2011-05-12T17:03:58-05:00 2010-06-30 RSM MCGLADREY INC 1185 AVENUE OF THE AMERICAS NEW YORK NY 100362602 990 2009-07-01 432095418 SCIENCE FESTIVAL FOUNDATION SCIE 2123481400 475 Riverside Drive Suite 950 NEW YORK NY 10115 tracy k day 2123481400 2011-05-12 1 MARTIN GREIF 2123721000 2009 2016-02-24 21:20:13Z X world science festival tracy k day 475 Riverside Drive Suite 950 NEW YORK NY 10115 4929386 0 X WWW.WORLDSCIENCEFESTIVAL.COM X 2006 DE to engage and sustain a general public informed by the substance of science 5 3 48 100 0 0 4312704 4542054 179259 316106 10153 3361 -159324 -303561 4342792 4557960 0 0 1161896 1551726 20686 35000 368020 2480270 2378843 3662852 3965569 679940 592391 3068150 3303225 1172095 814779 1896055 2488446 THE MISSION OF THE SCIENCE FESTIVAL FOUNDATION IS TO CULTIVATE AND SUSTAIN A GENERAL PUBLIC INFORMED BY THE CONTENT OF SCIENCE, INSPIRED BY ITS WONDER, CONVINCED OF ITS VALUE, AND PREPARED TO ENGAGE WITH ITS IMPLICATIONS FOR THE FUTURE.THE WORLD SCIENCE FESTIVAL, AN UNPRECEDENTED ANNUAL TRIBUTE TO IMAGINATION, INGENUITY AND INVENTIVENESS, TAKES SCIENCE OUT OF THE LABORATORY AND INTO THE STREETS, THEATERS, MUSEUMS, AND PUBLIC HALLS OF NEW YORK CITY, MAKING THE ESOTERIC UNDERSTANDABLE AND THE FAMILIAR FASCINATING. 0 0 3146477 316106 THE FOUNDATION'S ACTIVITIES PRIMARILY RELATE TO THE DEVELOPMENT, PLANNING AND PRODUCTION OF THE WORLD SCIENCE FESTIVAL (THE "FESTIVAL"), A WEEKLONG EXPLORATION OF SCIENCE THAT TAKES PLACE ANNUALLY IN NEW YORK CITY. THE INAUGURAL FESTIVAL WAS HELD IN MAY 2008. THE FESTIVAL AIMS TO BECOME ONE OF THE LEADING SCIENCE-FOR-THE-PUBLIC GATHERINGS WORLDWIDE; THE PLACE WHERE LEADING FIGURES IN SCIENCE ARGUE, DISCUSS, BRAINSTORM AND, MOST IMPORTANTLY, INSPIRE AND EDUCATE. THE FESTIVAL OPENS THE WONDROUS UNIVERSE OF SCIENCE TO A BROAD CROSS-SECTION OF THE GENERAL PUBLIC, GIVING MANY AN UNPRECEDENTED OPPORTUNITY TO ENGAGE WITH FOREFRONT DISCOVERIES, THE THINKERS BEHIND THEM, AND THEIR WIDE-RANGING POLITICAL AND CULTURAL IMPLICATIONS. THROUGH A SERIES OF NOVEL, CREATIVE, AND ARTFULLY PRODUCED PROGRAMS AND INTERDISCIPLINARY EVENTS - FROM COMPELLING PRESENTATIONS OF CUTTING-EDGE SCIENTIFIC RESEARCH AND CAPTIVATING HANDS-ON DEMONSTRATIONS FOR KIDS, TO WORKS IN THEATRE, FILM AND THE ARTS INSPIRED BY SCIENCE - THE FESTIVAL DRAMATICALLY RAISES THE PROFILE OF SCIENCE. 3146477 1 1 0 1 0 0 0 0 0 1 1 0 0 0 0 0 0 1 1 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 40 0 1 48 1 0 0 0 0 0 1 1 0 0 0 5 3 1 0 0 0 0 0 0 1 0 0 0 1 1 1 1 1 1 1 1 0 NY X Bob Adleman 2123481400 475 Riverside Drive Suite 950 NEW YORK NY 10115 BRIAN GREENE 20.00 X X 0 0 0 ALAN ALDA 1.00 X 0 0 0 LEE BOLLINGER 1.00 X 0 0 0 JUDITH COX 40.00 X X 59294 0 5430 TRACY K DAY 40.00 X X 175000 0 0 JIN HONG THRU 210 10.00 X 42800 0 0 BOB ADLEMAN FROM 410 40.00 X 0 0 0 277094 0 5430 1 0 1 0 production glue llc 336 W 37TH ST SUITE 610 NEW YORK NY 10018 EVENT PRODUCTION SERVICES 174176 MB PRODUCTIONS 4 EDISON PLACE FAIRFIELD NJ 07004 EVENT PRODUCTION SERVICES 157473 BEYOND OUR REALITY 49 WEST 24TH STREET 7TH fLOOR NEW YORK NY 10010 VIDEO DOCUMENTATION OF EVENT 134893 R3 PRODUCTIONS LLC 5 RAYNOR DRIVE WESTHAMPTON NY 11977 EVENT MANAGEMENT SERVICES 115238 EMPIRE ENTERTAINMENT 560 BROADWAY NEW YORK NY 10012 EVENT PRODUCTION SERVICES 101406 5 437135 4104919 4542054 TICKET SALES 900099 222106 222106 PROGRAM SERVICE FEES 900099 94000 94000 316106 3361 3361 67865 437135 371426 -303561 -303561 4557960 316106 0 -300200 265701 183115 57967 24619 1086969 749115 237138 100716 86045 59300 18772 7973 113011 77885 24655 10471 5662 5662 30330 30330 77999 54476 2857 20666 35000 35000 231093 161399 8465 61229 336122 335602 520 133913 80033 39252 14628 18282 12768 670 4844 141798 116569 9631 15598 316665 268926 2618 45121 10206 8182 929 1095 10115 10115 FESTIVAL RELATED PRODUC 1064647 1039107 25540 REPAIRS & MAINT 2011 2011 3965569 3146477 451072 368020 2636154 389140 1861459 169500 251764 230339 322355 470960 26072 15012 444888 17145 33619 3068150 3303225 1172095 814779 1172095 814779 X 1896055 2308446 180000 1896055 2488446 3068150 3303225 X 0 1 1 X 0 X 1795000 3027696 4345254 4542054 13710004 1795000 3027696 4345254 4542054 13710004 9571868 4138136 37 15053 10153 3361 28604 13738608 685349 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 1 0 0 0 0 1 78000 0 0 78000 0 382559 382559 73901 26072 47829 14500 14500 444888 4557960 3965569 592391 0 592391 6615413 1686027 1686027 4929386 -371426 -371426 4557960 6023022 1686027 371426 2057453 3965569 0 3965569 Part X: Description of Uncertain Tax Positions Under FIN 48: ON JULY 1, 2009, THE FOUNDATION ADOPTED THE ACCOUNTING STANDARD ON ACCOUNTING FOR UNCERTAINTY IN INCOME TAXES, WHICH ADDRESSES THE DETERMINATION OF WHETHER TAX BENEFITS CLAIMED OR EXPECTED TO BE CLAIMED ON A TAX RETURN SHOULD BE RECORDED IN THE FINANCIAL STATEMENTS. UNDER THIS GUIDANCE, THE FOUNDATION MAY RECOGNIZE THE TAX BENEFIT FROM AN UNCERTAIN TAX POSITION ONLY IF IT IS MORE LIKELY THAN NOT THAT THE TAX POSITION WILL BE SUSTAINED ON EXAMINATION BY TAXING AUTHORITIES, BASED ON THE TECHNICAL MERITS OF THE POSITION. THE TAX BENEFITS TO BE RECOGNIZED IN THE FINANCIAL STATEMENTS FROM SUCH A POSITION ARE MEASURED BASED ON THE LARGEST BENEFIT THAT HAS A GREATER THAN 50% LIKELIHOOD OF BEING REALIZED UPON ULTIMATE SETTLEMENT. THE GUIDANCE ON ACCOUNTING FOR UNCERTAINTY IN INCOME TAXES ALSO ADDRESSES DE-RECOGNITION, CLASSIFICATION, INTEREST AND PENALTIES ON INCOME TAXES. MANAGEMENT EVALUATED THE FOUNDATION'S TAX POSITIONS AND CONCLUDED THAT THE FOUNDATION HAD TAKEN NO UNCERTAIN TAX POSITIONS THAT REQUIRE ADJUSTMENT TO THE FINANCIAL STATEMENTS TO COMPLY WITH THE PROVISIONS OF THIS GUIDANCE. GENERALLY, THE FOUNDATION IS NO LONGER SUBJECT TO INCOME TAX EXAMINATIONS BY THE U.S. FEDERAL, STATE OR LOCAL TAX AUTHORITIES FOR YEARS BEFORE 2007, WHICH IS THE STANDARD STATUTE OF LIMITATIONS LOOK-BACK PERIOD. Part XII, Line 4b - Other Adjustments: special events expenses netted against special events revenue: -371426. Part XIII, Line 2d - Other Adjustments: special events expenses netted against special events revenue: 371426. X X X X X X X 1 SEE SCHEDULE O ADVICE RE: GALA FUNDRAISING EVENT & MANAGEMENT OF EVENT 1 505000 35000 470000 505000 35000 470000 NY OPENING NIGHT GALA 505000 437135 67865 79567 291859 505000 437135 67865 79567 291859 371426 -303561 X X X 0 0 0 0 0 0 0 0 0 TRACY K DAY 175000 0 0 0 0 0 0 0 0 0 175000 0 0 0 Form 990, Part VI, Section A, line 2 BRIAN GREENE, BOARD CHAIRMAN & TRACY DAY, EXECUTIVE DIRECTOR & BOARD SECRETARY - FAMILY RELATIONSHIP BRIAN GREENE, BOARD CHAIRMAN & LEE BOLLINGER, DIRECTOR - BUSINESS RELATIONSHIP Form 990, Part VI, Section A, line 8b THE ORGANIZATION HAS A BOARD OF DIRECTORS, AND AT THEIR MEETINGS, DOCUMENTATION OF THE MEETINGS IS TAKEN. HOWEVER, GIVEN THE SMALL SIZE OF THE ORGANIZATION'S BOARD, THE ORGANIZATION'S GOVERNING BODY HAS NO COMMITTEES AUTHORIZED TO ACT ON ITS BEHALF. Form 990, Part VI, Section B, line 11 PRIOR TO FILING WITH THE IRS, THE DRAFT 990 IS REVIEWED INTERNALLY BY THE DIRECTOR OF FINANCE, GENERAL COUNSEL AND PRESIDENT OF THE FOUNDATION. THEY DISCUSS ANY QUESTIONS OR COMMENTS WITH THE FOUNDATION'S OUTSIDE PREPARERS, PROVIDE SUGGESTED LANGUAGE WHERE APPROPRIATE AND REVIEW ANY REVISIONS MADE IN RESPONSE TO THEIR COMMENTS. ONCE A FINAL DRAFT IS READY, MANAGEMENT DISTRIBUTES IT TO THE BOARD OF DIRECTORS PRIOR TO FILING WITH THE IRS. Form 990, Part VI, Section B, line 12c THE FOUNDATION'S GENERAL COUNSEL DISTRIBUTES THE CONFLICT OF INTEREST POLICY AND CONFLICT OF INTEREST QUESTIONNAIRE TO EACH OFFICER, DIRECTOR AND KEY EMPLOYEE ON AN ANNUAL BASIS, AND FOLLOWS UP WITH EACH INDIVIDUAL TO ENSURE THAT THE QUESTIONNAIRE HAS BEEN COMPLETED. EACH OFFICER, DIRECTOR AND KEY EMPLOYEE IS ASKED TO CERTIFY ANNUALLY THAT HE/SHE HAS REVIEWED THE FOUNDATION'S CONFLICT OF INTEREST POLICY AND HAS DISCLOSED ANY POTENTIAL OR ACTUAL CONFLICTS ON THE QUESTIONNAIRE. THE GENERAL COUNSEL REVIEWS THE RESPONSES TO THE QUESTIONNAIRE TO DETERMINE IF THERE IS ANYTHING DISCLOSED THAT SHOULD BE BROUGHT TO THE ATTENTION OF THE BOARD. THE QUESTIONNAIRES ARE MAINTAINED WITH THE BOOKS AND RECORDS OF THE FOUNDATION. IN ADDITION TO FILLING OUT THE QUESTIONNAIRE, PURSUANT TO THE FOUNDATION'S POLICY, EACH OFFICER, DIRECTOR AND KEY EMPLOYEE IS REQUIRED TO ALERT THE OTHER MEMBERS OF THE BOARD IF A TRANSACTION OR FACT ARISES THAT COULD BE COVERED BY THE FOUNDATION'S POLICY AFTER THE INDIVIDUAL HAS COMPLETED HIS OR HER ANNUAL QUESTIONNAIRE. Form 990, Part VI, Section B, line 15 EXECUTIVE AND OFFICER COMPENSATION IS REVIEWED AND APPROVED BY THE BOARD OF DIRECTORS. THE GENERAL COUNSEL, DIRECTOR OF FINANCE AND PRESIDENT REVIEW AND COMPILE PUBLICLY AVAILABLE COMPENSATION INFORMATION FOR SIMILAR POSITIONS AT COMPARABLE ORGANIZATIONS, AS WELL AS COMPENSATION SURVEYS. THIS INFORMATION IS DISTRIBUTED AND DISCUSSED AT A MEETING OF THE BOARD OUT OF THE PRESENCE OF THE INDIVIDUAL WHOSE COMPENSATION IS BEING REVIEWED. AT THAT POINT IN THE MEETING, ANY REMAINING BOARD MEMBERS WHO HAVE AN INTEREST IN THE COMPENSATION (SUCH AS FAMILY MEMBERS OF THE EMPLOYEE OR OFFICER) ARE EXCUSED FROM THE MEETING. THE DISINTERESTED BOARD MEMBERS DETERMINE WHETHER THE PROPOSED COMPENSATION IS REASONABLE IN LIGHT OF THE COMPARABLES REVIEWED AND THE WORK BEING PERFORMED BY THE INDIVIDUAL IN QUESTION, AND VOTE ON THE COMPENSATION PACKAGE. THE DELIBERATION AND VOTE ON COMPENSATION ARE RECORDED IN THE MINUTES OF THE BOARD MEETING, WHICH ARE APPROVED BY THE DIRECTORS AT THE NEXT SCHEDULED BOARD MEETING. Form 990, Part VI, Section C, line 19 THE FOUNDATION MAKES ITS AUDITED FINANCIAL STATEMENTS, CONFLICT OF INTEREST POLICY AND CERTIFICATE OF INCORPORATION AVAILABLE TO THE PUBLIC UPON REQUEST. FORM 990, SCHEDULE G, PART I, LINE 2B PROFESSIONAL FUNDRAISER INFORMATION MK EVENTS: FUNDRAISING ACTIVITY - ADVICE RE: GALA FUNDRAISING EVENT CUSTODY OR CONTROL OF CONTRIBUTIONS - YES GROSS RECEIPTS FROM FUNDRAISING ACTIVITY - $505,000 AMOUNT PAID TO PFR - $25,000 AMOUNT RETAINED BY ORGANIZATION - $480,000 BUCKLEY HALL EVENTS: FUNDRAISING ACTIVITY - ADVICE RE: GALA FUNDRAISING EVENT CUSTODY OR CONTROL OF CONTRIBUTIONS - NO GROSS RECEIPTS FROM FUNDRAISING ACTIVITY - $505,000 AMOUNT PAID TO PFR - $10,000 AMOUNT RETAINED BY ORGANIZATION - $495,000 FORM 990, SCHEDULE G, PART I, LINE 2B (COLUMN III) PFR WITH CUSTODY OF CONTRIBUTIONS THE ORGANIZATION CONDUCTED REGULAR MEETINGS WITH THE PROFESSIONAL FUNDRAISER (MK EVENTS) REGARDING POTENTIAL DONORS AND THE DONATIONS RECEIVED. THE DONATIONS CAME DIRECTLY TO A PO BOX SET UP BY THE PFR, AND THE CHECKS WERE DELIVERED TO THE ORGANIZATION ON A REGULAR BASIS. THE ORGANIZATION WOULD THEN WRITE AND MAIL OUT THE DONOR ACKNOWLEDGMENT LETTERS DIRECTLY TO THE DONORS. AT THE END OF THE FISCAL YEAR, THE CONTROL ARRANGEMENT TERMINATED AND ALL CONTRIBUTIONS ARE NOW MAILED DIRECTLY TO THE WSF OFFICE. FORM 990, PAGE 1, LINE 11 & PAGE 9, LINE 8C NET LOSS FROM FUNDRAISING EVENT IN 2010, THE ORGANIZATION IS SHOWING A NET LOSS FROM THE FUNDRAISING EVENT AS THE FORM 990 HAS EXCLUDED $437,135 OF CONTRIBUTIONS THAT WERE MADE SPECIFICALLY FOR THE FUNDRAISING EVENT. (SEE LINE 8A ON PG 9.) THESE CONTRIBUTIONS ARE SHOWN ON PAGE 9, LINE 1C. IF THESE CONTRIBUTIONS WERE INCLUDED WITH THE FUNDRAISING INCOME SHOWN ON LINE 8A, THE NET GAIN FROM THE EVENT WOULD BE $133,574.