2013-05-14T12:15:50-05:00 2012-06-30 202153727 SB & Company LLC 200 International Circle Suite 5500 Hunt Valley MD 21030 990 2011-07-01 391131995 Association of Performing Arts Presenters ASSO 2028332787 1211 Connecticut Avenue NW No 200 Washington DC 20036 Mario Durham 2022073855 2013-05-13 1 Lynne McMennamin P01695320 4105840060 2013-05-13 2011 2016-02-24 21:20:13Z Mario Durham 1211 Connecticut Avenue NW No 200 Washington DC 20036 4847597 0 X www.artspresenters.org X 1957 WI The Association of Performing Arts Presenters develops and supports a robust performing arts presenting field and the professionals who work in it. 24 23 18 117 124077 -6312 1536476 1779670 1654055 1807872 30172 13333 295855 257238 3516558 3858113 1542164 211768 0 0 1029384 937657 0 0 130153 2533036 2863459 5104584 4012884 -1588026 -154771 4194359 3768792 1540524 1316914 2653835 2451878 The Association of Performing Arts Presenters develops and support a robust performing arts presenting field and the professionals who work in it. 0 0 1678444 1801872 Members Conference - More than 4,000 performing arts professionals attend the conference. Activities include workshops, roundtable discussions, presentations, artist showcases, and exhibitions. 664733 211768 6000 Professional Development - Develop and provide year-round seminars (in person and online), information, data and resources that deepen and expand capacity in individuals and organizations. 562803 Marketing, public affairs & communications - Activities include external messaging and communications to both members and non-members, advocacy on issues of importance to the field, media relations, website content, quarterly member newsletter and e-newsletters. Projects include marketing and publications for the Annual Members' Conference and professional development seminars and a bi-monthly magazine. 490217 133161 490217 133161 3396197 1 1 0 1 0 0 0 0 0 1 1 0 0 0 1 0 1 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 1 55 0 1 18 1 1 1 0 0 0 0 0 0 0 0 0 X 24 23 0 1 0 0 1 0 1 1 1 0 0 1 1 1 1 1 1 1 1 0 WI X The Association 2028332787 1211 Connecticut Avenue NW 200 Washington DC 200362716 Luis Alvarez 1.00 X 0 0 0 Dr Michael Blachly 1.00 X 0 0 0 Gwethalyn Bronner 1.00 X 0 0 0 Laura Colby 1.00 X 0 0 0 Jim Copenhaver 1.00 X 0 0 0 Aaron P Dworkin 1.00 X 0 0 0 Cathy Edwards 1.00 X 0 0 0 Brian Jose 1.00 X 0 0 0 Nicole Borrelli Hearn 1.00 X 0 0 0 Dr Maria Rosario Jackson 1.00 X 0 0 0 Emil Kang 1.00 X 0 0 0 Larry Kosson 1.00 X 0 0 0 Josh LaBelle 1.00 X X 0 0 0 Eric Lariviere 1.00 X 0 0 0 Steve Levine 1.00 X 0 0 0 Jeffrey A Parks 1.00 X 0 0 0 Aimee M Petrin 1.00 X 0 0 0 Alison Spiriti 1.00 X 0 0 0 Terri M Trotter 1.00 X X 0 0 0 Todd Wetzel 1.00 X 0 0 0 Martin Wollesen 1.00 X 0 0 0 Johann Zietsman 1.00 X X 0 0 0 Michael Blachly 1.00 X X 0 0 0 Mario Garcia Durham 40.00 X X 48750 0 1319 Lynne Kingsley 40.00 X 8241 0 0 Scott Stoner 40.00 X 63333 0 4472 Susan Noseworthy 40.00 X 60923 0 11468 Margaret Stevens 40.00 X 54785 0 3013 Malinda Lambert 40.00 X 86680 0 12898 322712 0 33170 0 0 0 0 1211 Financial Associates LLC 1233 20th Street NW Ste 207 Washington DC 20036 Real Estate 326840 Hilton New York & Towers 1335 Sixth Ave New York NY 10019 Hotel 263887 MRA Services PO Box 389 Woodinville WA 98072 Registration System 155299 More Productive Now LLC 12154 Darnestown Road Suite 140 Gaithersburg MD 20878 IT Consultant 136000 GES 7000 Lindell Road Las Vegas NV 89118 Exhibit Hall Decorator 134331 5 844905 70000 864765 1779670 Annual Conference 711190 1801872 1801872 Continuing Education 711190 6000 6000 1807872 13990 13990 988827 989484 -657 -657 -657 Other income 900099 129748 129748 Publications 541800 127490 3413 124077 257238 3858113 1941033 124077 13333 211768 211768 291269 247578 34953 8738 558490 341299 171496 45695 29152 20203 7083 1866 58746 40711 14272 3763 1213152 1112159 79921 21072 154726 154726 85933 74386 9063 2484 423007 326998 75977 20032 438234 431823 3666 2745 149175 103377 36242 9556 118995 84014 27682 7299 Other Expenses 114687 97493 13606 3588 Honoraria 99606 99054 437 115 Loss/Disposal of Asset 47747 33088 11600 3059 Dues and Registration 18053 17420 501 132 144 100 35 9 4012884 3396197 486534 130153 100227 17561 1950716 2101658 342500 151950 32711 21408 8793 8755 115819 95653 968535 581374 572258 387161 987373 961341 60657 23305 23305 4194359 3768792 100251 62525 768423 350364 507621 739594 164229 164431 1540524 1316914 X 1017951 1020413 846268 630306 789616 801159 2653835 2451878 4194359 3768792 X -154771 -47186 X X 0 1 1 X 0 X 2434894 3956739 2005753 1536476 1779670 11713532 1749163 1639560 1590405 1654055 1807872 8441055 4184057 5596299 3596158 3190531 3587542 20154587 0 0 0 20154587 122918 68281 95934 35694 13990 336817 122918 68281 95934 35694 13990 336817 64913 85495 123218 163840 129748 567214 4371888 5750075 3815310 3390065 3731280 21058618 0.95710 0.95410 0.01600 0.02210 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 4337 8859 13196 3999687 4012883 350644 87661 0 0 380394 388684 405229 350644 1524951 2287427 120864 128797 109017 13196 371874 95099 97171 101307 87661 381238 571857 66388 79563 75750 4337 226038 911851 11543 -59546 863848 760928 11621 139302 911851 681424 79504 760928 820121 12569 -151266 681424 0.92740 0.07260 0 0 67998 32299 35699 99413 99413 0 801124 449662 351462 387161 Deferred Rent and Lease Incentive 164431 164431 3858113 4012884 -154771 -47186 -47186 -201957 3810927 -47186 -47186 3858113 0 3858113 4012884 0 4012884 0 4012884 Description of Intended Use of Endowment Funds: Part V, Line 4: There are two endowment funds, the Classical Connections Endowment and the William Dawson Education Endowment. The Classical Connections Endowment primarily supports the Young Performers Career Advancement Program (YPCA) which combines seminars, group discussions, workshops and a showcase at Carnegie Hall to immerse a selected group of promising young artists into the world of performing arts. The funds support faculty fees, travel, expenses, audio-visual service, recital hall rental, production and reception expenses for the YPCA program in New York City. The William Dawson Education Endowment funds an annual research internship program for graduate students. The program identifies an issue or topic of importance to the presenting field, a team of students conducts research on that topic, and presents their findings in a session at the annual Association of Performing Arts Presenters members conference in New York City. The Endowment funds provide stipends and travel support for students to conduct and present their research. 1 International Festival of Arts and Ideas 195 Church St 12th Floor New Haven CT 06510 061444222 501(c)(3) 25000 Met Life Lied Center Kansas University of Kansas Center for Research 2385 Irving Hill Rd Lawrence KS 66045 480680117 501(c)(3) 25000 Met Life Yerba Buena Center for the Arts 701 Mission Street San Francisco CA 94103 943042571 501(c)(3) 25000 Met Life Arts Midwest 2908 Hennepin Ave Suite 200 Minneapolis MN 55408 411000424 501(c)(3) 25000 Met Life Legion Arts 1103 Third Street SE Cedar Rapids IA 52401 421154136 501(c)(3) 7000 Cultural Exchange Fund Performance Space 122 67 West St 315 New York NY 11222 133522283 501(c)(3) 7000 Cultural Exchange Fund Hopkins Center Dartmouth College 6041 Lower Wilson Hall Hanover NH 03755 020222111 501(c)(3) 7000 Cultural Exchange Fund FUNDarte 7601 Byron Ave 4-C Miami Beach FL 33141 113711377 501(c)(3) 10000 Cultural Exchange Fund Procedure for Monitoring Grants in the U.S.: Part I, Line 2: Schedule I, Part I, Line 2: The organization provides funding support in three separate program areas as follows - note: applications for all grants programs are subject to an external panel review and include a contract which specifies adherence to APAP policy of use for expenditures (including travel) as well as programmatic and financial reporting requirements. The Creative Campus Innovations Program grants funds to campus-based arts presenters for the development and implementation of projects that exemplify innovative approaches to integrating the arts across the academy (campus community). The largest portion of funds for this program, covering six project grant awards, evaluation consultant, and site visits were expended in FY2010 and FY2011. The Cultural Exchange Fund grants travel subsidies to individuals and groups for purposes of traveling internationally to see the work of artists and meet with presenting colleagues to foster potential presenting and touring opportunities for international artists in the U.S. The group award of up to $10,000 is made to the lead organization of a group from a minimum of three presenting organizations for travel to an international arts festival or event - funds are only to be used to cover air and ground transportation, per diem, and performance tickets or registration fee. The APAP/MetLife Arts Access Awards Program provides awards to non-profit arts presenting organizations (who are also members of APAP) who have demonstrated exemplary strategies for engaging audiences with disabilities or underserved populations in the performing arts. Documentation of outcomes of all grantees and awardees in the programs cited above is available on APAP's web site. Form 990, Part VI, Section A, line 3 The organization contracted with consultants who served in the capacity of a full-time Director position on a temporary basis. The consultants were subsequently replaced with full-time staff. Form 990, Part VI, Section A, line 6 The Association shall have two categories of members: (i) Voting Members and (ii) Nonvoting Members. Voting Membership in the Association shall be open to any individual or organization that operates in the performing arts, presenting or touring industries. Additional membership classifications shall be determined by the Board of Directors. Each Voting Member shall be entitled to one voting representative. Each voting representative shall have one vote upon each distinct matter included as an agenda item in a Written Ballot and/or submitted to a vote at meetings of the members as provided herein. All other representatives shall have the privilege of the floor but shall not be entitled to vote at meetings of the members. The Board of Directors shall have the power to set dues for one or more categories of membership and may vary the amount of dues among such categories of members. However, dues set for members must be subsequently ratified by a simple majority of the Voting Members represented at a regular or special meeting of the members as set forth herein. Form 990, Part VI, Section A, line 7b There are a couple of decisions that are made by the governing body which are subject to member approval in accordance with the Organization's bylaws. Those decisions are in regard to changes to membership dues or changes to the Organization's bylaws. These two types of decisions, once made by the governing board, are subject to member ratification. Members must vote and approve any such changes as described herein. Form 990, Part VI, Section B, line 11 A copy of the Form 990 is circulated to the organization's Board Treasurer and President/CEO for review. Upon finalization/approval, the Form 990 is signed by the President/CEO. Form 990, Part VI, Section B, line 12c The Association of Performing Arts Presenters has a conflict of interest statement which is signed by board members annually. The conflict of interest statement was most recently updated in 2009. The staff is currently in the process of canvassing the Members of the Board of Directors on any areas of potential conflict. Form 990, Part VI, Section B, line 15 Arts Presenters President and CEO's annual performance evaluation is conducted prior to the end of each fiscal year. The typical review process involves the President and CEO's self assessment in response to a set of priorities and annual operating plan established by the board of directors along with the annual unaudited financial statement. The Executive Committee reviews the CEO's performance on the accomplishments and challenges of the previous year. The recommendation to continue the CEO written employment contract is based on the Executive Committee's assessment of the CEO and approval by the board. The President and CEO tracks and monitors the progress through monthly conference calls with the Executive Committee, and weekly conference calls with the chair of the board. Form 990, Part VI, Section C, line 19 The Association makes its governing documents and conflict of interest policy available to the public upon request. The Association makes its audited financial statements available to the public on its website. Changes in Net Assets or Fund Balances: Form 990, Part XI, line 5: Net unrealized losses on investments: -47,186. Form 990: Part XII, Line 2c: The process has not changed from prior year. Performing Arts Alliance Inc (PAA) 1211 Connecticut Avenue NW Washington DC 20036 521101177 Management fees to cover cost of salaries, fringe benefits, rent & utilties. DC 501(c)(4) 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 Performing Arts Alliance Inc (PAA) M 91214