2012-11-15T13:18:02-06:00 2012-06-30 540504608 BROWN EDWARDS & COMPANY LLP 319 MCCLANAHAN ST ROANOKE VA 24014 990 2011-07-01 540568200 BLUEFIELD COLLEGE BLUE 2763263682 3000 COLLEGE DRIVE BLUEFIELD VA 24605 SARAH BEAMER 2763263682 2012-11-15 MARK WOOLWINE P00647446 5403450936 2011 2016-02-24 21:20:13Z SARAH BEAMER 3000 COLLEGE DRIVE BLUEFIELD VA 24605 18104873 0 X WWW.BLUEFIELD.EDU X 1922 VA TO PROVIDE STUDENT INSTRUCTION, SCHOLARSHIPS, ACADEMIC SUPPORT, AND OTHER SERVICES TO ITS STUDENTS. 28 28 370 2 -6441 -6441 1960595 3778497 13099511 13810601 329604 425183 48203 69323 15437913 18083604 3500465 3869390 0 0 5992347 6767201 0 0 341507 5458428 6059817 14951240 16696408 486673 1387196 17924557 19119449 8219728 8275562 9704829 10843887 TO OFFER A CHALLENGING CHRIST-CENTERED LIBERAL ARTS EXPERIENCE AND CO-CURRICULAR PROGRAMS THAT TRANSFORM STUDENTS' LIVES BY INTEGRATING LIBERAL ARTS WITH CAREER-ORIENTED STUDIES AND SERVICE TO GOD & THE WORLD. 0 0 8915486 3869390 11262468 STUDENT INSTRUCTION AND SCHOLARSHIPS: THE COLLEGE OFFERS INVIGORATING LIBERAL ARTS BACCALAUREATE DEGREES IN TWENTY-THREE MAJOR FIELDS OF STUDY, TWENTY-FOUR MINOR FIELDS OF STUDY, AND AN ASSOCIATE IN GENERAL STUDIES DEGREE. STUDENTS SERVED INCLUDE TRADITIONAL STUDENTS WHO ANTICIPATE NEEDING THREE-TO-FIVE YEARS TO COMPLETE THEIR DEGREES, THE 'DEGREE COMPLETION' STUDENT WHO NEEDS FEWER CREDIT HOURS TO ACHIEVE A BACCALAUREATE DEGREE, AND THE STUDENT WHO DESIRES TO OBTAIN THE ASSOCIATE'S DEGREE ONLINE. THE COLLEGE DELIVERS COURSES ON-SITE/IN-PERSON AND ON-LINE. ACADEMIC SUPPORT IS PROVIDED THROUGH AN ACADEMIC CENTER FOR EXCELLENCE, A LIBRARY, AND ACADEMIC TECHNOLOGY SUPPORT, AMONG OTHERS. 3157953 0 0 STUDENT SERVICES: THE COLLEGE'S STUDENT SERVICES AREAS INCLUDE THE REGISTRAR, ENROLLMENT MANAGEMENT, CREATIVE MEDIA, FINANCIAL AID, GENERAL STUDENT SUPPORT SERVICES, CAMPUS SECURITY, INTER-COLLEGIATE AND INTRAMURAL ATHLETICS, STUDENT EXTRACURRICULAR ACTIVITIES, CAMPUS MINISTRY, AND RETENTION/STUDENT SUCCESS SERVICES. 2337358 0 2621724 AUXILIARY ENTERPRISES: THE COLLEGE'S AUXILIARY ENTERPRISES INCLUDE STUDENT HOUSING, FOOD SERVICE, THE CAMPUS STORE, AND SPECIAL PROGRAMS (E.G., SUMMER EVENTS). 14410797 1 1 0 1 0 0 0 0 0 1 1 0 0 0 1 0 1 0 1 0 0 0 0 0 1 0 0 0 1 1 0 0 0 0 1 0 0 1 1 0 0 0 0 0 0 0 0 0 1 32 0 1 370 1 1 1 0 0 0 0 1 1 0 0 0 0 X 28 28 0 0 0 0 0 0 0 1 1 0 1 1 0 1 1 1 1 1 1 1 0 X SARAH A BEAMER VICE PRESIDENT FOR FINANCE & ADMIN 2763264294 3000 COLLEGE DRIVE BLUEFIELD VA 24605 DR DAVID BAILEY 1.50 X 0 0 0 MRS BECKY BECKETT 1.50 X 0 0 0 DR THOMAS M BREWSTER 1.50 X 0 0 0 REV DAVID DOCKERY 1.50 X 0 0 0 DR JANE DUREMDES 1.50 X 0 0 0 DR MICHAEL DUVAL 1.50 X 0 0 0 MR BILL EVANS 1.50 X 0 0 0 REV WILLIAM M HARTSFIELD 1.50 X 0 0 0 MR ROBERT A HOUCK 1.50 X 0 0 0 MR RONNIE HYPES 1.50 X 0 0 0 MRS COOKIE JOHNSON 1.50 X 0 0 0 MRS JULIE JOHNSON 1.50 X 0 0 0 MR JAMES JUSTICE 1.50 X 0 0 0 MR J SIDNEY LANIER JR 1.50 X 0 0 0 MRS MARGARET LEONARD 1.50 X 0 0 0 REV JACK MARCOM 1.50 X 0 0 0 MR CAMDEN J MCLAUGHLIN 1.50 X 0 0 0 DR ASSAAD MOUNZER 1.50 X 0 0 0 DR PEARL MOYERS-DEAN 1.50 X 0 0 0 MR RICHARD F NORMAN 1.50 X 0 0 0 MRS SARAH J REID 1.50 X 0 0 0 MR KENNETH R RUSSELL JR 1.50 X 0 0 0 MR TEM MARSHALL 1.50 X 0 0 0 MRS SUSAN TUSSEY 1.50 X 0 0 0 MR JOSEPH K TATUM 1.50 X 0 0 0 MR WILLIAM WINFREY II 1.50 X 0 0 0 DR JO LYNNE DEMARY 1.50 X 0 0 0 MR STEVEN G LAYFIELD 1.50 X 0 0 0 DAVID OLIVE 50.00 X 158770 0 19420 SARAH BEAMER 50.00 X 110932 0 18598 ROBERT SHIPPEY 50.00 X 104215 0 9442 MARY RUTH BLANKENSHIP 50.00 X 84390 0 3632 DAVID TAYLOR 50.00 X 75471 0 8467 RUSSELL TRENT ARGO 50.00 X 23134 0 991 556912 0 60550 3 0 1 0 VALLEY SERVICES INC PO BOX 5454 JACKSON MS 392885454 FOOD SERVICE MANAGEMENT 733882 CICV BENEFITS CONSORTIUM 919 EAST MAIN ST 7TH FLOOR RICHMOND VA 23219 HEALTH INSURANCE 639172 ARAMARK 104 MARYANN KEYS LANE JOHNSON CITY TN 37601 MAINTENANCE MANAGEMENT 336324 CLARK COMMUNICATIONS 2 WESTSIDE DRIVE ASHEVILLE NC 28806 ADVERTISING COMPANY 208122 FREDEKINGSTAFFORD CONSTRUCTION COMPANY PO BOX 1232 PRINCETON WV 24740 CONSTRUCTION COMPANY 206528 8 41496 150700 3586301 318086 3778497 TUITION AND FEES 611710 11188877 11188877 DINING SERVICES 611710 1286375 1286375 RESIDENCE HALLS 611710 916264 916264 CAMPUS STORE/TEXTBOOK 611710 294000 294000 SPECIAL EVENTS 611710 110635 110635 14450 14450 13810601 228587 -6441 235028 196596 0 196596 196596 196596 17001 41496 21269 -4268 -4268 OTHER 611710 73591 73591 73591 18083604 13884192 -6441 427356 3869390 3869390 693827 287358 406469 4868785 4328701 314377 225707 107102 47137 57861 2104 684268 461978 213756 8534 413219 321896 74684 16639 45533 45533 376682 150819 225817 46 208153 180678 25410 2065 420975 420975 1230330 1137423 92907 335898 298695 15359 21844 282188 282149 39 792628 760923 31705 94278 35681 58597 OTHER 1404009 1043417 344381 16211 STUDENT MEAL PLAN 723794 723794 PRINTING AND PUBLICATIO 82181 54577 21840 5764 ENTERTAINMENT 63168 5206 15369 42593 16696408 14410797 1944104 341507 2411 2410 1166266 901086 285203 814583 254439 575613 130329 71697 146189 82218 22907629 12151506 10444479 10756123 5182909 5576633 312332 339086 17924557 19119449 657568 657513 201108 569764 6589906 6116752 771146 931533 8219728 8275562 X 4051471 4064658 1915623 2474488 3737735 4304741 9704829 10843887 17924557 19119449 X 1387196 -248138 X X 0 1 1 X 1 1 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 0 0 0 0 0 0 0 1 1016 1016 0 EXPLANATION OF OTHER LOBBYING ACTIVITIES: PART II-B, LINE 1I: THE COLLEGE IS A MEMBER OF THE COUNCIL OF INDEPENDENT COLLEGES IN VIRGINIA (CICV), AN ASSOCIATION OF 27 INDEPENDENT COLLEGES AND UNIVERSITIES. CICV WORKS TO PROMOTE THE INTERESTS OF NON-PROFIT, INDEPENDENT HIGHER EDUCATION IN VIRGINIA. CICV WORKED TO INITIATE AND CONTINUES TO PROMOTE THE STATE'S NON-NEED BASED TUITION ASSISTANCE PROGRAM FOR VIRGINIA STUDENTS ATTENDING A PRIVATE INSTITUTION. ADDITIONALLY, CICV MONITORS LEGISLATIVE AND REGULATORY ACTIONS WHICH AFFECT THE MEMBERSHIP BY A PRESENCE DURING THE GENERAL ASSEMBLY SESSIONS TO REVIEW PROPOSED LEGISLATION AND INTERACT WITH VARIOUS ADMINISTRATIVE AGENCIES. CICV IS ENGAGED IN PROMOTING THE AWARENESS OF VIRGINIA'S INDEPENDENT COLLEGES TO POTENTIAL STUDENTS THROUGH PUBLICATIONS AND BY SPONSORING VA PRIVATE COLLEGE WEEK. CICV ALSO PROVIDES ANALYZED DATA TO MEMBER INSTITUTIONS AND APPROPRIATE STATE AGENCIES TO PROMOTE VENTURES WHERE EFFICIENCIES CAN BE ACHIEVED BY THE PARTICIPATION OF A GROUP OF INSTITUTIONS. THE COLLEGE PAYS A MEMBERSHIP FEE BASED UPON STUDENT POPULATION. FOR THE YEAR ENDED JUNE 30, 2012, CICV EXPENDED APPROXIMATELY 11.48% OF THE MEMBERSHIP FEE FOR LOBBYING ACTIVITIES. 5346232 564967 115858 261598 24238 5741221 4683102 59889 910753 285517 21995 5346232 4333100 83929 593632 314379 13180 4683102 5298939 165277 -818542 300227 12347 4333100 0.12770 0.74980 0.12250 0 0 103333 103333 16651574 7647110 9004464 4685471 3575242 1110229 1467251 929154 538097 10756123 STUDENT AND OTHER DEPOSITS 349636 AMOUNTS HELD ON BEHALF OF OTHERS 55092 TRUST AND ANNUITY OBLIGATIONS 103001 POST RETIRMENT BENEFIT OBLIGATIONS 423804 931533 18083604 16696408 1387196 -250177 2039 -248138 1139058 13922772 -250177 -250177 14172949 45533 3865122 3910655 18083604 12785753 4268 4268 12781485 45533 3869390 3914923 16696408 DESCRIPTION OF INTENDED USE OF ENDOWMENT FUNDS: PART V, LINE 4: THE COLLEGE'S ENDOWMENT FUNDS ARE USED PRIMARILY FOR SCHOLARSHIPS AND RESTRICTED PROGRAM PURPOSES. THE BOARD DESIGNATED OR QUASI-ENDOWMENT FUNDS ARE USED TO SUPPORT THE OPERATING BUDGET. DESCRIPTION OF UNCERTAIN TAX POSITIONS UNDER FIN 48: PART X: THE FEDERAL FORM 990S OF THE COLLEGE FOR FISCAL YEARS 2011, 2010, AND 2009 ARE SUBJECT TO EXAMINATION BY THE INTERNAL REVENUE SERVICE, GENERALLY FOR THREE YEARS AFTER THEY ARE FILED. PART XI, LINE 8 - OTHER ADJUSTMENTS: CHANGE IN FUNDS HELD IN TRUST BY OTHERS 2,039. PART XII, LINE 4B - OTHER ADJUSTMENTS: GRANTS AND FINANCIAL AID PAID 3,869,390. NET FUNDRAISING LOSS -4,268. PART XIII, LINE 2D - OTHER ADJUSTMENTS: NET FUNDRAISING EVENTS LOSS 4,268. PART XIII, LINE 4B - OTHER ADJUSTMENTS: GRANTS AND FINACIAL AID PAID 3,869,390. 1 1 0 1 1 1 1 0 0 0 0 0 0 0 0 1 0 1 EXPLANATION OF NONDISCRIMINATORY POLICY PUBLICATION SCHEDULE E, PART I, LINE 3 BLUEFIELD COLLEGE DRAWS A SUBSTANTIAL PERCENTAGE OF ITS STUDENTS FROM A LARGE GEOGRAPHIC SECTION AND FOLLOWS A RACIALLY NONDISCRIMINATORY POLICY AS TO STUDENTS. THEREFORE, THE COLLEGE IS NOT REQUIRED TO PUBLISH ITS RACIALLY NONDISCRIMINATORY POLICY THROUGH THE NEWSPAPER OR THE BROADCAST MEDIA. AS REQUIRED BY REVENUE PROCEDURE 75-50, BLUEFIELD COLLEGE INCLUDES A STATEMENT OF ITS RACIALLY NONDISCRIMINATORY POLICY IN ALL OF ITS BROCHURES AND CATALOGUES DEALING WITH STUDENT ADMISSIONS, PROGRAMS, AND SCHOLARSHIPS. EXPLANATION OF GOVERNMENT FINANCIAL ASSISTANCE SCHEDULE E, PART I, LINE 6 THE AMOUNT BLUEFIELD COLLEGE RECEIVES FROM GOVERNMENTAL AGENCIES FOR FINANCIAL ASSISTANCE IS FOR STUDENT FINANCIAL AID. THE FINANCIAL AID IS AWARDED TO STUDENTS ACCORDING TO FEDERAL AND INSTITUTIONAL GUIDELINES. GOLF TOURNAMENTS 47067 33986 13081 600 10329 4763 717 TIERNEY FUNDRAISING DINNER 11430 7510 3920 2502 276 2082 58497 41496 17001 600 10329 2502 5039 2799 21269 -4268 1 COLLEGE DESIGNATED (UNFUNDED) GRANTS & SCHOLARSHIPS 541 3067764 DONOR RESTRICTED (FUNDED) GRANTS & SCHOLARSHIPS 165 725839 SEOG - FEDERAL SUPPLEMENTAL GRANTS 106 75787 PROCEDURE FOR MONITORING GRANTS IN THE U.S.: PART I, LINE 2: SCHEDULE I, PART I, LINE 2: SCHOLARSHIPS ARE AWARDED TO STUDENTS BASED ON EITHER THE SPECIFIC CRITERIA OF THE SCHOLARSHIP FUNDING, ACADEMIC MERIT, OR TALENT. THE COLLEGE'S FINANCIAL AID OFFICE MONITORS SCHOLARSHIP FUND AVAILABILITY, MAKES SCHOLARSHIP AWARDS, AND MAINTAINS AN ON-GOING AWARENESS OF STUDENT ELIGIBILITY FOR SCHOLARSHIPS. X X 0 0 X X 0 0 0 0 0 0 0 0 0 DAVID OLIVE 158770 0 0 0 0 0 1626 0 17794 0 178190 0 0 0 SUPPLEMENTAL INFORMATION PART III PART I, LINE 1B ALTHOUGH A WRITTEN POLICY DOES NOT EXIST, THE COLLEGE'S BOARD APPROVES THE HOUSING ALLOWANCE AND SOCIAL CLUB PAYMENTS. SOCIAL CLUB PAYMENTS ARE SUPPORTED BY INVOICES AND ARE PROCESSED THROUGH THE COLLEGE'S ACCOUNTS PAYABLE PROCESS. THE HOUSING ALLOWANCE IS ALSO SUPPORTED BY WRITTEN DOCUMENTATION. JONATHAN TAYLOR CHILD OF DAVID TAYLOR, OFFICER OF THE COLLEGE 10330 DEPENDENT TUITION WAIVER MARGARET SHIPPEY CHILD OF ROBERT SHIPPEY, OFFICER OF THE COLLEGE 975 DEPENDENT TUITION WAIVER MR RONNIE HYPES TRUSTEE MR. RONNIE HYPES IS THE CFO OF FIRST CENTURY BANK, A LOCAL BANK. THE COLLEGE HAS A BANKING RELATIONSHIP WITH FIRST CENTURY BANK. 0 MRS JULIE JOHNSON TRUSTEE MRS. JULIE JOHNSON IS THE VICE PRESIDENT AND SENIOR TRUST OFFICER OF FIRST CENTURY BANK, A LOCAL BANK. THE COLLEGE HAS A BANKING RELATIONSHIP WITH FIRST CENTURY BANK. 0 X 6 305845 FMV ON DATE OF GIFT X UTILITIES 1 12091 DONOR VALUE X GIFT CARDS 1 150 FMV ON DATE OF GIFT 0 1 0 FORM 990, PART VI, SECTION B, LINE 11 THE 990 IS PROVIDED TO AND DISCUSSED WITH THE BOARD'S FINANCE COMMITTEE PRIOR TO FILING. THE AUTHORITY TO REVIEW AND APPROVE THE 990 HAS BEEN DELEGATED TO THE FINANCE COMMITTEE BY THE BOARD OF DIRECTORS. FORM 990, PART VI, SECTION B, LINE 12C TRUSTEE CONFLICT OF INTEREST DISCLOSURE FORMS ARE REVIEWED BY THE BOARD CHAIR AND ASSISTANT SECRETARY. THEY ARE MAINTAINED IN AND REVIEWED BY THE PRESIDENT'S OFFICE. ANY ITEMS DISCLOSED ARE DISCUSSED WITH THE BOARD'S EXECUTIVE COMMITTEE AND DISCLOSED TO THE COLLEGE'S AUDITORS. EMPLOYEES CONFLICT OF INTEREST DISCLOSURES ARE REVIEWED BY THE EMPLOYEE'S SUPERVISOR AND THE COLLEGE'S HUMAN RESOURCE DIRECTOR. ANY ITEMS DISCLOSED BY EMPLOYEES ARE REVIEWED BY THE PRESIDENT AND RELEVANT COLLEGE LEADERSHIP TEAM MEMBERS AS APPROPRIATE. EMPLOYEE CONFLICT OF INTEREST DISCLOSURE FORMS ARE MAINTAINED IN THE HUMAN RESOURCES OFFICE. FORM 990, PART VI, SECTION B, LINE 15 BLUEFIELD COLLEGE REFERS TO A SALARY SURVEY BENCHMARK DATA FROM THE COUNCIL FOR CHRISTIAN COLLEGES AND UNIVERSITIES (CCCU) IN ESTABLISHING THE SALARIES OF THE PRESIDENT AND OTHER KEY EMPLOYEES. FORM 990, PART VI, SECTION C, LINE 19 BLUEFIELD COLLEGE DOES NOT ROUTINELY MAKE ITS GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND FINANCIAL STATEMENTS AVAILABLE TO THE PUBLIC. INQUIRIES FROM THE PUBLIC FOR THESE DOCUMENTS ARE REVIEWED ON A CASE-BY-CASE BASIS BY THE COLLEGE'S LEADERSHIP TEAM TO ENSURE THAT THEY ARE RELEASED ONLY TO SATISFY LEGITIMATE REQUESTS. CHANGES IN NET ASSETS OR FUND BALANCES: FORM 990, PART XI, LINE 5: NET UNREALIZED LOSSES ON INVESTMENTS: -250,177. CHANGE IN FUNDS HELD IN TRUST BY OTHERS 2,039. TOTAL TO FORM 990, PART XI, LINE 5: -248,138. FORM 990, PART XII, LINE2C: THE FINANCE COMMITTEE PROCESS HAS NOT CHANGED FROM THE PRIOR YEAR.