2011-11-01T13:53:31-05:00 2011-06-30 Rogers & Company PLLC 8300 Boone Boulevard Suite 600 Vienna VA 22182 990 2010-07-01 050314999 Association of Writers & Writing Programs ASSO 7039934301 Carty House Mail Stop 1E3 GMU Fairfax VA 22030 David Fenza 7039934301 2011-10-07 1 Nicole M Simon CPA 7038930030 2011-11-01 2010 2016-03-07 17:11:31Z David Fenza Carty House Mail Stop 1E3 GMU Fairfax VA 22030 2510411 0 X awpwriter.org X 1967 VA Membership organization which encourages the development of writers. 13 13 18 141 0 0 190735 116225 2171593 2354057 15251 22854 45121 17275 2422700 2510411 0 0 0 0 698579 810953 0 0 0 1347375 1371802 2045954 2182755 376746 327656 2375280 2948795 490681 615818 1884599 2332977 X Membership organization which encourages the development of writers. 0 0 443025 553942 Member Services - Provides relevant information for students and writers, assessment of writing programs, membership, placement services, etc. 276887 578016 Chronicle and Job List - Publications that include essays, interviews, grant and fellowship opportunities, and employment opportunities for writers. 980617 1222099 Annual Conference - Conference which features panel discussions, readings, and literary workshops among other various meetings. 75855 NEA Grant - Grant from NEA used to support AWP's annual conference in New York and three of its major publications, including the Writer's Chronicle, the AWP Job List and AWP's website. 75855 1776384 1 1 0 1 0 0 0 0 1 1 1 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 18 1 0 0 0 0 0 0 0 0 0 0 X 13 13 0 0 0 0 1 1 1 1 1 0 0 1 1 1 1 1 1 1 1 0 X The Organization 7039934301 Carty House Mail Stop 1E3 GMU Fairfax VA 22030 Denise Low-Weso 8.00 X X 0 0 0 Francisco Aragon 6.00 X X 0 0 0 Steve Heller 6.00 X X 0 0 0 Terry Blackhawk 6.00 X X 0 0 0 Richard Robbins 6.00 X X 0 0 0 Dinty W Moore 1.00 X 0 0 0 Roger Lathbury 1.00 X 0 0 0 Judith Baumel 1.00 X 0 0 0 Bonnie Culver 1.00 X 0 0 0 Oliver De La Paz 1.00 X 0 0 0 Cynthia Hogue 1.00 X 0 0 0 Jerod Santek 1.00 X 0 0 0 Natasha Trethewey 1.00 X 0 0 0 David W Fenza 40.00 X 98833 0 5184 98833 0 5184 0 0 0 0 Marriott International PO Box 402740 Atlanta GA 30384 Conference Loding 194328 Chesapeake Publishing PO Box 650036 Dallas TX 75265 Printing Services 134535 Brede Colorado 5140 Colorado Blvd Denver CO 80216 Exhibition/Trasnportation Bookfair 111085 3 75000 41225 116225 Annual conference 900099 1222099 1222099 Membership fees 900099 553942 553942 Educational advert. 900099 484119 484119 Publications 900099 52162 52162 Award series fees 900099 41735 41735 2354057 22854 22854 13361 13361 Other income 900099 3914 3914 3914 2510411 2357971 0 36215 110918 86150 24768 557063 432508 124555 93150 72571 20579 49822 38815 11007 11270 11270 22496 22496 5315 5315 109621 104991 4630 456319 406757 49562 2625 2625 33097 23390 9707 263664 263664 31444 24497 6947 6433 6433 Hospitality 141199 141199 Honorarium and awards 118652 118652 Bank charges 56526 56526 Miscellaneous 51619 37684 13935 Subsistence 39522 22881 16641 22000 22000 2182755 1776384 406371 0 3 3 1129143 1550384 15626 80252 361335 265035 110673 96300 1119835 1221856 2375280 2948795 48006 43179 442675 572639 490681 615818 X 1656884 2098757 227715 234220 1884599 2332977 2375280 2948795 X 327656 120722 X X 0 1 1 X 0 X 115869 106342 95290 190735 116225 624461 115869 106342 95290 190735 116225 624461 23335 601126 44306 24682 28509 29079 22854 149430 4390 6396 31293 17275 59354 833245 10394747 0.72140 0.68910 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 0 0 0 0 0 1 5445 0 0 5445 0 1016061 6505 119847 1142413 925867 55366 34828 1016061 1217868 29730 -321731 925867 0.79500 0.20500 1 0 49292 38184 11108 312043 226851 85192 96300 Pooled investments 1221856 F 1221856 2510411 2182755 327656 120722 120722 448378 2727363 120722 118726 -22496 216952 2510411 0 2510411 2278985 118726 -22496 96230 2182755 0 2182755 Description of Intended Use of Endowment Funds: Part V, Line 4: The Organization's endowments are used to fund the Award Series writing contest, the Organization's services, and a variety of other purposes. Its endowments include both donor-restricted funds and funds designated by the Board of Directors to function as endowments. Description of Uncertain Tax Positions Under FIN 48: Part X: Management evaluated the Organization's tax positions and concluded that its financial statements do not contain any uncertain tax positions for the year ended June 30, 2011. Part XII, Line 2d - Other Adjustments: Investment and services fees Part XIII, Line 2d - Other Adjustments: Investment and services fees Form 990, Part VI, Section A, line 6 The Organization has individual and institutional members. Form 990, Part VI, Section A, line 7a The Bylaws of the Organization require a rotation of two types of elections: (1) elections by which the Organization's member programs, grouped by region, choose their representatives on the Board; and (2) elections by which the Organization's individual members choose their representatives on the Board. The Organization's Board of Directors consists of up to 21 members who are elected or appointed to serve four-year terms. Five Board members are elected by the individual members of the Organization; five Board members are elected by the member writing programs, grouped by region; and up to ten Board members may be appointed to the Board by a majority vote of the board. Form 990, Part VI, Section A, line 7b Members elect Board members and vote to amend bylaws. Form 990, Part VI, Section B, line 11 The form 990 draft was reviewed by both the Organization management (specifically, the Board Treasurer) and the Finance Committee of the Board of Directors. In addition, the President of the Board of Directors also participated in the form 990 review. Upon receiving the initial draft of form 990 from the current auditing company, the Organization distributed a copy to each member of the Finance Committee and Board for review. The participating Board members had seven days to review the documents. Inquiries were directed to the Organization's management and/or the participating auditors. The draft of 990 form was approved by the Finance Committee prior to its finalization. Form 990, Part VI, Section B, line 12c Board members and senior staff will annually disclose and promptly update any disclosures previously made via their signed conflict of interest form, which asks Board members and staff to identify any potential conflicts of interest. Board and staff are also required to disclose conflicts as they arise as well as to disclose those situations that are evolving that may result in a conflict of interest. Advance disclosure must occur so that a determination may be made as to the appropriate plan of action to manage the conflict. Staff should disclose to their supervisor or Executive Director and Board members should disclose to the full Board or President of the Board as soon as the person with the conflict is aware of the conflict/potential conflict or appearance of a conflict exists. For each interest disclosed, the full Board, or the Executive Director or the President of the Board, as appropriate, will determine whether the organization should: (a) take no action or (b) disclose the situation more broadly and invite discussion/resolution by the full Board of what action to take, or (c) refrain from taking action and otherwise avoid the conflict. In most cases the broadest disclosure possible is advisable so that decision-makers can make informed decisions that are in the best interests of the organization. The President of the Board/Executive Director will monitor proposed or ongoing transactions of the organization (e.g., contracts with vendors and collaborations with third parties) for conflicts of interest and disclose them to the board and staff, as appropriate, whether discovered before or after the transaction has occurred. Form 990, Part VI, Section B, line 15 Every five years, the Organization purchases a compensation study from the American Society of Association Executives (ASAE). Management and board use the study to compare organizations of similar missions and budget size to the Organization. Additionally, management looks at a number of factors in the study, including regional and industry standards. Using data gathered from the study and other resources, the Executive Director, Associate Director, and Board of Directors review compensation of all employees. Staff compensation levels are proposed by the Executive Director and Associate Director and approved by the Board of Directors during the Board of Director meetings held bi-annually and during Finance Committee meetings. The Board of Directors solely reviews compensation of the Executive Director. The Board of Directors is the only body that can authorize compensation levels. Form 990, Part VI, Section C, line 19 It is the intent of the Organization to fully disclose and make available all governing documents, conflict of interest policies, and financial statements. An overview of the financial statements and governance changes is issued in the Organization's annual report. In addition, some documents of governance are available on the Organization's website. Lastly, all governance documents, conflict of interest policies, and financial statements are available by a written request to the Organization's main office. Changes in Net Assets or Fund Balances: Form 990, Part XI, line 5: Net unrealized gains on investments: 120,722. Form 990, Part XII, Line 2c: The Organization's Board of Directors assumes responsibility for oversight of the audit, including selection of independent accountant. This process is consistent with the prior year.