GORDON RESEARCH CONFERENCES: Form 990, tax year 2009
View the entire original 990 at ProPublica ↗
- Organization
- GORDON RESEARCH CONFERENCES (EIN 26-0150662)
- Tax period
- 2009-11-01 to 2010-10-31
- Filed
- 2011-06-08
- IRS object ID
- 201141599349300904
- Schema version
- 2009v1.7
- Source
- Download XML · Original 990 at ProPublica
Every field in the e-filed return. Faint text is the IRS element name, for citing.
Return header ReturnHeader
| Field | Value | IRS element (for citing) |
|---|---|---|
| Timestamp | 2011-06-08T15:22:58-05:00 | Timestamp |
| Tax Period End Date | 2010-10-31 | TaxPeriodEndDate |
Preparer Firm PreparerFirm
Preparer Firm Business Name PreparerFirmBusinessName
| Field | Value | IRS element (for citing) |
|---|---|---|
| Business Name Line1 | KPMG LLP | BusinessNameLine1 |
Preparer Firm US Address PreparerFirmUSAddress
| Field | Value | IRS element (for citing) |
|---|---|---|
| Address Line1 | 60 South Street | AddressLine1 |
| City | Boston | City |
| State | MA | State |
| ZIP Code | 02111 | ZIPCode |
| Field | Value | IRS element (for citing) |
|---|---|---|
| Return Type | 990 | ReturnType |
| Tax Period Begin Date | 2009-11-01 | TaxPeriodBeginDate |
Filer Filer
| Field | Value | IRS element (for citing) |
|---|---|---|
| EIN | 260150662 | EIN |
Name Name
| Field | Value | IRS element (for citing) |
|---|---|---|
| Business Name Line1 | Gordon Research Conferences | BusinessNameLine1 |
| Field | Value | IRS element (for citing) |
|---|---|---|
| Name Control | GORD | NameControl |
| Phone | 4017834011 | Phone |
US Address USAddress
| Field | Value | IRS element (for citing) |
|---|---|---|
| Address Line1 | 512 LIBERTY LANE | AddressLine1 |
| City | WEST KINGSTON | City |
| State | RI | State |
| ZIP Code | 028921502 | ZIPCode |
Officer Officer
| Field | Value | IRS element (for citing) |
|---|---|---|
| Name | DR NANCY RYAN GRAY | Name |
| Title | PRESIDENT AND DIRECTOR | Title |
| Date Signed | 2011-05-27 | DateSigned |
| Authorize Third Party | true | AuthorizeThirdParty |
Preparer Preparer
| Field | Value | IRS element (for citing) |
|---|---|---|
| Phone | 6179881000 | Phone |
| Field | Value | IRS element (for citing) |
|---|---|---|
| Tax Year | 2009 | TaxYear |
| Build TS | 2016-02-24 21:20:13Z | BuildTS |
Form 990 IRS990
| Field | Value | IRS element (for citing) |
|---|---|---|
| Name Of Principal Officer Person | NANCY RYAN GRAY | NameOfPrincipalOfficerPerson |
Address Principal Officer US AddressPrincipalOfficerUS
| Field | Value | IRS element (for citing) |
|---|---|---|
| Address Line1 | 512 LIBERTY LANE | AddressLine1 |
| City | WEST KINGSTON | City |
| State | RI | State |
| ZIP Code | 028921502 | ZIPCode |
| Field | Value | IRS element (for citing) |
|---|---|---|
| Gross Receipts | 36140717 | GrossReceipts |
| Group Return For Affiliates | false | GroupReturnForAffiliates |
| Organization501c | X | Organization501c |
| Web Site | WWW.GRC.ORG | WebSite |
| Type Of Organization Corporation | X | TypeOfOrganizationCorporation |
| Year Formation | 2009 | YearFormation |
| State Legal Domicile | RI | StateLegalDomicile |
| Activity Or Mission Description | THE GORDON RESEARCH CONFERENCES PROVIDE AN INTERNATIONAL FORUM FOR THE PRESENTATION AND DISCUSSION OF FRONTIER RESEARCH IN THE BIOLOGICAL, CHEMICAL, AND PHYSICAL SCIENCES, AND THEIR RELATED TECHNOLOGIES. | ActivityOrMissionDescription |
| Nbr Voting Members Governing Body | 13 | NbrVotingMembersGoverningBody |
| Nbr Independent Voting Members | 13 | NbrIndependentVotingMembers |
| Total Nbr Employees | 64 | TotalNbrEmployees |
| Total Nbr Volunteers | 13 | TotalNbrVolunteers |
| Total Gross UBI | 0 | TotalGrossUBI |
| Net Unrelated Business Txbl Income | 0 | NetUnrelatedBusinessTxblIncome |
| Contributions Grants Prior Year | 5812221 | ContributionsGrantsPriorYear |
| Contributions Grants Current Year | 6216500 | ContributionsGrantsCurrentYear |
| Program Service Revenue Prior Year | 20707048 | ProgramServiceRevenuePriorYear |
| Program Service Revenue CY | 22610606 | ProgramServiceRevenueCY |
| Investment Income Prior Year | 778359 | InvestmentIncomePriorYear |
| Investment Income Current Year | 345778 | InvestmentIncomeCurrentYear |
| Other Revenue Prior Year | 0 | OtherRevenuePriorYear |
| Other Revenue Current Year | 179592 | OtherRevenueCurrentYear |
| Total Revenue Prior Year | 27297628 | TotalRevenuePriorYear |
| Total Revenue Current Year | 29352476 | TotalRevenueCurrentYear |
| Grants And Similar Amnts Prior Year | 0 | GrantsAndSimilarAmntsPriorYear |
| Grants And Similar Amnts CY | 0 | GrantsAndSimilarAmntsCY |
| Benefits Paid To Members Prior Year | 0 | BenefitsPaidToMembersPriorYear |
| Benefits Paid To Members CY | 0 | BenefitsPaidToMembersCY |
| Salaries Etc Prior Year | 2146457 | SalariesEtcPriorYear |
| Salaries Etc Current Year | 2283410 | SalariesEtcCurrentYear |
| Total Prof Fundrsng Exp Prior Year | 0 | TotalProfFundrsngExpPriorYear |
| Total Prof Fundrsng Exp CY | 0 | TotalProfFundrsngExpCY |
| Total Fundrsng Exp Current Year | 0 | TotalFundrsngExpCurrentYear |
| Other Expense Prior Year | 23733937 | OtherExpensePriorYear |
| Other Expenses Current Year | 24375676 | OtherExpensesCurrentYear |
| Total Expenses Prior Year | 25880394 | TotalExpensesPriorYear |
| Total Expenses Current Year | 26659086 | TotalExpensesCurrentYear |
| Revenues Less Expenses Prior Year | 1417234 | RevenuesLessExpensesPriorYear |
| Revenues Less Expenses CY | 2693390 | RevenuesLessExpensesCY |
| Total Assets BOY | 22738976 | TotalAssetsBOY |
| Total Assets EOY | 27634217 | TotalAssetsEOY |
| Total Liabilities BOY | 1227018 | TotalLiabilitiesBOY |
| Total Liabilities EOY | 1108400 | TotalLiabilitiesEOY |
| Net Assets Or Fund Balances BOY | 21511958 | NetAssetsOrFundBalancesBOY |
| Net Assets Or Fund Balances EOY | 26525817 | NetAssetsOrFundBalancesEOY |
| Mission Description | THE GORDON RESEARCH CONFERENCES PROVIDE AN INTERNATIONAL FORUM FOR THE PRESENTATION AND DISCUSSION OF FRONTIER RESEARCH IN THE BIOLOGICAL, CHEMICAL, AND PHYSICAL SCIENCES. | MissionDescription |
| Significant New Program Services | false | SignificantNewProgramServices |
| Significant Change | false | SignificantChange |
| Expense | 24891605 | Expense |
| Revenue | 22790198 | Revenue |
| Description | THE GORDON RESEARCH CONFERENCES PROMOTE DISCUSSIONS AND THE FREE EXCHANGE OF IDEAS AT THE RESEARCH FRONTIERS OF THE BIOLOGICAL, CHEMICAL AND PHYSICAL SCIENCES. SCIENTISTS WITH COMMON PROFESSIONAL INTERESTS COME TOGETHER FOR A FULL WEEK OF INTENSE DISCUSSION AND EXAMINATION OF THE MOST ADVANCED ASPECTS OF THEIR FIELD. THESE CONFERENCES PROVIDE A VALUABLE MEANS OF DISSEMINATING INFORMATION AND IDEAS IN A WAY THAT CANNOT BE ACHIEVED THROUGH THE USUAL CHANNELS OF COMMUNICATION - PUBLICATIONS AND PRESENTATIONS AT LARGE SCIENTIFIC MEETINGS. DURING THE YEAR THERE WERE 193 CONFERENCES HELD. | Description |
| Total Of Other Program Service Rev | 4637279 | TotalOfOtherProgramServiceRev |
| Total Program Service Expense | 24891605 | TotalProgramServiceExpense |
| Described In501 C3 | true | DescribedIn501C3 |
| Schedule B Required | true | ScheduleBRequired |
| Political Activities | false | PoliticalActivities |
| Lobbying Activities | false | LobbyingActivities |
| Donor Advised Funds | false | DonorAdvisedFunds |
| Conservation Easements | false | ConservationEasements |
| Collections Of Art | false | CollectionsOfArt |
| Credit Counseling | false | CreditCounseling |
| Term Or Permanent Endowments | false | TermOrPermanentEndowments |
| Balance Sheet Amounts Reported | true | BalanceSheetAmountsReported |
| Independent Audit Financial Stmt | true | IndependentAuditFinancialStmt |
| Consolidated Audit Financial Stmt | false | ConsolidatedAuditFinancialStmt |
| School | false | School |
| Foreign Office | false | ForeignOffice |
| Foreign Activities | true | ForeignActivities |
| More Than5000 K To Organizations | false | MoreThan5000KToOrganizations |
| More Than5000 K To Individuals | false | MoreThan5000KToIndividuals |
| Professional Fundraising | false | ProfessionalFundraising |
| Fundraising Activities | false | FundraisingActivities |
| Gaming | false | Gaming |
| Hospital | false | Hospital |
| Grants To Organizations | false | GrantsToOrganizations |
| Grants To Individuals | false | GrantsToIndividuals |
| Schedule J Required | true | ScheduleJRequired |
| Tax Exempt Bonds | false | TaxExemptBonds |
| Excess Benefit Transaction | false | ExcessBenefitTransaction |
| Prior Excess Benefit Transaction | false | PriorExcessBenefitTransaction |
| Loan To Officer Or DQP | false | LoanToOfficerOrDQP |
| Grant To Related Person | false | GrantToRelatedPerson |
| Bsnss Rltnshp With Organization | false | BsnssRltnshpWithOrganization |
| Bsnss Rltnshp Thru Family Member | false | BsnssRltnshpThruFamilyMember |
| Officer Entity With Bsnss Rltnshp | true | OfficerEntityWithBsnssRltnshp |
| Deductible Non Cash Contributions | false | DeductibleNonCashContributions |
| Deductible Contributions Of Art | false | DeductibleContributionsOfArt |
| Terminated | false | Terminated |
| Partial Liquidation | false | PartialLiquidation |
| Disregarded Entity | false | DisregardedEntity |
| Related Entity | false | RelatedEntity |
| Related Org Controlled Entity | false | RelatedOrgControlledEntity |
| Transfers To Exempt Non Chrtbl Org | false | TransfersToExemptNonChrtblOrg |
| Activities Conducted Partnership | false | ActivitiesConductedPartnership |
| Schedule O Required | true | ScheduleORequired |
| Number Forms Transmitted With1096 | 2 | NumberFormsTransmittedWith1096 |
| Number W2 G Included | 0 | NumberW2GIncluded |
| Compliance With Backup Witholding | true | ComplianceWithBackupWitholding |
| Number Of Employees | 64 | NumberOfEmployees |
| Employment Tax Returns Filed | true | EmploymentTaxReturnsFiled |
| Unrelated Business Income | false | UnrelatedBusinessIncome |
| Foreign Financial Account | false | ForeignFinancialAccount |
| Prohibited Tax Shelter Trans | false | ProhibitedTaxShelterTrans |
| Taxable Party Notification | false | TaxablePartyNotification |
| Non Deductible Contributions | false | NonDeductibleContributions |
| Quid Pro Quo Contributions | false | QuidProQuoContributions |
| Form8282 Property Disposed Of | false | Form8282PropertyDisposedOf |
| Funds To Pay Premiums | false | FundsToPayPremiums |
| Premiums Paid | false | PremiumsPaid |
| Nbr Voting Governing Body Members | 13 | NbrVotingGoverningBodyMembers |
| Number Independent Voting Members | 13 | NumberIndependentVotingMembers |
| Family Or Business Relationship | false | FamilyOrBusinessRelationship |
| Delegation Of Management Duties | false | DelegationOfManagementDuties |
| Changes To Organizing Docs | false | ChangesToOrganizingDocs |
| Material Diversion Or Misuse | false | MaterialDiversionOrMisuse |
| Members Or Stockholders | false | MembersOrStockholders |
| Election Of Board Members | false | ElectionOfBoardMembers |
| Decisions Subject To Approval | false | DecisionsSubjectToApproval |
| Minutes Of Governing Body | true | MinutesOfGoverningBody |
| Minutes Of Committees | true | MinutesOfCommittees |
| Officer Mailing Address | false | OfficerMailingAddress |
| Local Chapters | false | LocalChapters |
| Form990 Provided To Governing Body | true | Form990ProvidedToGoverningBody |
| Conflict Of Interest Policy | true | ConflictOfInterestPolicy |
| Annual Disclosure Covered Persons | true | AnnualDisclosureCoveredPersons |
| Regular Monitoring Enforcement | true | RegularMonitoringEnforcement |
| Whistleblower Policy | true | WhistleblowerPolicy |
| Document Retention Policy | true | DocumentRetentionPolicy |
| Compensation Process CEO | true | CompensationProcessCEO |
| Compensation Process Other | true | CompensationProcessOther |
| Investment In Joint Venture | false | InvestmentInJointVenture |
| States Where Copy Of Return Is Filed | MA | StatesWhereCopyOfReturnIsFiled |
| Other Website | X | OtherWebsite |
| Upon Request | X | UponRequest |
The Books Are In Care Of TheBooksAreInCareOf
| Field | Value | IRS element (for citing) |
|---|---|---|
| Name Person | TARYN GROVES | NamePerson |
| Telephone Number | 4017834011 | TelephoneNumber |
Address US AddressUS
| Field | Value | IRS element (for citing) |
|---|---|---|
| Address Line1 | 512 LIBERTY LANE | AddressLine1 |
| City | WEST KINGSTON | City |
| State | RI | State |
| ZIP Code | 028921502 | ZIPCode |
Form990 Part VII Section A Form990PartVIISectionA (19 entries)
| TitleTitle | Average Hours Per WeekAverageHoursPerWeek | Individual Trustee Or DirectorIndividualTrusteeOrDirector | Reportable Comp From OrganizationReportableCompFromOrganization | Reportable Comp From Related OrgsReportableCompFromRelatedOrgs | Other CompensationOtherCompensation | OfficerOfficer | Highest Compensated EmployeeHighestCompensatedEmployee |
|---|---|---|---|---|---|---|---|
| COLIN W TAYLOR | |||||||
| CHAIR | 2.0 | X | 0 | 0 | 0 | ||
| MARIANNE BRONNER | |||||||
| VICE CHAIR | 1.0 | X | 0 | 0 | 0 | ||
| PAUL ANDERSON | |||||||
| CHAIR | 1.0 | X | 0 | 0 | 0 | ||
| PAUL BARBARA | |||||||
| TRUSTEE | 1.0 | X | 0 | 0 | 0 | ||
| CHARLES DEBER | |||||||
| TRUSTEE | 1.0 | X | 0 | 0 | 0 | ||
| EDWARD DENNIS | |||||||
| TRUSTEE | 1.0 | X | 0 | 0 | 0 | ||
| LAURA GREENE | |||||||
| TRUSTEE | 1.0 | X | 0 | 0 | 0 | ||
| MAGNUS HOOK | |||||||
| TRUSTEE | 1.0 | X | 0 | 0 | 0 | ||
| LUISA IRUELA-ARISPE | |||||||
| TRUSTEE | 1.0 | X | 0 | 0 | 0 | ||
| ALAN I LESHNER | |||||||
| TRUSTEE | 1.0 | X | 0 | 0 | 0 | ||
| WILLIAM A LESTER JR | |||||||
| TRUSTEE | 1.0 | X | 0 | 0 | 0 | ||
| MICHAEL NATAN | |||||||
| TRUSTEE | 1.0 | X | 0 | 0 | 0 | ||
| PETER STANG | |||||||
| TRUSTEE | 1.0 | X | 0 | 0 | 0 | ||
| NANCY RYAN GRAY | |||||||
| PRESIDENT AND DIRECTOR | 40.0 | 360298 | 0 | 53071 | X | ||
| CHRISTOPHER GRAHAM ESQ | |||||||
| SECRETARY | 40.0 | 0 | 0 | 0 | X | ||
| JAMES DAVID | |||||||
| IT MANAGER | 40.0 | 122381 | 0 | 23809 | X | ||
| GERALDINE MICELI | |||||||
| PROGRAM MANAGER | 40.0 | 116304 | 0 | 18709 | X | ||
| SUZANNE TUCKER | |||||||
| FINANCE MANAGER | 40.0 | 115953 | 0 | 19085 | X | ||
| DARLENE GRAVELINE | |||||||
| OPERATIONS MANAGER | 40.0 | 110672 | 0 | 28993 | X | ||
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total Reportable Comp From Org | 825608 | TotalReportableCompFromOrg |
| Total Reportable Comp Frm Rltd Orgs | 0 | TotalReportableCompFrmRltdOrgs |
| Total Other Compensation | 143667 | TotalOtherCompensation |
| Number Individuals GT100 K | 5 | NumberIndividualsGT100K |
| Formers Listed | false | FormersListed |
| Total Comp GT150 K | true | TotalCompGT150K |
| Compensation From Other Sources | false | CompensationFromOtherSources |
Contractor Compensation ContractorCompensation
Name Of Contractor NameOfContractor
| Field | Value | IRS element (for citing) |
|---|---|---|
| Name Person | KPMG LLP | NamePerson |
Address Of Contractor AddressOfContractor
Address US AddressUS
| Field | Value | IRS element (for citing) |
|---|---|---|
| Address Line1 | TWO FINANCIAL CENTER 60 SOUTH STRE | AddressLine1 |
| City | BOSTON | City |
| State | MA | State |
| ZIP Code | 02111 | ZIPCode |
| Field | Value | IRS element (for citing) |
|---|---|---|
| Description Of Services | AUDIT/TAX SERVICES | DescriptionOfServices |
| Compensation | 116312 | Compensation |
| Field | Value | IRS element (for citing) |
|---|---|---|
| Number Of Contractors GT100 K | 1 | NumberOfContractorsGT100K |
| Federated Campaigns | 2677573 | FederatedCampaigns |
| All Other Contributions | 3538927 | AllOtherContributions |
| Total Contributions | 6216500 | TotalContributions |
Program Service Revenue ProgramServiceRevenue (4 entries)
| DescriptionDescription | Business CodeBusinessCode | Total Revenue ColumnTotalRevenueColumn | Related Or Exempt Function IncomeRelatedOrExemptFunctionIncome |
|---|---|---|---|
| CONFERENCE CHARGES | 900099 | 18152919 | 18152919 |
| CHAIR'S FUND FEES | 900099 | 3983495 | 3983495 |
| BUS REVENUE | 900099 | 448672 | 448672 |
| CANCELLATION FEES | 900099 | 25520 | 25520 |
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total Program Service Revenue | 22610606 | TotalProgramServiceRevenue |
Investment Income InvestmentIncome
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total Revenue Column | 421938 | TotalRevenueColumn |
| Unrelated Business Revenue | 0 | UnrelatedBusinessRevenue |
| Exclusion | $421,938 | ExclusionAmount |
Income From Invest Bond Proceeds IncomeFromInvestBondProceeds
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total Revenue Column | 0 | TotalRevenueColumn |
Royalties Revenue RoyaltiesRevenue
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total Revenue Column | 0 | TotalRevenueColumn |
Gross Rents GrossRents
| Field | Value | IRS element (for citing) |
|---|---|---|
| Real | 0 | Real |
| Personal | 0 | Personal |
Rental Income Or Loss RentalIncomeOrLoss
| Field | Value | IRS element (for citing) |
|---|---|---|
| Real | 0 | Real |
| Personal | 0 | Personal |
Net Rental Income Or Loss NetRentalIncomeOrLoss
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total Revenue Column | 0 | TotalRevenueColumn |
Gross Amount Sales Assets GrossAmountSalesAssets
| Field | Value | IRS element (for citing) |
|---|---|---|
| Securities | 6712081 | Securities |
| Other | 0 | Other |
Less Cost Oth Basis Sales Expenses LessCostOthBasisSalesExpenses
| Field | Value | IRS element (for citing) |
|---|---|---|
| Securities | 6788241 | Securities |
Gain Or Loss GainOrLoss
| Field | Value | IRS element (for citing) |
|---|---|---|
| Securities | -76160 | Securities |
| Other | 0 | Other |
Net Gain Or Loss Investments NetGainOrLossInvestments
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total Revenue Column | -76160 | TotalRevenueColumn |
| Exclusion | -$76,160 | ExclusionAmount |
| Field | Value | IRS element (for citing) |
|---|---|---|
| Gross Income Fundraising Events | 0 | GrossIncomeFundraisingEvents |
Net Income From Fundraising Events NetIncomeFromFundraisingEvents
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total Revenue Column | 0 | TotalRevenueColumn |
| Field | Value | IRS element (for citing) |
|---|---|---|
| Gross Income Gaming | 0 | GrossIncomeGaming |
Net Income From Gaming NetIncomeFromGaming
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total Revenue Column | 0 | TotalRevenueColumn |
Net Income Or Loss NetIncomeOrLoss
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total Revenue Column | 0 | TotalRevenueColumn |
Other Revenue Misc OtherRevenueMisc
| Field | Value | IRS element (for citing) |
|---|---|---|
| Description | MISCELLANEOUS INCOME | Description |
| Total Revenue Column | 179592 | TotalRevenueColumn |
| Related Or Exempt Function Income | 179592 | RelatedOrExemptFunctionIncome |
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total Other Revenue | 179592 | TotalOtherRevenue |
Total Revenue TotalRevenue
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total Revenue Column | 29352476 | TotalRevenueColumn |
| Related Or Exempt Function Income | 22790198 | RelatedOrExemptFunctionIncome |
| Unrelated Business Revenue | 0 | UnrelatedBusinessRevenue |
| Exclusion | $345,778 | ExclusionAmount |
Grants To Domestic Orgs GrantsToDomesticOrgs
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 0 | Total |
Grants To Domestic Individuals GrantsToDomesticIndividuals
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 0 | Total |
Foreign Grants ForeignGrants
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 0 | Total |
Benefits To Members BenefitsToMembers
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 0 | Total |
Comp Current Officers Directors CompCurrentOfficersDirectors
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 413369 | Total |
| Management And General | 413369 | ManagementAndGeneral |
Comp Disqual Persons CompDisqualPersons
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 0 | Total |
Other Salaries And Wages OtherSalariesAndWages
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 1425357 | Total |
| Program Services | 844325 | ProgramServices |
| Management And General | 581032 | ManagementAndGeneral |
| Fundraising | 0 | Fundraising |
Pension Plan Contributions PensionPlanContributions
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 149097 | Total |
| Program Services | 88588 | ProgramServices |
| Management And General | 60509 | ManagementAndGeneral |
Other Employee Benefits OtherEmployeeBenefits
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 173234 | Total |
| Program Services | 102929 | ProgramServices |
| Management And General | 70305 | ManagementAndGeneral |
Payroll Taxes PayrollTaxes
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 122353 | Total |
| Program Services | 72697 | ProgramServices |
| Management And General | 49656 | ManagementAndGeneral |
Fees For Services Management FeesForServicesManagement
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 0 | Total |
Fees For Services Legal FeesForServicesLegal
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 83494 | Total |
| Program Services | 41747 | ProgramServices |
| Management And General | 41747 | ManagementAndGeneral |
Fees For Services Accounting FeesForServicesAccounting
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 116312 | Total |
| Program Services | 58156 | ProgramServices |
| Management And General | 58156 | ManagementAndGeneral |
Fees For Services Lobbying FeesForServicesLobbying
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 0 | Total |
Fees For Services Prof Fundraising FeesForServicesProfFundraising
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 0 | Total |
Fees For Services Invst Mgmnt Fees FeesForServicesInvstMgmntFees
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 58872 | Total |
| Management And General | 58872 | ManagementAndGeneral |
Fees For Services Other FeesForServicesOther
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 54284 | Total |
| Program Services | 54284 | ProgramServices |
Advertising Advertising
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 75000 | Total |
| Program Services | 75000 | ProgramServices |
Office Expenses OfficeExpenses
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 660756 | Total |
| Program Services | 330378 | ProgramServices |
| Management And General | 330378 | ManagementAndGeneral |
Information Technology InformationTechnology
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 0 | Total |
Royalties Royalties
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 0 | Total |
Occupancy Occupancy
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 0 | Total |
Travel Travel
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 265255 | Total |
| Program Services | 265255 | ProgramServices |
Travel Entrtnmnt Public Officials TravelEntrtnmntPublicOfficials
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 0 | Total |
Conferences Meetings ConferencesMeetings
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 22738776 | Total |
| Program Services | 22738776 | ProgramServices |
Interest Interest
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 0 | Total |
Payments To Affiliates PaymentsToAffiliates
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 0 | Total |
Depreciation Depletion DepreciationDepletion
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 92794 | Total |
| Program Services | 46397 | ProgramServices |
| Management And General | 46397 | ManagementAndGeneral |
Insurance Insurance
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 38358 | Total |
| Program Services | 19179 | ProgramServices |
| Management And General | 19179 | ManagementAndGeneral |
Other Expenses OtherExpenses (3 entries)
| DescriptionDescription | TotalTotal | Program ServicesProgramServices | Management And GeneralManagementAndGeneral |
|---|---|---|---|
| MISCELLANEOUS | 73865 | 36932 | 36933 |
| OPERATING EXPENSE | 116014 | 116014 | |
| BAD DEBT | 1896 | 948 | 948 |
Total Functional Expenses TotalFunctionalExpenses
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total | 26659086 | Total |
| Program Services | 24891605 | ProgramServices |
| Management And General | 1767481 | ManagementAndGeneral |
| Fundraising | 0 | Fundraising |
Cash Non Interest Bearing CashNonInterestBearing
| Field | Value | IRS element (for citing) |
|---|---|---|
| BOY | 4277942 | BOY |
| EOY | 6989797 | EOY |
Savings And Temp Cash Investments SavingsAndTempCashInvestments
| Field | Value | IRS element (for citing) |
|---|---|---|
| BOY | 30047 | BOY |
| EOY | 0 | EOY |
Accounts Receivable AccountsReceivable
| Field | Value | IRS element (for citing) |
|---|---|---|
| BOY | 131737 | BOY |
| EOY | 163731 | EOY |
Inventories For Sale Or Use InventoriesForSaleOrUse
| Field | Value | IRS element (for citing) |
|---|---|---|
| BOY | 1758 | BOY |
| EOY | 3813 | EOY |
Prepaid Expenses Deferred Charges PrepaidExpensesDeferredCharges
| Field | Value | IRS element (for citing) |
|---|---|---|
| BOY | 273493 | BOY |
| EOY | 2500 | EOY |
| Field | Value | IRS element (for citing) |
|---|---|---|
| Land Buildings Equipment Basis | 1873966 | LandBuildingsEquipmentBasis |
| Land Bldg Equipment Accum Deprec | 547935 | LandBldgEquipmentAccumDeprec |
Land Buildings Equipment Basis Net LandBuildingsEquipmentBasisNet
| Field | Value | IRS element (for citing) |
|---|---|---|
| BOY | 1408150 | BOY |
| EOY | 1326031 | EOY |
Investments Pub Traded Securities InvestmentsPubTradedSecurities
| Field | Value | IRS element (for citing) |
|---|---|---|
| BOY | 16601194 | BOY |
| EOY | 19138502 | EOY |
Other Assets Total OtherAssetsTotal
| Field | Value | IRS element (for citing) |
|---|---|---|
| BOY | 14655 | BOY |
| EOY | 9843 | EOY |
Total Assets TotalAssets
| Field | Value | IRS element (for citing) |
|---|---|---|
| BOY | 22738976 | BOY |
| EOY | 27634217 | EOY |
Accounts Payable Accrued Expenses AccountsPayableAccruedExpenses
| Field | Value | IRS element (for citing) |
|---|---|---|
| BOY | 539484 | BOY |
| EOY | 422177 | EOY |
Other Liabilities OtherLiabilities
| Field | Value | IRS element (for citing) |
|---|---|---|
| BOY | 687534 | BOY |
| EOY | 686223 | EOY |
Total Liabilities TotalLiabilities
| Field | Value | IRS element (for citing) |
|---|---|---|
| BOY | 1227018 | BOY |
| EOY | 1108400 | EOY |
| Field | Value | IRS element (for citing) |
|---|---|---|
| Follow SFAS117 | X | FollowSFAS117 |
Unrestricted Net Assets UnrestrictedNetAssets
| Field | Value | IRS element (for citing) |
|---|---|---|
| BOY | 20015174 | BOY |
| EOY | 24904157 | EOY |
Temporarily Restricted Net Assets TemporarilyRestrictedNetAssets
| Field | Value | IRS element (for citing) |
|---|---|---|
| BOY | 1496784 | BOY |
| EOY | 1621660 | EOY |
Total Net Assets Fund Balances TotalNetAssetsFundBalances
| Field | Value | IRS element (for citing) |
|---|---|---|
| BOY | 21511958 | BOY |
| EOY | 26525817 | EOY |
Total Liab Net Assets Fund Balances TotalLiabNetAssetsFundBalances
| Field | Value | IRS element (for citing) |
|---|---|---|
| BOY | 22738976 | BOY |
| EOY | 27634217 | EOY |
| Field | Value | IRS element (for citing) |
|---|---|---|
| Method Of Accounting Accrual | X | MethodOfAccountingAccrual |
| Accountant Compile Or Review | false | AccountantCompileOrReview |
| FS Audited | true | FSAudited |
| Audit Committee | true | AuditCommittee |
| Financial Statement Separate | X | FinancialStatementSeparate |
| Federal Grant Audit Required | false | FederalGrantAuditRequired |
Schedule A IRS990ScheduleA
| Field | Value | IRS element (for citing) |
|---|---|---|
| Publicly Supported Org509a2 | X | PubliclySupportedOrg509a2 |
Gifts Grants Contrib Received509 GiftsGrantsContribReceived509
| Field | Value | IRS element (for citing) |
|---|---|---|
| Current Tax Year Minus1 Year | 5812221 | CurrentTaxYearMinus1Year |
| Current Tax Year | 6216500 | CurrentTaxYear |
| Total | 12028721 | Total |
Gross Receipts From Admissions GrossReceiptsFromAdmissions
| Field | Value | IRS element (for citing) |
|---|---|---|
| Current Tax Year Minus1 Year | 20707048 | CurrentTaxYearMinus1Year |
| Current Tax Year | 22610606 | CurrentTaxYear |
| Total | 43317654 | Total |
Tax Rev Levied For Org Benefit509 TaxRevLeviedForOrgBenefit509
| Field | Value | IRS element (for citing) |
|---|---|---|
| Current Tax Year Minus1 Year | 0 | CurrentTaxYearMinus1Year |
| Current Tax Year | 0 | CurrentTaxYear |
| Total | 0 | Total |
Value Of Svcs Fclts Furnishd By Govt ValueOfSvcsFcltsFurnishdByGovt
| Field | Value | IRS element (for citing) |
|---|---|---|
| Current Tax Year Minus1 Year | 0 | CurrentTaxYearMinus1Year |
| Current Tax Year | 0 | CurrentTaxYear |
| Total | 0 | Total |
Total509 Total509
| Field | Value | IRS element (for citing) |
|---|---|---|
| Current Tax Year Minus1 Year | 26519269 | CurrentTaxYearMinus1Year |
| Current Tax Year | 28827106 | CurrentTaxYear |
| Total | 55346375 | Total |
| Field | Value | IRS element (for citing) |
|---|---|---|
| Public Support Total509 | 55346375 | PublicSupportTotal509 |
Gross Investment Income509 GrossInvestmentIncome509
| Field | Value | IRS element (for citing) |
|---|---|---|
| Current Tax Year Minus1 Year | 778359 | CurrentTaxYearMinus1Year |
| Current Tax Year | 421938 | CurrentTaxYear |
| Total | 1200297 | Total |
Investment Income And UBTI InvestmentIncomeAndUBTI
| Field | Value | IRS element (for citing) |
|---|---|---|
| Current Tax Year Minus1 Year | 778359 | CurrentTaxYearMinus1Year |
| Current Tax Year | 421938 | CurrentTaxYear |
| Total | 1200297 | Total |
Net Income From Other UBI NetIncomeFromOtherUBI
| Field | Value | IRS element (for citing) |
|---|---|---|
| Current Tax Year Minus1 Year | 0 | CurrentTaxYearMinus1Year |
| Total | 0 | Total |
Other Income509 OtherIncome509
| Field | Value | IRS element (for citing) |
|---|---|---|
| Current Tax Year Minus1 Year | 0 | CurrentTaxYearMinus1Year |
| Current Tax Year | 179592 | CurrentTaxYear |
| Total | 179592 | Total |
Total Support Total TotalSupportTotal
| Field | Value | IRS element (for citing) |
|---|---|---|
| Current Tax Year Minus1 Year | 27297628 | CurrentTaxYearMinus1Year |
| Current Tax Year | 29428636 | CurrentTaxYear |
| Total | 56726264 | Total |
| Field | Value | IRS element (for citing) |
|---|---|---|
| First5 Years509 | X | First5Years509 |
Schedule B IRS990ScheduleB
Contributor Info ContributorInfo
| Field | Value | IRS element (for citing) |
|---|---|---|
| Contributor Number | RESTRICTED | ContributorNumber |
Contributor Name Business ContributorNameBusiness
| Field | Value | IRS element (for citing) |
|---|---|---|
| Business Name Line1 | RESTRICTED | BusinessNameLine1 |
Contributor Address US ContributorAddressUS
| Field | Value | IRS element (for citing) |
|---|---|---|
| Address Line1 | RESTRICTED | AddressLine1 |
| Address Line2 | RESTRICTED | AddressLine2 |
| City | RESTRICTED | City |
| State | RESTRICTED | State |
| ZIP Code | RESTRICTED | ZIPCode |
| Field | Value | IRS element (for citing) |
|---|---|---|
| Aggregate Contributions | RESTRICTED | AggregateContributions |
Schedule D IRS990ScheduleD
| Field | Value | IRS element (for citing) |
|---|---|---|
| Art Public Exhibition Amts | ArtPublicExhibitionAmts | |
| Held Works Of Art Amts | HeldWorksOfArtAmts |
Land Land
| Field | Value | IRS element (for citing) |
|---|---|---|
| Other Cost Or Other Basis | 131612 | OtherCostOrOtherBasis |
| Book Value | 131612 | BookValue |
Buildings Buildings
| Field | Value | IRS element (for citing) |
|---|---|---|
| Other Cost Or Other Basis | 1548407 | OtherCostOrOtherBasis |
| Depreciation | 452628 | Depreciation |
| Book Value | 1095779 | BookValue |
| Field | Value | IRS element (for citing) |
|---|---|---|
| Leasehold Improvements | LeaseholdImprovements |
Equipment Equipment
| Field | Value | IRS element (for citing) |
|---|---|---|
| Other Cost Or Other Basis | 193947 | OtherCostOrOtherBasis |
| Depreciation | 92307 | Depreciation |
| Book Value | 101640 | BookValue |
| Field | Value | IRS element (for citing) |
|---|---|---|
| Other Land Buildings | OtherLandBuildings | |
| Total Of Book Value Land Buildings | 1329031 | TotalOfBookValueLandBuildings |
| Federal Income Tax Liability | 0 | FederalIncomeTaxLiability |
Other Liabilities OtherLiabilities (2 entries)
| DescriptionDescription | AmountAmount |
|---|---|
| ADVANCE CONFEREE PAYMENTS | $524,684 |
| ACCRUED EXPENSES | $161,539 |
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total Of Amounts | 686223 | TotalOfAmounts |
| Total Revenue | 29352476 | TotalRevenue |
| Total Expenses | 26659086 | TotalExpenses |
| Excess Or Deficit For Year | 2693390 | ExcessOrDeficitForYear |
| Net Unrealized GL On Investments | 2320469 | NetUnrealizedGLOnInvestments |
| Total Adjustments | 2320469 | TotalAdjustments |
| Excess Or Deficit Per FS | 5013859 | ExcessOrDeficitPerFS |
| Tot Revenue Etc Audited Fincl Stmt | 31614073 | TotRevenueEtcAuditedFinclStmt |
| Net Unrealized Gains Investments | 2320469 | NetUnrealizedGainsInvestments |
| Revenue Not Rptd F990 | 2320469 | RevenueNotRptdF990 |
| Revenue Subtotal | 29293604 | RevenueSubtotal |
| Investment Expenses Not Included | 58872 | InvestmentExpensesNotIncluded |
| Revenue Not Rptd On Fin Stmt | 58872 | RevenueNotRptdOnFinStmt |
| Total Revenue Per Form990 | 29352476 | TotalRevenuePerForm990 |
| Tot Expenses Etc Audited Fincl Stmt | 26600214 | TotExpensesEtcAuditedFinclStmt |
| Expenses Subtotal | 26600214 | ExpensesSubtotal |
| Investment Expenses Not Included2 | 58872 | InvestmentExpensesNotIncluded2 |
| Expenses Not Rptd On Fin Stmt | 58872 | ExpensesNotRptdOnFinStmt |
| Total Expenses Per Form990 | 26659086 | TotalExpensesPerForm990 |
Schedule F IRS990ScheduleF
Accts Actvs Out US Table AcctsActvsOutUSTable
| Field | Value | IRS element (for citing) |
|---|---|---|
| Region | Europe (Including Iceland and Greenland) | Region |
| Number Of Offices | 0 | NumberOfOffices |
| Number Of Employees | 0 | NumberOfEmployees |
| Type Of Activities Conducted | Program Services | TypeOfActivitiesConducted |
| Specific Services Provided | CONFERENCE SITES | SpecificServicesProvided |
| Total Expenditures | 2639808 | TotalExpenditures |
| Field | Value | IRS element (for citing) |
|---|---|---|
| Total Number Of Offices | 0 | TotalNumberOfOffices |
| Total Number Of Employees | 0 | TotalNumberOfEmployees |
| Total Amount Spent | 2639808 | TotalAmountSpent |
Schedule J IRS990ScheduleJ
| Field | Value | IRS element (for citing) |
|---|---|---|
| Compensation Committee | X | CompensationCommittee |
| Independent Consultant | X | IndependentConsultant |
| Compensation Survey | X | CompensationSurvey |
| Board Or Committee Approval | X | BoardOrCommitteeApproval |
| Severance Payment | false | SeverancePayment |
| Supplemental Nonqual Retire Plan | false | SupplementalNonqualRetirePlan |
| Equity Based Comp Arrangement | false | EquityBasedCompArrangement |
| Comp Based On Revenue Of Filing Org | false | CompBasedOnRevenueOfFilingOrg |
| Comp Based On Revenue Related Orgs | false | CompBasedOnRevenueRelatedOrgs |
| Comp Based Net Earnings Filing Org | false | CompBasedNetEarningsFilingOrg |
| Comp Based Net Earnings Relate Orgs | false | CompBasedNetEarningsRelateOrgs |
| Any Non Fixed Payments | false | AnyNonFixedPayments |
| Initial Contract Exception | false | InitialContractException |
Form990 Schedule J Part II Form990ScheduleJPartII
| Field | Value | IRS element (for citing) |
|---|---|---|
| Name Person | NANCY RYAN GRAY | NamePerson |
| Base Compensation Filing Org | 333481 | BaseCompensationFilingOrg |
| Comp Based On Related Orgs | 0 | CompBasedOnRelatedOrgs |
| Bonus Filing Org | 26817 | BonusFilingOrg |
| Bonus Related Orgs | 0 | BonusRelatedOrgs |
| Other Compensation Filing Org | 0 | OtherCompensationFilingOrg |
| Other Compensation Related Orgs | 0 | OtherCompensationRelatedOrgs |
| Deferred Comp Filing Org | 0 | DeferredCompFilingOrg |
| Deferred Comp Related Orgs | 0 | DeferredCompRelatedOrgs |
| Nontaxable Benefits Filing Org | 53071 | NontaxableBenefitsFilingOrg |
| Nontaxable Benefits Related Orgs | 0 | NontaxableBenefitsRelatedOrgs |
| Total Compensation Filing Org | 413369 | TotalCompensationFilingOrg |
| Total Compensation Related Orgs | 0 | TotalCompensationRelatedOrgs |
| Comp Report Prior990 Filing Org | 0 | CompReportPrior990FilingOrg |
| Comp Report Prior990 Related Orgs | 0 | CompReportPrior990RelatedOrgs |
Schedule L IRS990ScheduleL
Form990 Schedule L Part IV Form990ScheduleLPartIV
Name Of Interested Person NameOfInterestedPerson
| Field | Value | IRS element (for citing) |
|---|---|---|
| Name Person | EDWARDS ANGELL PALMER DODGE LLP | NamePerson |
| Field | Value | IRS element (for citing) |
|---|---|---|
| Relationship | SECRETARY - C. GRAHAM | Relationship |
| Amount Of Transaction | 83493 | AmountOfTransaction |
| Description Of Transaction | C. GRAHAM- PARTNER OF LAW FIRM | DescriptionOfTransaction |
| Sharing Of Revenues | false | SharingOfRevenues |
Schedule O IRS990ScheduleO
General Explanation GeneralExplanation (8 entries)
| IdentifierIdentifier | Return ReferenceReturnReference | ExplanationExplanation |
|---|---|---|
| ORGANIZATION'S MISSION | FORM 990, PART III, LINE 1 | IN SUPPORT OF THIS MISSION STATEMENT, THE GRC BOARD OF TRUSTEES IS COMMITTED TO: PROVIDING A SERVICE TO THE RESEARCH AND DEVELOPMENT COMMUNITY IN THE BIOLOGICAL, CHEMICAL OR PHYSICAL SCIENCES THROUGH THE ORGANIZATION AND SUPPORT OF SCIENTIFIC CONFERENCES. EACH GORDON RESEARCH CONFERENCE HAS A RECURRING THEMATIC TOPIC AND STRIVES TO BE THE OVERALL BEST MEETING IN ITS FIELD. A CONFERENCE PROGRAM MAY EXTEND TO RELATED SUBJECTS IN AREAS SUCH AS INDUSTRIAL TECHNOLOGY, THE ENVIRONMENTAL SCIENCES, GEOLOGY, MEDICINE, COMPUTATION, SCIENCE EDUCATION, AND PUBLIC POLICY. PROVIDING AN OPEN APPLICATION PROCESS FOR ATTENDANCE AT GRC BY ACTIVE SCIENTISTS, TECHNOLOGISTS AND EDUCATORS FROM ACADEMIA, GOVERNMENT AND INDUSTRY. ASSURING A FORMAT AND SITE LOCATIONS THAT ENCOURAGE EXTENSIVE FORMAL AND INFORMAL DISCUSSION AND A SENSE OF COMMUNITY AMONG THE ATTENDEES. PLACING A PREMIUM ON THE "OFF THE RECORD" PRESENTATION OF PREVIOUSLY UNPUBLISHED SCIENTIFIC RESULTS AND ON THE CONSEQUENT AD HOC PEER DISCUSSION. USING THE GRC AS A POSITIVE INFLUENCE ON THE CULTURE OF SCIENCE AS REFLECTED IN OPENNESS TO A DIVERSITY OF NEW IDEAS AND CONCEPTS, OUTREACH TO GLOBAL SCIENCE, AND ESTABLISHMENT OF AN EGALITARIAN ENVIRONMENT FOR SCIENTIFIC DEBATE. PROVIDING A FORUM FOR CAREER NETWORKING AND CAREER ADVANCEMENT. SUPPORTING AND ENCOURAGING YOUNG SCIENTISTS AS THEY ESTABLISH INITIAL SCIENTIFIC AND PERSONAL CONTACTS. MAINTAINING A "BOTTOM-UP" AND OPEN GOVERNANCE PROCESS AT ALL LEVELS OF THE GRC ORGANIZATION, INCLUDING ESTABLISHING NEW CONFERENCES, AND REVIEWING AND GOVERNING RECURRENT CONFERENCES. PROVIDING A FORUM FOR THE SYNTHESIS AND EVALUATION OF NEW CONCEPTS AS A MEANS TO CLARIFY AND CRYSTALLIZE NEW RESEARCH DIRECTIONS. MAKING THE GRC AVAILABLE TO THE WORLDWIDE SCIENTIFIC COMMUNITY AND ASSURING THAT THE GRC IS RESPONSIVE TO THE NEEDS OF A DIVERSITY OF SCIENTIFIC CULTURES AND INTERESTS. |
| FORM 990 REVIEW PROCESS | FORM 990, PART VI, LINE 10 | DATA IS COLLECTED AND PREPARED BY THE FINANCIAL OPERATIONS MANAGER. THE FOM FORWARDS THE INFORMATION TO KPMG WHO COMPLETES THE RETURN USING THIS MATERIAL AS WELL AS THE ISSUED FINANCIAL STATEMENTS. THE COMPLETED RETURN IS REVIEWED BY THE FOM AND IS PROVIDED TO THE DIRECTOR FOR REVIEW AND DISCUSSION. THE DRAFT OF THE 990 RETURN IS FORWARDED VIA E-MAIL ATTACHMENT TO THE GRC BOT INCLUDING FINANCE AND AUDIT COMMITTEES FOR TRUSTEE REVIEW. COMMENTS, IF ANY, ARE FORWARDED BACK TO THE FOM AND DIRECTOR AND IF NEED BE ARE ADDRESSED. |
| CONFLICT OF INTEREST POLICY | FORM 990, PART VI, LINE 12C | THE GRC CONFLICT OF INTEREST POLICY COVERS MEMBERS OF GRC'S BOARD OF TRUSTEES, OFFICERS AND SENIOR EMPLOYEES HAVING DECISION-MAKING AUTHORITY. AS A MATTER OF PRACTICE, GRC ALSO ASKS NON-ELECTED MEMBERS OF BOARD COMMITTEES TO COMPLETE A CIP FORM. UPON ELECTION TO THE BOARD OF TRUSTEES OR GRC OFFICE, OR UPON HIS OR HER HIRE, INDIVIDUALS COVERED BY THE POLICY ARE ASKED TO REVIEW THE POLICY AND COMPLETE THE CONFLICT QUESTIONAIRE, SIGNING AND RETURNING THE COMPLETED QUESTIONAIRE TO GRC'S COUNSEL. EVERY 12 MONTHS, EACH INDIVIDUAL IS ASKED TO REVIEW THE POLICY, COMPLETE ANY REQUIRED DISCLOSURE, AND SIGN A NEW QUESTIONAIRE. A COPY OF THE POLICY IS SENT TO EACH COVERED PERSON AT THE TIME SUCH REQUEST IS MADE. GRC'S COUNSEL IS RESPONSIBLE FOR COLLECTING THE COMPLETED QUESTIONAIRES AND ENSURING THEY HAVE BEEN UPDATED ANNUALLY. A COMPILATION OF ALL COMPLETED FORMS, AND THEIR DATE OF LAST COMPLETION, IS MAINTAINED AT THE OFFICES OF COUNSEL. COUNSEL REVIEWS ALL COMPLETED QUESTIONAIRES TO IDENTIFY ANY DISCLOSURE MADE BY ANY COVERED PERSON. IF THERE ARE DISCLOSURES MADE, COUNSEL MAKES A PRELIMINARY DETERMINATION OF WHETHER A CONFLICT COULD EXIST. IF COUNSEL BELIEVES THERE COULD BE A CONFLICT, COUNSEL THEN BRINGS THE DISCLOSURE TO THE DIRECTOR (UNLESS DIRECTOR HAS MADE THE DISCLOSURE) AND THE CORPORATE GOVERNANCE COMMITTEE OF THE BOARD FOR A DETERMINATION BY THAT COMMITTEE AS TO WHETHER A CONFLICT MAY EXIST OR DISCLOSURE SHOULD BE MADE TO THE FULL BOARD. THE COMMITTEE IS TO ADVISE THE BOARD AT EACH MEETING IF THERE ARE ANY CONFLICT ISSUES TO BE ADDRESSED. IF A DISCLOSURE IS MADE IN A QUESTIONAIRE THAT COUNSEL OR THE COMMITTEE DETERMINE IS NOT A POSSIBLE CONFLICT, THE COMMITTEE HAS NO OBLIGATION TO REPORT SUCH DISCLOSURE TO THE FULL BOARD. IF A DISCLOSURE IS DETERMINED BY COUNSEL OR THE COMMITTEE TO BE A POSSIBLE CONFLICT, DISCLOSURE IS MADE TO THE ENTIRE BOARD. THE POSSIBLY CONFLICTED PERSON IS TO LEAVE THE MEETING IF THE CONFLICT IS TO BE VOTED UPON. DISINTERESTED MEMBERS OF THE BOARD WILL VOTE ON WHETHER A CONFLICT EXISTS. IT IS POSSIBLE THAT COUNSEL OR THE COMMITTEE WILL DETERMINE THAT A DISCLOSURE DOES NOT GIVE RISE TO A POSSIBLE CONFLICT, BUT THE COMMITTEE WILL BRING THE DISCLOSURE TO THE FULL BOARD TO ENSURE THE BOARD IS APPRISED OF THE MATTER. IF A CONFLICT EXISTS, THE BOARD WILL EVALUATE ANY PROPOSED TRANSACTION INVOLVING THE CONFLICTED PERSON IN ACCORDANCE WITH THE POLICY'S PROCEDURES. |
| WHISTLEBLOWER POLICY | FORM 990, PART VI, LINE 13 | GORDON RESEARCH CONFERENCES (THE "COMPANY") IS COMMITTED TO CONDUCTING ITS AFFAIRS IN COMPLIANCE WITH APPLICABLE LAW AND IN COMPLIANCE WITH ITS OWN POLICIES AND PROCEDURES. THIS ADHERENCE STRENGTHENS AND PROMOTES ETHICAL AND FAIR PRACTICES. THE PURPOSE OF THIS POLICY (THE "POLICY") IS TO ENCOURAGE ALL TRUSTEES, OFFICERS, AND EMPLOYEES TO DISCLOSE ANY SUSPECTED IMPROPER CONDUCT THAT MAY ADVERSELY IMPACT THE COMPANY OR THE PUBLIC AT LARGE. ALL TRUSTEES, OFFICERS, AND EMPLOYEES ARE OBLIGATED TO PERFORM THE DUTIES SET FORTH IN THIS POLICY IN COMPLIANCE WITH ALL APPLICABLE LAWS AND IN ACCORDANCE WITH THE POLICIES AND PROCEDURES OF THE COMPANY. THE COMPANY HAS A RESPONSIBILITY TO INVESTIGATE AND, WHERE APPROPRIATE, REPORT ALLEGATIONS OF SUSPECTED IMPROPER CONDUCT. THIS POLICY GOVERNS REPORTING AND INVESTIGATIONS OF ALLEGATIONS OF SUSPECTED IMPROPER CONDUCT. THIS POLICY PROVIDES FOR CONFIDENTIALITY, AND MAKES EXPLICIT THAT ANY PERSON WHO MAKES A GOOD FAITH REPORT OF SUSPECTED IMPROPER CONDUCT OR WHO PARTICIPATES IN THE INVESTIGATIONS OF SUCH A REPORT WILL BE PROTECTED FROM RETALIATION BY THE COMPANY OR ANYONE WITHIN THE COMPANY. UNTIL SUCH TIME AS THE COMPANY MODIFIES ITS COMMITTEE STRUCTURE, THE AUDIT COMMITTEE SHALL OVERSEE THE IMPLEMENTATION OF THIS POLICY (AS APPLICABLE, THE "COMMITTEE"). DEFINITIONS A. IMPROPER CONDUCT: ANY ACTION OR ACTIVITY BY A TRUSTEE, OFFICER, OR EMPLOYEE THAT IS UNDERTAKEN IN THE PERFORMANCE OF THE INDIVIDUAL'S OFFICIAL DUTIES, OR WITH THE APPEARANCE OR REPRESENTATION THAT IT IS UNDERTAKEN IN THE PERFORMANCE OF OFFICIAL DUTIES WHETHER OR NOT IT IS WITHIN THE SCOPE OF EMPLOYMENT, AND THAT 1) IS IN VIOLATION OF FEDERAL OR STATE LAW OR REGULATIONS OR REPORTING REQUIREMENTS THEREUNDER, 2) CONSTITUTES AN OMISSION TO PERFORM A DUTY, 3) CONSTITUTES AN INTENTIONAL VIOLATION OF A POLICY OF THE COMPANY, 4) INVOLVES GROSS MISCONDUCT, 5) CREATES POTENTIAL EXPOSURE FOR THE COMPANY TO LIABILITY, 6) INVOLVES QUESTIONABLE ACCOUNTING OR AUDITING PRACTICES, 7) CONSTITUTES UNETHICAL BEHAVIOR OR PRACTICES, 8) ENDANGERS THE PUBLIC HEALTH OR SAFETY OF INDIVIDUALS, 9) INVOLVES DISSIPATION OF THE COMPANY'S ASSETS, 10) CONSTITUTES FRAUD, 11) INVOLVES PRIVATE INUREMENT, 12) INVOLVES MISHANDLING OR MISUSE OF RESTRICTED FUNDS, OR 13) INVOLVES OVERRIDING OR CIRCUMVENTING THE COMPANY'S INTERNAL CONTROLS. THE FOREGOING LIST IS NOT AN EXHAUSTIVE LIST OF POSSIBLE IMPROPER CONDUCT. B. WHISTLEBLOWER: A PERSON MAKING A PROTECTED DISCLOSURE. A WHISTLEBLOWER IS A REPORTING PARTY AND NOT AN INVESTIGATOR. C. PROTECTED DISCLOSURE: ANY COMPLAINT, REPORT, COMMUNICATION OR OTHER DISCLOSURE THAT MAY EVIDENCE IMPROPER CONDUCT, IF MADE IN GOOD FAITH FOR THE PURPOSE OF CORRECTING THE CONDUCT OR WHILE PARTICIPATING IN AN INVESTIGATION OF IMPROPER CONDUCT. D. GOOD FAITH: THERE IS EVIDENCE OF GOOD FAITH WHEN A REPORT OR COMPLAINT IS MADE WITHOUT MALICE OR CONSIDERATION OF PERSONAL BENEFIT AND THE WHISTLEBLOWER HAS A REASONABLE BASIS TO BELIEVE THAT THE REPORT IS TRUE. GOOD FAITH IS LACKING WHEN A DISCLOSURE IS KNOWN TO BE MALICIOUS, FALSE OR FRIVOLOUS.* REPORTING ALLEGATIONS OF SUSPECTED IMPROPER CONDUCT ANY PERSON MAY REPORT ALLEGATIONS OF SUSPECTED IMPROPER CONDUCT. ANONYMOUS COMPLAINTS OR REPORTS MAY BE MADE. AN ANONYMOUS REPORT MUST INCLUDE SUFFICIENT CORROBORATING EVIDENCE TO JUSTIFY INITIATING AN INVESTIGATION. THE COMPANY ENCOURAGES REPORTS OF SUSPECTED IMPROPER CONDUCT TO BE MADE IN WRITING; HOWEVER, ORAL REPORTS MAY BE MADE. REPORTS SHOULD INCLUDE AS MUCH SPECIFIC INFORMATION AS POSSIBLE, FOCUS ON FACTS, AND AVOID SPECULATIONS OR CONCLUSIONS.* AN EMPLOYEE SHOULD REPORT ALLEGATIONS OF SUSPECTED IMPROPER CONDUCT TO AN IMMEDIATE SUPERVISOR OR TO THE COMMITTEE. A TRUSTEE OR AN OFFICER SHOULD REPORT ALLEGATIONS OF SUSPECTED IMPROPER CONDUCT TO THE COMMITTEE. ALLEGATIONS OF SUSPECTED IMPROPER CONDUCT SHOULD BE MADE AS SOON AS POSSIBLE AND, IN ANY EVENT, NO LATER THAN ONE YEAR AFTER THE EVENT(S) GIVING RISE TO THE ALLEGATION, UNLESS THERE IS A GOOD CAUSE FOR THE DELAY. CONFIDENTIALITY OF WHISTLEBLOWERS WHISTLEBLOWERS FREQUENTLY MAKE REPORTS IN CONFIDENCE. TO THE EXTENT POSSIBLE WITHIN THE LIMITATIONS OF LAW AND POLICY AND THE NEED TO CONDUCT A COMPETENT INVESTIGATION, CONFIDENTIALITY SHALL BE MAINTAINED. WHISTLEBLOWERS SHOULD BE PREPARED TO BE INTERVIEWED. IF A DISCLOSURE OF CONFIDENTIAL INFORMATION IS MADE BY THE WHISTLEBLOWER TO A THIRD PARTY, THE COMPANY IS NO LONGER OBLIGATED TO MAINTAIN CONFIDENTIALITY. THE IDENTITY OF THE SUBJECT(S) OF THE INVESTIGATION SHALL BE MAINTAINED IN CONFIDENCE SUBJECT TO THE SAME LIMITATIONS. INVESTIGATING ALLEGED IMPROPER CONDUCT UPON RECEIPT OF THE REPORT OR COMPLAINT OF SUSPECTED IMPROPER CONDUCT, THE COMMITTEE OR ANY INVESTIGATING OFFICER THAT THE COMMITTEE MAY APPOINT, WILL MAKE A DETERMINATION AS TO WHETHER A REASONABLE BASIS EXISTS FOR COMMENCING A FORMAL INVESTIGATION INTO THE COMPLAINT. TO ASSIST IN THIS DETERMINATION, THE COMMITTEE OR THE INVESTIGATING OFFICER, IF ANY, MAY CONDUCT AN INITIAL, INFORMAL INQUIRY. TO THE EXTENT POSSIBLE, ALL COMPLAINTS SHOULD BE HANDLED IN A CONFIDENTIAL MANNER. THE INVESTIGATING OFFICER, IF ANY, SHALL REPORT TO THE COMMITTEE ON A REGULAR BASIS ABOUT ALL COMPLAINTS, TOGETHER WITH A DETERMINATION OF THE COMPLAINT AND THE RESULTS, IF ANY, OF ANY INFORMAL INVESTIGATIONS. THE COMMITTEE WILL THEN DETERMINE, IN ITS REASONABLE JUDGMENT, WHETHER A REASONABLE BASIS EXISTS FOR CONDUCTING A FORMAL INVESTIGATION INTO THE COMPLAINT. IF THE COMMITTEE MAKES SUCH A DETERMINATION, THEN IT SHALL PROMPTLY INSTRUCT THE INVESTIGATING OFFICER, IF ANY, TO PROCEED WITH A FORMAL INVESTIGATION. IF THERE IS NO INVESTIGATING OFFICER, THE COMMITTEE WILL BEGIN THE FORMAL INVESTIGATION. THE COMMITTEE SHALL OVERSEE ALL INVESTIGATIONS. THE COMMITTEE AND ANY INVESTIGATING OFFICER SHALL HAVE THE AUTHORITY TO RETAIN OUTSIDE LEGAL OR ACCOUNTING EXPERTISE IN ANY INVESTIGATION AS THEY DEEM NECESSARY TO CONDUCT THE INVESTIGATION. RECORDS OF THE COMPLAINT, THE INVESTIGATION, AND THE RESOLUTION SHOULD BE MAINTAINED BY THE COMMITTEE. IT IS THE RESPONSIBILITY OF THE COMMITTEE TO REPORT TO THE BOARD OF TRUSTEES ANY NONCOMPLIANCE WITH LEGAL AND REGULATORY REQUIREMENTS AND TO ASSURE THAT THE BOARD OF TRUSTEES TAKES CORRECTIVE ACTION, WHERE APPROPRIATE, INCLUDING REPORTING ANY VIOLATION TO THE APPROPRIATE AUTHORITIES. TRUSTEES, OFFICERS, AND EMPLOYEES WHO ARE FOUND TO HAVE VIOLATED ANY LAWS, REGULATIONS, POLICIES OF THE COMPANY WILL FACE APPROPRIATE, CASE-SPECIFIC DISCIPLINARY ACTIONS. ROLES AND RIGHTS OF WHISTLEBLOWERS WHISTLEBLOWERS SHALL PROVIDE INITIAL INFORMATION BASED ON A GOOD FAITH BELIEF THAT THERE IS IMPROPER CONDUCT. WHISTLEBLOWERS SHALL NOT OBTAIN EVIDENCE TO WHICH THEY DO NOT HAVE A RIGHT OF ACCESS. WHISTLEBLOWERS MUST BE TRUTHFUL AND COOPERATE WITH THE COMMITTEE AND WITH ANY INVESTIGATING OFFICER(S). WHISTLEBLOWERS HAVE A RIGHT TO BE INFORMED OF THE DISPOSITION OF THEIR DISCLOSURE. PROTECTION AGAINST RETALIATION WHISTLEBLOWERS AND OTHERS WHO MAKE PROTECTED DISCLOSURES IN GOOD FAITH TO INDIVIDUALS WITHIN THE COMPANY, THE ATTORNEY GENERAL OR A GOVERNMENT AGENCY SHALL NOT BE RETALIATED AGAINST IN ANY MANNER. HOWEVER, THIS PROTECTION FROM RETALIATION IS NOT INTENDED TO PROHIBIT SUPERVISORS FROM ACTING WITHIN THE SCOPE OF THEIR DUTIES AND PURSUANT TO PERFORMANCE RELATED FACTORS.* WHISTLEBLOWERS AND OTHERS WHO BELIEVE THAT THEY ARE THE SUBJECT OF PROHIBITED RETALIATION SHOULD PROMPTLY REPORT SUCH ACTIONS TO THE COMMITTEE. THE COMMITTEE WILL CONFIDENTIALLY INVESTIGATE SUCH CLAIMS OF RETALIATION. ? SANCTIONS FOR FALSE CLAIMS A WHISTLEBLOWER WHO MAKES A CLAIM IN BAD FAITH OR KNOWS OR HAS A REASON TO KNOW THAT SUCH A CLAIM IS FALSE OR MATERIALLY INACCURATE, SHALL BE SUBJECT TO DISCIPLINARY SANCTIONS, INCLUDING TERMINATION, AND THE COMPANY MAY IMPOSE A FINE EQUAL TO THE COST OF CONDUCTING THE INVESTIGATION.* OVERSIGHT AND ADMINISTRATION OF THE POLICY THE ADMINISTRATION OF THIS POLICY SHALL BE DIRECTLY OVERSEEN BY THE COMMITTEE. IF THE COMMITTEE CHOOSES TO APPOINT AN INVESTIGATING OFFICER, SUCH OFFICER SHALL REGULARLY REPORT ON THE STATUS OF ANY RELATED INVESTIGATIONS. RETENTION OF COMPLAINTS ALL WRITTEN STATEMENTS RELATING TO COMPLAINTS OF SUSPECTED IMPROPER CONDUCT, ALONG WITH THE RESULTS OF ANY INVESTIGATIONS RELATING THERETO, SHALL BE RETAINED PERMANENTLY. ALL RECORDS PERTAINING TO A COMPLAINT AND ITS RESOLUTION SHALL BE MADE AVAILABLE TO THE ATTORNEY GENERAL UPON REQUEST. ALL RECORDS PERTAINING TO ANY ALLEGED RETALIATION AGAINST A WHISTLEBLOWER SHALL ALSO BE RETAINED PERMANENTLY. STATUS AND AMENDMENT OF THE POLICY THE COMPANY RESERVES THE RIGHT TO AMEND THIS POLICY FROM TIME TO TIME. THIS POLICY SHOULD NOT BE VIEWED AS CREATING A CONTRACTUAL OBLIGATION BETWEEN THE COMPANY AND AN EMPLOYEE OR ANY OTHER PERSON. ADOPTED BY THE BOARD OF TRUSTEES. *EDITED TO MEET IRS CHARACTER LIMIT. |
| DOCUMENT RETENTION POLICY | FORM 990, PART VI, LINE 14 | THE RECORDS OF GORDON RESEARCH CONFERENCES, A RHODE ISLAND NON-PROFIT CORPORATION (THE "COMPANY") ARE IMPORTANT ASSETS OF THE COMPANY. THIS DOCUMENT MANAGEMENT POLICY (THE "POLICY") SEEKS TO ENSURE THAT THE COMPANY RETAINS COMPLETE AND ACCURATE RECORDS FOR AS LONG AS REQUIRED BY LAW AND FOR AS LONG AS NEEDED FOR THE EFFECTIVE ADMINISTRATION OF THE COMPANY'S OPERATIONS. THIS POLICY APPLIES TO ALL RECORDS. RECORDS INCLUDE ALL BOOKS, PAPERS, PHOTOGRAPHS, BUSINESS DOCUMENTATION (SUCH AS CONTRACTS AND MEMORANDUM), OTHER DOCUMENTARY MATERIAL, ELECTRONIC FILES (SUCH AS EMAILS) AND OTHER DATA, REGARDLESS OF PHYSICAL FORM OR CHARACTERISTICS, MADE OR RECEIVED BY AN EMPLOYEE OF THE COMPANY IN SUCH CAPACITY. ALL EMPLOYEES OF THE COMPANY HAVE THE RESPONSIBILITY TO FULLY COMPLY WITH THIS POLICY. ALL EMPLOYEES OF THE COMPANY MUST COMPLY WITH FEDERAL AND STATE LAWS AND ENSURE THAT RECORDS ARE AVAILABLE FOR THE EFFECTIVE ADMINISTRATION OF THE COMPANY'S OPERATIONS, BUT MUST ALSO KEEP THE COMPANY'S INVENTORY OF RECORDS AT A MANAGEABLE LEVEL. GENERALLY, IF THERE IS NO BELIEF OF POTENTIAL LITIGATION OR INVESTIGATION, A RECORD MAY BE DESTROYED AFTER SEVEN (7) YEARS UNLESS A LONGER PERIOD IS PRESCRIBED WITHIN ONE OF THE CATEGORIES LISTED BELOW. THUS, THIS POLICY HAS A GENERAL RECORD RETENTION PERIOD OF SEVEN (7) YEARS. EXAMPLES OF RECORDS THAT MAY BE DESTROYED AFTER SEVEN (7) YEARS ARE CORRESPONDENCE AND OTHER RECORDS THAT ARE NOT MENTIONED IN THE LIST BELOW. CERTAIN RECORDS, HOWEVER, SHALL BE ROUTINELY DESTROYED, SUCH AS DRAFTS OF BOARD MINUTES, PROPOSED RESOLUTIONS AND PROPOSED AGENDAS AFTER THEY ARE INCORPORATED INTO THE APPROVED MINUTES, ELECTRONIC MAIL MORE THAN THIRTY (30) DAYS OLD THAT DOES NOT FALL WITHIN ANY OF THE CATEGORIES LISTED BELOW, INTERIM FINANCIAL RESULTS, DRAFTS OF POLICY STATEMENTS OR BUSINESS OR STRATEGIC PLANS AFTER THE SUBSEQUENT OR FINAL VERSION IS PREPARED, AND DRAFTS OF PRESS RELEASES AFTER THE SUBSEQUENT OR FINAL VERSION IS PREPARED. IF ANY EMPLOYEE BELIEVES, OR IS INFORMED, THAT THERE ARE RECORDS RELEVANT TO PENDING OR POTENTIAL LITIGATION OR A PENDING OR POTENTIAL INVESTIGATION, THEN SUCH PERSON MUST PRESERVE ALL SUCH RECORDS AND MAY NOT ALTER, CONCEAL, OR DESTROY SUCH RECORDS UNTIL SUCH PERSON IS INFORMED THAT THE RECORDS ARE NO LONGER NEEDED. THIS RULE TRUMPS ALL RECORD RETENTION PERIODS. THE DOCUMENTS FALLING UNDER THE CATEGORIES BELOW SHALL BE RETAINED ACCORDING TO THE CORRESPONDING TIME PERIOD. ONE COPY OF THE RECORDS THAT FALL UNDER THE CATEGORIES LISTED BELOW SHALL BE RETAINED AT THE OFFICES OF THE COMPANY, OR ON THE COMPANY'S SERVERS FOR THE APPLICABLE TIME PERIOD. ALL SUCH RECORDS THAT ARE PAPER DOCUMENTS SHALL BE RETAINED BY THE ORGANIZATION IN A LOCKED, ALARMED FACILITY. EMPLOYEE PERSONNEL AND PAYROLL RECORDS SHALL BE STORED IN A SEPARATE AREA OF THE FACILITY AND SHALL BE SECURED IN LOCKED FILE CABINETS. ACCESS TO THE LOCKED CABINETS SHALL BE LIMITED TO THE DIRECTOR AND THE FINANCIAL OPERATIONS MANAGER. DOCUMENTS DEEMED OF HISTORICAL VALUE (PHOTOGRAPHS, ATTENDEE LISTS, PROGRAMS, ETC) SHALL BE TRANSFERRED TO THE CHEMICAL HERITAGE FOUNDATION (CHF), LOCATED IN PHILADELPHIA, PA. ON A YEARLY BASIS, THE COMPANY SHALL HIRE AN OUTSIDE SOURCE TO TRAVEL TO ITS FACILITY AND SHRED DOCUMENTS ON SITE. MANAGEMENT SHALL OVERSEE THE PROCESS OF COMPILING THE DOCUMENTS TO BE DESTROYED AND SHALL OBSERVE THE ACTUAL DOCUMENT DESTRUCTION PROCESS. BELOW IS THE RETENTION SCHEDULE GRC FOLLOWS. A)CORPORATE DOCUMENTS: CORPORATE DOCUMENTS INCLUDE BUT MAY NOT BE LIMITED TO ARTICLES OF INCORPORATION, BYLAWS, CORPORATE GOVERNANCE GUIDELINES AND POLICIES, OTHER POLICIES OF THE COMPANY, AND A LIST OF THE NAMES AND BUSINESS ADDRESSES OF DIRECTORS AND OFFICERS. THESE DOCUMENTS SHALL BE RETAINED PERMANENTLY. B)BOARD AND COMMITTEE MATERIALS: BOARD AND COMMITTEE MEETING MINUTES AND MATERIALS APPENDED TO THE MINUTES SHALL BE RETAINED PERMANENTLY. ALL OTHER BOARD AND COMMITTEE MATERIALS SHALL BE KEPT FOR NO LESS THAN SEVEN (7) YEARS FROM THE DATE THEY WERE CREATED. C)RECORDS OF DONATIONS: RECORDS OF ALL DONATIONS SHALL BE RETAINED PERMANENTLY. D)DONOR REPORTS: BACKGROUND INFORMATION ABOUT DONORS AND SOLICITATION MATERIALS SHALL BE RETAINED FOR NO LESS THAN SEVEN (7) YEARS FROM THE DATE THEY WERE CREATED. E)ENDOWMENT/INVESTMENT RECORDS: ALL ENDOWMENT, IF ANY, AND INVESTMENT RECORDS SHALL BE RETAINED FOR NO LESS THAN SEVEN (7) YEARS FROM THE DATE THEY WERE CREATED OR SUCH LONGER PERIOD, IF ANY, THAT IS REQUIRED BY STATE OR FEDERAL LAW. F)FINANCIAL STATEMENTS: ALL FINANCIAL STATEMENTS SHALL BE RETAINED PERMANENTLY. G)TAX RECORDS: ALL TAX RECORDS SHALL BE RETAINED PERMANENTLY. H)PENSION RECORDS: ALL PENSION RECORDS SHALL BE RETAINED PERMANENTLY. I)INDEPENDENT AUDITOR REPORTS: ALL INDEPENDENT AUDITOR REPORTS SHALL BE RETAINED PERMANENTLY. J)POLICY STATEMENTS OR STRATEGIC PLANS: ALL POLICY STATEMENTS OR STRATEGIC PLANS SHALL BE RETAINED PERMANENTLY. K)EMPLOYMENT RECORDS/PERSONNEL RECORDS: ALL EMPLOYEE RECORDS AND PERSONNEL FILES (INCLUDING, BUT NOT LIMITED TO, ATTENDANCE RECORDS, APPLICATION FORMS, PERFORMANCE EVALUATIONS, PROMOTION RECORDS, TERMINATION PAPERS, I-9S, WITHHOLDING INFORMATION, EXIT INTERVIEW MATERIAL, CONTRACTS OF EMPLOYMENT, AND BONUS RECORDS), SHALL BE RETAINED FOR AT LEAST SEVEN (7) YEARS AFTER TERMINATION OF THE EMPLOYEE OR SUCH LONGER PERIOD, IF ANY, THAT IS REQUIRED BY STATE OR FEDERAL LAW. L)PAYROLL RECORDS: ALL PAYROLL RECORDS AND PAYROLL REGISTERS SHALL BE RETAINED FOR AT LEAST SEVEN (7) YEARS AFTER TERMINATION OF THE EMPLOYEE OR SUCH LONGER PERIOD, IF ANY, THAT IS REQUIRED BY STATE OR FEDERAL LAW. M)GRIEVANCES FILED BY EMPLOYEES: ALL RECORDS RELATING TO GRIEVANCES FILED BY EMPLOYEES WITH THE BOARD OF TRUSTEES, THE ATTORNEY GENERAL, OR ANY OTHER GOVERNMENT AGENCY AND RECORDS RELATING TO THE RESOLUTION OF SUCH GRIEVANCES SHALL ALSO BE RETAINED FOR AT LEAST SEVEN YEARS AFTER TERMINATION OF THE EMPLOYEE OR SUCH LONGER PERIOD, IF ANY, THAT IS REQUIRED BY STATE OR FEDERAL LAW. N)PRESS RELEASES: COPIES OF ALL PRESS RELEASES SHALL BE RETAINED FOR AT LEAST SEVEN (7) YEARS OR SUCH LONGER PERIOD, IF ANY, THAT IS REQUIRED BY STATE OR FEDERAL LAW. O)LEGAL FILES: RECORDS PERTAINING TO LITIGATION SHALL BE RETAINED PERMANENTLY. P)CONTRACTS: ALL CONTRACTS SHALL BE RETAINED FOR SEVEN (7) YEARS AFTER THE TERM OR OTHER EXPIRATION OF THE CONTRACT. Q)DISCLOSURE STATEMENTS: ALL DISCLOSURE STATEMENTS OF TRUSTEES, OFFICERS, OR EMPLOYEES FILED WITH THE CORPORATE GOVERNANCE COMMITTEE PURSUANT TO THE CONFLICT OF INTEREST POLICY SHALL BE RETAINED FOR SEVEN (7) YEARS FROM THE DATE OF SUCH FILING. R)FINANCIAL RECORDS: ALL ACCOUNTS PAYABLE INVOICES, BANK DEPOSIT SLIPS, RECONCILIATIONS AND STATEMENT AND DEPRECIATION SCHEDULES, SHALL BE RETAINED FOR NOT LESS THAN FOUR (4) YEARS. S)JOURNALS: ALL JOURNALS OF ACCOUNTING ENTRIES SHALL BE RETAINED PERMANENTLY. T)CONFEREE TRAVEL DOCUMENTATION: ALL CONFEREE TRAVEL DOCUMENTATION SHALL BE RETAINED FOR NOT LESS THAN SEVEN (7) YEARS. U)FEDERAL GRANT PROPOSALS AND AWARDS: ALL FEDERAL GRANT PROPOSALS AND AWARDS SHALL BE RETAINED FOR NOT LESS THAN SEVEN (7) YEARS. V)INSURANCE RECORDS AND POLICIES: ALL INSURANCE RECORDS AND POLICIES SHALL BE RETAINED PERMANENTLY. W)RETENTION PERIODS PRESCRIBED BY LAW: ANY OTHER DOCUMENT NOT SPECIFICALLY LISTED HEREIN SHALL BE KEPT ACCORDING TO ANY PERIOD OF TIME REQUIRED BY LAW, IF SUCH PRESCRIBED PERIOD OF TIME IS MORE THAN THIS POLICY'S GENERAL RECORD RETENTION PERIOD OF SEVEN (7) YEARS. X)ELECTRONIC MAIL: THE RETENTION PERIOD FOR E-MAIL SENT OR RECEIVED BY THE COMPANY'S EMPLOYEES IN SUCH CAPACITY SHALL BE DICTATED BY THE CATEGORY LISTED ABOVE TO WHICH THE SUBSTANCE OF THE E-MAIL PERTAINS. E-MAIL THAT NEEDS TO BE SAVED SHALL BE EITHER 1) PRINTED IN HARD COPY AND KEPT IN THE APPROPRIATE FILE OR 2) UPLOADED TO THE COMPANY'S SERVERS AND KEPT ELECTRONICALLY OR ON A DISK AS A SEPARATE FILE. WHILE MINIMUM RETENTION PERIODS ARE SUGGESTED ABOVE, THE RETENTION PERIOD MAY BE CHANGED BY THE BOARD OF TRUSTEES. THE EXECUTIVE DIRECTOR WILL OVERSEE THE IMPLEMENTATION AND INTERPRETATION OF THE DOCUMENT MANAGEMENT POLICY. ANY QUESTIONS OR CONCERNS REGARDING THE DOCUMENT MANAGEMENT POLICY SHOULD BE DIRECTED TO THE EXECUTIVE DIRECTOR. THE EXECUTIVE DIRECTOR SHALL REVIEW ANNUALLY THE USEFULNESS OF THE POLICY AND SHALL REVIEW ANNUALLY WHETHER THE POLICY IS BEING EFFECTIVELY IMPLEMENTED. DOCUMENT ACCESSIBILITY: RECORDS THAT THE PUBLIC MAY ACCESS FROM THE COMPANY ARE AS FOLLOWS: A)FORM 1023, ALONG WITH THE DETERMINATION LETTER AND ANY CORRESPONDENCE WITH THE IRS RELATING TO THE ORGANIZATION'S 1023; AND B)FORM 990/990-EZ FOR THE THREE YEAR PERIOD BEGINNING ON THE DUE DATE FOR THE RETURN AND TAKING INTO ACCOUNT ANY EXTENSIONS. |
| COMPENSATION POLICY | FORM 990, PART VI, LINE 15 | THE GRC COMPENSATION POLICY IS TO BE MARKET COMPETITIVE WITH OUR PEER GROUP IN THE NOT FOR PROFIT SECTOR AND TO PAY FOR PERFORMANCE IN ORDER TO ATTRACT, RETAIN AND MOTIVATE HIGH QUALITY EMPLOYEES. TO ACHIEVE THIS END THE GRC WILL HAVE A COMPENSATION PLAN THAT INCLUDES A FIXED SALARY, A BONUS OPPORTUNITY AND COMPETITIVE BENEFITS. SALARY CHANGE AND BONUS SHALL BE BASED ON AN ANNUAL REVIEW OF EACH EMPLOYEE'S ACCOMPLISHMENTS VS. EXPECTATIONS AS SET FORTH IN THE GRC PERFORMANCE MANAGEMENT SYSTEM. THE FIXED SALARY TARGET IS THE 50TH PERCENTILE OF THE NATIONAL PEER GROUP MARKET. EACH POSITION SHALL HAVE AN APPROVED SALARY RANGE KEYED TO PERFORMANCE. THE BONUS OPPORTUNITY IS BASED ON PERFORMANCE AND SHALL BE 0 TO 10 % OF SALARY WITH THE DIRECTOR ELIGIBLE FOR 0 TO 15 % OF SALARY. THE HIGH END OF THE RANGE IS INTENDED TO RECOGNIZE EXCEPTIONAL PERFORMANCE. BENEFITS SHALL BE WHAT ARE REASONABLE AND EXPECTED IN THE PROVIDENCE AREA MARKET. THE COMPENSATION COMMITTEE OF THE GRC MAY HIRE AN OUTSIDE CONSULTANT AS APPROPRIATE TO ASSIST IN REVIEW OF THE ANNUAL COMPENSATION PLAN AND TO PROVIDE AN INTERMEDIATE SANCTIONS OPINION. A DETAILED ANALYSIS OF SALARY RANGES IN OUR PEER GROUP FOR POSITIONS COMPARABLE TO THE TOP FIVE POSITIONS AT GRC SHOULD BE PERFORMED AT LEAST EVERY 3RD YEAR. PROCESS 1. ANNUALLY THE EC SHALL RECOMMEND TO THE CC A SALARY AND BONUS FOR THE DIRECTOR OF GRC BASED ON PERFORMANCE. 2. ANNUALLY THE DIRECTOR OF GRC SHALL RECOMMEND TO THE CC SALARIES AND BONUSES FOR THE DIRECTOR'S DIRECT REPORTS BASED ON PERFORMANCE. 3. ANNUALLY THE DIRECTOR OF GRC SHALL RECOMMEND TO THE CC COMPENSATION AND BONUS POOLS FOR ALL OTHER STAFF BASED ON PERFORMANCE. 4. ANNUALLY THE CC WILL CONSIDER THESE RECOMMENDATIONS AND PREPARE A MOTION COVERING THE DIRECTOR'S COMPENSATION AND THE TOTAL OF ALL OTHER COMPENSATION FOR CONSIDERATION AND ACTION BY THE BOARD OF TRUSTEES AT ITS SPRING MEETING. |
| PUBLIC DISCLOSURE | FORM 990, PART VI, LINE 19 | UPON REQUEST, INDIVIDUALS ARE DIRECTED TO WWW.GUIDESTAR.ORG, OR PROVIDED A COPY OF THE MOST RECENTLY FILED FORM 990 VIA EMAIL ATTACHMENT OR A PAPER COPY VIA US POSTAL SERVICE. |
| BUSINESS TRANSACTIONS WITH INTERESTED PERSONS | SCHEDULE L, PART IV | CHRISTOPHER GRAHAM, ESQ. IS A PARTNER OF THE LAW FIRM EDWARDS, ANGELL, PLAMER & DODGE LLP (EAPD), WHICH PROVIDES LEGAL SERVICES TO GRC. EAPD CHARGES GRC A FAIR RATE FOR THE LEGAL SERVICES THEY PROVIDE AND CHRIS GRAHAM DOES NOT RECEIVE ANY ADDITIONAL COMPENSATION FROM GRC. |