2011-11-15T10:04:34-06:00 2010-12-31 LARSONALLEN LLP 220 SOUTH SIXTH STREET SUITE 300 MINNEAPOLIS MN 55402 990 2010-01-01 362597526 PROFESSIONAL CONVENTION MANAGEMENT ASSOCIATION PROF 3124237262 35 EAST WACKER DRIVE NO 500 CHICAGO IL 60601 PAULETTE PHILLIPS 3124237262 2011-11-11 1 JOHN TAUER 6123764500 2010 2016-02-24 21:20:13Z X DEBORAH SEXTON 35 EAST WACKER DRIVE NO 500 CHICAGO IL 60601 8034764 0 3573 X WWW.PCMA.ORG X 1958 IL TO PROMOTE THE VALUE OF PROFESSIONAL CONVENTION MANAGEMENT. 20 19 56 200 704482 380577 62830 119169 9072975 7371207 163444 38570 87552 101746 9386801 7630692 25100 69133 0 0 3645835 2826248 0 0 0 4135958 4567389 7806893 7462770 1579908 167922 5216115 6359071 4482125 5335154 733990 1023917 THE MISSION OF THE PROFESSIONAL CONVENTION MANAGEMENT ASSOCIATION IS TO DELIVER SUPERIOR AND INNOVATIVE EDUCATION AND PROMOTE THE VALUE OF PROFESSIONAL CONVENTION MANAGEMENT. 0 0 ANNUAL MEETING (CONVENING LEADERS):THIS PROGRAM PROVIDES EDUCATIONAL AND NETWORKING OPPORTUNITIES FOR PCMA MEMBERS AND OTHERS IN THE MEETINGS AND CONVENTION INDUSTRY. THE EVENT ALSO PROMOTES THE VALUE OF FACE TO FACE MEETINGS BY SHOWCASING MEETING SERVICES OF THE HOST CITY AND LOCAL COMMUNITY. EDUCATION CONFERENCE:THIS PROGRAM PROVIDES EDUCATIONAL AND NETWORKING OPPORTUNITIES TARGETED TOWARDS ENHANCING SKILLS OF PCMA'S LEADERSHIP AND THAT OF OTHER LEADERS THROUGHOUT THE MEETINGS AND CONVENTION INDUSTRY. EXECUTIVE EDGE:THIS PROGRAM PROVIDES NETWORKING AND ADVANCE LEVEL EDUCATION FOR SENIOR-LEVEL PCMA MEMBERS AND OTHERS WITHIN THE MEETING AND CONVENTION INDUSTRY. 0 1 0 0 0 0 0 0 0 1 0 0 1 1 1 0 1 0 1 1 0 0 0 0 0 0 1 0 1 0 0 0 0 0 1 0 0 0 0 0 1 1 1 0 1 29 0 1 56 1 1 1 1 CA 0 0 0 0 X 20 19 0 0 0 0 1 1 1 1 1 0 1 1 0 1 1 1 1 1 1 1 0 X PAULETTE PHILLIPS 3124237266 35 EAST WACKER DRIVE NO 500 CHICAGO IL 60601 X KATI S QUIGLEY CMP 3.00 X X 0 0 0 SUSAN R KATZ 3.00 X X 0 0 0 KENT ALLAWAY CEM CMP 3.00 X X 0 0 0 JOHN FOLKS 3.00 X X 0 0 0 WILLIE BENJAMIN 3.00 X 0 0 0 JACK CHIASSON CMP CAE 3.00 X 0 0 0 HUNTER CLEMENS CMP 3.00 X 0 0 0 BETTY A FORD 3.00 X 0 0 0 CARRIE FREEMAN-PARSONS 3.00 X 0 0 0 RICHARD GREEN 3.00 X 0 0 0 JAMES S GOODMAN CMP 3.00 X 0 0 0 DAVID LITTLE 3.00 X 0 0 0 DAVID G PECKINPAUGH CMP 3.00 X 0 0 0 ROBIN PRESTON CEM 3.00 X 0 0 0 RANDALL TANAKA 3.00 X 0 0 0 GREG VAN DYKE 3.00 X 0 0 0 CHRISTOPHER WEHKING CMP 3.00 X 0 0 0 DON WELSH 3.00 X 0 0 0 JOHNNIE C WHITE CMP 3.00 X 0 0 0 DAVID L WILLIAMS CMP 3.00 X 0 0 0 DEBORAH SEXTON 32.00 X 402310 0 53763 SHERRIF KARAMAT 32.00 X 332718 0 1628 MARK HOLMES 32.00 X 184678 0 23430 BRAD LEWIS 10.00 X 172575 0 15492 ALBERT PEREIRA 40.00 X 147945 0 3452 MICHELLE RUSSELL 40.00 X 124368 0 6233 KELLY PEACY 40.00 X 110076 0 19364 JOHN POTTERTON 40.00 X 130601 0 13563 1605271 0 136925 8 0 1 0 FREEMAN PO BOX 650519 DALLAS TX 75265 AUDIO VISUAL & PRODUCTION SERVICES 1011278 COMPUTER GRAPHICS DBA APTIFY 7900 WEST- PARK DR 5TH FL TYSONS CORNER VA 22102 SOFTWARE SUPPORT 192154 THE FAIRMONT QUEEN ELIZABETH 900 RENE LEVESQUE BLVD QUEST MONTREAL QC CA QC H3B HOTEL & MEETING SERVICES 129507 CENTERPLATE 650 S GRIFFIN ST DALLAS TX 75202 CATERING 116753 LARSONALLEN LLP 220 SOUTH SIXTH ST MINNEAPOLIS MN 55402 ACCOUNTING SERVICES 110662 6 119169 119169 SPONSORSHIPS/ANNUAL EV 541900 4275289 4275289 MEMBERSHIP DUES 541900 1692320 1692320 PUBLICATIONS/WEBSITE 541800 901309 196827 704482 EDUCATIONAL PROGRAMS 541800 462289 462289 NETWORK FOR THE NEEDY 900099 40000 40000 7371207 43320 43320 17688 17688 399322 404072 -4750 -4750 -4750 OTHER INCOME 900099 71264 71264 LIST RENTAL INCOME 900099 6750 6750 STATE INCOME TAX REFUN 900099 6044 6044 84058 7630692 6666725 704482 140316 69133 998528 973985 141106 523533 189096 29269 71572 10738 519747 1500 914099 434130 1886036 9333 354218 54512 FEDERAL UBI INCOME TAX 112436 EQUIPMENT & MAINTENANCE 86712 GIFTS/GRATUITIES/MEMORI 30035 DUES & SUBSCRIPTIONS 24560 TEMPORARY STAFFING 9776 18716 7462770 622994 1131235 286786 329746 1055437 1464912 13768 10172 835120 773970 2618360 2242738 626329 375622 1191977 1450309 1000 1000 582704 822105 5216115 6359071 515563 578110 3492069 4273391 84872 29426 389621 454227 4482125 5335154 X 733990 1023917 733990 1023917 5216115 6359071 X 167922 122005 X 0 1 1 X 0 RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 970321 863449 106872 826902 682608 144294 821137 696681 124456 375622 DUE FROM PCMA SERVICES 822105 822105 DEFERRED COMPENSATION 181239 ACCRUED RETIREMENT PLAN 122010 CAPITAL LEASE OBLIGATIONS 22140 DUE TO PCMA FOUNDATION EDUCATION 110975 INCOME TAX PAYABLE 17863 454227 7630692 7462770 167922 128409 -6404 122005 289927 8578147 128409 835828 964237 7613910 10738 6044 16782 7630692 8256687 835828 360 836188 7420499 10738 31533 42271 7462770 DESCRIPTION OF UNCERTAIN TAX POSITIONS UNDER FIN 48: PART X: PCMA HAS RECEIVED NOTIFICATION THAT IT QUALIFIES AS A TAX-EXEMPT ORGANIZATION UNDER SECTION 501(C)(6) OF THE U.S. INTERNAL REVENUE CODE AND CORRESPONDING PROVISIONS OF STATE LAW AND, ACCORDINGLY, IS NOT SUBJECT TO FEDERAL OR STATE INCOME TAXES. HOWEVER, PCMA IS SUBJECT TO TAX ON ITS UNRELATED BUSINESS ACTIVITIES. THE ASSOCIATION ADOPTED THE INCOME TAX STANDARD FOR UNCERTAIN TAX POSITIONS ON JANUARY 1, 2009. AS A RESULT OF THE IMPLEMENTATION, THE ASSOCIATION RECOGNIZED AN INCREASE IN THE LIABILITY FOR UNRECOGNIZED TAX EXPENSES IN 2009. THE INCREASE OF $95,000 WAS TREATED AS A CUMULATIVE EFFECT ADJUSTMENT WHICH INCREASED THE BALANCE OF NET ASSETS ON JANUARY 1, 2009. PCMA'S 2007 THROUGH 2010 TAX YEARS ARE OPEN FOR EXAMINATION BY FEDERAL AND STATE TAXING AUTHORITIES. PART XI, LINE 8 - OTHER ADJUSTMENTS: FOREIGN EXCHANGE LOSS -6,404. PART XII, LINE 4B - OTHER ADJUSTMENTS: STATE INCOME TAX REFUND 6,044. PART XIII, LINE 2D - OTHER ADJUSTMENTS: FOREIGN EXCHANGE LOSS 6,404. STATE INCOME TAX REFUND -6,044. PART XIII, LINE 4B - OTHER ADJUSTMENTS: CAPITAL CONTRIBUTION TO PCMA SERVICES, INC 31,533. NORTH AMERICA 1 3 PROGRAM SERVICES EMPLOYEE SALARIES & OFFICE EXPENSES 559110 NORTH AMERICA 0 0 PROGRAM SERVICES EDUCATION PROGRAM FOR MEMBERS WITHIN THE INDUSTRY 167551 EUROPE (INCLUDING ICELAND & GREENLAND) 0 0 PROGRAM SERVICES TRAVEL TO VARIOUS TRADESHOWS 15444 NORTH AMERICA 0 0 PROGRAM SERVICES RELATED PARTY (PCMA SERVICES) 48842 3 0 3 790947 0 790947 0 0 0 0 0 0 1 PCMA SERVICES 35 EAST WACKER DRIVE SUITE 500 CHICAGO IL 60601 631079617 N/A 31533 N/A N/A CAPITAL CONTRIBUTION NORTH TEXAS FOOD BANK 4500 SOUTH COCKRELL HILL ROAD DALLAS TX 75236 751785357 501(C)3 6000 N/A N/A PROGRAM SUPPORT FAMILY GATEWAY 2910 SWISS AVEUNE DALLAS TX 75204 752105579 501(C)3 6000 N/A N/A PROGRAM SUPPORT 2 1 PROCEDURE FOR MONITORING GRANTS IN THE U.S.: PART I, LINE 2: SCHEDULE I, PART I, LINE 2: CONTRIBUTIONS GIVEN TO OUTSIDE ORGANIZATIONS ARE UNDESIGNATED CHARITABLE GIFTS. THERE IS NO FORMAL PROCESS FOR MONITORING HOW FUNDS ARE USED. X X 1 1 X X X 0 1 0 DEBORAH SEXTON 357183 0 33750 0 11377 0 39406 0 14357 0 456073 0 0 0 SHERRIF KARAMAT 332023 0 0 0 695 0 0 0 1628 0 334346 0 0 0 MARK HOLMES 151760 0 0 0 32918 0 7352 0 16078 0 208108 0 0 0 BRAD LEWIS 171160 0 0 0 1415 0 8001 0 7491 0 188067 0 0 0 ALBERT PEREIRA 146868 0 0 0 1077 0 0 0 3452 0 151397 0 0 0 PART I, LINE 1A DEBORAH SEXTON - FIRST CLASS TRAVEL - $X,XXX - NOT/INCLUDED IN TAXABLE INCOME DEBORAH SEXTION - TRAVEL FOR COMPANIONS - $1,440 - INCLUDED IN TAXABLE INCOME PART I, LINE 4B DEBORAH SEXTON, PRESIDENT AND CEO: NON-QUALIFIED RETIREMENT PLAN EMPLOYER CONTRIBUTION $22,000 FREEMAN C. FREEMAN-PARSONS, A PCMA BOARD MEMBER IS AN OFFICER OF FREEMAN 1011278 AUDIO-VISUAL SERVICES AND MEETING PRODUCTION EXPENSES 0 FORM 990, PART VI, SECTION A, LINE 1 THE ASSOCIATION'S EXECUTIVE COMMITTEE IS COMPOSED OF THE OFFICERS OF THE BOARD, THE IMMEDIATE PAST CHAIR OF THE BOARD AND TWO SENIOR SUPPLIER PARTNER DIRECTORS. THE EXECUTIVE COMMITTEE HAS THE POWERS OF THE BOARD OF DIRECTORS WHEN THE BOARD IS NOT IN SESSION. THE EXECUTIVE COMMITTEE MUST REPORT ITS ACTIONS TO THE BOARD AT THE NEXT SUCCEEDING BOARD MEETING TO SEEK RATIFICATION OF ITS ACTIONS. FORM 990, PART VI, SECTION A, LINE 6 THE MEMBERSHIP OF PCMA IS COMPRISED OF PROFESSIONALS ENGAGED IN MEETINGS AND CONVENTIONS FOR THEIR RESPECTIVE ORGANIZATIONS OR OTHERS. THESE MEMBERS ARE CLASSIFIED AS PROFSSIONAL, ASSOCIATE PROFESSIONAL, SUPPLIER AND ASSOCIATE SUPPLIER. IN ADDITION, FACULTY AND STUDENT MEMBERS JOIN FROM EDUCATIONAL INSTITUTIONS SUPPORTING THE MEETING INDUSTRY. FORM 990, PART VI, SECTION A, LINE 7A NOMINATIONS TO THE BOARD ARE OPEN TO ANY PROFESSIONAL OR SUPPLIER MEMBER IN GOOD STANDING FOR A MINIMUM OF THREE YEARS. A NOMINATING COMMITTEE THEN REVIEWS AND INTERVIEWS ALL SUBMISSIONS WHICH LEADS TO THE PROPOSAL OF A SLATE FOR ELECTION TO OPEN BOARD POSITIONS. FOLLOWING NOTIFICATION OF THE SLATE TO ALL MEMBERS, THERE IS A PERIOD OF TIME IN WHICH ADDITIONAL NOMINATIONS CAN BE MADE THROUGH A PRESCRIBED PETITION PROCESS. WHEN THE SPECIFIED PROCESS TIME ELAPSES AND, IF NO ADDITIONAL NOMINATIONS ARE RECEIVED, THE PROPOSED SLATE IS DEEMED TO BE ELECTED; OTHERWISE, A BALLOTING PROCESS IS CONDUCTED. FORM 990, PART VI, SECTION A, LINE 7B DECISIONS OF THE GOVERNING BODY THAT REQUIRE MEMBER APPROVAL ARE VOTED UPON AS PRESCRIBED IN ARTICLE V OF THE ASSOCIATION'S BYLAWS, TYPICALLY AT THE ANNUAL BUSINESS MEETING OR BY MAIL. FORM 990, PART VI, SECTION B, LINE 11 MANAGEMENT CONDUCTED A DETAILED REVIEW OF THE FORM 990. FORM 990, PART VI, SECTION B, LINE 12C BOARD MEMBERS ARE REQUIRED TO EXECUTE A CONFLICT OF INTEREST STATEMENT FOR EACH YEAR SERVING ON THE BOARD. THIS STATEMENT INCLUDES THEIR ACKNOWLEDGMENT TO INFORM THE CHAIR IN WRITING OF ANY CHANGES IN THEIR CIRCUMSTANCES AFFECTING THEIR RELATIONSHIP TO THE ORGANIZATION. BOARD MEMBERS MAY NOT PARTICIPATE IN ANY PRIVATE BUSINESS OR PERSONAL SERVICE WITH THE ORGANIZATION EXCEPT AS PROCEDURALLY CONTROLLED TO ASSURE OPENNESS, COMPETITIVE OPPORTUNITY AND EQUAL ACCESS TO INFORMATION. IF AN ACTUAL OR POTENTIAL CONFLICT ARISES, THE CONFLICTED INDIVIDUAL WITHDRAWS FROM BOARD DELIBERATION, VOTING AND ACCESS TO APPLICABLE BOARD INFORMATION. ALL PROCEEDINGS RELATED TO CONFLICTS OF INTEREST ARE DOCUMENTED IN THE MEETING MINUTES. FORM 990, PART VI, SECTION B, LINE 15 THE PROCESS FOR DETERMINING COMPENSATION FOR OFFICERS OR KEY EMPLOYEES, AND TOP MANAGEMENT REQUIRES THE APPROVAL OF THE BOARD OF DIRECTORS. FORM 990, PART VI, SECTION C, LINE 19 THE ASSOCIATION MAKES ITS GOVERNING DOCUMENTS AVAILABLE TO THE PUBLIC UPON REQUEST, AS REQUIRED BY LAW. THE ASSOCIATION DOES NOT MAKE ITS CONFLICT OF INTEREST NOR ITS FINANCIAL STATEMENTS AVAILABLE TO THE PUBLIC. ALLOCATION OF TIME BETWEEN RELATED ORGANIZATIONS FORM 990, PART VII, SECTION A THE OFFICERS OF THE ASSOCIATION ALSO SERVE THE EDUCATION FOUNDATION OF THE PROFESSIONAL CONVENTION MANAGEMENT ASSOCIATION, A RELATED ORGANIZATION. EACH OFFICER SERVED THE ASSOCIATION FOR APPROXIMATELY 32 HOURS PER WEEK AND THE EDUCATION FOUNDATION OF THE PROFESSIONAL CONVENTION MANAGEMENT ASSOCIATION FOR APPROXIMATELY 8 HOURS PER WEEK. BRAD LEWIS SERVED THE EDUCATION FOUNDATION OF THE PROFESSIONAL CONVENTION MANAGEMENT ASSOCIATION, A RELATED ORGANIZATION. EACH OFFICER SERVED THE ASSOCIATION FOR APPROXIMATELY 10 HOURS PER WEEK AND THE EDUCATION FOUNDATION OF THE PROFESSIONAL CONVENTION MANAGEMENT ASSOCIATION FOR APPROXIMATELY 30 HOURS PER WEEK. KATI S. QUIGLEY, SUSAN KATZ, AND GARY SCHIRMACHER SERVED THE ASSOCIATION BOARD FOR APPROXIMATELY 3 HOURS PER WEEK AND THE FOUNDATION BOARD FOR APPROXIMATELY 2 HOURS PER WEEK. CHANGES IN NET ASSETS OR FUND BALANCES: FORM 990, PART XI, LINE 5: NET UNREALIZED GAINS ON INVESTMENTS: 128,409. FOREIGN EXCHANGE LOSS -6,404. TOTAL TO FORM 990, PART XI, LINE 5: 122,005. PCMA EDUCATION FOUNDATION 35 EAST WACKER DRIVE SUITE 500 CHICAGO IL 60601 529999947 EDUCATION AND RESEARCH GRANTS DC 501(C)(3) LINE 11B, II PROFESSIONAL CONVENTION MANAGEMENT ASSOCIATION 1 PCMA SERVICES INC 35 EAST WACKER DRIVE SUITE 500 CHICAGO IL 60601 631079617 MAGAZINE PUBLISHING AL N/A C 3389353 480091 1.00000 0 1 1 0 1 0 0 0 0 0 1 0 1 1 1 0 1 1 PCMA SERVICES INC B 31533 CAPITAL CONTRIBUTION PCMA SERVICES INC K 283500 CONTRACT PRICE PCMA SERVICES INC M 605823 OVERHEAD ALLOCATION PCMA SERVICES INC N 994088 CASH TRANSFER PCMA SERVICES INC R 825000 CASH TRANSFER PROFESSIONAL CONVENTION MANAGEMENT ASSOCIATION EDUCATION FOUNDATION E 55446 LOAN PAYMENT PROFESSIONAL CONVENTION MANAGEMENT ASSOCIATION EDUCATION FOUNDATION K 400000 CONTRACT PRICE PROFESSIONAL CONVENTION MANAGEMENT ASSOCIATION EDUCATION FOUNDATION C 168258 BY RESPECTIVE GRANT PROFESSIONAL CONVENTION MANAGEMENT ASSOCIATION EDUCATION FOUNDATION Q 447136 SPONSORSHIP REVENUE