2011-11-15T17:49:05-06:00 2010-12-31 FRIEDLANDER CHERWON CAPPER LLP 1101 5TH AVE SUITE 350 SAN RAFAEL CA 94901 990 2010-01-01 201550347 RALSTON WHITE RETREAT FOUNDATION RALS 4159252711 PO BOX 152 KENTFIELD CA 949140152 RICHARD J HAYES 4154582102 2011-11-15 1 RICHARD J HAYES 4154565500 2011-11-15 2010 2016-03-07 17:11:31Z JOSHUA M RAFNER PO BOX 152 KENTFIELD CA 94914 458477 0 X WWW.RALSTONWHITERETREAT.ORG X 2005 CA THE ORGANIZATION'S MISSION IS TO ENSURE THE PRESERVATION AND CONTINUANCE OF THE HISTORIC RALSTON WHITE RETREAT (RETREAT) IN MILL VALLEY, CALIFORNIA. AS TRUSTEE, THE ORGANIZATION CARRIES OUT THE INTENT OF THE 1950 DEED OF TRUST FROM RUTH WHITE BOWIE REGARDING THE PRESERVATION OF THE RETREAT, WHICH INCLUDES THE FOLLOWING: 1) TO MAINTAIN AND RESTORE THE HISTORICALLY SIGNIFICANT 1911 WILLIS POLK DESIGNED HOME THAT IS THE FOCUS OF THE PROPERTY AND WHICH HOUSES THE MEETING PLACE ACCOMMODATIONS/ FOOD SERVICES; 2) TO OFFER THE RETREAT ON A DAY-USE AND OVERNIGHT-USE BASIS TO TAX-EXEMPT ORGANIZATIONS IN FURTHERANCE OF THEIR CHARITABLE, EDUCATIONAL, RELIGIOUS AND PUBLIC BENEFIT PROGRAMS; 3) TO CONSERVE THE 43 ACRE-SITE AND PROTECT THE PROPERTY FROM SUBDIVISION AND DEVELOPMENT; AND 4) TO ALLOW THE GENERAL PUBLIC TO USE THE RETREAT AND SITE FOR CULTURAL, MUSICAL, ARTS AND OTHER COMMUNITY PUBLIC BENEFIT ACTIVITIES. 6 6 0 0 0 0 7325 2025 360128 456199 109 253 0 0 367562 458477 0 0 0 0 123843 175282 0 0 0 218705 245481 342548 420763 25014 37714 583725 608142 135684 111854 448041 496288 X THE ORGANIZATION'S MISSION IS TO ENSURE THE PRESERVATION AND CONTINUANCE OF THE HISTORIC RALSTON WHITE RETREAT (RETREAT) IN MILL VALLEY, CALIFORNIA. AS TRUSTEE, THE ORGANIZATION CARRIES OUT THE INTENT OF THE 1950 DEED OF TRUST FROM RUTH WHITE BOWIE REGARDING THE PRESERVATION OF THE RETREAT, WHICH INCLUDES THE FOLLOWING: 1) TO MAINTAIN AND RESTORE THE HISTORICALLY SIGNIFICANT 1911 WILLIS POLK DESIGNED HOME THAT IS THE FOCUS OF THE PROPERTY AND WHICH HOUSES THE MEETING PLACE ACCOMMODATIONS/ FOOD SERVICES; 2) TO OFFER THE RETREAT ON A DAY-USE AND OVERNIGHT-USE BASIS TO TAX-EXEMPT ORGANIZATIONS IN FURTHERANCE OF THEIR CHARITABLE, EDUCATIONAL, RELIGIOUS AND PUBLIC BENEFIT PROGRAMS; 3) TO CONSERVE THE 43 ACRE-SITE AND PROTECT THE PROPERTY FROM SUBDIVISION AND DEVELOPMENT; AND 4) TO ALLOW THE GENERAL PUBLIC TO USE THE RETREAT AND SITE FOR CULTURAL, MUSICAL, ARTS AND OTHER COMMUNITY PUBLIC BENEFIT ACTIVITIES. 0 0 404879 456199 THE ORGANIZATION FURNISHED MEETING PLACE ACCOMMODATIONS AND FOOD SERVICES PRIMARILY TO OTHER TAX-EXEMPT ORGANIZATIONS IN FURTHERANCE OF THEIR CHARITABLE, EDUCATIONAL, RELIGIOUS OR PUBLIC BENEFIT PROGRAMS AND SECONDARILY TO MEMBERS OF THE GENERAL PUBLIC FOR COMMUNITY EVENTS AND PROGRAMS. SPECIFICALLY, THE ORGANIZATION ACCOMPLISHED THIS PROGRAM SERVICE BY SERVING 45 DISTINCT TAX-EXEMPT ORGANIZATIONS, 22 LOCAL GROUPS OF INDIVIDUALS, AND 3 BUSINESS ORGANIZATIONS. 404879 1 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 X 6 6 0 1 0 0 0 0 0 1 1 0 0 0 1 1 1 0 1 0 0 0 CA X THE ORGANIZATION 4159252711 PO BOX 152 KENTFIELD CA 949140152 X JOSHUA RAFNER 2.00 X X 0 0 0 TOM DIETZ 0.50 X X 0 0 0 RICHARD HAYES 2.00 X X 0 0 0 DEVIN DIXON 0.50 X X 0 0 0 DAVID OVERMYER 0.50 X 0 0 0 ANDREW ALLEN 0.50 X 0 0 0 0 0 0 0 0 0 0 0 2025 2025 2025 FURNISH MEETING PLACE 900099 456199 456199 456199 253 253 458477 456199 0 253 138511 138511 23875 23875 12896 12896 37648 37648 1000 1000 16585 1276 15309 3398 3398 2639 2639 3494 3494 2199 2199 22389 22389 MAINTENANCE & REPAIR 75010 75010 FOOD HOSPITALITY COSTS 46258 46258 UTILITIES 19904 19904 PROPERTY TAXES 7632 7632 TRANSPORTATION 3441 3441 3884 3309 575 420763 404879 15884 0 38262 34645 129007 157765 5312 12436 13101 49549 46459 49549 2249 3082 350000 350000 583725 608142 15567 13334 33656 36510 36461 37010 50000 25000 135684 111854 X 448041 496288 448041 496288 583725 608142 X 37714 10533 X 0 0 0 X 56450 107749 19030 7325 2025 192579 362018 441157 438472 360128 456199 2057974 418468 548906 457502 367453 458224 2250553 50000 80000 10000 2000 142000 128595 207761 198845 91686 189203 816090 178595 287761 208845 93686 189203 958090 1292463 418468 548906 457502 367453 458224 2250553 X 49549 49549 49549 458477 420763 37714 834 9699 10533 48247 PART XI, LINE 8 - OTHER ADJUSTMENTS: ADDITIONS TO MAJOR MAINTENANCE AND REPAIR RESERVE 34,757. APPROPRIATIONS FOR MAJOR MAINTENANCE AND REPAIR COSTS -25,058. FORM 990, PART VI, SECTION A, LINE 3 THE ORGANANIZATION'S RETREAT CENTER IS OPERATED BY A TEAM OF STAFF WITH OVERSIGHT BY THE BOARD OF DIRECTORS THROUGH AN OPERATING COMMITTEE. SITE USE RESERVATIONS/SCHEDULING/MARKETING, PURCHASING MANAGEMENT, PROPERTY AND GROUNDS MAINTENANCE, AND THE HIRING/SUPERVISION/ TRAINING/COMPENSATION OF PERSONNEL ARE HANDLED BY A SITE DIRECTOR ALONG WITH SUPPORTING FULL-TIME AND TEMPORARY STAFF. A BUSINESS-ACCOUNTING MANAGER IS RESPONSIBLE FOR MAINTAINING THE BOOKS OF ACCOUNT AND RECORDS, MONTHLY FINANCIAL ACCOUNTING AND REPORTING, PAYROLL PROCESSING, DEVELOPMENT OF ANNUAL OPERATING BUDGET/SITE-USE FEE RATES FOR BOARD REVIEW, ADMINISTRATION OF SITE-USE CONTRACTS, AND MANAGEMENT/RENEWAL OF APPROPRIATE INSURANCE COVERAGES. MEMBERS OF THE OPERATING COMMITTEE, WHICH INCLUDE THE PRESIDENT/ CHAIRMAN, TREASURER/DIRECTOR, SITE DIRECTOR AND BUSINESS-ACCOUNTING MANAGER MEET MONTHLY, AND ON AN AD-HOC BASIS AS NEEDED, TO REVIEW THE RETREAT CENTER OPERATIONS AND FINANCES. FORM 990, PART VI, SECTION B, LINE 11 THE PRESIDENT AND TREASURER AS WELL AS BOARD CHAIRMAN REVIEWS THE FORM 990 BEFORE THE ORGANIZATION SUBMITTS THE ANNUAL TAX RETURN TO THE IRS. FORM 990, PART VI, SECTION B, LINE 12C THE CONFLICT OF INTEREST POLICY COVERS ALL DIRECTORS AND OFFICERS. FOR 2008 AND PRIOR YEARS, THE ORGANIZATION HAD NO EMPLOYEES; RETREAT OPERATIONS PERSONNEL ARE EMPLOYED BY A MANAGEMENT COMPANY UNDER CONTRACT WITH THE ORGANIZATION. AT SEVERAL BOARD MEETINGS DURING THE YEAR, DIRECTORS REVIEW ANY PROPOSED SIGNIFICANT FINANCIAL TRANSACTIONS OR AGREEMENTS BETWEEN THE ORGANIZATION AND THIRD PARTIES AND DETERMINE AT THAT TIME WHETHER AN ACTUAL OR POTENTIAL CONFLICT EXISTS. IF THERE IS A CONFLICT, THEN THE ORGANIZATION'S BOARD PROHIBITS THE DIRECTOR OR OFFICER FROM PARTICIPATING IN THE DELIBERATIONS AND DECISIONS ABOUT THE TRANSACTION OR AGREEMENT. FORM 990, PART VI, SECTION C, LINE 19 NO DOCUMENTS AVAILABLE TO THE PUBLIC. CHANGES IN NET ASSETS OR FUND BALANCES: FORM 990, PART XI, LINE 5: NET UNREALIZED GAINS ON INVESTMENTS: 834. ADDITIONS TO MAJOR MAINTENANCE AND REPAIR RESERVE 34,757. APPROPRIATIONS FOR MAJOR MAINTENANCE AND REPAIR COSTS -25,058. TOTAL TO FORM 990, PART XI, LINE 5: 10,533.