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ELECTION COMMISSIONERS ASSOCOATION OF MISSISSIPPI INC: Form 990, tax year 2017

View the entire original 990 at ProPublica ↗

Organization
ELECTION COMMISSIONERS ASSOCOATION OF MISSISSIPPI INC (EIN 64-0744890)
Tax period
2017-01-01 to 2017-12-31
Filed
2018-08-09
IRS object ID
201802219349301045
Schema version
2017v2.3
Source
Download XML · Original 990 at ProPublica

Every field in the e-filed return. Faint text is the IRS element name, for citing.

Return header ReturnHeader

FieldValueIRS element (for citing)
Return2018-08-09T16:30:00-05:00ReturnTs
Tax Period End2017-12-31TaxPeriodEndDt

Preparer Firm PreparerFirmGrp

FieldValueIRS element (for citing)
Preparer Firm EIN640319291PreparerFirmEIN

Preparer Firm Name PreparerFirmName

FieldValueIRS element (for citing)
Business Name Line1SILAS SIMMONS LLPBusinessNameLine1Txt

Preparer US Address PreparerUSAddress

FieldValueIRS element (for citing)
Address Line1PO BOX 1027AddressLine1Txt
CityNATCHEZCityNm
State AbbreviationMSStateAbbreviationCd
ZIP391211027ZIPCd
FieldValueIRS element (for citing)
Return Type990ReturnTypeCd
Tax Period Begin2017-01-01TaxPeriodBeginDt

Filer Filer

FieldValueIRS element (for citing)
EIN640744890EIN

Business Name BusinessName

FieldValueIRS element (for citing)
Business Name Line1ELECTION COMMISSIONERS ASSOCIATION OFBusinessNameLine1Txt
Business Name Line2MISSISSIPPIBusinessNameLine2Txt
FieldValueIRS element (for citing)
Business Name ControlELECBusinessNameControlTxt
Phone6014428537PhoneNum

US Address USAddress

FieldValueIRS element (for citing)
Address Line12 SUMMERFIELD PLACEAddressLine1Txt
CityNATCHEZCityNm
State AbbreviationMSStateAbbreviationCd
ZIP39120ZIPCd

Business Officer BusinessOfficerGrp

FieldValueIRS element (for citing)
PersonLARRY GARDNERPersonNm
Person TitleTREASURERPersonTitleTxt
Phone6018075262PhoneNum
Signature2018-08-09SignatureDt
Discuss With Paid PreparerYes (1)DiscussWithPaidPreparerInd

Preparer Person PreparerPersonGrp

FieldValueIRS element (for citing)
Preparer PersonNANCY M KENNEDY CPAPreparerPersonNm
PTINP00264711PTIN
Phone6014427411PhoneNum
Preparation2018-08-09PreparationDt

Filing Security Information FilingSecurityInformation

IP Address IPAddress

FieldValueIRS element (for citing)
I Pv4 Address64.88.174.3IPv4AddressTxt
FieldValueIRS element (for citing)
IP2018-08-09IPDt
IP Tm16:29:02IPTm
IP TimezoneCDIPTimezoneCd
Filing License TypePFilingLicenseTypeCd
At Submission Creation Device Id0E5C3355BF3BAD54CDEB9BC00B9BD3BDADB013D9AtSubmissionCreationDeviceId
At Submission Filing Device Id43955E2BAE996EAF24DDD3A52A178A25B587A51BAtSubmissionFilingDeviceId
FieldValueIRS element (for citing)
Tax2017TaxYr
Build TS2018-06-14 16:35:46ZBuildTS

Form 990 IRS990

FieldValueIRS element (for citing)
Principal OfficerLARRY GARDNERPrincipalOfficerNm

US Address USAddress

FieldValueIRS element (for citing)
Address Line12 SUMMERFIELD PLACEAddressLine1Txt
CityNATCHEZCityNm
State AbbreviationMSStateAbbreviationCd
ZIP39120ZIPCd
FieldValueIRS element (for citing)
Gross Receipts$154,002GrossReceiptsAmt
Group Return For Affiliates0GroupReturnForAffiliatesInd
Organization501cYes (X)Organization501cInd
Website AddressWWW.MSECAM.COMWebsiteAddressTxt
Type Of Organization CorpYes (X)TypeOfOrganizationCorpInd
Formation1980FormationYr
Legal Domicile StateMSLegalDomicileStateCd
Activity Or MissionECAM'S PRIMARY PURPOSES AND ACTIVITIES ARE TO EDUCATE, INSTRUCT AND INFORM COUNTY AND MUNICIPAL OFFICIALS CHARGED WITH ELECTION RESPONSIBILITIES. THIS INSTRUCTION IS DIRECTED TOWARD COUNTY CIRCUIT CLERKS, DEPUTY CIRCUIT CLERKS, AND OTHER COUNTY AND MUNICIPAL OFFICIALS WHO ARE CHARGED WITH HOLDING ELECTIONS AND MAINTAINING THE ELECTION PROCESS AS REQUIRED BY STATE AND FEDERAL LAWS.ActivityOrMissionDesc
Voting Members Governing Body12VotingMembersGoverningBodyCnt
Voting Members Independent12VotingMembersIndependentCnt
Total Employee0TotalEmployeeCnt
Total Volunteers0TotalVolunteersCnt
Total Gross UBI$0TotalGrossUBIAmt
Net Unrelated Bus Txbl Incm$0NetUnrelatedBusTxblIncmAmt
PY Contributions Grants$910PYContributionsGrantsAmt
CY Contributions Grants$16,825CYContributionsGrantsAmt
PY Program Service Revenue$166,882PYProgramServiceRevenueAmt
CY Program Service Revenue$136,865CYProgramServiceRevenueAmt
PY Investment Income$329PYInvestmentIncomeAmt
CY Investment Income$312CYInvestmentIncomeAmt
PY Other Revenue$0PYOtherRevenueAmt
CY Other Revenue$0CYOtherRevenueAmt
PY Total Revenue$168,121PYTotalRevenueAmt
CY Total Revenue$154,002CYTotalRevenueAmt
PY Grants And Similar Paid$0PYGrantsAndSimilarPaidAmt
CY Grants And Similar Paid$0CYGrantsAndSimilarPaidAmt
PY Benefits Paid To Members$0PYBenefitsPaidToMembersAmt
CY Benefits Paid To Members$0CYBenefitsPaidToMembersAmt
PY Salaries Comp Emp Bnft Paid$0PYSalariesCompEmpBnftPaidAmt
CY Salaries Comp Emp Bnft Paid$0CYSalariesCompEmpBnftPaidAmt
PY Total Prof Fndrsng Expns$0PYTotalProfFndrsngExpnsAmt
CY Total Prof Fndrsng Expns$0CYTotalProfFndrsngExpnsAmt
CY Total Fundraising Expense$0CYTotalFundraisingExpenseAmt
PY Other Expenses$137,799PYOtherExpensesAmt
CY Other Expenses$159,181CYOtherExpensesAmt
PY Total Expenses$137,799PYTotalExpensesAmt
CY Total Expenses$159,181CYTotalExpensesAmt
PY Revenues Less Expenses$30,322PYRevenuesLessExpensesAmt
CY Revenues Less Expenses-$5,179CYRevenuesLessExpensesAmt
Total Assets BOY$388,019TotalAssetsBOYAmt
Total Assets EOY$382,840TotalAssetsEOYAmt
Total Liabilities BOY$0TotalLiabilitiesBOYAmt
Total Liabilities EOY$0TotalLiabilitiesEOYAmt
Net Assets Or Fund Balances BOY$388,019NetAssetsOrFundBalancesBOYAmt
Net Assets Or Fund Balances EOY$382,840NetAssetsOrFundBalancesEOYAmt
Info In Schedule O Part IIIYes (X)InfoInScheduleOPartIIIInd
MissionECAM'S PRIMARY PURPOSES AND ACTIVITIES ARE TO EDUCATE, INSTRUCT AND INFORM COUNTY AND MUNICIPAL OFFICIALS CHARGED WITH ELECTION RESPONSIBILITIES. THIS INSTRUCTION IS DIRECTED TOWARD COUNTY CIRCUIT CLERKS, DEPUTY CIRCUIT CLERKS, AND OTHER COUNTY AND MUNICIPAL OFFICIALS WHO ARE CHARGED WITH HOLDING ELECTIONS AND MAINTAINING THE ELECTION PROCESS AS REQUIRED BY STATE AND FEDERAL LAWS.MissionDesc
Significant New Program Srvc0SignificantNewProgramSrvcInd
Significant Change0SignificantChangeInd
Expense$147,519ExpenseAmt
Revenue$137,177RevenueAmt
DescEDUCATION AND INSTRUCTION.Desc
Total Program Service Expenses$147,519TotalProgramServiceExpensesAmt
Described In Section501c30DescribedInSection501c3Ind
Schedule B Required0ScheduleBRequiredInd
Political Campaign Acty0PoliticalCampaignActyInd
Subject To Proxy TaxYes (1)SubjectToProxyTaxInd
Donor Advised Fund0DonorAdvisedFundInd
Conservation Easements0ConservationEasementsInd
Collections Of Art0CollectionsOfArtInd
Credit Counseling0CreditCounselingInd
Temp Or Permanent Endowments0TempOrPermanentEndowmentsInd
Report Land Building Equipment0ReportLandBuildingEquipmentInd
Report Investments Other Sec0ReportInvestmentsOtherSecInd
Report Program Related Invst0ReportProgramRelatedInvstInd
Report Other Assets0ReportOtherAssetsInd
Report Other Liabilities0ReportOtherLiabilitiesInd
Include FIN48 Footnote0IncludeFIN48FootnoteInd
Independent Audit Fincl Stmt0IndependentAuditFinclStmtInd
Consolidated Audit Fincl Stmt0ConsolidatedAuditFinclStmtInd
School Operating0SchoolOperatingInd
Foreign Office0ForeignOfficeInd
Foreign Activities0ForeignActivitiesInd
More Than5000 K To Org0MoreThan5000KToOrgInd
More Than5000 K To Individuals0MoreThan5000KToIndividualsInd
Professional Fundraising0ProfessionalFundraisingInd
Fundraising Activities0FundraisingActivitiesInd
Gaming Activities0GamingActivitiesInd
Operate Hospital0OperateHospitalInd
Grants To Organizations0GrantsToOrganizationsInd
Grants To Individuals0GrantsToIndividualsInd
Schedule J Required0ScheduleJRequiredInd
Tax Exempt Bonds0TaxExemptBondsInd
Engaged In Excess Benefit Trans0EngagedInExcessBenefitTransInd
PY Excess Benefit Trans0PYExcessBenefitTransInd
Loan Outstanding0LoanOutstandingInd
Grant To Related Person0GrantToRelatedPersonInd
Business Rln With Org Mem0BusinessRlnWithOrgMemInd
Business Rln With Fam Mem0BusinessRlnWithFamMemInd
Business Rln With Officer Ent0BusinessRlnWithOfficerEntInd
Deductible Non Cash Contri0DeductibleNonCashContriInd
Deductible Art Contribution0DeductibleArtContributionInd
Terminate Operations0TerminateOperationsInd
Partial Liquidation0PartialLiquidationInd
Disregarded Entity0DisregardedEntityInd
Related Entity0RelatedEntityInd
Related Organization Ctrl Ent0RelatedOrganizationCtrlEntInd
Activities Conducted Prtshp0ActivitiesConductedPrtshpInd
Schedule O RequiredYes (1)ScheduleORequiredInd
IRP Document0IRPDocumentCnt
IRP Document W2 G0IRPDocumentW2GCnt
Employee0EmployeeCnt
Unrelated Bus Incm Over Limit0UnrelatedBusIncmOverLimitInd
Foreign Financial Account0ForeignFinancialAccountInd
Prohibited Tax Shelter Trans0ProhibitedTaxShelterTransInd
Taxable Party Notification0TaxablePartyNotificationInd
Nondeductible Contributions0NondeductibleContributionsInd
Quid Pro Quo Contributions0QuidProQuoContributionsInd
Form8282 Property Disposed Of0Form8282PropertyDisposedOfInd
Indoor Tanning Services0IndoorTanningServicesInd
Info In Schedule O Part VIYes (X)InfoInScheduleOPartVIInd
Governing Body Voting Members12GoverningBodyVotingMembersCnt
Independent Voting Member12IndependentVotingMemberCnt
Family Or Business Rln0FamilyOrBusinessRlnInd
Delegation Of Mgmt Duties0DelegationOfMgmtDutiesInd
Change To Org Documents0ChangeToOrgDocumentsInd
Material Diversion Or Misuse0MaterialDiversionOrMisuseInd
Members Or StockholdersYes (1)MembersOrStockholdersInd
Election Of Board MembersYes (1)ElectionOfBoardMembersInd
Decisions Subject To Approva0DecisionsSubjectToApprovaInd
Minutes Of Governing BodyYes (1)MinutesOfGoverningBodyInd
Minutes Of CommitteesYes (1)MinutesOfCommitteesInd
Officer Mailing Address0OfficerMailingAddressInd
Local ChaptersYes (1)LocalChaptersInd
Policies Reference ChaptersYes (1)PoliciesReferenceChaptersInd
Form990 Provided To Gvrn BodyYes (1)Form990ProvidedToGvrnBodyInd
Conflict Of Interest Policy0ConflictOfInterestPolicyInd
Whistleblower Policy0WhistleblowerPolicyInd
Document Retention Policy0DocumentRetentionPolicyInd
Compensation Process CEO0CompensationProcessCEOInd
Compensation Process Other0CompensationProcessOtherInd
Investment In Joint Venture0InvestmentInJointVentureInd
Upon RequestYes (X)UponRequestInd

Books In Care Of Detail BooksInCareOfDetail

Business Name BusinessName

FieldValueIRS element (for citing)
Business Name Line1LARRY GARDNERBusinessNameLine1Txt
FieldValueIRS element (for citing)
Phone6018075262PhoneNum

US Address USAddress

FieldValueIRS element (for citing)
Address Line12 SUMMERFIELD PLACEAddressLine1Txt
CityNATCHEZCityNm
State AbbreviationMSStateAbbreviationCd
ZIP39120ZIPCd
FieldValueIRS element (for citing)
No Listed Persons CompensatedYes (X)NoListedPersonsCompensatedInd

Form990 Part VII Section A Form990PartVIISectionAGrp (19 entries)

TitleTitleTxtAverage Hours Per WeekAverageHoursPerWeekRtIndividual Trustee Or DirectorIndividualTrusteeOrDirectorIndOfficerOfficerIndReportable Comp From OrgReportableCompFromOrgAmtReportable Comp From Rltd OrgReportableCompFromRltdOrgAmtOther CompensationOtherCompensationAmt
DEBBIE BLACK
SECRETARY & DIRECTOR4.00Yes (X)Yes (X)$0$0$0
JOHN PEEBLES
DIRECTOR1.00Yes (X)$0$0$0
DELORES WOOTEN
DIRECTOR1.00Yes (X)$0$0$0
ORMAN KNOX
DIRECTOR1.00Yes (X)$0$0$0
ELNORA PATTON
DIRECTOR1.00Yes (X)$0$0$0
JAMES REED
DIRECTOR0.00Yes (X)$0$0$0
VERNELL LOFTON
DIRECTOR0.00Yes (X)$0$0$0
AWANA SIMMONS
DIRECTOR0.00Yes (X)$0$0$0
LINDA SPEIGHTS
DIRECTOR0.00Yes (X)$0$0$0
DALE DENHAM
DIRECTOR0.00Yes (X)$0$0$0
REGGIE HANBERRY
DIRECTOR0.00Yes (X)$0$0$0
SHERRY HARTFIELD
DIRECTOR0.00Yes (X)$0$0$0
LEROY LACY
PRESIDENT4.00Yes (X)$0$0$0
SUE POLK
VP-MEMBERSHIP4.00Yes (X)$0$0$0
SISSY SMITHERMAN
VP-LEGISLATION4.00Yes (X)$0$0$0
LARRY GARDNER
TREASURER4.00Yes (X)$0$0$0
DANNY GLASKOX
TRAINING & EDUCATION4.00Yes (X)$0$0$0
MIKE BENNETT
EDITOR4.00Yes (X)$0$0$0
VIRGINIA MATTHEWS
PARLIAMENTARIAN1.00Yes (X)$0$0$0
FieldValueIRS element (for citing)
Total Reportable Comp From Org$0TotalReportableCompFromOrgAmt
Tot Reportable Comp Rltd Org$0TotReportableCompRltdOrgAmt
Total Other Compensation$0TotalOtherCompensationAmt
Indiv Rcvd Greater Than100 K0IndivRcvdGreaterThan100KCnt
Former Ofcr Employees Listed0FormerOfcrEmployeesListedInd
Total Comp Greater Than150 K0TotalCompGreaterThan150KInd
Compensation From Other Srcs0CompensationFromOtherSrcsInd
Cntrct Rcvd Greater Than100 K0CntrctRcvdGreaterThan100KCnt
Membership Dues$16,825MembershipDuesAmt
Total Contributions$16,825TotalContributionsAmt

Program Service Revenue ProgramServiceRevenueGrp (2 entries)

DescDescBusinessBusinessCdTotal Revenue ColumnTotalRevenueColumnAmtRelated Or Exempt Func IncomeRelatedOrExemptFuncIncomeAmt
CONVENTION REVENUE611430$134,475$134,475
SECRETARY OF STATE611430$2,390$2,390
FieldValueIRS element (for citing)
Total Program Service Revenue$136,865TotalProgramServiceRevenueAmt

Investment Income InvestmentIncomeGrp

FieldValueIRS element (for citing)
Total Revenue Column$312TotalRevenueColumnAmt
Related Or Exempt Func Income$312RelatedOrExemptFuncIncomeAmt

Total Revenue TotalRevenueGrp

FieldValueIRS element (for citing)
Total Revenue Column$154,002TotalRevenueColumnAmt
Related Or Exempt Func Income$137,177RelatedOrExemptFuncIncomeAmt
Unrelated Business Revenue$0UnrelatedBusinessRevenueAmt
Exclusion$0ExclusionAmt

Fees For Services Lobbying FeesForServicesLobbyingGrp

FieldValueIRS element (for citing)
Total$12,000TotalAmt
Program Services$12,000ProgramServicesAmt

Office Expenses OfficeExpensesGrp

FieldValueIRS element (for citing)
Total$9,184TotalAmt
Management And General$9,184ManagementAndGeneralAmt

Travel TravelGrp

FieldValueIRS element (for citing)
Total$24,305TotalAmt
Program Services$21,827ProgramServicesAmt
Management And General$2,478ManagementAndGeneralAmt

Conferences Meetings ConferencesMeetingsGrp

FieldValueIRS element (for citing)
Total$113,692TotalAmt
Program Services$113,692ProgramServicesAmt

Total Functional Expenses TotalFunctionalExpensesGrp

FieldValueIRS element (for citing)
Total$159,181TotalAmt
Program Services$147,519ProgramServicesAmt
Management And General$11,662ManagementAndGeneralAmt
Fundraising$0FundraisingAmt

Cash Non Interest Bearing CashNonInterestBearingGrp

FieldValueIRS element (for citing)
BOY$212,341BOYAmt
EOY$207,162EOYAmt

Savings And Temp Cash Invst SavingsAndTempCashInvstGrp

FieldValueIRS element (for citing)
BOY$175,678BOYAmt
EOY$175,678EOYAmt

Total Assets TotalAssetsGrp

FieldValueIRS element (for citing)
BOY$388,019BOYAmt
EOY$382,840EOYAmt

Total Liabilities TotalLiabilitiesGrp

FieldValueIRS element (for citing)
BOY$0BOYAmt
EOY$0EOYAmt
FieldValueIRS element (for citing)
Org Does Not Follow SFAS117Yes (X)OrgDoesNotFollowSFAS117Ind

Cap Stk Tr Prin Current Funds CapStkTrPrinCurrentFundsGrp

FieldValueIRS element (for citing)
BOY$0BOYAmt
EOY$0EOYAmt

Pd In Cap Srpls Land Bldg Eqp Fund PdInCapSrplsLandBldgEqpFundGrp

FieldValueIRS element (for citing)
BOY$0BOYAmt
EOY$0EOYAmt

Rtn Earn Endowment Incm Oth Fnds RtnEarnEndowmentIncmOthFndsGrp

FieldValueIRS element (for citing)
BOY$388,019BOYAmt
EOY$382,840EOYAmt

Total Net Assets Fund Balance TotalNetAssetsFundBalanceGrp

FieldValueIRS element (for citing)
BOY$388,019BOYAmt
EOY$382,840EOYAmt

Tot Liab Net Assets Fund Balance TotLiabNetAssetsFundBalanceGrp

FieldValueIRS element (for citing)
BOY$388,019BOYAmt
EOY$382,840EOYAmt
FieldValueIRS element (for citing)
Reconcilation Revenue Expnss-$5,179ReconcilationRevenueExpnssAmt
Other Changes In Net Assets$0OtherChangesInNetAssetsAmt
Method Of Accounting CashYes (X)MethodOfAccountingCashInd
Accountant Compile Or Review0AccountantCompileOrReviewInd
FS Audited0FSAuditedInd
Federal Grant Audit Required0FederalGrantAuditRequiredInd

Schedule C IRS990ScheduleC

FieldValueIRS element (for citing)
Substantially All Dues NondedYes (1)SubstantiallyAllDuesNondedInd
Only In House Lobbying0OnlyInHouseLobbyingInd
Agree Carryover Prior Year0AgreeCarryoverPriorYearInd

Schedule O IRS990ScheduleO

Supplemental Information Detail SupplementalInformationDetail (6 entries)

Form And Line ReferenceFormAndLineReferenceDescExplanationExplanationTxt
FORM 990, PART VI, SECTION A, LINE 6THIS ORGANIZATION HAS MEMBERS AND COLLECTS DUES.
FORM 990, PART VI, SECTION A, LINE 7AMEMBERS OF THE BOARD OF DIRECTORS ARE ELECTED BY DISTRICT ( THREE FROM EACH OF FOUR DISTRICTS).
FORM 990, PART VI, SECTION B, LINE 11BCOPIES OF FORM 990 ARE ISSUED TO THE GOVERNING BODY FOR REVIEW UPON REQUEST.
FORM 990, PART VI, SECTION C, LINE 18FORM 990 IS AVAILABLE TO THE PUBLIC UPON REQUEST.
FORM 990, PART VI, SECTION C, LINE 19GOVERNING DOCUMENTS AND CONFLICT OF INTEREST POLICY ARE MADE AVAILABLE THROUGH THE WEBSITE. FINANCIAL STATEMENTS ARE AVAILABLE UPON REQUEST.
FORM 990, PART VI, SECTION A, LINE 9ADDRESSES OF OFFICERS AND BOARD OF DIRECTORS ATTACHED.