STRATEGY STUDIO / PUBLIC DATA EXPLORER

Carlton Woods Association Inc: Form 990, tax year 2012

View the entire original 990 at ProPublica ↗

Organization
Carlton Woods Association Inc (EIN 76-0656365)
Tax period
2012-01-01 to 2012-12-31
Filed
2013-11-13
IRS object ID
201333179349301538
Schema version
2012v2.1
Source
Download XML · Original 990 at ProPublica

Every field in the e-filed return. Faint text is the IRS element name, for citing.

Return header ReturnHeader

FieldValueIRS element (for citing)
Timestamp2013-11-13T09:54:07-06:00Timestamp
Tax Period End Date2012-12-31TaxPeriodEndDate

Preparer Firm PreparerFirm

FieldValueIRS element (for citing)
EIN760131587EIN

Preparer Firm Business Name PreparerFirmBusinessName

FieldValueIRS element (for citing)
Business Name Line1O'NEAL & HOLMES LLPBusinessNameLine1

Preparer Firm US Address PreparerFirmUSAddress

FieldValueIRS element (for citing)
Address Line17702 FM 1960 EAST SUITE 125AddressLine1
CityHUMBLECity
StateTXState
ZIP Code77346ZIPCode
FieldValueIRS element (for citing)
Return Type990ReturnType
Tax Period Begin Date2012-01-01TaxPeriodBeginDate

Filer Filer

FieldValueIRS element (for citing)
EIN760656365EIN

Name Name

FieldValueIRS element (for citing)
Business Name Line1CARLTON WOODS ASSOCIATION INCBusinessNameLine1
FieldValueIRS element (for citing)
Name ControlCARLNameControl
Phone2816812083Phone

US Address USAddress

FieldValueIRS element (for citing)
Address Line12204 TIMBERLOCH PLACE NO 180AddressLine1
CityTHE WOODLANDSCity
StateTXState
ZIP Code77380ZIPCode

Officer Officer

FieldValueIRS element (for citing)
NameBOB ALEXANDERName
TitlePRESIDENTTitle
Phone2816812083Phone
Date Signed2013-10-29DateSigned

Preparer Preparer

FieldValueIRS element (for citing)
NameJAMES M HOLMES CPAName
PTINP01006610PTIN
Phone2818527473Phone
Date Prepared2013-10-29DatePrepared
FieldValueIRS element (for citing)
Tax Year2012TaxYear
Build TS2016-02-24 21:20:13ZBuildTS

Form 990 IRS990

FieldValueIRS element (for citing)
Name Of Principal Officer PersonBOB ALEXANDERNameOfPrincipalOfficerPerson

Address Principal Officer US AddressPrincipalOfficerUS

FieldValueIRS element (for citing)
Address Line12204 TIMBERLOCH PLACE NO 180AddressLine1
CityTHE WOODLANDSCity
StateTXState
ZIP Code77380ZIPCode
FieldValueIRS element (for citing)
Gross Receipts1929320GrossReceipts
Group Return For Affiliates0GroupReturnForAffiliates
Organization501cXOrganization501c
Web SiteWWW.CARLTONWOODS.COMWebSite
Type Of Organization OtherXTypeOfOrganizationOther
Type Of Org Other DescriptionHOMEOWNERS ASSOCIATIONTypeOfOrgOtherDescription
Year Formation2000YearFormation
State Legal DomicileTXStateLegalDomicile
Activity Or Mission DescriptionTO MAINTAIN COMMON AREAS, ESPLANADES, REC/PARK AREAS; PROVIDE STREET LIGHTS, SECURITY **PATROL AND GARBAGE SERVICE - BENEFITS THE ENTIRE COMMUNITY.ActivityOrMissionDescription
Nbr Voting Members Governing Body5NbrVotingMembersGoverningBody
Nbr Independent Voting Members5NbrIndependentVotingMembers
Total Nbr Employees0TotalNbrEmployees
Total Nbr Volunteers5TotalNbrVolunteers
Total Gross UBI0TotalGrossUBI
Net Unrelated Business Txbl Income0NetUnrelatedBusinessTxblIncome
Contributions Grants Prior Year0ContributionsGrantsPriorYear
Contributions Grants Current Year0ContributionsGrantsCurrentYear
Program Service Revenue Prior Year1693509ProgramServiceRevenuePriorYear
Program Service Revenue CY1521700ProgramServiceRevenueCY
Investment Income Prior Year39InvestmentIncomePriorYear
Investment Income Current Year7069InvestmentIncomeCurrentYear
Other Revenue Prior Year193579OtherRevenuePriorYear
Other Revenue Current Year400551OtherRevenueCurrentYear
Total Revenue Prior Year1887127TotalRevenuePriorYear
Total Revenue Current Year1929320TotalRevenueCurrentYear
Grants And Similar Amnts Prior Year0GrantsAndSimilarAmntsPriorYear
Grants And Similar Amnts CY0GrantsAndSimilarAmntsCY
Benefits Paid To Members Prior Year0BenefitsPaidToMembersPriorYear
Benefits Paid To Members CY0BenefitsPaidToMembersCY
Salaries Etc Prior Year0SalariesEtcPriorYear
Salaries Etc Current Year0SalariesEtcCurrentYear
Total Prof Fundrsng Exp Prior Year0TotalProfFundrsngExpPriorYear
Total Prof Fundrsng Exp CY0TotalProfFundrsngExpCY
Total Fundrsng Exp Current Year0TotalFundrsngExpCurrentYear
Other Expense Prior Year1801947OtherExpensePriorYear
Other Expenses Current Year1837410OtherExpensesCurrentYear
Total Expenses Prior Year1801947TotalExpensesPriorYear
Total Expenses Current Year1837410TotalExpensesCurrentYear
Revenues Less Expenses Prior Year85180RevenuesLessExpensesPriorYear
Revenues Less Expenses CY91910RevenuesLessExpensesCY
Total Assets BOY1492936TotalAssetsBOY
Total Assets EOY2588823TotalAssetsEOY
Total Liabilities BOY939031TotalLiabilitiesBOY
Total Liabilities EOY1941815TotalLiabilitiesEOY
Net Assets Or Fund Balances BOY553905NetAssetsOrFundBalancesBOY
Net Assets Or Fund Balances EOY647008NetAssetsOrFundBalancesEOY
Mission DescriptionTO MAINTAIN COMMON AREAS, ESPLANADES, REC/PARK AREAS; PROVIDE STREET LIGHTS, SECURITY PATROL AND GARBAGE SERVICE - BENEFITS THE ENTIRE COMMUNITY.MissionDescription
Significant New Program Services0SignificantNewProgramServices
Significant Change0SignificantChange
Expense1669377Expense
DescriptionMAINTAIN COMMON AREAS, ESPLANADES, REC/PARK AREA; PROVIDE STREET LIGHTS, UNIFORMED PATROL AND GARBAGE SERVICES -- ALL BENEFITING THE ENTIRE COMMUNITYDescription
Total Program Service Expense1669377TotalProgramServiceExpense
Described In501 C30DescribedIn501C3
Schedule B Required0ScheduleBRequired
Political Activities0PoliticalActivities
Subject To Proxy Tax1SubjectToProxyTax
Donor Advised Funds0DonorAdvisedFunds
Conservation Easements0ConservationEasements
Collections Of Art0CollectionsOfArt
Credit Counseling0CreditCounseling
Term Or Permanent Endowments0TermOrPermanentEndowments
Report Land Bldg Equip1ReportLandBldgEquip
Report Invest Oth Securities0ReportInvestOthSecurities
Report Prog Rel Invest0ReportProgRelInvest
Report Other Assets1ReportOtherAssets
Report Other Liabilities1ReportOtherLiabilities
Report Fin48 Footnote0ReportFin48Footnote
Independent Audit Financial Stmt0IndependentAuditFinancialStmt
Consolidated Audit Financial Stmt1ConsolidatedAuditFinancialStmt
School0School
Foreign Office0ForeignOffice
Foreign Activities0ForeignActivities
More Than5000 K To Organizations0MoreThan5000KToOrganizations
More Than5000 K To Individuals0MoreThan5000KToIndividuals
Professional Fundraising0ProfessionalFundraising
Fundraising Activities0FundraisingActivities
Gaming0Gaming
Hospital0Hospital
Grants To Organizations0GrantsToOrganizations
Grants To Individuals0GrantsToIndividuals
Schedule J Required0ScheduleJRequired
Tax Exempt Bonds0TaxExemptBonds
Excess Benefit Transaction0ExcessBenefitTransaction
Prior Excess Benefit Transaction0PriorExcessBenefitTransaction
Loan To Officer Or DQP0LoanToOfficerOrDQP
Grant To Related Person0GrantToRelatedPerson
Bsnss Rltnshp With Organization0BsnssRltnshpWithOrganization
Bsnss Rltnshp Thru Family Member0BsnssRltnshpThruFamilyMember
Officer Entity With Bsnss Rltnshp0OfficerEntityWithBsnssRltnshp
Deductible Non Cash Contributions0DeductibleNonCashContributions
Deductible Contributions Of Art0DeductibleContributionsOfArt
Terminated0Terminated
Partial Liquidation0PartialLiquidation
Disregarded Entity0DisregardedEntity
Related Entity0RelatedEntity
Related Org Controlled Entity0RelatedOrgControlledEntity
Activities Conducted Partnership0ActivitiesConductedPartnership
Schedule O Required1ScheduleORequired
Number Forms Transmitted With10960NumberFormsTransmittedWith1096
Number W2 G Included0NumberW2GIncluded
Compliance With Backup Witholding1ComplianceWithBackupWitholding
Number Of Employees0NumberOfEmployees
Unrelated Business Income0UnrelatedBusinessIncome
Foreign Financial Account0ForeignFinancialAccount
Prohibited Tax Shelter Trans0ProhibitedTaxShelterTrans
Taxable Party Notification0TaxablePartyNotification
Non Deductible Contributions0NonDeductibleContributions
Indoor Tanning Services0IndoorTanningServices
Info In Schedule O Part VIXInfoInScheduleOPartVI
Nbr Voting Governing Body Members5NbrVotingGoverningBodyMembers
Number Independent Voting Members5NumberIndependentVotingMembers
Family Or Business Relationship0FamilyOrBusinessRelationship
Delegation Of Management Duties1DelegationOfManagementDuties
Changes To Organizing Docs0ChangesToOrganizingDocs
Material Diversion Or Misuse0MaterialDiversionOrMisuse
Members Or Stockholders1MembersOrStockholders
Election Of Board Members1ElectionOfBoardMembers
Decisions Subject To Approval0DecisionsSubjectToApproval
Minutes Of Governing Body1MinutesOfGoverningBody
Minutes Of Committees1MinutesOfCommittees
Officer Mailing Address0OfficerMailingAddress
Local Chapters0LocalChapters
Form990 Provided To Governing Body1Form990ProvidedToGoverningBody
Conflict Of Interest Policy0ConflictOfInterestPolicy
Whistleblower Policy0WhistleblowerPolicy
Document Retention Policy1DocumentRetentionPolicy
Compensation Process CEO0CompensationProcessCEO
Compensation Process Other0CompensationProcessOther
Investment In Joint Venture0InvestmentInJointVenture
Upon RequestXUponRequest

The Books Are In Care Of TheBooksAreInCareOf

Name Business NameBusiness

FieldValueIRS element (for citing)
Business Name Line1FIRSTSERVICE RESIDENTIALBusinessNameLine1
FieldValueIRS element (for citing)
Telephone Number2816812083TelephoneNumber

Address US AddressUS

FieldValueIRS element (for citing)
Address Line12204 TIMBERLOCH PL STE 180AddressLine1
CityTHE WOODLANDSCity
StateTXState
ZIP Code77380ZIPCode
FieldValueIRS element (for citing)
No Listed Persons CompensatedXNoListedPersonsCompensated

Form990 Part VII Section A Form990PartVIISectionA (5 entries)

TitleTitleAverage Hours Per WeekAverageHoursPerWeekIndividual Trustee Or DirectorIndividualTrusteeOrDirectorOfficerOfficerReportable Comp From OrganizationReportableCompFromOrganizationReportable Comp From Related OrgsReportableCompFromRelatedOrgsOther CompensationOtherCompensation
THERESA MEYERS-ROEMER
2ND VICE PRESIDENT2.00XX000
RUTH JACKSON
VICE PRESIDENT2.00XX000
CHARLES MALONE
SECRETARY2.00XX000
BOB ALEXANDER
PRESIDENT2.00XX000
KEITH WINTERS
TREASURER2.00XX000
FieldValueIRS element (for citing)
Total Reportable Comp From Org0TotalReportableCompFromOrg
Total Reportable Comp Frm Rltd Orgs0TotalReportableCompFrmRltdOrgs
Total Other Compensation0TotalOtherCompensation
Number Individuals GT100 K0NumberIndividualsGT100K
Formers Listed0FormersListed
Total Comp GT150 K0TotalCompGT150K
Compensation From Other Sources0CompensationFromOtherSources

Contractor Compensation ContractorCompensation (4 entries)

Address Line1AddressOfContractor/AddressUS/AddressLine1CityAddressOfContractor/AddressUS/CityStateAddressOfContractor/AddressUS/StateZIP CodeAddressOfContractor/AddressUS/ZIPCodeDescription Of ServicesDescriptionOfServicesCompensationCompensation
ALLIED BARTON SECURITY SERVICES
13430 NW FREEWAY 400HOUSTONTX77040PATROL SERVICES575114
TGO LANDSCAPING
PO BOX 11472SPRINGTX77391LANDSCAPING398857
REPUBLIC SERVICES
10554 TANNER RDHOUSTONTX77041WASTE MANAGEMENT158270
FIRSTSERVICE RESIDENTIAL
2204 TIMBERLOCH PLACE 180WOODLANDSTX77380MANAGEMENT SERVICES125700
FieldValueIRS element (for citing)
Number Of Contractors GT100 K4NumberOfContractorsGT100K

Program Service Revenue ProgramServiceRevenue

FieldValueIRS element (for citing)
DescriptionMEMBERSHIP ASSESSMENTSDescription
Business Code900099BusinessCode
Total Revenue Column1521700TotalRevenueColumn
Related Or Exempt Function Income1521700RelatedOrExemptFunctionIncome
FieldValueIRS element (for citing)
Total Program Service Revenue1521700TotalProgramServiceRevenue

Investment Income InvestmentIncome

FieldValueIRS element (for citing)
Total Revenue Column7069TotalRevenueColumn
Related Or Exempt Function Income7069RelatedOrExemptFunctionIncome

Other Revenue Misc OtherRevenueMisc (3 entries)

DescriptionDescriptionBusiness CodeBusinessCodeTotal Revenue ColumnTotalRevenueColumnRelated Or Exempt Function IncomeRelatedOrExemptFunctionIncome
TOWNSHIP REVENUE900099240167240167
COUNTRY CLUB REVENUE900099115942115942
OTHER REVENUE9000994444244442
FieldValueIRS element (for citing)
Total Other Revenue400551TotalOtherRevenue

Total Revenue TotalRevenue

FieldValueIRS element (for citing)
Total Revenue Column1929320TotalRevenueColumn
Related Or Exempt Function Income1929320RelatedOrExemptFunctionIncome
Unrelated Business Revenue0UnrelatedBusinessRevenue
Exclusion$0ExclusionAmount
FieldValueIRS element (for citing)
Info In Schedule O Part IXXInfoInScheduleOPartIX

Fees For Services Management FeesForServicesManagement

FieldValueIRS element (for citing)
Total160000Total
Management And General160000ManagementAndGeneral

Fees For Services Legal FeesForServicesLegal

FieldValueIRS element (for citing)
Total429Total
Management And General429ManagementAndGeneral

Fees For Services Accounting FeesForServicesAccounting

FieldValueIRS element (for citing)
Total7326Total
Management And General7326ManagementAndGeneral

Office Expenses OfficeExpenses

FieldValueIRS element (for citing)
Total278Total
Management And General278ManagementAndGeneral

Insurance Insurance

FieldValueIRS element (for citing)
Total32987Total
Program Services32987ProgramServices

Other Expenses OtherExpenses (4 entries)

DescriptionDescriptionTotalTotalProgram ServicesProgramServices
ACCESS CONTROLS628534628534
LANDSCAPING MAINTENANCE505936505936
TRASH REMOVAL158270158270
WATER AND SEWER141716141716

All Other Expenses AllOtherExpenses

FieldValueIRS element (for citing)
Total201934Total
Program Services201934ProgramServices

Total Functional Expenses TotalFunctionalExpenses

FieldValueIRS element (for citing)
Total1837410Total
Program Services1669377ProgramServices
Management And General168033ManagementAndGeneral
Fundraising0Fundraising

Cash Non Interest Bearing CashNonInterestBearing

FieldValueIRS element (for citing)
BOY920491BOY
EOY1153378EOY

Savings And Temp Cash Investments SavingsAndTempCashInvestments

FieldValueIRS element (for citing)
BOY571645BOY
EOY357605EOY

Accounts Receivable AccountsReceivable

FieldValueIRS element (for citing)
EOY1184EOY

Investments Pub Traded Securities InvestmentsPubTradedSecurities

FieldValueIRS element (for citing)
EOY91891EOY

Other Assets Total OtherAssetsTotal

FieldValueIRS element (for citing)
BOY800BOY
EOY984765EOY

Total Assets TotalAssets

FieldValueIRS element (for citing)
BOY1492936BOY
EOY2588823EOY

Accounts Payable Accrued Expenses AccountsPayableAccruedExpenses

FieldValueIRS element (for citing)
BOY-18445BOY
EOY99793EOY

Deferred Revenue DeferredRevenue

FieldValueIRS element (for citing)
BOY387710BOY
EOY1379500EOY

Other Liabilities OtherLiabilities

FieldValueIRS element (for citing)
BOY569766BOY
EOY462522EOY

Total Liabilities TotalLiabilities

FieldValueIRS element (for citing)
BOY939031BOY
EOY1941815EOY
FieldValueIRS element (for citing)
Do Not Follow SFAS117XDoNotFollowSFAS117

Cap Stck Trst Prin Current Funds CapStckTrstPrinCurrentFunds

FieldValueIRS element (for citing)
BOY-120958BOY
EOY176921EOY

Paid In Cap Srpls Land Bldg Eqp Fund PaidInCapSrplsLandBldgEqpFund

FieldValueIRS element (for citing)
BOY0BOY
EOY0EOY

Retained Earnings Endowment Etc RetainedEarningsEndowmentEtc

FieldValueIRS element (for citing)
BOY674863BOY
EOY470087EOY

Total Net Assets Fund Balances TotalNetAssetsFundBalances

FieldValueIRS element (for citing)
BOY553905BOY
EOY647008EOY

Total Liab Net Assets Fund Balances TotalLiabNetAssetsFundBalances

FieldValueIRS element (for citing)
BOY1492936BOY
EOY2588823EOY
FieldValueIRS element (for citing)
Reconcilation Revenue Expenses91910ReconcilationRevenueExpenses
Reconcilation Prior Adjustment1193ReconcilationPriorAdjustment
Reconcilation Other Changes0ReconcilationOtherChanges
Method Of Accounting AccrualXMethodOfAccountingAccrual
Accountant Compile Or Review0AccountantCompileOrReview
FS Audited1FSAudited

FS Audited Basis FSAuditedBasis

FieldValueIRS element (for citing)
Financial Statement SeparateXFinancialStatementSeparate
FieldValueIRS element (for citing)
Audit Committee0AuditCommittee
Federal Grant Audit Required0FederalGrantAuditRequired

Schedule C IRS990ScheduleC

FieldValueIRS element (for citing)
Substantially All Dues Nondeduct1SubstantiallyAllDuesNondeduct
Only In House Lobbying1OnlyInHouseLobbying
Agree To Carryover Prior Year0AgreeToCarryoverPriorYear

Schedule D IRS990ScheduleD

FieldValueIRS element (for citing)
Total Of Book Value Land Buildings0TotalOfBookValueLandBuildings

Other Assets OtherAssets

FieldValueIRS element (for citing)
DescriptionASSESSMENTS RECEIVABLEDescription
Book Value984765BookValue
FieldValueIRS element (for citing)
Total Book Value Other Assets984765TotalBookValueOtherAssets

Other Liabilities OtherLiabilities

FieldValueIRS element (for citing)
DescriptionREFUNDABLE ARCH. DEPOSITSDescription
Amount$462,522Amount
FieldValueIRS element (for citing)
Total Of Amounts462522TotalOfAmounts
Tot Revenue Etc Audited Fincl Stmt1929320TotRevenueEtcAuditedFinclStmt
Revenue Not Rptd F9900RevenueNotRptdF990
Revenue Subtotal1929320RevenueSubtotal
Revenue Not Rptd On Fin Stmt0RevenueNotRptdOnFinStmt
Total Revenue Per Form9901929320TotalRevenuePerForm990
Tot Expenses Etc Audited Fincl Stmt1837410TotExpensesEtcAuditedFinclStmt
Expenses Not Rptd F9900ExpensesNotRptdF990
Expenses Subtotal1837410ExpensesSubtotal
Expenses Not Rptd On Fin Stmt0ExpensesNotRptdOnFinStmt
Total Expenses Per Form9901837410TotalExpensesPerForm990

Schedule O IRS990ScheduleO

General Explanation GeneralExplanation (6 entries)

Return ReferenceReturnReferenceExplanationExplanationIdentifierIdentifier
FORM 990, PART VI, SECTION A, LINE 3THE ASSOCIATION IS GOVERNED BY AN UNCOMPENSATED VOLUNTEER BOARD OF DIRECTORS THAT ARE VOTED INTO OFFICE BY THE MEMBERSHIP. THE MANAGEMENT OF THE DAY TO DAY AFFAIRS ARE PERFORMED BY FIRSTSERVICE RESIDENTIAL.
FORM 990, PART VI, SECTION A, LINE 6THE ASSOCIATION IS A NON PROFIT ORGANIZATION THAT IS GOVERNED BY AN UNCOMPENSATED VOLUNTEER BOARD OF DIRECTORS THAT ARE VOTED INTO OFFICE BY THE MEMBERSHIP.
FORM 990, PART VI, SECTION A, LINE 7ATHE BOARD OF DRECTORS ARE VOTED INTO OFFICE BY THE MEMBERSHIP.
FORM 990, PART VI, SECTION B, LINE 11REVIEWED AT MONTHLY BOARD OF DIRECTORS MEETING.
FORM 990, PART VI, SECTION C, LINE 19THE ASSOCIATION'S GOVERNING DOCUMENTS ARE AVAILABLE ON REQUEST FOR INSPECTION.
FORM 990, PART IX, LINE 24EREPAIRS & MAINTENANCE: PROGRAM SERVICE EXPENSES 40,124. MANAGEMENT AND GENERAL EXPENSES 0. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 40,124. TELEPHONE EXPENSE: PROGRAM SERVICE EXPENSES 39,937. MANAGEMENT AND GENERAL EXPENSES 0. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 39,937. ELECTRICITY: PROGRAM SERVICE EXPENSES 39,671. MANAGEMENT AND GENERAL EXPENSES 0. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 39,671. PARK MAINTENANCE: PROGRAM SERVICE EXPENSES 31,422. MANAGEMENT AND GENERAL EXPENSES 0. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 31,422. MISCELLANEOUS EXPENSES: PROGRAM SERVICE EXPENSES 26,903. MANAGEMENT AND GENERAL EXPENSES 0. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 26,903. ADMINISTRATIVE EXPENSES: PROGRAM SERVICE EXPENSES 13,379. MANAGEMENT AND GENERAL EXPENSES 0. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 13,379. CONTRACT LABOR: PROGRAM SERVICE EXPENSES 9,857. MANAGEMENT AND GENERAL EXPENSES 0. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 9,857. PEST CONTROL: PROGRAM SERVICE EXPENSES 340. MANAGEMENT AND GENERAL EXPENSES 0. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 340. FRANCHISE TAX: PROGRAM SERVICE EXPENSES 301. MANAGEMENT AND GENERAL EXPENSES 0. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 301.ALL OTHER FUNCTIONAL EXPENSES