2011-07-20T13:07:15-05:00 2010-09-30 CBIZ Tofias 350 Massachusetts Avenue Cambridge MA 02139 990 2009-10-01 042104852 PROPRIETORS OF THE BOSTON ATHENAEUM PROP 6172270270 10 1/2 BEACON STREET BOSTON MA 02108 Gilbert M Roddy Jr 6172270270 2011-07-15 1 JOSEPH M GISO MST 6177610600 2011-06-29 2009 2016-02-24 21:20:13Z X Paula Matthews 10 1/2 BEACON STREET BOSTON MA 02108 21132011 0 X WWW.BOSTONATHENAEUM.ORG X 1807 MA THE BOSTON ATHENAEUM IS AN INDEPENDENT LIBRARY SERVING A BROAD COMMUNITY (CONT. ON SCHEDULE O) (CONT. FROM PAGE 1) AS A CENTER FOR RESEARCH. 13 11 92 110 0 0 2419550 2448628 1590208 1390561 1421661 1262608 89987 960216 5521406 6062013 171567 57510 0 4148554 3172350 0 616485 3850593 3427521 8170714 6657381 -2649308 -595368 99123983 102963504 1025708 905189 98098275 102058315 THE MISSION OF THE BOSTON ATHENAEUM IS TO SERVICE ITS MEMBERS, THE BROADER COMMUNITY, AND SCHOLARS THROUGHOUT THE WORLD BY PRESERVING AND AUGMENTING ITS COLLECTION OF BOOKS AND ART, BY PROVIDING LIBRARY SERVICES AND CULTURAL PROGRAMS, AND BY (CONTINUED ON SCHEDULE O) (CONT. FROM PAGE 2) PRESERVING AND ENHANCING THE UNIQUE ATMOSPHERE OF ITS LANDMARK BUILDING. 0 0 2838970 9750 1094326 Library - The Library is the largest programmatic activity of the Boston Athenaeum, serving approximately 5,000 members, their families, the scholarly community, and other members of the public. It is composed of three principal departments: Reader Services, Technical Services, and Conservation.Reader Services at the Boston Athenaeum comprises the public departments that offer library services. The head of reader services and the archivist work in the Reference Department; they answer hundreds of members' and researchers' questions and help in the use of circulating materials, special collections, electronic resources, and online research. Thousands of rare materials are (cont. on schedule o) (cont. from page 2) pulled for the 200-300 researchers who use the special collections room every year. The archivist works closely with the systems administrator in developing and maintaining the web site. The head of circulation and the reader services assistant manage activity at the Circulation Desk, where roughly 17,000 items circulate a year. Ten discussion groups and over 150 tours per year are also arranged by Reader Services. Two interns assist at circulation and reference. The children's librarian helps younger members use the collection and offers programs specifically for them.The Technical Services Department encompasses the functions of Acquisitions, Cataloging, Serials and Systems. These units include the head of technical services, two rare materials catalog librarians, the acquisitions librarian, the serials librarian, two cataloging assistants, and two interns who are responsible for selecting, acquiring, receiving, invoicing, cataloging, and processing approximately 2,500 additions to the Library per year. The systems administrator maintains all computers, networks, and Internet access for both staff and general use and serves a leading role in the development and maintenance of the Athenaeum's web site. The Conservation Department's chief conservator and assistant conservator are dedicated to the care and repair of Athenaeum holdings with inherent historic, artistic or literary value. Athenaeum conservators perform conservation treatments on rare books, maps, manuscripts, prints, architectural drawings, broadsides, and pamphlets. 1211431 824100 Art Department - The Art Department is responsible for (1) the maintenance, interpretation, and enhancement of the Athenaeum's collections of paintings, sculptures, and works on paper, and (2) the institution's exhibition program. Members of the art department, who are trained art historians, research objects in the collections and disseminate information about them to the scholarly community at large and to the public through lectures, publications, and (in cooperation with museums around the country) an active loan program. Each year, on site, members of the art department also assist hundreds Athenaeum members and visiting scholars in researching artists and periods represented in the Athenaeum's collections. (cont. on schedule o) (cont. from page 2) The department also organizes three exhibitions per year for the institution; these exhibitions cover a range of historical and contemporary subjects, mostly those about or related to the history of the fine arts in the United States. These exhibitions are accompanied by gallery talks, lectures, and symposia, all of which are open to the public. Approximately 200-300 visitors per week view the Athenaeum's exhibitions. 544079 47760 45746 Lectures & Concerts - The Lectures and Concerts program includes approximately 80 events each year such as author talks, lectures, concerts, children's events, exhibition receptions, and movies. Some events are held in collaboration with other institutions, such as Suffolk University, the Asian Community Development Corporation, the Royal Oak Foundation, and the Boston Globe. Events take place both in the evening and during the day and include events that are open to the general public as well as events for Athenaeum members. 509216 273236 Writing Initiative - 38853 Publications - 548069 273236 5142549 1 1 0 0 0 0 1 0 1 1 0 1 0 0 1 0 0 0 0 0 0 1 1 1 0 0 0 0 0 0 0 1 0 0 0 0 0 1 1 0 0 1 36 0 92 1 0 1 CJ 0 0 0 0 0 0 0 13 11 0 0 0 0 1 1 0 1 1 0 0 1 1 1 1 1 1 1 1 0 MA X X hugh h mccall 6177207642 10 1/2 beacon st boston MA 02108 Deborah Hill Bornheimer 2.00 X X 0 0 0 Charles A Coolidge III 2.00 X X 0 0 0 Gilbert M Roddy Jr 2.00 X X 0 0 0 Alexander Altschuller 2.00 X X 0 0 0 Mitchell Adams 2.00 X 0 0 0 Alice M DeLana 2.00 X 0 0 0 Isaiah Jackson 2.00 X 0 0 0 Edward B Baldini 2.00 X 0 0 0 J Bryan Hehir 2.00 X 0 0 0 Elizabeth H Owens 2.00 X 0 0 0 Earl M Collier Jr 2.00 X 0 0 0 James F Hunnewell Jr 2.00 X 0 0 0 Carolyn M Osteen 2.00 X 0 0 0 g marshall moriarty 2.00 X 0 0 0 clarissa c hunnewell 2.00 X 0 0 0 Paula Matthews 55.00 X 184170 0 9226 Hugh h McCall 35.00 X 118801 0 11724 Richard Wendorf 35.00 X 235585 0 0 Janice Thompson 35.00 X 154672 0 4680 John Lannon 35.00 X 108173 0 7300 801401 0 32930 5 0 1 0 Cambridge Associates 100 Summer St Boston MA 02110 Investment consultant 115665 1 31965 2416663 2448628 fees for library use 713990 1010821 1010821 writing program 713990 273236 273236 events & lectures 713990 45746 45746 exhibition particip. 713990 30000 30000 photographic services 713990 18240 18240 12518 12518 1390561 973703 973703 5429 5429 122209 19256 102953 102953 102953 15333182 15044277 288905 288905 288905 11452 6465 4987 4987 collections deaccesion 900099 840112 840112 other revenue 900099 6735 6735 846847 6062013 2237408 0 1375977 33080 33080 24430 24430 464888 91423 327754 45711 2117396 1740132 49315 327949 61849 49710 6013 6126 309439 216516 59948 32975 218778 155847 45562 17369 32228 31798 430 29890 29890 220284 220284 354179 337631 2237 14311 57847 20691 15708 21448 50481 22283 24561 3637 730238 700650 19278 10310 11834 8534 1706 1594 954802 932188 14699 7915 70382 58724 11658 collections aquisitions 508245 508245 reception/Entertainment 136048 46277 16308 73463 printing & publications 130175 105005 7204 17966 equipment rental/maint. 66566 52170 7393 7003 postage & shipping 47325 19813 1927 25585 26997 19200 5104 2693 6657381 5142549 898347 616485 584325 405035 4463847 3415932 851451 576874 98430 872803 91410 56440 34512101 8050005 27309208 26462096 54133311 49086197 10910102 21410049 681899 678078 99123983 102963504 488897 375313 536811 529876 1025708 905189 X 64409112 67824845 6902710 7309860 26786453 26923610 98098275 102058315 99123983 102963504 X 0 1 1 X 0 X 2466500 2506159 4224930 2419550 2448628 14065767 2466500 2506159 4224930 2419550 2448628 14065767 3582091 10483676 2246719 2245968 1671383 1523037 1101341 8788448 4741 15366 12103 5614 846847 884671 23738886 6370215 0.44160 0.57610 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X X X X 0 69180967 941800 5602364 2919693 72805438 72670111 1023310 -757143 3755311 69180967 0.54000 0.37000 0.09000 0 0 199303 199303 33223140 7213649 26009491 910525 657223 253302 179133 179133 0 26462096 partnerships - hedge fund of funds 10949811 F partnerships - equity funds 10460238 F 21410049 6062013 6657381 -595368 4576013 -20605 4555408 3960040 10417742 4576013 4576013 5841729 220284 220284 6062013 6437097 0 6437097 220284 220284 6657381 Part III, Line 1a: The collections which were acquired through purchases and contributions since the Athenaeum's inception are not recognized as assets on the statement of financial position. Purchases of collection items are recorded as decreases in unrestricted net assets in the year in which the items are acquired or as temporarily or permanently restricted net assets if the assets used to purchase the items are restricted by donors. Proceeds from deaccessions or insurance recoveries are reflected in as increases in the appropriate net asset classes. The Athenaeum's collections are made up of books, artifacts of historical significance and art objects that are held for educational, research, scientific and curatorial purposes. Each of the items is cataloged, preserved and cared for, and activities verifying their existence and accessing their condition are performed continuously. Part III, Line 4: The Athenaeum's collections comprise over half a million volumes, extensive holdings of paintings, sculptures, prints, and photographs. Particular strengths are in Boston history, New England state and local history, biography, English and American literature, and the fine and decorative arts. The Athenaeum supports a dynamic exhibition program and sponsors a lively variety of events such as lectures and concerts. It also serves as a stimulating center for discussions among scholars, bibliophiles, and a variety of community-interest groups. Part V, Line 4: Description of Intended Use of Endowment Funds: The Athenaeum's endowment consists of approximately 490 endowment funds established for a variety of purposes. Its endowment includes both donor-restricted endowment funds and funds designated by the Board to function as endowments. Net assets associated with endowment funds are classified and reported based on the existence or absence of donor-imposed or legal restrictions. Endowment funds include invested gifts. The Athenaeum classifies as permanently restricted net assets (a) the original value of gifts donated to the permanent endowment, (b) the original value of subsequent gifts to the permanent endowment, and (c) accumulations to the permanent endowment made in accordance with the direction of the applicable donor gift instrument at the time the accumulation is added to the fund. The remaining portion of the donor-restricted endowment fund that is not classified in permanently restricted net assets is classified as temporarily restricted net assets until those amounts are appropriated for expenditure by the Athenaeum in a manner consistent with the standard of prudence prescribed by state law. Part X: Description of Uncertain Tax Positions Under FIN 48: The Athenaeum accounts for the effect of any uncertain tax positions based on a "more likely than not" threshold to the recognition of the tax positions being sustained based on the technical merits of the position under scrutiny by the applicable taxing authority. If a tax position or positions are deemed to result in uncertainties of those positions, the unrecognized tax benefit is estimated based on a "cumulative probability assessment" that aggregates the estimated tax liability for all uncertain tax positions. The Athenaeum has identified its tax status as a tax-exempt entity as a tax position; however, the Athenaeum has determined that such tax position does not result in an uncertainty requiring recognition. The Athenaeum is not currently under examination by any taxing jurisdiction. The Athenaeum's Federal and state tax returns are generally open for examination for three years following the date filed. Part XI, Line 8 - Other Adjustments: repurchase of boston athenaeum proprietor shares, net: -16500. change in net assets of the library society: -4105. Central America and the Caribbean 0 0 investments 0 0 0 0 1 University of Massachusetts Boston 100 morrissey blvd boston MA 021253393 043167352 501(c)(3) 33080 Writing Initiative Grant 1 0 Grantees for special projects including: Teachers as Writers, University of Massachusetts Summer Institute, University of Massachusetts Writing Centers, and research fellowships. 26 24430 Procedure for Monitoring Grants in the U.S.: Part I, Line 2: Schedule I, Part I, Line 2: For grants made by the Calderwood Writing Initiative, there are ongoing reporting requirements and regular monitoring and assessments required. For short-term research fellowships, the researchers work closely with the reference librarians and at the end of their term provide a talk to the Athenaeum community on their research here at the Athenaeum. X X X X X 1 0 0 0 0 0 0 1 0 Paula Matthews 152870 0 30000 0 1300 0 5100 0 4126 0 193396 0 0 0 Richard Wendorf 97819 0 0 0 137766 0 0 0 0 0 235585 0 0 0 Janice Thompson 154200 0 0 0 472 0 4680 0 0 0 159352 0 0 0 Part I, Line 4a: Richard Wendorf received a severance payment of $155,998 following the termination of employment. Part I, Line 7 Paula matthews received a Board-approved discretionary bonus following service as Acting Director and upon appointment as permanent Director. Cambridge associates entity of which c. hunnewell, member of the board, is a managing dir. of. 115665 See sch. O 0 Form 990, Part VI, Section A, line 6 Please refer to the response to Form 990, Part Vi, Section A, Line 7a below. Form 990, Part VI, Section A, line 7a The Boston Athenaeum was incorporated as a shareholder organization by the Massachusetts General Court (the state legislature) in 1807. Athenaeum shareholders are termed "Proprietors." The General Court has authorized 1,049 Athenaeum Proprietors. These Proprietors' sole function is to elect the officers and governing board of the Athenaeum. The officers and governing board are required to also be Proprietors. Proprietor shares may be bought or sold, given or bequeathed. The Proprietors themselves have no claim on the net assets of the Athenaeum, nor do they receive any personal financial benefit resulting from their holding of the Proprietorship. Form 990, Part VI, Section B, line 11 Prior to filing Form 990, draft copies were distributed to the Board of Trustees. The draft copy was also reviewed and discussed at a meeting of the Audit Committee. Form 990, Part VI, Section B, line 12c The Trustees adopted a conflict of interest policy in 2007. The policy was expanded in 2010 to include key employees. The expanded policy requires an annual written disclosure document to be signed by each covered individual. The policy requires this process to be completed by the first Trustees meeting following the annual meeting, which takes place in February. Form 990, Part VI, Section B, line 15 During the year ended September 30, 2009, the Trustees engaged an independent executive compensation consulting firm to review the executive director's and other top management's total compensation and benefits packages. Their study included both local and national benchmarking of comparable positions at institutions similar in both program and size. The Trustees reviewed the report of the consultants in setting compensation for the year. Form 990, Part VI, Section C, line 19 The Athenaeum was incorporated in 1807. Upon the enactment of the federal income tax in the 20th century, the IRS determined that the Athenaeum was exempt from taxation. This IRS determination occurred prior to the establishment of the application process that includes Form 1023. Consequently no Form 1023 has been required by the IRS or prepared by the Athenaeum. The Athenaeum's bylaws and conflict of interest policy are available for review upon request. The complete audited financial statements are incorporated in the Athenaeum's Annual report, which is available on the Athenaeum's website: http://www.bostonathenaeum.org. The form 990 and audited financial statements are also available via the massachusetts attorney general's website. Form 990, Part XI, Line 2c: The athenaeum has a committee that assumes responsibility for oversight of the audit of its financial statements. the committee also assumes responsibility of the selection of an independent accountant. Schedule L, Part IV, Column (D): Payment for services for investment consultant. Schedule R, Part IV, Column (A): actual trust names have been omitted to protect the privacy of the contributors. such information is available to the irs upon request. the boston library society 10 1/2 beacon street boston MA 02108 041105450 library that allocates funds to the boston athenaeum MA 501(c)(3) Line 11, Type 1 N/A charitable remainder trust 10 1/2 beacon st boston MA 02110 046607942 charitable remainder trust MA N/A T 585110 1.00000 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 the boston library society L 31965