure compliance with federal and state regulations on financial aid and the University policy and internal control objectives. The financial aid office and its operations are subject to internal control review by the University's external auditors as part of the annual financial statement audit. Additional monitoring is also provided through the review and oversight of Senior Management, Senior Staff, the Vice-President of Enrollment Services, and the Business Office; all of which are under the purview of the Audit Committee and the Board of Trustees' Fiscal Affairs Committee. Additionally, the University's awarding and management of financial aid awards is subject to an annual Single Audit (Circular A-133) and State of Texas audits (for various state financial aid programs.) Results of these audits are reported to the University Senior Staff, the Board of Trustees' Audit Committee, and the Board of Trustees' Fiscal Affairs Committee. X X X X X true true X X X false false false false false false false false false Jake B Schrum 353811 0 0 0 41358 0 24490 0 151143 0 570802 0 0 0 Richard L Anderson 223367 0 0 0 15389 0 15425 0 11573 0 265754 0 0 0 C Richard McKelvey 218958 0 0 0 16884 0 15437 0 14871 0 266150 0 0 0 James W Hunt 221055 0 0 0 7020 0 15156 0 8054 0 251285 0 0 0 Gerald D Brody 157016 0 0 0 3890 0 11480 0 45494 0 217880 0 0 0 W Joseph King 258257 0 0 0 3340 0 17500 0 10229 0 289326 0 0 0 Paul J Gaffney 146095 0 0 0 1911 0 10046 0 9812 0 167864 0 0 0 J Michael Leese 136124 0 0 0 3140 0 9644 0 12471 0 161379 0 0 0 Andrew J Senchack 136222 0 0 0 2938 0 9732 0 13671 0 162563 0 0 0 Gary Logan 135171 0 0 0 1080 0 9639 0 67814 0 213704 0 0 0 Housing Allowance Part I, Question 1a As part of his employment contract, The University requires the President to reside in the Turner Fleming House, located on campus, for the convenience of the University. The Turner Fleming House is used by the President for personal residence, hosting various meetings and business-related social events, and other University functions. The University provides housekeeping, grounds keeping, and maintenance service consistent with other University buildings. The valuation for personal usage of the Turner Fleming House, as reported on Schedule J, Part II, Column (D), includes the estimated fair market rental value, utilities, housekeeping, and grounds keeping services. Travel for Companions Part I, Question 1a On occasion the President's spouse attends business meetings in conjunction with the President's travel in representing the University. All University-funded travel expenses for the President's spouse are treated as taxable compensation and reported on IRS Form W-2. Tax Gross-Up Payments Part I, Question 1a The University reimburses certain officers and key employees for income tax obligations related to university-reimbursed travel for companions, social and club dues, and personal use of University automobile. These gross-up payments are treated as taxable compensation and reported on IRS Form W-2. Social Club Dues Part I, Question 1a The University provides country club memberships and other social club memberships for certain key employees of the University. These memberships are used primarily for hosting guests during fund-raising meetings and other business related meetings. University-provided memberships are treated as taxable compensation and reported on IRS Form W-2. Personal Services Part I, Question 1a The University provides housekeeping and ground services for the President's home. The value of these services is included in the President's housing allowance on Schedule J, Part II, Column (D), nontaxable benefits. Crawford Education Facilities Corporation 721536594 225098BF8 2004-07-13 31302757 refund bonds previously issued false false false Riesel Education Facilities Corporation 205312407 2006-08-11 5000000 construct on-campus apartments false false false 28521536 0 31302757 0 0 0 384938 0 0 2396283 0 0 2008 true false true true 0 0 5000000 0 0 0 53150 0 0 4946850 0 0 2008 false false true true 0 false false false false 0 true false true false 0 false 0 false false false false false 0 false 0 false false X Paul J Gaffney Computer Loan X 1228 123 false false true 123 5580 Tuit. Remission 26966 Tuit. Exchange 19000 Scholarship Lisa Anderson Spouse of Officer 36638 Employment Compensation false X 35 $1 per contribution X 16 1585831 Avg amount per share X Miscellaneous 9 3811 $1 per or receipt X Equipment/Instruments 3 3 $1 per or appraisal 0 false true true Use of Third Parties Part I, Question 32b Regions Bank is the custodial bank of Southwestern University. Gifts of securities are transferred by the donor to various brokers hired by the University. The brokers then contact the controller at Southwestern University to inform her of the gift receipt. Southwestern then instructs the brokers to sell the securities at current market value. The proceeds from the sale are transferred to the University's operating, restricted, or endowment accounts for use in accordance with the donor's restriction, if any. Other Program Services Part III, Question 4d Other Program Services include auxiliary enterprises, including student residential center operations and food service operations. Approximately 75% of the student body lives on campus in residential centers. Residential centers include living/learning centers which integrate classroom and other experiences into the residential environment. Food service is provided primarily for residential and non-residential student usage, faculty, staff and guests of the University. Total auxiliary enterprise income and expenses are $9,292,620 and $7,063,352 respectively. Auxiliary enterprise expenses include depreciation, interest, and physical plant expense allocations of $1,599,366, $153,726, and $2,224,043, respectively. Other Program Services include various student, faculty and staff campus services, such as the post office, information technology help desk, network support, and other similar services, as well as various other essential program services in support of the primary academic mission of the University. Executive Committee Part VI, Section A, Question 1a All trustees elected to the Board of Trustees have the same voting rights. In between scheduled meetings of the trustees, the University's Bylaws empower the Executive Committee of the Board of Trustees to act on a broad range of issues and matters. All actions of the Executive Committee are recorded in official record meeting minutes which are reported at the next meeting of the Board of Trustees. Relationships Part VI, Section A, Question 2 R. Griffin Lord and Jake Schrum have a Business Relationship. Changes to Organizational Documents Part VI, Section A, Question 4 To conform with the Texas Business Organization Code, in November 2011 the University filed a restated Certificate of Formation (replaces the Articles of Incorporation) with the Texas Secretary of State. The University received a Certificate of Filing from the Office of the Secretary of State evidencing that the Certificate of Formation had been filed and had been found to conform to the applicable sections of the law (Texas). The University also amended the Bylaws to conform with the Texas Business Organization Code. Form 990 Review Part VI, Section B, Question 11b Per the Board-approved resolution, the Audit Committee prepares an annual timeline for the preparation, review, and filing of Form 990. The University's Administration compiles the necessary tax information and then the actual Form 990 is prepared by an outside accounting firm. The Administration and other staff complete sub-certification statements addressing their individual areas of responsibilities. The University's external counsel reviews the Form 990. The completed and reviewed return, along with sub-certification statements, is reviewed by the chief financial officer (Vice President for Fiscal Affairs.) The Vice President for Fiscal Affairs presents the completed return to the Board of Trustees' Audit Committee, which has oversight responsibility for the Form 990. After review by the Audit Committee, a copy of the return is made available to the full Board of Trustees for their review before filing. Board Members review the return and return a confirmation of their review. Any comments are submitted in writing to the Audit Committee. The return is then filed electronically with the IRS. The University's external auditing firm reviews the prior year return for completeness and accuracy relevant to the scope and due diligence requirements of the auditing process and reports any significant or material weaknesses noted to the Board of Trustees' Audit Committee. The Audit Committee has oversight responsibility and authority to ensure noted weaknesses or errors are corrected. The Audit Committee reports regularly to the full Board of Trustees. Conflict of Interest Policy Part VI, Section B, Question 12c The Board of Trustees has delegated ongoing oversight of the University's Conflict of Interest Policy to the Board of Trustees' Audit Committee as a permanent duty of the Audit Committee's Charter. The Audit Committee is responsible for proposing changes in the University Conflict of Interest Policy to the full Board of Trustees, and for monitoring compliance with the policy approved by the Board of Trustees. All members of the Board of Trustees, Board committee members, Officers, key employees, members of the Financial Aid office, and all professional financial accounting staff annually complete and submit a questionnaire on possible conflicts of interest and independence. Employees of the University other than the President submit conflict of interest information to the President. The President determines if an actual conflict of interest exists and determines the appropriate mitigating action. The President reports to the Audit Committee, on an annual basis, all identified possible conflicts of interest and mitigating actions taken. The President and the members of the Board of Trustees submit conflict of interest and independence questionnaires to the Board of Trustees' Audit Committee. The Audit Committee is responsible for reviewing the situation and recommending to the Board Chairman appropriate mitigating actions. Compensation Review Part VI, Section B, Questions 15a & 15b The Board of Trustees' Compensation Committee is responsible for setting compensation for the Senior Staff of the University. Senior Staff includes the President and all vice president-level staff. Additionally, each year any employees listed in IRS Form 990 Part VII, officer, key employee, and highly compensated employee, not already within the scope of the Compensation Committee, are added to the Committee's scope of oversight. The Compensation Committee includes only independent Board of Trustees members as voting members plus the Associate Vice President of Human Resources as a non-voting ex-officio member. The Committee compiles industry-wide salary surveys, benchmark institutional data from peer institutions, and other external, objective data to determine the appropriateness of compensation for employees under its review. The Associate Vice President for Human Resources is responsible for compiling a complete list of all compensation, taxable and non-taxable fringe benefits, and any other relevant data for the Committee. The Compensation Committee reports on the salary administration process to the Board of Trustees on an annual basis for approval by the Board. Full disclosure of compensation is reported on Form 990 for full Board of Trustee review. All the information used by the Compensation Committee is retained by the Associate Vice President of Human Resources in the personnel office. Governing Documents Part VI, Section C, Question 19 The University publishes its Articles of Incorporation and/or Certificate of Formation, Bylaws, Conflict of Interest Policy, Independence Policy, and the most current three years of audited financial statements and IRS Forms 990 and 990-T on the University website. Reconciliation of Net Assets Part XI, Question 5 Unrealized Loss (9,532,281) Post Retirement Related Changes (13,487,602) Change in Split Interest Agreement (295,153) Fundraising Income (6,121) Loss on Fixed Asset Disposal 24,962 ------------ Total (23,296,195) Southwestern Foundation 1001 E University Avenue Georgetown TX 78626 742736740 Real Estate TX 501(c)(3) 11-I SU true false true false false false false false false false false false false false true false false false false Southwestern Foundation n 757493 gross wages